Getty Information Institute, Departments of Scholarly Coordination, Issues and Policy, Network Initiatives, and Special Project records

Series I. Project files, 1978-1999 (bulk 1983-1998)

Physical Description: 54.5 Linear Feet (70 boxes)

Scope and Content Note

The records comprise development, administration, research, and testing files; correspondence; memos; marketing files; conference and meeting files; publications; reports; transcripts and audiocassette recordings; licenses and agreements; grant proposals; curricula vitae; and photography, dating 1978-1999 (bulk 1983-1998), collected in the project files of the Scholarly Coordination, Issues and Policy, Network Initiatives, and Special Projects departments as well as from earlier stages of the Getty Art History Information Program (AHIP), predecessor of the Getty Information Institute (GII). The records reflect the project files of Marilyn Schmitt as a program manager in AHIP, 1983-1998, including as manager of Scholarly Coordination, Issues and Policy, and Special Projects, but also include the project files of staff members Susan Siegfried, Deborah Wilde, Jennifer Trant, and Cynthia Scott.

To a lesser extent, the records also include project files of Kathleen McDonnell, 1996-1998, and Jane Sledge, 1998-1999, when they were the respective heads of Network Initiatives. Materials dating 1978-1982 primarily comprise Nancy Englander project files adopted by Marilyn Schmitt upon her hire in 1983. Post-1998 files are generally Cynthia Scott's and Jane Sledge's project files.

The AHIP project files reflect projects on which Scholarly Coordination and Issues and Policy staff members consulted, but were not responsible for. The AHIP project files also reflect external working groups and panels in which Scholarly Coordination and Issues and Policy staff members participated. Both internal consultation and external work group records usually issue from Marilyn Schmitt's project files.

If records have not been otherwise designated, they can be assumed to have originated Marilyn Schmitt's project files. Please note that the Center for Advanced Study in the Visual Arts (CASVA) advisory committee records listed under AHIP projects provide some of the earliest notes regarding Getty expansion in the early 1980's, notably in regards to the development of AHIP.

Arrangement

These records are organized into three subseries:

Series I.A. Scholarly Coordination projects, 1980-1992;

Series I.B. Issues and Policy/Network Initiatives/Special Projects projects, 1992-1999;

Series I.C. AHIP projects, 1978-1996;

The intellectual arrangement differentiates minor and major projects as well as preliminary discussions that never materialized into projects.

Series I.A. Scholarly Coordination projects, 1980-1992

Physical Description: 32.5 Linear Feet (42 boxes)

Scope and Content Note

The records comprise development, administration, research, and testing files; correspondence; memos; conference and meeting files; publications; reports; transcripts and audiocassette recordings; legal agreements; and curricula vitae, dating 1980-1992, from project files of the Scholarly Coordination department and from early stages of the Getty Art History and Information Program (AHIP). Many of the files originate in Marilyn Schmitt's project files as a program officer and manager under AHIP, 1983-1986, and as a program manager under Scholarly Coordination, 1986-1994, although significant records are also found in the project files of Scholarly Coordination staff members Susan Siegfried and Deborah Wilde. Pre-1983 materials comprise Nancy Englander project files adopted by Marilyn Schmitt upon her hire in 1983.

Marilyn Schmitt's core responsibilities from 1983 through 1993 included planning and managing projects involving art-historical computing in collaboration with other institutions; consulting for each project within the program having art-historical content; and being a liaison to the scholarly community, communicating program goals and activities externally, and collecting information on non-Getty projects relating to art-historical automation. Her core projects were Scuola Normale/Getty (SN/G); Dialog; Museum Prototype; and Object, Image, and Inquiry (OII). The Museum Prototype project resulted in the production of an artist name-matching tool, Synoname.

Note that if records have not been otherwise designated, they can be assumed to have originated in Marilyn Schmitt's project files.

Arrangement

The records are arranged in six subseries:

Series I.A.1. Dialog project, 1982-1992;

Series I.A.2. Museum Prototype project, 1980-1992;

Series I.A.3. Object, Image, and Inquiry project (OII),1985-1991; Series I.A.4. Scuola Normale/Getty project (SN/G), 1983-1990;

Series I.A.5. Other projects, 1983-1992;

Series I.A.6. General discussions, 1983-1991.

Series I.A.1. Dialog Project, 1982-1994 (bulk 1987-1991)

Scope and Content Note

The records consist of project administration files, research files, reports, published articles, conference papers and talks, and interviews (both as audiocassette recordings and transcripts) from the Collaborative Project to Study Online Searching by Scholars (a.k.a. Dialog Project), 1980-1992. To a lesser extent, the materials also consist of development and project records of the Dialog Training Project, 1987-1992, and the Center/AHIP Collaborative Project to Provide Online Searching to Scholars, 1990-1991. Note: if no project is specifically referenced, assume the records originate in the Collaborative Project to Study Online Searching by Scholars.

The Dialog Project is the unofficial name of the congregation of two projects. In 1989 and 1990 the Getty Art History Information Program and the Getty Center for the History of Art and the Humanities collaborated on a project called the Collaborative Project to Study Online Searching by Scholars. The goal of the project was to better understand how scholars in the humanities query electronic databases independent of trained intermediaries and free from the financial constraints imposed by database vendors. For two years the project collected data by documenting the searches conducted by participating scholars in residence at the Center who used the humanities and social sciences databases provided by Dialog Information Services. Interviews and questionnaires of scholars supplemented the computer data.

The Center/AHIP Collaborative Project to Provide Online Searching to Scholars came out of the Dialog project. The name was established in November 1990 to distinguish it from the earlier project to study online searching. The new project's goal was to train a core of scholars to be able to conduct independent online searching of electronic databases, specifically in the humanities and social science databases provided by Dialog Information Services. These two projects were primarily the responsibility of Deborah Wilde of the Scholarly Coordination department with assistance from Susan Siegfried and Marilyn Schmitt.

The Getty also subsidized database training for art historians in the use of Dialog Information Services. This Dialog Subsidy Project seems to have been distinct from the projects above. This project was primarily overseen by Susan Siegfried.

Arrangement

Records are intellectually arranged in the following order: Dialog project, first year; interview records; project administration; outreach; files regarding consultant, Marcia Bates; Center/AHIP Collaborative Project to Provide Online Searching to Scholars; and Dialog Subsidy Project.

Dialog Project, 1st year, 1989

Scope and Content Note

These records document both administrative and research activities from the first year of the project.

box 2008.IA.21-3

DIALOG Project 1st year, 1989

Physical Description: [three-ring binder]

Scope and Content Note

[Contents: article outlines/DW; available databases on DIALOG account; interview issues/DW; J. Clough comments; notes; related projects]

box 2008.IA.21-3

DIALOG Project 1st year, 1989

Physical Description: [three-ring binder]

Scope and Content Note

[Contents: definition of project (project proposal to Trust); set-up; workstation; assisted searching]

box 2008.IA.21-3

DIALOG Project 1st year, 1989

Physical Description: [three-ring binder]

Scope and Content Note

[Contents: methodology; coding searches; coding sheets; training, February 1989; interview outline (Stocking); Bates first review (notes from meeting)]

box 2008.IA.21-3

DIALOG Project 1st year: Data Analysis, 1989

Physical Description: [three-ring binder]

Scope and Content Note

[Contents: overview; search index; type patterns; files used by scholars; types of questions; comparative searches; comparative search questions]

box 2008.IA.21-3

DIALOG Project 1st year, 1989

Physical Description: [three-ring binder]

Scope and Content Note

[Includes: Interviews with scholars including Siegfried and Wilde's interview notes (typed versions of interviews with edits)]

Interview records, 1989-1990

Arrangement

Interview records are intellectually arranged by project setup, interviews on audiocassette, interview transcripts and notes, and interview questionnaires.

Project setup, 1989-1990

box 2008.IA.21-6

Project team/scholars, 1989-1990

box 2008.IA.21-6

Interview materials, 1990

Interviews on audiocassette, 1990

box 2008.IA.21-4

Stephan Barthelmess, May 29, 1990

Physical Description: [2 audiocassettes: 1 original, 1 duplicate]

box 2008.IA.21-4

Mary Ann Caws, May 31, 1990

Physical Description: [2 audiocassettes: 1 original, 1 duplicate]

box 2008.IA.21-4

Luisa Ciammitti, May 22, 1990

Physical Description: [2 audiocassettes: 1 original, 1 duplicate]

box 2008.IA.21-4

Albrecht Dumling, May 18, 1990

Physical Description: [2 audiocassettes: 1 original, 1 duplicate]

box 2008.IA.21-4

Jim Herbert, May 14, 1990

Physical Description: [2 audiocassettes: 1 original, 1 duplicate]

box 2008.IA.21-4

Peter Jelavich, June 18, 1990

Physical Description: [2 audiocassettes: 1 original, 1 duplicate]

box 2008.IA.21-4

Anton Kaes, May 31, 1990

Physical Description: [2 audiocassettes: 1 original, 1 duplicate]

box 2008.IA.21-4

Klaus Kropfinger, May 21, 1990

Physical Description: [3 audiocassettes: 1 original, 2 duplicates]

box 2008.IA.21-4

Helga von Kugelgen, June 11, 1990

Physical Description: [2 audiocassettes: 1 original, 1 duplicate]

box 2008.IA.21-4

Akos and Katalin Moravanszky, May 15, 1990

Physical Description: [4 audiocassettes: 2 originals, 2 duplicates]

box 2008.IA.21-4

Ellen Spitz, June 21, 1990

Physical Description: [2 audiocassettes: 1 original, 1 duplicate]

box 2008.IA.21-4

Nancy Troy, May 17, 1990

Physical Description: [2 audiocassettes: 1 original, 1 duplicate]

box 2008.IA.21-4

Lain Boyd White, May 30, 1990

Physical Description: [2 audiocassettes: 1 original, 1 duplicate]

box 2008.IA.21-4

Wim de Wit, May 10, 1990

Physical Description: [2 audiocassettes: 1 original, 1 duplicate]

