San Diego County Recorder historic death records, 1849-1977, bulk 1873-1956

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Summary

Creators:
San Diego County (Calif.). Office of County Recorder
Abstract:
Extent:
34.22 cubic feet (49 oversize boxes and 25 manuscript boxes)
Language:
Preferred citation:

San Diego County Recorder historic death records. San Diego County Archives

Background

Scope and content:

Historic death records consist of 47 bound and disbound volumes of historic death and related records recorded in San Diego County dating from 1849 through 1977, with the bulk dating from 1873 through 1956. Also included are ancillary death records that contain information regarding deaths at Campo-Santo and Old [Town] San Diego dating from 1849. Note that the original geographic boundaries of San Diego County include territory encompassing present-day Imperial (formed 1907), Riverside (formed 1893), Inyo (formed 1866, expanded 1872), and San Bernardino (formed 1853) Counties. The bulk of early death records in San Diego County date from the early 1870s, which coincides with early standardized recording in California, making the content reasonably consistent. The collection is not inclusive. Early records are predominately hand-written, while later records are fully typed or utilize standardized, printed forms. Death records are considered special county records per California Health and Safety Code section 102370, which states that, “The local custodian of records is hereby authorized to receive original records or abstracts of records of any birth or death that were filed with any political subdivision prior to July 1, 1905, and to retain them as a special county record of the events.” Arrangement of Materials Records are arranged in four series: 1) Indexes to Death Certificates (1873-1954), 2) Death Certificates (1872-1947), 3) Affidavits of Correction (1913-1977, bulk 1913-1941), and 4) Ancillary Death Records (1849-1961.) Series 1) Indexes to Death Certificates: Includes indexes of deaths created by the County Recorder as required by the Secretary of State Board of Health beginning in 1873. Indexes provide access points to locate individual death certificates and vary in the data points available. Common index entries include the decedent’s full name, date and cause of death, and information on race, sex, and marital status. Additional information includes data on the decedent’s place of birth and occupation. Early records are handwritten in ledger books, and later indexes are type-written. Note that the Archives may not have certificates for each indexed entry. Volumes are arranged alphabetically by location and then chronologically by date of registration. Within each volume, names are predominately listed alphabetically by last name. Series 2) Death Certificates: Includes individual certificates that relate to the details of deaths registered in San Diego County. These documents provide information on the decedent’s full name, date and cause of death, and information on race, sex, and marital status. Additional information includes information on the decedent’s place of birth and occupation. Certificates also include information on the physician or coroner completing the certificate, as well as information on the decedent’s parents and their places of birth. If a death certificate was amended or corrected, it may have an Affidavit of Correction attached to it, or the correction may be found in Series 3, depending on the practices of the Office of the Recorder at the time of registration. Some volumes contain their own indexes. Certificates in this series may not be all-inclusive as the Office of the County Recorder is the secondary holder for these records. Materials are arranged alphabetically by location and then chronologically by date of registration. The internal arrangement within each volume varies. Records in boxes 31-40 and 54 are arranged sequentially by page number; note that the pages were arranged alphabetically prior to being numbered. Records in boxes 41-47, 53, and 61 are alphabetical by last name. Records in boxes 48-52 are arranged sequentially by Registration Number. Records in boxes 55-59 and 62-64 are arranged chronologically by date of registration. Series 3) Affidavits of Correction: Includes documentation utilized to update, correct, and amend previously registered certificates of death. A copy of the original certificate may be filed along with the affidavit, particularly in bound volumes, in this series. Typical corrections include spelling corrections and the inclusion of additional details that were not captured at the time of the death. Individual volumes and boxes are arranged in the order received. Records in box 65 are arranged alphabetically, while those in boxes 66-67 are arranged by recording number. Box 68 contains two folders of loose affidavits, including a single document from 1945 and a series of affidavits to amend death records from 1950-1957 that were registered between 1966 and 1977. Series 4) Ancillary Death Records: Includes summary reports of deaths, permits for removal of remains, burial permits, and other records related to deaths in the County of San Diego that are not encompassed by certificates, indexes, or affidavits of correction. This series is arranged chronologically by date of registration.

Biographical / historical:

The San Diego County Assessor/Recorder/County Clerk (ARCC) department consists of three divisions, the Administration Division, the Assessor Division, and the Recorder/County Clerk Division. The department is the result of the combination of three distinct county offices: the San Diego County Assessor (established 1849), County Recorder (established 1850), and County Clerk (established 1849.) The responsibilities of the Assessor's office are rooted in the Constitution of the State of California (1849). Section 13 of Article XI notes that “assessors and collectors of town, County, and State taxes, shall be elected by the qualified electors… in which the property taxed… is situated.” Chapter 43 of the statutes of the 1850 California legislature (California Stats. 1850, Ch. 43) passed “An Act concerning the office of the County Assessor,” which addressed several administrative points, among them term of office, appointment of deputies, compensation, and other administrative provisions. Further clarification regarding the duties of the County Assessor were provided in California Stats. 1852, Ch. 3 which mandates the location, identification, and valuation of all vacant land, improved real estate, and business property. This was later expanded to include certain manufactured homes, boats, and aircraft. Additionally, the Assessor's office maintains comprehensive records on all taxable properties within the boundaries of the San Diego County, including the maintenance of maps of all real property parcels. Similarly, California Stat. 1850, Ch. 58, “An Act establishing Recorders’ Offices, and defining the Duties of the Recorder and County Auditor,” was passed on April 4, 1850. The California state legislature implemented a recording system to document and preserve evidence of title to, or interest in, land. The County Recorder was tasked with the permanent recording and preservation of Official Records, defined in California Government Code section 27300 as “… permanent archival record of all instruments, papers, and notices as accepted for recording by a county recorder.” Over time, the responsibilities of the recorder evolved, adapting to changing needs and merging with the duties of other related officials. For example, in 1872, the County Recorder was designated the local registrar for birth, death, and marriage records. In July 1905 a state agency, currently the California Department of Public Heath – Vital Records unit, became the primary record holder of birth, death, and marriage records. The primary purpose of the recording system was to provide a public record of property ownership within the county and to document transfers or encumbrances affecting properties. Certain transactions in personal property were also included in the public record. This system allowed individuals intending to purchase land, the opportunity to determine the ownership and condition of a property's title in a public setting. The adopted system was based on practices in many Eastern states in 1850, which involved indexing the names of parties involved in land transactions to one volume while copying the actual document text into separate volumes. Distinct sets of indexes and volumes were allocated for each type of document, as defined by California Government Code sections 27232 through 27254. However, in 1921 the legislature authorized the use of a combined General Index for all types of documents. Section 7 of Article VI of the Constitution of the State of California (1849) established the office of the County Clerk while California Stats. 1850, Ch. 110 defined the duties of the office. The County Clerk served as the ex officio clerk of the court of sessions and probate court, attending each session of the county courts for which they held responsibility, they issued all writs, entered orders, judgments, and decrees, maintained dockets for all courts, and managed and disposed of records in accordance with the law. Additionally, the County Clerk administered oaths and accepted bonds for public officials. For a brief period beginning in 1866 with the Registry Act (California Stats. 1866, Ch. 265), the County Clerk was also responsible for recording a list of every eligible voter in the county. The Registration Act of 1858 established the first statutory provisions for recording deaths in California. This Act established a State Registrar of Vital Statistics charged with preparing and providing County Recorders with forms and books to register deaths. This Act was repealed in 1860, and there was no statutory guidance for the registering of deaths until the creation of a State Board of Health in 1869. However, it was not until 1872 that Section 3079 of the California Political Code charged County Recorders with keeping a register of deaths, complete with an index. This change led to more complete and uniform record keeping, as reflected in the San Diego County Recorder historic death records collection. Beginning on July 1, 1905, registering deaths was standardized by the establishment of the state Bureau of Vital Statistics. The local registrar, the County Recorder or Health Officer, receives a Certificate of Registry of Death from persons attending the death and then delivers the original certificate to the State Registrar. It was the duty of the undertaker to report deaths for which no medical professional was in attendance. The State Registrar was thereby established as the primary record holder, and any local copies retained in the County were secondary copies (California Stats. 1905, Ch. CXIX). Subsequent legislation consolidated initial registration with various Health Departments, with copies filed with the County Recorder. The Health and Safety Code was established in 1939 and continues to serve as the location for all statutes concerning vital records and statistics. Current statutes are in the Health and Safety Code, Division 102, Sections 102100-103925. As of June 2024, the California Department of Public Health – Vital Records is the designated state agency. In 1990, an amendment to the San Diego County Charter was proposed with the intent of consolidating the responsibilities of the County Clerk and County Recorder into a single entity. A special election was called, and this merger was subsequently approved by the voters, leading to its implementation in 1991. A further amendment was proposed in 1993, aiming to consolidate the Recorder/County Clerk with the Assessor. This amendment was also approved by the voters, resulting in the establishment of the Assessor/Recorder/County Clerk under the leadership of a single elected official in 1995. Today, the County Clerk in San Diego County continues to perform essential functions as defined in California Government Code sections 26801 through 26810, including the acceptance of filings for fictitious business names and notary public oaths and bonds, the issuance of marriage licenses, and conducting civil marriage ceremonies. Note that the original geographic boundaries of San Diego County included territory in present-day Imperial (formed 1907), Riverside (formed 1893), Inyo (formed 1866, expanded 1872), and San Bernardino (formed 1853) Counties.

Access and use

Restrictions:

Access is restricted. For access information, please contact the San Diego County Archives staff at archives@sdcounty.ca.gov.

Preferred citation:

San Diego County Recorder historic death records. San Diego County Archives

Location of this collection:
10144 Mission Gorge Road
Santee, CA 92071, US
Contact:
(619) 237-0502
archives@sdcounty.ca.gov
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