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Guide to the Soroptimist International of Carmichael-Fair Oaks records
MS0047  
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Collection Contents

 

Series 1. Administrative records

Physical Description: 3 boxes

Series Scope and Content Summary

The Soroptimist International of Carmichael-Fair Oaks Collection is arranged into one series of administrative records with four subseries: (1) Meeting Records, (2) Club Records, (3) Club Events, and (4) Scrapbooks. The files date from 1969 to 2001 when the club disbanded, with the bulk of the material dating from 1990-2001.
 

Subseries 1.1 Meeting minutes

Subseries Scope and Content Summary

The first subseries, Meeting minutes, consists of 7 file folders: Board of Directors Meeting Minutes, Board Meeting Minutes, Business Meeting Minutes, Treasurer Reports, Regular Meeting Minutes, Committee Meeting Minutes, and Miscellaneous Meeting Minutes. Materials date from 1969 to 2001, with a majority of the materials dating from 1990 to 2001. Items are arranged chronologically within each folder, and include meeting minutes and treasurer reports from the various administrative and committee groups that made up the club. These document the growth, activities, and eventual deterioration of the club through official club meeting records. Committee records include a range of interests, including education, leadership and social/hospitality.
Box 1:1

Board of Directors meeting minutes 1969 - 2000

Box 1:2

Board meeting minutes 1969-2001, undated

Box 1:3

Business meeting minutes 1969-2001

Box 1:4

Treasurer reports 1970-2001

Box 1:5

Regular meeting minutes 1969-1989

Box 1:6

Committee meeting minutes 1973-2000

Box 1:7

Miscellaneous meeting minutes 1989-1993, undated

Box 1:8

Subseries 1.2 Ledgers 1988 - 2001

Physical Description: 1 folder

Subseries Scope and Content Summary

The second subseries, Ledgers, consists of 1 file folder: Ledgers. Items in this subseries are organized chronologically, from 1988 to 2001, with materials dating consistently through that period. This subseries demonstrates the income and expenditures of the club over a thirteen year period. Materials include three ledger books, dating from 1988-1996, 1996-1999, and 2000-2001, as well as several loose sheets of ledger paper.
 

Subseries 1.3 Club records

Physical Description: 9 folders

Subseries Scope and Content Summary

The third subseries, Club records, contains 9 file folders: Chartering of Club: Letters of Welcome, Officer Information, Treasurer Printed Materials, Club Roster, Member/Club Information, Beppu Sister Organization, Guestbook, Certificates and Awards, and Disbanding of Club. Items in this subseries are organized chronologically, from 1969 to 2001, with a majority of information dating from 1990 to 2001. These folders demonstrate the club activities from the perspective of the entire club, as opposed to the executive level information of the Meeting Records subseries. Materials include scholarships given by the club, lists of past presidents, club rosters from the mid 1970s through 2000, and the various certificates and awards received by the club.
Box 2:1

Chartering of club: letters of welcome 1969, undated

Box 2:2

Officer information 1974-2001

Box 2:3

Treasurer printed materials 1974-2001, undated

Box 2:4

Club roster 1974-2000, undated

Box 2:5

Member/club information 1969-2001

Box 2:6

Beppu sister organization 1990-2001

Box 2:7

Guestbook 1989-2001

Box 2:8

Certificates and awards 1977-1999

Box 2:9

Disbanding of club 2001

 

Subseries 1.4 Club events

Physical Description: 10 folders

Subseries Scope and Content Summary

The fourth subseries, Club events, consists of ten file folders: Newspapers Clippings, Events Printed Materials, Bobbi Jones and the Carmichael Conspiracy/Kaleidoscope, Thanksgiving, Honorary KFBK Traffic Reporter Flight, Salute to Women, Membership Breakfast, Club Birthday, Death of Jeanne Hardie Hill, and Antique Show. Materials in this subseries date from 1974 to 2001, with a majority of materials dating from 1990 to 2001, and are arranged topically and chronologically. These records most clearly demonstrate the clubs interactions with the greater community, through its fundraising efforts and community outreach efforts. This folder also contains information created by the club for club members, including membership breakfasts, club birthday celebrations, and memorial information with the death of club member Jeanne Hardie Hill. Materials include fliers, tickets, programs, pamphlets, photographs and brochures.
Box 2:10

Newspapers clippings 1979-2000

Box 2:11

Events printed materials 1974-1999

Box 2:12

Bobbi Jones and the Carmichael conspiracy/kaleidoscope 1980-2000

Box 2:13

Thanksgiving 1989-2000

Box 2:14

Honorary KFBK traffic reporter flight 1993

Box 2:15

Salute to women 1978-1987

Box 2:16

Membership breakfast 1998-2000

Box 2:17

Club birthday 1989-2000, undated

Box 2:18

Death of Jeanne Hardie Hill 2000

Box 2:19

Antique show 2001

 

Subseries 1.5 Scrapbooks

Physical Description: 3 folders

Subseries Scope and Content Summary

The fifth and final subseries, Scrapbooks, contains three scrapbooks created by club members during the life of the club. These scrapbooks have been generally titled based on their contents: Soroptimist 1982-1983, Presidents Scrapbook, and Club Scrapbook. The scrapbooks reflect the club’s history through the eyes of their creator, with photographs, programs, fliers and other printed memorabilia. The Soroptimist 1982-1983 scrapbook documents the club’s history during that time period, with fliers and photos of events and members. The Presidents Scrapbook, documents photos of the presidents of the club, from generally 1969 to 1993, although there are other event photos interspersed throughout the album. Finally, the Club Scrapbook shows club events arranged in a loosely chronological order, from 1969 to 1993. There are programs, printed materials, and photos from nearly three decades worth of club events, including club birthday parties and fund raisers.
Box 3:1

Soroptimist 1982-1983

Box 3:2

Presidents scrapbook 1969-1993

Box 3:3

Club scrapbook 1982-1983

Collection Contents
Series 1. Administrative records
Subseries 1.1 Meeting minutes
Subseries 1.2 Ledgers
Subseries 1.3 Club records
Subseries 1.4 Club events
Subseries 1.5 Scrapbooks
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