Interview transcripts and notes, 1989-1990

Scope and Content Note

[See also the "DIALOG Project, 1st year, 1989" records for transcripts with editorial marks.]

box 2008.IA.21-5

Scholar Interviews, 1989

Physical Description: [three-ring binder]

box 2008.IA.21-5

DIALOG Interviews, 1990

Physical Description: [three-ring binder]

box 2008.IA.21-5

DIALOG Project: DW [Deborah Wilde] notes on interviews, 1989-1990

Physical Description: [three-ring binder]

Interview questionnaires (including some curriculum vitae and correspondence), 1990

box 2008.IA.21-6

Stephan Barthelmess, May 29, 1990

box 2008.IA.21-6

Mary Ann Caws, May 31, 1990

box 2008.IA.21-6

Luisa Ciammitti, May 22, 1990

box 2008.IA.21-6

Albrecht Dumling, May 18, 1990

box 2008.IA.21-6

Jim Herbert, May 14, 1990

box 2008.IA.21-6

Peter Jelavich, June 18, 1990

box 2008.IA.21-6

Anton Kaes, May 31, 1990

box 2008.IA.21-6

Klaus Kropfinger, May 21, 1990

box 2008.IA.21-6

Helga von Kugelgen, June 11, 1990

box 2008.IA.21-6

Akos and Katalin Moravanszky, May 15, 1990

box 2008.IA.21-6

Ellen Spitz, June 21, 1990

box 2008.IA.21-6

Nancy Troy, May 17, 1990

box 2008.IA.21-6

Lain Boyd White, May 30, 1990

box 2008.IA.21-6

Wim de Wit, May 10, 1990

Project administration, 1982-1990

box 2008.IA.12-10

[Schmitt] 1987-1988

Physical Description: [2 folders]

box 2008.IA.12-10

Scholars search of Dialog [Schmitt], 1988-10 December 1988

Physical Description: [2 folders]

box 2008.IA.12-43

Center DIALOG project [Siegfried], 1989-1990

Physical Description: [2 folders]

Scope and Content Note

[Includes a draft of the Art Historians Survey Report.]

box 2008.IA.21-1

1) Planning and Organizing, 1988-1989

Physical Description: [three-ring binder]

Scope and Content Note

[Contents: a) Project Team; b) Planning FY 1989 (Joint Proposal to Trust and SS Notes); c) Planning FY 1990 (Scholars Rec. for Modifications and Maria Bates); d) Phase Out]

box 2008.IA.21-1

2) Work Station FY 1989, 1990

Physical Description: [three-ring binder]

Scope and Content Note

[Contents: a) Modification to Workstation; b) Tech Support; c) DPS Documentation; d) DP Service Time Sheets; e) Equipment Orders; f) Help materials]

box 2008.IA.21-1

4) Project Status Reports, 1988-1990

Physical Description: [three-ring binder]

Scope and Content Note

[Contents: a) Project Status Reports]

box 2008.IA.21-1

5) Introduction to Scholars, 1988-1990

Physical Description: [three-ring binder]

Scope and Content Note

[Contents: a) Intro to Scholars, FY 1989 and 1990; b) Center Scholars, FY 1989 and 1990; c) Project Databases, FY 1989 and 1990; d) DIALOG Training; e) Sample DIALOG Searches]

box 2008.IA.21-1

6) Study Book, 1989-1990

Physical Description: [three-ring binder]

Scope and Content Note

[Contents: a) Interviews; b) K. Salomon Searches; c) Hand Holder/Coder; d) Printed Searches]

box 2008.IA.21-2

7A) Scholar Searching: Literature, 1982-1988

Physical Description: [three-ring binder]

Scope and Content Note

[Contents: a) Various; b) Falk]

box 2008.IA.21-2

7B) Scholar Searching: Literature, 1984-1988

Physical Description: [three-ring binder]

Scope and Content Note

[Contents: a) Bates; b) Borgman and Case; c) Lowry and Stuveras]

box 2008.IA.21-2

Online Services and CD-ROM, 1987-1989

Physical Description: [three-ring binder]

Scope and Content Note

[Contents: DIALOG, BRS Search, Questel, Wilson, Miscellaneous CD-ROM]

box 2008.IA.21-2

DIALOG: Service Requests, 1989-1990

Physical Description: [three-ring binder]

box 2008.IA.21-2

Operations Guide: Collaborative Project to Study Online Searching by Scholars, March 20, 1989

Physical Description: [spiral-bound volume]

box 2008.IA.12-10

Collaborative Project to Study Online Searching by Scholars: Operations Guide to the Dialog workstation, March 10, 1989

Physical Description: [spiral-bound volume]

box 2008.IA.21-2

Release forms and passwords, FY 1989, 1990

Physical Description: [three-ring binder]

box 2008.IA.12-42

RILA Subject Headings, file #191, January 1987

Physical Description: [1 three-ring binder]

Scope and Content Note

[This list was prepared for internal use and was available in response to requests from DIALOG users for assistance in searching RILA database.]

Outreach, 1989-1991

box 2008.IA.21-6

Dialog articles: correspondence, December 1990

box 2008.IA.21-6

Information science journals, 1990

box 2008.IA.21-6

CAA/ARLIS talk, February 15, 1990

box 2008.IA.21-6

CAA/ARLIS: notes on bibliography, 1990

box 2008.IA.21-6

Dialog article for Art Documentation, 1990

box 2008.IA.21-6

Computers and Humanities, June 23-25, 1990

box 2008.IA.21-6

Montpellier Computer Conference: DNW [Deborah Wilde] presentation of paper, 1990

box 2008.IA.21-6

ACH: LLC [Association for Computers and the Humanities: Association for Literary and Linguistic Computing] Conference, March 1991

box 2008.IA.21-6

CHO analysis, 1989

Dialog user community contact, 1989

box 2008.IA.12-43

Mary Harris' proposal for a generic retrieval system, October 12, 1989

box 2008.IA.12-43

Richard Brilliant's request for online search subsidy, 1989

Files regarding consultant, Marcia Bates, 1989-1991

Scope and Content Note

[Files include contract, report development, and the reports themselves. To clarify context, files have been listed under the name of the person who maintained the records.]

Marilyn Schmitt's files on Bates, 1990-1992

box 2008.IA.12-10

Contract, 1990

box 2008.IA.12-10

Preliminary Analysis of Search Data, June 19, 1990

box 2008.IA.12-10

Working file: "Report #1: Categories of Information Sought by Humanities Scholars," [circa 1990-1992]

box 2008.IA.12-10

Draft of Report #2: A Profile of End User Searching Behavior by Humanities Scholars, 1992

box 2008.IA.12-10

DIALOG Report #3: Profile of 1989 Search Protocol Data, September 1, 1990

box 2008.IA.12-10

DIALOG Report #4: Analysis of National Language Statements, February 15, 1991

box 2008.IA.12-10

DIALOG Report #5: ...Scholar as Online Searcher:..., April 30, 1991

box 2008.IA.12-10

DIALOG Report #6: Analysis of Subject Search Terms, June 12, 1991

box 2008.IA.12-10

DIALOG Report #7: Analysis of Interviews, June 14, 1991

box 2008.IA.12-10

Status as of DW's [Deborah Wilde's] departure, June 23, 1991

box 2008.IA.12-10

Production plan, 1990-1991

box 2008.IA.12-10

Project proposals, descriptions, 1990-1991

Physical Description: [2 folders]

box 2008.IA.12-10

"Miscellaneous," 1991

Deborah Wilde's files on Bates, 1990-1991

box 2008.IA.21-6

Report, September 1, 1990

box 2008.IA.21-6

Interviews, 1990

box 2008.IA.21-6

NLS [Natural Language Statements] report, February 15, 1991

box 2008.IA.21-6

Report: Interview Analysis, June 14, 1991

box 2008.IA.21-6

Report: Analysis of User Profile, April 30, 1991

box 2008.IA.21-6

NLS article: notes towards publication, 1990

Center/AHIP Collaborative Project to Provide Online Searching to Scholars, 1989-1991

box 2008.IA.21-6

Center/AHIP: Dialog, 1990-1991

box 2008.IA.21-6

Center/AHIP: workstation documentation, 1990-1991

box 2008.IA.21-6

Technical, 1989-1990

Dialog Subsidy Project, 1987-1992

box 2008.IA.12-43

Advertising, 1987-1988

box 2008.IA.12-43

Announcements of subsidy, [circa 1988-1989]

box 2008.IA.12-43

Enclosures for acceptance letters, [circa 1988-1989]

box 2008.IA.12-43

Project management, 1987-1989

box 2008.IA.12-43

Accepted candidates, 1988-1989

box 2008.IA.12-43

Completed candidates, 1988-1990

box 2008.IA.12-43

Dialog subsidy project, 1989-1992

box 2008.IA.12-10

Dialog training subsidy mailing, March 1988

Series I.A.2. Museum Prototype Project, 1980-1992

Scope and Content Note

The records consist of the development, project, system testing, correspondence, marketing, conference, and publication files of the Getty Art History Information Program's Museum Prototype and the Museum Prototype Data Merge Projects, 1980-1992. The Museum Prototype working files, ranging from its foundation in 1982 to its termination in 1986, appear to be reasonably thorough. Each of the three phases of the Museum Prototype Data Merge Project, 1987-1991, that followed are also well represented, along with the subsequent tests, reports, and publications that followed.

The Museum Prototype Project, 1980-1986, aimed to computerize and set standards for the exchange of information about museum objects. Its dual purpose in achieving this goal was to make available the scholarly information contained in museum catalog records and to serve museum collection-management needs. Participants included the Museum of Fine Arts, Boston; the J. Paul Getty Museum; the Solomon R. Guggenheim Museum, New York; the Metropolitan Museum, New York; the Museum of Modern Art, New York; the National Gallery of Art, Washington, D.C.; the Art Museum, Princeton University, Princeton, New Jersey; and the Hood Museum of Art, Dartmouth College Hanover, New Hampshire.

