Stanford University, Board of Trustees, meeting records, 1885-2024

Printable guide [HTML]
Request items

Summary

Creators:
Stanford University. Board of Trustees
Abstract:
The materials consist of Board of Trustees meeting agendas, minutes, and supporting materials.
Extent:
104.25 Linear Feet
Language:
English .
Preferred citation:

[item identification], Stanford University, Board of Trustees, meeting records (SC1010). Department of Special Collections, Stanford University Libraries, Stanford, Calif.

Background

Scope and content:

The materials consist of Board of Trustees meeting agendas, minutes, and supporting materials.

Biographical / historical:

The Board of Trustees of the Leland Stanford Junior University was established on November 11, 1885, by the Grant Founding and Endowing the Leland Stanford Junior University (the "Founding Grant"). The powers and duties of the Board derive from the Founding Grant, amendments, legislation, and court decrees. In addition, the Board operates under its own bylaws and a series of resolutions on major policy.

Although the Founding Grant named the initial group of trustees, they did not hold meetings until 1898. Jane Stanford, the surviving founder of the university, served as president of the Board from 1898-1903. Regular meetings began in 1903 following Jane Stanford's decision to transfer oversight of the university to the Board.

As custodian of the endowment and all the properties of Stanford University, the Board administers the university's invested funds, sets the annual budget, and determines policies for operation and control of the university. Among the powers given to the trustees by the Founding Grant is the power to appoint a president.

As of 2012, Board membership is set at 35, including the President of the University, who serves as an ex officio member with voting privileges. Trustees serve five-year terms and are eligible for appointment to one additional five-year term.

Standing committees of the Board include Academic Policy, Planning, and Management; Alumni and External Affairs; Audit and Compliance; Development; Finance; Land and Buildings; the Medical Center; and Trusteeship. Special committees include Athletics, Compensation, Investment Responsibility, and Litigation.

Processing information:

Prior to 2010, Board of Trustee agendas, minutes, and supporting material were separated into three separate collections (Minutes--1011, Agendas--1010, Supporting Material--SC0027). In 2010, it was decided to keep all meeting materials intact in a single collection as received from the Board of Trustees.

Physical location:
Special Collections and University Archives materials are stored offsite and must be paged 36-48 hours in advance. For more information on paging collections, see the department's website: http://library.stanford.edu/spc.
Rules or conventions:
Describing Archives: A Content Standard

Access and use

Restrictions:

The materials are restricted for 20 years from creation date.

Terms of access:

All requests to reproduce, publish, quote from, or otherwise use collection materials must be submitted in writing to the University Archivist, Stanford University Libraries, Stanford, California 94304-6064. Consent is given on behalf of the University Archives as the owner of the physical items and is not intended to include or imply permission from the copyright owner. Such permission must be obtained from the copyright owner, heir(s) or assigns. See: http://library.stanford.edu/depts/spc/pubserv/permissions.html.

Restrictions also apply to digital representations of the original materials. Use of digital files is restricted to research and educational purposes.

Preferred citation:

[item identification], Stanford University, Board of Trustees, meeting records (SC1010). Department of Special Collections, Stanford University Libraries, Stanford, Calif.

Location of this collection:
Stanford University Archives, Green Library
557 Escondido Mall
Stanford, CA 94305-6064, US
Contact:
(650) 725-1022
specialcollections@stanford.edu
Website