This project was initiated by Nancy Englander, then taken over by Marilyn Schmitt soon after her arrival in 1983. Clare Sheriden appears to have been an administrative assistant for Marilyn Schmitt and a source of some records. The project was terminated in 1986.

The Museum Prototype Data Merge Project, 1987-1992, aimed to merge the museum object databases inherited from the earlier project. The project quickly became focused on the artist names component, out of which develops smARTname, a name-matching computer program designed to automatically match the many possible forms of a single personal name. The name of the software changed to Synoname in 1991 and was ready for test release to outside institutions the same year.

Susan Siegfried became primarily responsible for this project in 1988. Although most of the records issued from Siegfried's files, Marilyn Schmitt maintained an active role in the project as well. Their files have been intellectually integrated here.

Chronology of Project

1982: Nancy Englander negotiates with OnLine to provide a computer system to accommodate Getty projects including what will become the Museum Prototype Project.

1983: Nancy Englander takes charge of the Museum Pilot Project. Marilyn Schmitt is brought on board as a Program Officer. In November William Y. Arms from Dartmouth University becomes the Project Leader on a consultant basis. In December, the Museum Prototype Project is officially constituted as one of nine special projects within the Getty Art History Information Program. Other projects include RILA, the Art and Architecture Thesaurus, the Provenance Index, Architectural Drawings Advisory Group, Census of Antique Art and Architecture Known to the Renaissance, Conway Library Project, and the Witt Library Project.

1984: Marilyn Schmitt is promoted to Program Manager and becomes the Getty representative in charge of the project. OnLine is abandoned. In November, William Arms leaves the project.

1985: Michael Ester takes over as director of AHIP. Russell Sale becomes the project manager reporting to Marilyn Schmitt and Michael Ester. Willoughby becomes the computer developer for the project. By this year, each museum participating in the project has created an experimental database of its paintings.

1986: Russell Sale leaves the Getty in the spring of 1986. He lists the following staff and their responsibilities: Marilyn Schmitt, policy decisions; Peter Meitzler, user support and Informix system changes; and Vicki Porter and "Luisa" for day-to-day administration and analysis. Citing structural and conceptual difficulties, the project is terminated in December 1986.

1987: The Getty project group continues with their work to prepare an analysis of the data it has assembled. The project is referred to as the Museum's Data Normalization Project, which later becomes named the Museum Prototype Data Merge Project. In the first part of the project, the artists' names from the original project's eight databases of paintings are to be linked to the name authorities of RILA and to the Provenance Index records. Staff are listed as Marilyn Schmitt as Program Manager, Aaron Gross as Programmer, and Julie Bernstein as Editorial Assistant. Susan Siegfried joins the program by the end of the year. Patricia Harpring's report on the Museum Prototype Project is suspended and never completed.

1988: The first component of the artists' name matching project is completed in June, along with the Museum Prototype Data Merge Project Phase II Progress Report and the Artists' Name Matching Tool. From this develops smARTname, a name-matching computer program designed to automatically match the many possible forms of a single personal name. It used an ordered sequence of twelve algorithms for pattern matching that include both character- and word-matching techniques. The smARTname system is comprised of the hierarchically-structured Artist Name Matching Tool (ANM Tool) and the smARTname Report Generator. Julie Bernstein becomes responsible for authority analysis and Robin Garcia is added as a systems analyst. At an unknown point, Susan Siegfried assumes responsibility for the project, reporting to Marilyn Schmitt.

1991: Because of existing copyright, smARTname is changed to Synoname (application date May 1991). As of January 1991, the name-matching software is ready for test release to outside institutions.

Articles, Reports, and Tests

Published articles regarding the project include:

Borgman, Christine and Susan Siegfried. "Synoname and Its Cousins: A Survey of Personal Name-Matching Algorithms."
Gross, Aaron. "Getty's Synoname: The Development of Software for Personal Name Pattern Matching," RIAO 1991 Conference Proceedings.
Schmitt, Marilyn. "The Museum Prototype Revisited: Matching Artists' Names," Proceedings of the Second Conference of the Museum Documentation Association [1988].
Siegfried, Susan and Julie Bernstein. "Synoname: The Getty's New Approach to Pattern Matching for Personal Names." 1991.

Reports regarding the project include:

Bernstein, Julie. Final Statistics on RILA (1000-record sample) x MERGE Developmental Synoname Run, November 1989."
Bernstein, Julie. "Phase III Final Report." 1990.
Bernstein, Julie. "Synoname: A Look at Collocation." 1990.
Bernstein, Julie. "Synoname Run on the full 'B' Sample of the Union List of Artist Names."
Cardinale, Steven and Julie Bernstein. "Synoname Statistical Model." 1990.
Smalls, James and Julie Bernstein. "Name Authority Methods and Observations." 1990.

Name matching tests for Synoname include: RILA (1000 names); ULAN; and Merge vs. Merge.

Arrangement

The Museum Prototype Project records precede the Museum Prototype Data Merge Project records.

Museum Prototype Project, 1980-1987

Arrangement

Records are intellectually arranged in the following order: correspondence; partner files; data fields analysis/report; administration; reports, publications, and manuals; and computer system studies, reference, and training.

Correspondence, 1982-1987

box 2008.IA.19-1

Abbreviations and correspondence summary, February 1983-January 1987

box 2008.IA.19-1

January 1982-March 1985

Physical Description: [32 folders]

box 2008.IA.19-2

April 1985-January 1987

Physical Description: [23 folders]

box 2008.IA.19-2

Miscellaneous correspondence [regarding correspondence of other projects], 1983-1985

Scope and Content Note

[Includes the following people and topics: Nancy Englander - Biographical Dictionary and Ashmolean; Marilyn Schmitt and J. Gartenberg - computerization of film archives; Marilyn Schmitt and Nancy Englander - Conway Project.]

Partner files, 1980-1986

box 2008.IA.19-3

J. Paul Getty Museum and IDE / correspondence, A17-F9 (folder dated 1985), 1980-1985

box 2008.IA.19-3

J. Paul Getty Museum correspondence, A7/F20, 1985-1986

box 2008.IA.19-3

J. Paul Getty Museum list review, A6/F19, 1985

box 2008.IA.19-3

Guggenheim memoranda, A1/F33d, 1985

box 2008.IA.19-3

Hood Museum catalogue manual etc., 1986

box 2008.IA.19-3

Hood Museum and IDE / correspondence, A17/F10-16, 1985-1986

box 2008.IA.19-3

Hood Museum vocabulary list review, A6/F15, 1985

box 2008.IA.19-3

MET correspondence (has MMA instead of MET written on folder), regarding Informix System, A6/F29, August 1986

Scope and Content Note

[Materials include one 5" floppy disk.]

box 2008.IA.19-3

MET memoranda, A6/F30, 1985

box 2008.IA.19-3

MFA (Museum of Fine Arts, Boston) correspondence, A6/F36 (folder dated March 1986), 1984-1986

box 2008.IA.19-3

MFA (Museum of Fine Arts, Boston) credit line comparison, Willoughby review, A6/F35, December 1985

box 2008.IA.19-3

MFA (Museum of Fine Arts, Boston) vocabulary list review, A6/F35, September 1985

box 2008.IA.19-3

MOMA (Museum of Modern Art) memos and reviews from Willoughby, A1/F22, December 1985

box 2008.IA.19-3

AMPU (The Art Museum, Princeton University) correspondence, R. Baron, A1/F29, 1985-1986

box 2008.IA.19-3

AMPU, Princeton correspondence (memos and invoices), A17/F6, 1985-1986

box 2008.IA.19-3

AMPU (The Art Museum, Princeton University) vocabulary lists and comparison reports review, Willoughby, A1-F29, 1986

box 2008.IA.19-3

NGA (National Gallery of Art) art information system, 1982-1984

box 2008.IA.19-3

NGA (National Gallery of Art) comparison report review, vocabulary review, A1/F28, 1985

box 2008.IA.19-3

NGA (National Gallery of Art) correspondence (folder dated 1985), A1/F28, 1984-1986

box 2008.IA.19-3

NGA (National Gallery of Art) data entry convention, 1985

Data fields analysis/report, 1984-1986

box 2008.IA.12-14

Museum Prototype project: fields data analysis, 1986

Physical Description: [7 bound volumes]

box 2008.IA.12-14

MPROT office copy: Fine Art Data Field Compendium, working draft #2, July 15, 1984

Physical Description: [three-ring binder]

Administration, 1983-1986

Arrangement

Folders are listed in order of an original coded system (ex. A6, A11, A17, etc.). Although no key has been provided to explain this code, the materials have been kept in coded order.

box 2008.IA.19-4

Proto system menu listings, A6/F9, 1986

box 2008.IA.19-4

Artist worksheet, blank form, A11/F17, January 1986

box 2008.IA.19-4

Program for inscriptions, NGA (National Gallery of Art) special, A11/F12, [1986?]

box 2008.IA.19-4

Object worksheet, blank, A11/F10, 1986

box 2008.IA.19-4

Source codes / run-all reports, A17/F4, October 1985

box 2008.IA.19-4

Data dictionary notes, Mtz-2/7-F6B, 1986

box 2008.IA.19-4

E-mail questionnaire, draft of electronic mail vendor evaluation and discussion of planning considerations, 1983

Reports, publications, and manuals, 1982-1988

box 2008.IA.19-4

ADAG [Architectural Drawings Advisory Group] minutes of meetings, 1984-1985

box 2008.IA.19-4

ADAG [Architectural Drawings Advisory Group]/CASVA [Center for Advanced Study in the Visual Arts] reports, correspondence, skeletal form, etc., 1983-1985

box 2008.IA.19-4

Fink, Eleanor. "Present and future direction of computerized resources at the National Museum of American Art," undated

box 2008.IA.19-4

Harpring Report: "Conclusions regarding the Museum Prototype Project," 1987-1988

Physical Description: [15 five-inch floppy disks]

General

[Disks have been located in the back of the box.]

box 2008.IA.19-4

Harpring Report: "Conclusions regarding the Museum Prototype Project," 1987-1988

Physical Description: [4 folders]

Scope and Content Note

[4 drafts marking various stages of the editorial process]

box 2008.IA.19-4

Heusinger, Lutz. "Marburger Index" (various papers, correspondence), 1983-1984

box 2008.IA.19-4

[Hibbard, Sally; Cynthia Nalevanko; and Peter Forman.] Requirements Analysis of the Collections Management System, Phase One, September 16, 1985

Physical Description: 1 three-ring binder

box 2008.IA.19-4

Paijmans, Hans J.J. "A new approach to automated museums," June 7, 1983

box 2008.IA.19-4

Stam, Deirdre C. "The development of authority files for art historical records: what role for TAU," prepared for TAU (Thesaurus Artis Universalis) Working Group, March 27, 1985

box 2008.IA.19-4

Willoughby Associates promotional materials, articles, etc., 1982-1984

box 2008.IA.19-4

Proto report manual, Willoughby Associates, [draft] A11/F21, October 1985

box 2008.IA.19-4

The Proto System User Manual, prepared by Willoughby Associates [draft], January 1986

box 2008.IA.19-4

Witt computer index, 1985-1986

box 2008.IA.19-4

Articles about MPROT, 1984-1986

box 2008.IA.19-4

Getty Museum / articles about, A6/F22, 1982-1985

Scope and Content Note

[Includes the earliest known description of the formation, development, and goals of the Art History Information Program by Nancy Englander, Fall 1983.]

Computer system studies, reference, and training, 1982-1986

box 2008.IA.19-5

Art History Information Program reference manual, supplemental: C run-time library, September 1985

box 2008.IA.19-5

Art History Information Program reference manual, supplemental: relational C, circa 1986

box 2008.IA.19-5

DOS documentation originals (includes working draft of PC phase training materials), circa 1985

box 2008.IA.19-5

Informix basic course training manual, February 1986

Physical Description: [three-ring binder: includes 5 five-inch floppy disks]

box 2008.IA.19-5

Enhanced Informix training session, supplementary materials, July 8, 1986

Physical Description: [Loose-leaf binder]

box 2008.IA.19-5

Online systems report on sites visited for the study of an information standard and museum automation: [prepared for Nancy Englander, prepared by Online Computer Systems], September 1982

Physical Description: [1 three-ring binder]

box 2008.IA.19-5

Technical overview of the Getty information system, prepared by Online Computer Systems, January 1983

Museum Prototype Data Merge Project, 1986-1992

Arrangement

Records are intellectually arranged in the following order: Marilyn Schmitt's chronological files, artist name matching, non-artist name matching, smARTname, ULAN/smARTname, Synoname, test results, papers, Christine Borgman reports and administration, marketing, and conferences.

Marilyn Schmitt's chronological files, 1984-1992

box 2008.IA.12-15

Museum Prototype Data Merge, 1984-1992

Physical Description: [14 folders]

box 2008.IA.19-15

Miscellaneous data merge documents, April-June, September-December 1988, January-April 1989

Physical Description: [1 folder and 2 three-ring binders]

Scope and Content Note

[The loose documents that have been grouped in the January-April 1989 folder include the Manual Collocation Summary Report for the data merge project, an undated 4-page bound report.]

Artist name matching, 1986-1991

Artist name matching - Phase I and II, 1987-1988

box 2008.IA.19-6

Artist Names - Phase I-B, up to November 17, 1987

Physical Description: [three-ring binder]

box 2008.IA.19-6

Artist Names - Phase II-A, up to May 13, 1988

Physical Description: [three-ring binder]

box 2008.IA.19-6

Artist Names - Phase II-B, up to May 13, 1988

Physical Description: [three-ring binder]

box 2008.IA.19-6

Museum Prototype Data Merge Project, Phase II Progress Report, June 6, 1988

Physical Description: [three-ring binder]

Scope and Content Note

[Sections include: Introduction; Summary Chart; Adopted Techniques; 1) Exact Matches; 2) Substitution of One Character; 3) Omission of One Character; 4) Two Characters Transposed; 5) Differences in Punctuation; 6) Initials Standing for Names; 7) No First Names; 8) Inclusion of Names within Names; 9) Extended Names; 10) Configurations about Dividing Names; 11) Word Approximation; Eliminated Techniques; Matches Not Caught.]

Name match tests from Phase I and/or II, 1987-1988

box 2008.IA.19-6

Sample name tests, August 1987

Physical Description: [three-ring binder]

Scope and Content Note

[Tab inside binder is labeled "1000 records."]

box 2008.IA.19-6

Name match test data, January 6, 1988

Physical Description: [three-ring binder]

Access Information

[Black binder]

box 2008.IA.19-6

[Name match test data]: Approx tests first appear, January 27, 1988

Physical Description: [three-ring binder]

Artist name matching - Phase III, 1985-1990

box 2008.IA.19-7

Binder #1: Project status reports for FY's 1988-1990

Physical Description: [three-ring binder]

box 2008.IA.19-7

Binder #2: Museum Prototype data merge project [Proto System Data Dictionary and Data Dictionary], September 1986, March 1988 respectively

Physical Description: [three-ring binder]

box 2008.IA.19-7

Binder #3: Database, 1986-1988

Physical Description: [three-ring binder]

Scope and Content Note

[Includes: a) Merge Information; b) Anames to Merge Information; c) Merge List; d) Anames List; e) Mammoth Run; f) Vocabulary Frequency List, Names, MPP, 1986-1988; g) Merging MPP Data on IDAM, 1986.]

box 2008.IA.19-7

Binder #4: Planning, 1988-1989

Physical Description: [three-ring binder]

Scope and Content Note

[Includes: a) Project Proposal, June-August 1988; b) Hierarchy: Design Proposal; c) Specifications; d) Schedule of Completion - M. Ester; e) Final Report/Museum; f) Flawed Data; g) Collocation.]

box 2008.IA.19-7

Binder #5: Schedule of tasks, 1988-1989

Physical Description: [three-ring binder]

Scope and Content Note

[Includes: a) Schedule of Tasks; b) Meetings; c) SS Notes; d) M. Ester Notes, 1989.]

box 2008.IA.19-8

Binder #6: Tool: Tests and Analyses, 1988-1990

Physical Description: [three-ring binder]

Scope and Content Note

[Includes: a) smARTname; b) Display Name; c) Statistics; d) RILA Request; e) RILA Run; f) RILA Test Data; g) RILA Mapping Problem; h) Julie's Analyses; i) STR's.]

box 2008.IA.19-8

Binder #7: Authority work, 1988-1990

Physical Description: [three-ring binder]

Scope and Content Note

[Includes: a) Report; b) People; c) Authority Work; d) Bibliography; e) Verification Sheets; f) Excerpts from Rila Verifications.]

box 2008.IA.19-8

Binder #8: DPS/IR, 1988

Physical Description: [three-ring binder]

Scope and Content Note

[Includes: a) Requests to DBS/IR; b) Time Sheets; c) Budget Information.]

box 2008.IA.19-8

Binder #9: Steve Cardinale, 1989-1990

Physical Description: [three-ring binder]

box 2008.IA.19-8

Steven Cardinale inventory, undated

Scope and Content Note

[Materials include AHIP smARTname system, merge data files, RILA data, fake file, RILA 1,000 name example, custom application, smARTname automated system, dataflex software. Materials also include 18 five-inch floppy disks.]

box 2008.IA.19-8

Binder #10: Final technical documentation, 1989

Physical Description: [three-ring binder]

Scope and Content Note

[Includes: a) System Design Spec ["The Artists' Name Matching Tool (ANM Tool), System Design Specification for smARTname: Software for Matching Artist Names," November 20, 1989]; b) Source Code ["Artist Name Matching Tool Source Code," November 20, 1989]; c) HT.C Tool; d) PHT.C Pre-Processor; e) HT.H Header.]

box 2008.IA.19-8

Binder #11: Museum Prototype history, 1985-1988

Physical Description: [three-ring binder]

box 2008.IA.19-9

Binder #13: Literature review, 1989

Physical Description: [three-ring binder]

Scope and Content Note

[Includes: a) Borgman Report ["Personal Name Matching Algorithms - Operational Systems]; b) Henstell Report [ "Computerized Matching of Personal Names: A Review of Recent Literature"]; c) Hunt Report ["Computerized Matching of Personal Names: A Review of the Literature."]]

box 2008.IA.19-9

Binder #14: Publication and promotion, 1988-1989

Physical Description: [three-ring binder]

Scope and Content Note

[Includes: a) Publication Plans; b) Summary Articles; c) Conferences; d) Related Projects; e) SS Notes.]

box 2008.IA.19-9

Binder #15: Synoname reports: Julie Bernstein Final Documentation, 1989-1990

Physical Description: [three-ring binder]

Scope and Content Note

[Includes: a) RILA (1000-record sample) x Merge; b) Phase III Final Report; c) Synoname Statistical Model; d) Synoname: A Look at Collocation; e) Name Authority Methods and Observations; f) Synoname Run on the full "B" Sample of the Union List of Artist Names.]

box 2008.IA.19-9

ANM [Artist Name Matching] Project Documentation [phase I, II, and III], 1988-1989

Physical Description: [three-ring binder]

Scope and Content Note

[Contains the following reports: 1) Proposal for the Artists' Name Matching Component - Part 2. August 10, 1988. 2) The Data Processing Services' System Design Specification for smARTname: Software for Matching Artist Names. January 21, 1989. 3) Final Report User Documentation for smARTname: Software for Matching Artist Names. January 23, 1989. 4) The Nationality-School of Artists Frequency Report Specification. June 29, 1988. 5) The Medium of Objects Frequency Report Specification. April 26, 1988. 6) The Artists' Name Matching Tool (ANM Tool) Code Design Document. June 1987 - September 1988. 7) The Artists' Name Matching Tool / Phase II Progress Report Specification. April 7, 1988. 8) Museum Prototype Database Analysis. March 17, 1988. 9) Museum Prototype Data Merge Project Data Dictionary. March 17, 1988. 10) Miscellaneous notes, memos, forms, charts, etc. 1988.]

box 2008.IA.19-9

The Data Processing Services' System Design Specifications for smARTname: Software for Matching Artist Names (original), January 21, 1989

Scope and Content Note

[A duplicate of this report is also included with the ANM Project Documentation binder.]

Non-artist name matching, 1988

box 2008.IA.19-14

Nationality-school of artists, 1988

box 2008.IA.19-14

Medium of objects, 1988

smARTname, 1990-1991

box 2008.IA.19-14

Schedule of tasks: AG [Aaron Gross] smARTname, 1990-1991

box 2008.IA.19-14

AG [Aaron Gross]: Notes, general programming - smARTname, 1990

box 2008.IA.19-14

Release documentation: overview - schedules, 1990

box 2008.IA.19-14

smARTname: "Use as Is" Kit - for release, 1990-1991

box 2008.IA.19-14

smARTname: source code - for release, 1991

box 2008.IA.19-14

smARTname: publications list - for release, 1991

box 2008.IA.19-14

smARTname: user documentation - planning notes (superseded October 1990), 1990

box 2008.IA.19-14

smARTname: outside testing, 1990

box 2008.IA.19-14

smARTname: trademark, 1990-1991

ULAN/smARTname study (including report), 1989-1990

box 2008.IA.19-14

Full "B" small analysis, 1990

box 2008.IA.19-14

Stephen Toney: consultancy, 1989

box 2008.IA.19-14

Preliminary test, 1990

box 2008.IA.19-14

Julie Bernstein's report, "Joint Analysis of SmARTname Run on Partial "B" Test Sample of Union List of Artist Names" with Murtha Baca, 1990

box 2008.IA.19-14

Presentations to Michael, 1990

box 2008.IA.19-14

VCG editorial software, 1989

box 2008.IA.19-14

Stephen Toney final report, smARTname applications study, December 22, 1989

box 2008.IA.19-10

Non-annotated PxP report - partial results of the comparative test between ULAN and smARTname ["B" names], February 5, 1990

Physical Description: [three-ring binder]

Synoname, 1989-1993, 1996, undated

box 2008.IA.19-10

Synoname volume in print with a copy of the cover, 1991

box 2008.IA.19-10

Draft of "Synoname: A Tool to Match Personal Names," February 28, 1991

Physical Description: [three-ring binder]

box 2008.IA.12-43

Synoname: copyright, 1990-1993, 1996

box 2008.IA.12-43

Request forms, undated

box 2008.IA.12-43

List of requestors, [1992?]

box 2008.IA.12-43

Demonstration advisory meeting, January 13, 1992

box 2008.IA.12-43

"Miscellaneous," 1991, undated

box 2008.IA.12-43

Wrap-up, October 8, 1991

box 2008.IA.12-43

Reports, 1989-1991

box 2008.IA.19-14

Synoname: "miscellaneous," 1990-1991

box 2008.IA.19-14

Synoname: request form, letters to recipients, 1991

Test results (final), April 21, 1992

Scope and Content Note

[These test results mark the end of the Museum Prototype Data Merge Project.]

box 2008.IA.19-10

Verification sheet for personal names of artists, Volumes 1 to 2 (ABB-CER),

Physical Description: [2 three-ring binders]

box 2008.IA.19-11

Verification sheet for personal names of artists, Volumes 3 to 6 (CES-JOR),

Physical Description: [4 three-ring binders]

box 2008.IA.19-12

Verification sheet for personal names of artists, Volumes 7 to 10 (JORD-RAB),

Physical Description: [4 three-ring binders]

box 2008.IA.19-13

Verification sheet for personal names of artists, Volumes 11 to 14 (RAE-ZUS),

Physical Description: [4 three-ring binders]

Papers (including drafts), 1988-1991

box 2008.IA.19-14

Marilyn Schmitt, Museum Documentation Association, "The Museum Prototype Revisited: Matching Artists' Names," 1988

box 2008.IA.19-14

Summary article: JB [Julie Bernstein] and SS [Susan Siegfried], labor documents, 1988-1989

box 2008.IA.19-14

Summary article: Julie Bernstein correspondence, documentation, illustrations, 1990

box 2008.IA.19-14

Julie Bernstein summary article "Matching Artists' Names" with Susan Siegfried, drafts and final, 1990

box 2008.IA.19-14

Susan Siegfried samARTname ACH paper: "Matching Personal Names in the Humanities," 1990

box 2008.IA.19-14

ACH [Association for Computers and the Humanities]: publication of Susan Siegfried paper, smARTname ["Matching Personal Names in the Humanities"], 1990-1991

box 2008.IA.19-14

Aaron Gross, Montpellier Computer Conference paper, "Personal Name Pattern Matching," 1990

box 2008.IA.19-14

Aaron Gross RIAO [Recherche d'Information assistee par Ordinateur] paper, ["Getty's Synoname: The Development of Software for Personal Name Pattern Matching"], 1991

box 2008.IA.19-14

C&H [Computers and the Humanities] published article: correspondence, 1991

box 2008.IA.19-14

C&H [Computers and the Humanities] published article: illustrations, 1991

box 2008.IA.19-14

C&H [Computers and the Humanities] published article: master copy, 1991

Christine Borgman report (includes contract and editorial files), 1989-1991

box 2008.IA.12-15

Borgman report: "Personal Name Matching Algorithms - Operational Systems," June 1989

box 2008.IA.12-43

Final Borgman, 1991

box 2008.IA.12-43

Borgman correspondence and memos, 1991

box 2008.IA.12-43

Christine Borgman contract, 1990

box 2008.IA.12-43

Christine Borgman contract, 1989

Borgman article, 1990-1991

box 2008.IA.19-14

Correspondence regarding "Getty's Synoname and Its Cousins: A Survey of Applications of Personal Name-Matching Algorithms" by Christine Borgman and Susan Siegfried, 1990-1991

box 2008.IA.19-14

Christine Borgman: JD dock edit, 1990-1991

box 2008.IA.19-14

Christine Borgman article revision, 1990-1991

box 2008.IA.19-14

Christine Borgman article, MS edit, 1990

box 2008.IA.19-14

Borgman, SS dock edit, 1991

box 2008.IA.19-14

Borgman article including proposed Table 2, July 18, 1991

Marketing, 1988-1991

box 2008.IA.19-14

Promotion of smARTname: miscellaneous/release, 1990-1991

box 2008.IA.19-14

Target journals: Plute/Borgman documentation (includes citation report), 1988-1990

box 2008.IA.19-14

Target journals: other supporting documentation, 1989

box 2008.IA.19-14

Target journals: smARTname (includes citation report), 1988-1990

box 2008.IA.19-14

Target Conferences: smARTname, 1990

Conferences, 1990-1991

box 2008.IA.19-14

RIAO [Recherche d'Information Assistee par Ordinateur], Barcelona, April 2-5, 1991

box 2008.IA.19-14

ACH/ALLC [Association for Computers and the Humanities / The Association for Literary and Linguistic Computing], Tempe, AZ, March 17-20, 1991

box 2008.IA.19-14

ACH [Association for Computers and the Humanities], New York, June 23-25, 1990

box 2008.IA.19-14

Montpellier computer conference, September 4-7, 1990

box 2008.IA.12-43

Erin Mills: offsite storage for Museum Prototype Project, 1989

Series I.A.3. Object, Image, and Inquiry (OII) Project, 1985-1991

Scope and Content Note

The records comprise transcripts and audio cassette recordings of interviews, correspondence, legal agreements, curricula vitae of the interviewees, and photography related to the Getty Art History Information Program's Object, Image, and Inquiry (OII) Interview Project, 1985-1991. The interviews are represented in audio cassette recordings, print records including transcripts, or five-inch floppy disks. Bound transcripts of the interviews are available in finding aid IA20025, "Interviews regarding the study of art history."

In 1985 the J. Paul Getty Trust's Art History Information Program (AHIP) joined with Brown University's Institute for Research in Information and Scholarship (IRIS) to investigate the process of art-historical research. The project expanded in January 1986 with a nine-month, collaborative study of the process that art historians follow as they conduct research. The OII project sought to discover what kinds of information art historians need, where and how they search for it, how they collect and organize it, and what use they make of it. The ultimate goal of the study was to discover what kinds of automated tools would be of use to art historians.

The study developed as two distinct projects: an interview and a case study project. The former consisted of eighteen half-day interviews; the latter, of two five-month case studies. A collaborative team of three directed the study: Mr. William O. Beeman, Director of the Office of Program Analysis at IRIS; Dr. Marilyn Schmitt, Program Manager in charge of Scholarly Coordination at AHIP; and Elizabeth Bakewell, Social Science Research Analyst in the OPA office. AHIP art historian Carol McMichael Reese assisted the three in the writing of the report. The book Object, Image, and Inquiry: The Art Historian at Work (1988) soon followed.

As a postscript to the eighteen interviews conducted in 1986, seven more interviews with architectural historians were conducted between March 1988 and May 1989. The purpose of this later project was to examine research practices in a particular field of specialization, in contrast to the more general investigations that characterized the earlier interviews. This AHIP controlled project included Marilyn Schmitt (Program Manager), Carol McMichael Reese (Research Consultant), and Deborah Wilde (Research Associate). The transcript editing was overseen by Katherine Smith (Research Consultant and Editor). Interviewees edited the transcripts and signed access agreements, 1989-1991. Only those that signed these agreements have been compiled in individual binders for research use.

Arrangement

Records are categorized in the following order: administration, final transcripts, interviews recorded on audiocassette, interviewee files, and publication records.

Administration, 1985-1990

Scope and Content Note

Records consist of Marilyn Schmitt's project administration files, primarily oriented around the Object, Image, Inquiry [OII] project and publication. These comprise the earliest records about the project.

box 2008.IA.12-13

AHIP/IRIS, 1985-1988

Physical Description: [7 folders]

box 2008.IA.12-13

AHIP/IRIS Continuing interviews, 1988

box 2008.IA.12-13

Son of IRIS: architectural drawings study, 1987-1988

box 2008.IA.12-52

OII and Continuing Interviews, 1988-1990

Physical Description: [2 three-ring binders]

Scope and Content Note

[Contains Deborah Wilde's project administration records]

Final transcripts, 1986, 1988-1989

Physical Description: [Each transcript is represented in a three-ring binder]

box 2008.IA.20-1

Castelnuovo, Enrico, May 28-29, 1986

box 2008.IA.20-1

Clark, T.J., May 19-20, 1986

box 2008.IA.20-1

Cousins, Judith, November 14, 1986

box 2008.IA.20-1

Fletcher, Jennifer, June 6, 1986

box 2008.IA.20-1

Forster, Kurt W., April 23, 1986

box 2008.IA.20-1

Gaehtgens, Thomas, April 17-18, 1986

box 2008.IA.20-1

Gombrich, Ernst H., June 3, 1986

box 2008.IA.20-1

Holt, Rick K., 1988

box 2008.IA.20-2

Jouffre, Valerie-Noelle, April 12-13, 1988

box 2008.IA.20-2

Klotz, Heinrich, April 11-12, 1988

box 2008.IA.20-2

Koreny, Fritz, June 5-6, 1986

box 2008.IA.20-2

Krauss, Rosalind, May 30, 1986

box 2008.IA.20-2

Krautheimer, Richard, April 8, 1988

box 2008.IA.20-2

Millon, Henry A., May 22-23, 1989

box 2008.IA.20-2

Murray, Stephen, February 12, 1986

box 2008.IA.20-3

Perrot, Francoise, May 28-29, 1986

box 2008.IA.20-3

Preziosi, Donald, February 15-16, 1986

box 2008.IA.20-3

Rubin, William, April 2, 1986

box 2008.IA.20-3

Schulz, Juergen, July 2-3, 1986

box 2008.IA.20-3

Schwartz, Gary, June 4-5, 1986

box 2008.IA.20-3

Society of Architectural Historians annual meeting, group interview, April 15, 1988

box 2008.IA.20-3

Troy, Nancy, July 2-3, 1986

box 2008.IA.20-3

Walsh, John, April 21-22, 1986

Interviews recorded on audiocassette, 1986-1989

box 2008.IA.20-4

Cousins, Judith, [1986]

Physical Description: [2 original and 2 duplicate audiocassettes]

box 2008.IA.20-5

Forster, Kurt, April 23, 1986

Physical Description: [3 duplicate audiocassettes]

box 2008.IA.20-4

Holt, Richard, [1988]

Physical Description: [6 original mini-audiocassettes and 6 duplicate audiocassettes]

box 2008.IA.20-4

Jouffre, Valerie-Noelle: Frankfurt, April 13, 1988

Physical Description: [3 original and 3 duplicate audiocassettes]

box 2008.IA.20-4

Klotz, Heinrich: Frankfurt, April 10-11, 1988

Physical Description: [5 original and 5 duplicate audiocassettes]

box 2008.IA.20-4

Krautheimer, Richard: Rome, April 9, 1988

Physical Description: [3 original and 3 duplicate audiocassettes]

box 2008.IA.20-5

Lamberini, Daniela: Florence, April 6, 1988

Physical Description: [4 original and 4 dup audiocassettes]

box 2008.IA.20-5

Lipstadt, Helene, March 14-15, 1988

Physical Description: [4 original and 4 duplicate audiocassettes]

box 2008.IA.20-5

Millon, Henry: Washington, D.C., May 22-23, 1989

Physical Description: [5 original and 5 duplicate audiocassettes]

box 2008.IA.20-5

SAH group interview, April 15, 1988

Physical Description: [2 original and 2 duplicate audiocassettes]

Interviewee files (including editorial and legal agreements), 1985-1991

box 2008.IA.20-6

Assorted 5" floppy disks (primarily labeled with interviewee names), [1986-1991]

Early outgoing correspondence, 1986-1989

box 2008.IA.20-7

Copies: old letters to interviewees, 1986-1989

box 2008.IA.20-7

Cover letter: 1988 interviews, 1989

Legal agreements (includes some correspondence), 1989-1990

box 2008.IA.20-7

Getty legal agreement: drafts and correspondence, 1989-1990

box 2008.IA.20-7

Legal agreements: 1988 interviews, 1989-1990

Transcript edits (includes some correspondence), 1985-1991

Scope and Content Note

[Original transcripts from 1986, 1988, and 1989 interviews were sent out to interviewees to edit and approve, 1990-1991.]

box 2008.IA.20-7

Castelnuovo, Enrico, 1986-1990

box 2008.IA.20-7

Gaehtgens, Thomas, 1986-1990

box 2008.IA.20-7

Holt, Rick K., 1986-1990

box 2008.IA.20-7

Krauss, Rosalind, 1986

box 2008.IA.20-7

Millon, Henry, 1989-1991

box 2008.IA.20-7

Preziosi, Donald, 1985-1991

Unreviewed, 1988-1990

box 2008.IA.20-7

Lamberini, Daniela (unreviewed), 1988-1990

box 2008.IA.20-7

Lipstadt, Helene (unreviewed), 1988-1990

box 2008.IA.20-7

Marrow, James (unreviewed), 1988-1990

Correspondence about transcript edits and legal agreements, 1986, 1989-1990

box 2008.IA.20-7

Clark review copy and correspondence [includes editorial draft of transcript], 1986, 1990

box 2008.IA.20-7

Ernst Gombrich / legal agreement / correspondence, 1989-1990

box 2008.IA.20-7

Krautheimer / legal agreement / correspondence, 1990

box 2008.IA.20-7

William Rubin / legal agreement / correspondence, 1989-1990

box 2008.IA.20-7

Gary Schwartz / legal agreement / correspondence, 1989-1990

box 2008.IA.20-7

G. Schwartz int. agreement copy; L. Pinkerton - correspondence, 1989

box 2008.IA.20-7

SAH correspondence, 1990

box 2008.IA.20-7

Troy / legal agreement / correspondence, 1989

Curriculum vitae, 1988-1989, undated

box 2008.IA.20-7

OII interviewee curriculum vitae, undated

box 2008.IA.20-7

Curriculum vitae 1988-1989

Publication records and permissions, 1986-1988

box 2008.IA.20-7

Coding outline (OII) and correspondence [includes permissions], 1986-1987

box 2008.IA.20-8

Illustrations: [photographs purchased for reproduction in Object, Image, Inquiry], 1988

box 2008.IA.20-8

Technical Observations: [draft report], February 1987

box 2008.IA.20-8

Permissions, 1987

Physical Description: [2 folders]

Series I.A.4. Scuola Normale/Getty (SN/G) Project, 1983-1990

Scope and Content Note

The records comprise administration and conference files, meeting minutes, reports and articles, status reports, agreements, and training materials regarding the collaboration between the Scuola Normale Superiore in Pisa and the Getty Art History Information Program (AHIP), named the Scuola Normale/Getty (SN/G) project, 1983-1990. Marilyn Schmitt's project files best document the early years of the SN/G project, while Deborah Wilde's files provide a good supplement to the later years. One Susan Siegfried folder on the project, 1987-1988, has also been included.

In 1978, the Scuola Normale held the First International Conference on Automatic Processing of Art History Data and Documents in Pisa. In 1983, the Getty was approached to provide support for the Second International Conference. The conference took place on September 24-27, 1984, and spawned three publications: The orange Census (a compilation of abstracts), the blue Papers (expansions of the abstracts), and the green Proceedings (papers actually given, responses by panelists, texts of demonstrations, and minutes of an extra day's summary and resolutions).

The goal was to make Pisa the central clearing house for an ongoing publication that would disseminate all information on art-historical computing. One result of that aim was "The SN/G Report on Data Processing Projects in Art" published in 1988, a sequel to the "Census: Computerization in the History of Art" published in 1984. The report gathered and disseminated information on automated projects in the history of art and related fields. A subsequent project developed an information retrieval system to serve as an electronic index to the published edition of the SN/G Report.

Arrangement

Because of the volume and type of records in the files of Marilyn Schmitt, Deborah Wilde, and Susan Siegfried, the materials have been listed separately to clarify context. The materials under each person are organized chronologically.

Marilyn Schmitt, 1983-1989

box 2008.IA.12-16

Pisa background, 1983-1985

box 2008.IA.12-16

Pisa Conference inquiries, 1984

box 2008.IA.12-16

Pisa participants, 1984

box 2008.IA.12-16

SNG Conference, September 24-27, 1984

box 2008.IA.12-16

Pisa minutes, September 27-28, 1984

box 2008.IA.12-16

Pisa miscellaneous, 1984-1986

box 2008.IA.12-16

Pisa, 1984-1987

box 2008.IA.12-16

Pisa (SN/G), 1984-1989

Physical Description: [10 folders]

box 2008.IA.12-16

Pisa and Getty agreements (SN/G), 1985-1989

box 2008.IA.12-16

D. Wilde's SN/G status reports, 1986-1989

box 2008.IA.12-16

SN/G project: Schmitt/Wilde/Sullivan, October 1988-January 1989

box 2008.IA.12-16

Project Review, SN/G: Proposed Electronic Information Retrieval System for the Published SN/G Report, February 13-14, 1989

Physical Description: [1 folder, 1 bound volume]

Deborah Wilde, 1984-1990

box 2008.IA.12-52

Second International Conference: Automatic Processing of Art History Data and Documents, Scuola Normale Superiore, program, September 24-27, 1984

Physical Description: [three-ring binder]

box 2008.IA.12-53

Collection of 46 international articles [presumably submitted to the Scuola Normale Superiore's Second International Conference], September 24-27, 1984

Physical Description: [3 folders]

box 2008.IA.12-53

SN/G master record file, June 1988

Physical Description: [2 folders]

box 2008.IA.12-54

SN/G Report: Data Elements, July 1, 1988-April 11, 1989

Physical Description: [three-ring binder]

box 2008.IA.12-54

SN/G Report - I. SN/G HyperCard: Correspondence and Meetings with USC, 1989

Physical Description: [three-ring binder]

box 2008.IA.12-54

SN/G Report - I. and II. SN/G Electronic Distribution, April 1988-May 1989

Physical Description: [2 three-ring binders]

box 2008.IA.12-55

SN/G Report - II. SN/G Electronic Distribution: Documentation, Miscellaneous Notes, 1988-1989

Physical Description: [three-ring binder]

box 2008.IA.12-55

SN/G General, 1988-1990

Physical Description: [three-ring binder]

box 2008.IA.12-55

Meadow Report: Correspondence, Notes, Final Draft, 1989

Physical Description: [three-ring binder]

Scuola Normale Superiore course for Information Technology for Cultural Heritage, September 25-October 20, 1989

box 2008.IA.12-56

Italian and English summary of the course plan, September 25-October 20, 1989

box 2008.IA.12-56

Dizionarietto di HyperCard, September 25-October 20, 1989

box 2008.IA.12-56

Course plan, September 25-October 20, 1989

Physical Description: [11 "corso intensivo" notebooks]

box 2008.IA.12-43

Siegfried, 1987-1988

Series I.A.5. Other projects, 1983-1992

Scope and Content Note

The records comprise materials relating to smaller or one-time projects undertaken by the Getty Art History Information Program (AHIP), 1983-1986, and the Scholarly Coordination department, 1986-1992, under Marilyn Schmitt. The records originated in Marilyn Schmitt's project files.

Arrangement

Records are intellectually arranged in chronological order.

box 2008.IA.12-9

Non Western Research Project, 1983-1984

Physical Description: [2 folders]

Scope and Content Note

[The project aimed to provide electronic access to non-western art. The records contain interview summaries with a number of Far Eastern specialists as well as discussions of various proposals, but the project does not seem to have progressed beyond the discussion stage.]

Electronic Bulletin Board, 1988-1989

Scope and Content Note

[The project intended to place the AHIP newsletter on an electronic bulletin board (EBB). The EBB was to provide accessibility to AHIP members throughout North America and Europe as well as to allow direct methods for updating and modifying data. The records come from both Marilyn Schmitt's and Deborah Wilde's project files.]

box 2008.IA.12-9

Schmitt: Bulletin Board [electronic], 1988-1989

box 2008.IA.12-52

Wilde: Electronic Bulletin Board, 1988

Physical Description: [three-ring binder]

box 2008.IA.12-9

Beazley archive, FY 1991, [1984-1992]

Series I.A.6. General discussions, 1983-1991

Scope and Content Note

These records cover miscellaneous project discussions during the early stages of the Getty Art History Program (AHIP) and the Scholarly Coordination Department under Marilyn Schmitt, 1983-1991. All records issue from Marilyn Schmitt's project files. Although some discussions may have tangential links to or developed into projects, no definitive link could be ascertained between these records and active projects.

Arrangement

Records are arranged in alphabetical order by topic.

box 2008.IA.12-9

AKL [Algemeines Kunstlerlexikon], 1990

box 2008.IA.12-9

AAM [American Association of Museums: Trust description and NEH Colloquium summary], 1984

box 2008.IA.12-9

Image Access Society, 1984

box 2008.IA.12-9

Lowe, Paul [primarily regarding Image Presentation Project], 1986

box 2008.IA.12-9

RIBA [Royal Institute of British Architects], 1984-1985

Scope and Content Note

[Records relate to a project with ADAG, but there is no evidence that the project was ever implemented.]

box 2008.IA.12-9

RLG [Research Library Group], FY 1991 (1987-1991)

box 2008.IA.12-9

Smithsonian Institution: various materials, 1983-1986

box 2008.IA.12-9

Stam, Diedre, 1984-1987

box 2008.IA.12-9

UNESCO, 1990

Series I.B Issues and Policy/Network Initiatives/Special Projects projects, 1991-1999 (bulk 1993-1999)

Physical Description: 13 Linear Feet (17 boxes)

Scope and Content Note

The records comprise development, administration, and research files; correspondence; memos; conference and meeting files; reports and publications; history and planning files; licenses and agreements; grant proposals; and surveys, dating 1991-1999 (bulk 1993-1999), collected in the project files of the Issues and Policy, Network Initiatives, and Special Projects departments of the Getty Information Institute (GII) and its predecessor, the Getty Art History Information Program (AHIP). The records primarily reflect Marilyn Schmitt's files, but do also include the project files of staff members Susan Siegfried, Cynthia Scott, and Jennifer Trant from Issues and Policy, 1994-1996, and Special Projects, 1996-1999.

To a lesser extent, the records also consist of project files of Kathleen McDonnell, 1996-1998, and Jane Sledge, 1998-1999, when they were the respective heads of Network Initiatives. Post-1998 files generally comprise Cynthia Scott's project files under Special Projects and Jane Sledge's project files under Network Initiatives. Network Initiatives project files, 1996-1998, under Kathleen McDonnell are not well-represented, although Jane Sledge's files, 1998-1999, provide some evidence of Network Initiatives activities. Note that if records have not been otherwise designated, they can be assumed to have originated in Marilyn Schmitt's project files.

Arrangement

The records are arranged in seven subseries:

Subseries I.B.1. Imaging Initiative, 1991-1997;

Subseries I.B.2. International Documentation Standards for the Protection of Cultural Objects, 1992-1999;

Subseries I.B.3. National Initiative, 1993-1994;

Subseries I.B.4. National Initiative for a Networked Cultural Heritage (NINCH), 1994-1995;

Subseries I.B.5. Networked Access, 1994-1996;

Subseries I.B.6. Opening Exhibition/Video Wall project of the Special Projects, 1994-1998;

Subseries I.B.7. Other projects, 1994-1999.

Series I.B.1. Imaging Initiative, 1991-1997 (bulk 1994-1996)

Scope and Content Note

Materials comprise correspondence, memos, conference and meeting files, grant proposals, agreements, reports, and publications of the Getty Art History Program's Imaging Initiatives program. These records date from 1991-1997 and consist mostly of the files of Jennifer Trant, hired on a two-year contract (plus a short extension) as Manager of Imaging Initiatives, 1994-1996. Susan Siegfried was peripherally involved with project, presumably as a project monitor. Her few records have been intellectually integrated into Jennifer Trant's under the appropriate topics. The few 1997 records pertaining to this project referencing Eleanor Fink, director of GII, and Michele D'Amico, a project assistant, have also been intellectually integrated.

The Imaging Initiative was established in the spring of 1994 and was absorbed into the Network Initiatives department in 1996. The goal of the initiative was to leverage the benefits of electronic imaging to the arts and humanities by working to foster standards required for capture, distribution, and access. A March 1994 meeting brought together arts and humanities professionals to discuss the barriers to universal and comprehensive access to images and information in art and to suggest steps to overcome them. The group provided the framework within which AHIP's Imaging Initiative would act, identifying standards, intellectual property, and education as the priorities.

Standards: The standards priority focused on three parts: Image Quality, Technical Standards, and Project Guidelines. A meeting took place in spring 1995 regarding image quality. The Coalition for Networked Information meeting in October 1994 introduced the questions to be answered for technical standards, from which a working group was formed to continue the dialogue. Project guidelines were explored in the Image Collections Implementers Workshop held in Rochester, New York.

Intellectual Property: Extensive work was conducted within the Intellectual Property area with the Museum Educational Site Licensing (MESL) project. In 1994 a management committee was formed and a call for participation in the project was issued, resulting in the selection of seven universities and six museums. This two year collaboration launched with MUSE Educational Media sought to define the terms and conditions for educational use of museum images and information. Geoffrey Samuels was the contact person from MUSE, Howard Besser the principal investigator for the project.

Education: A series of publications and presentations were planned to bring information to the cultural heritage community. The first of these, "Introduction to Imaging" by Jennifer Trant and Howard Besser, introduced the basic concepts and vocabulary of digital imaging. It was published in 1995 and made available on AHIP's Web site. Jennifer Trant, with Michael Large, also published an analytical bibliography "CD-ROMs for Art and Design" outlining the potential and pitfalls of current CD-ROMs.

Arrangement

Records are intellectually arranged in the following order: history and planning; publications and communications; conferences, administration and meetings; and Museum Educational Site Licensing (MESL).

History and planning, 1992-1996

box 2008.IA.12-44

Cultural property (Eleanor Fink), 1992-1994

box 2008.IA.12-44

Intellectual Property and the National Information Infrastructure: green paper, preliminary draft, July 1994

box 2008.IA.12-61

Intro to imaging WWW site development, draft, May 1995

box 2008.IA.12-61

Imaging Initiative [accomplishments and milestones], 1995-1996

box 2008.IA.12-61

Imaging mission, August 17, 1994

box 2008.IA.12-61

Imaging mission statement conference call, August 1994

box 2008.IA.12-61

Imaging: strategic plans, 1996

Publications and communications, 1991-1997

box 2008.IA.12-61

White paper: NII (AHIP's contribution to National Information Infrastructure paper), May-June 1994

box 2008.IA.12-61

Michael Ester publications, 1991-1994

box 2008.IA.12-61

Anthony Hamber's report on the Imaging Initiative, January 1997

box 2008.IA.12-61

Imaging Initiatives: papers/publications, 1996

box 2008.IA.12-61

Report on GII Imaging Initiative by Vicki Porter, April 29, 1997

box 2008.IA.12-44

Handout masters, 1994

Conferences, 1994-1997

box 2008.IA.12-61

CAA [College Art Association] conference, 1997

box 2008.IA.12-61

CAA [College Art Association] conference, 1996

box 2008.IA.12-61

CIDOC [International Documentation Committee, International Council of Museums], 1996

box 2008.IA.12-61

CIDOC [International Documentation Committee, International Council of Museums], 1994-1995

box 2008.IA.12-61

CIDOC [International Documentation Committee, International Council of Museums]: MICMO [Minimum Information Categories for Museum Objects] draft report, 1994

box 2008.IA.12-61

CONFU [The Committee on Fair Use], 1996

box 2008.IA.12-61

Intellectual property rights: miscellaneous [CONFU], 1996

box 2008.IA.12-61

Imaging presentation at EVA (Electronic Imaging and the Visual Arts) conference, London, July 27, 1994

Initiative on electronic imaging and information standards, meeting, March 2-4, 1994

box 2008.IA.12-61

Initiative on Electronic Imaging and Information Standards

Physical Description: [three-ring binder]

box 2008.IA.12-61

Draft white paper on digital imaging in the arts and humanities

box 2008.IA.12-61

Marina meeting

box 2008.IA.12-44

Initiative on Electronic Imaging and Information Standards meeting [Siegfried],

Administration and meetings, 1994-1996

box 2008.IA.12-61

"Introduction to Imaging," publications department [meeting], 1994-1995

box 2008.IA.12-61

Imaging retreat, May 23-25, 1994

box 2008.IA.12-44

Imaging Initiative [Siegfried], 1994

Scope and Content Note

[Includes National Endowment for the Humanities proposal.]

box 2008.IA.12-61

Contracts, correspondence, 1994-1996

Museum Educational Site Licensing (MESL) Project, 1994-1998

Arrangement

The records are intellectually arranged in the following order: mission, goals, summary, project proposals; papers; and project management.

Mission, goals, summary, project proposals, 1994-1996

box 2008.IA.12-62

Fact sheet, 1994

box 2008.IA.12-62

MESL goals and objectives, [circa 1994-1995]

box 2008.IA.12-62

MESL workplan, June 18, 1996

box 2008.IA.12-62

Case studies, 1995

box 2008.IA.12-62

Users and Uses [draft of a proposed research project], August 16, 1994

Papers, 1995-1996

box 2008.IA.12-62

EVA [Electronic Imaging and the Visual Arts conference], Florence, February 1996

box 2008.IA.12-62

"Framing the Picture: Standards for Imaging Systems" by Jennifer Trant. Prepared for the International Conference on Hypermedia and Interactivity in Museums / Museum Computer Network, October 1995

box 2008.IA.12-62

Trant article: Spectra ["The Museum Educational Site Licensing Project: An Update"], 1995

box 2008.IA.12-62

Evaluation [includes "The Museum Educational Site Licensing Project Survey" and "Survey of Art Humanities Students"], June 1995, August 1996 respectively

box 2008.IA.12-62

Articles referencing MESL, 1995-1996

box 2008.IA.12-62

MESL articles, January 1996

Project management, 1994-1998

Research, 1995-1996

box 2008.IA.12-62

CONFU (Conference on Fair Use), 1996

box 2008.IA.12-62

"JSTOR and the Economics of Scholarly Communication," October 4, 1995

Agreements, 1994-1998

box 2008.IA.12-62

Cooperative agreement amendment, 1997

box 2008.IA.12-62

MESL cooperative agreement, miscellaneous, 1995

box 2008.IA.12-62

MESL cooperative agreements, signed, 1995

box 2008.IA.12-62

Cover art permissions, 1998

box 2008.IA.12-62

Permission forms for participants, 1997

box 2008.IA.12-62

Cooperative agreement, 1996

box 2008.IA.12-62

MUSE contract, 1994-1995

Grants, 1994-1996

box 2008.IA.12-62

Mellon grant, 1995-1996

box 2008.IA.12-62

NEH (National Endowment for the Humanities) application, 1994

box 2008.IA.12-62

TIIAP (Telecommunications and Information Infrastructure Assistance Program) grant application, 1995

Meetings, 1995-1997

February 1995

box 2008.IA.12-62

MESL correspondence, February 1995

box 2008.IA.12-62

MESL meeting agenda, February 1995

box 2008.IA.12-62

MESL meeting report, February 1995

box 2008.IA.12-62

MESL participants, February 1995

June 1995

box 2008.IA.12-62

MESL correspondence, June 1995

box 2008.IA.12-62

MESL meeting agenda, June 1995

box 2008.IA.12-62

MESL meeting report, June 1995

Physical Description: [empty folder]

box 2008.IA.12-62

MESL participants, June 1995

December 1995

box 2008.IA.12-62

MESL correspondence, December 1995

box 2008.IA.12-62

MESL meeting agenda, December 1995

box 2008.IA.12-62

MESL meeting report, December 1995

box 2008.IA.12-62

MESL - NGA (National Gallery of Art), December 1995

box 2008.IA.12-62

MESL participants, December 1995

box 2008.IA.12-62

Management committee, 1995-1996

box 2008.IA.12-62

Meeting reports, 1995

box 2008.IA.12-62

MESL meeting, May 13-15, 1996

box 2008.IA.12-62

Participants meeting, May 1996

box 2008.IA.12-62

Meeting, December 1996

box 2008.IA.12-62

Charlottesville meeting, May 1997

Administration, 1994-1997

box 2008.IA.12-44

MUSE: Museum Educational Site Licensing project [Siegfried], 1994-1995

box 2008.IA.12-62

Calls for participation, 1994

box 2008.IA.12-62

Educational requests, MUSE, 1994-1995

box 2008.IA.12-62

Educational institutions, 1994

box 2008.IA.12-62

Museums (correspondence of those expressing interest in MESL), 1994

box 2008.IA.12-62

Museum requests, MUSE, 1994

box 2008.IA.12-62

MESL acceptance letters, December 13, 1994

box 2008.IA.12-62

MUSE correspondence, 1994-1995

box 2008.IA.12-62

Responses to MUSE project call for participation, 1994

box 2008.IA.12-62

Application lists, 1994

box 2008.IA.12-62

Roles and responsibilities, 1995

box 2008.IA.12-63

MESL participants, 1994-1995

Physical Description: [4 three-ring binders]

Scope and Content Note

[Binder 1: American University Library, Columbia University, Cornell University, and George Eastman House Binder 2: Harvard University and Library of Congress Binder 3: Museum of Fine Arts Houston, National Gallery of Art, and National Museum of American Art Binder 4: UCLA Fowler Museum, University of Illinois, University of Maryland at College Park, University of Michigan, and University of Virginia]

box 2008.IA.12-62

MESL correspondence, 1995-1996

Physical Description: [2 folders]

box 2008.IA.12-62

Economic study, March 1996

box 2008.IA.12-62

General, 1997

box 2008.IA.12-62

Casual user survey, July 11, 1997

box 2008.IA.12-62

"End-of-Project" survey, July 15, 1997

box 2008.IA.12-62

Development proposal, 1997

box 2008.IA.12-62

Web site, January 1996

Physical Description: [2 folders]

Series I.B.2. International Documentation Standards for the Protection of Cultural Objects, 1992-1999

Scope and Content Note

The records comprise Getty Art History Information Program files maintained by Marilyn Schmitt and Cynthia Scott consisting of correspondence, memoranda, notes, conference and meeting materials, surveys, and publications, 1992-1999. The project intended to establish documentation standards for the protection of cultural objects. A conference on Documentation Standards for the Protection of Cultural Objects on July 8-9, 1993 brought together national and international agencies to set forth an agenda on this issue [some early information on this conference and project can be found under Imaging Initiative under "Cultural Property (Eleanor Fink)."] A world-wide survey of documentation practices was subsequently carried out and used as the foundation for this project.

The Collaborative Conservation Terminology Project was begun by the Getty Art History Information Program (AHIP) and the Getty Conservation Institute (GCI) in 1990 to standardize conservation terminology. This project led to the Condition Documentation Standards for the Protection of Cultural Objects, a collaborative project designed to define core data standards for the unique identification of cultural objects. An international conservation working group of specialists was established to review existing categories and develop recommendations for the larger AHIP initiative. Joseph Busch and Suzanne Deal Booth, AHIP, and Kathleen McDonnell, GCI, were each given as contact people in separate brochures for this project.

Marilyn Schmitt was primarily responsible for this project during the Issues and Policy era, 1995-1996. However Cynthia Scott assisted with the project during this era as well. Beginning with the adoption of the project by Special Projects in 1996, Cynthia Scott took on a greater role with the project.

Arrangement

Because of the volume and type of records regarding this project in both Marilyn Schmitt and Cynthia Scott's files, the materials have been kept separate to clarify context. Because of the absence of any apparent arrangement within each person's files, the categories, except for a set in each that were maintained chronologically, have been listed in alphabetical order.

Marilyn Schmitt, 1993-1997

box 2008.IA.12-18

Chronological files, July 1993-October 1997

Physical Description: [16 folders]

Scope and Content Note

[Minimal coverage for 1995]

box 2008.IA.12-19

Agreements: International documentation standards, 1993-1994

AHIP/GCI collaborative, 1993-1997

box 2008.IA.12-19

Draft project proposal, 1993

box 2008.IA.12-19

London research trip, preliminary letters, April 1994

box 2008.IA.12-19

London research trip: Suzanne Deal Booth, April 1994

box 2008.IA.12-19

Letters to conservators/CIDOC: Suzanne Deal Booth, March-July 1994

box 2008.IA.12-19

List of image categories titles of papers, 1994

box 2008.IA.12-19

Condition report example / AITF categories, [1994?]

box 2008.IA.12-19

GCI literature survey on condition documentation, 1994

box 2008.IA.12-19

ICOM/CIDOC meeting, August 28-30, 1994

box 2008.IA.12-19

International Documentation Standards, 1994-1995

box 2008.IA.12-19

Fact sheets: drafts [1994?]

box 2008.IA.12-19

Meeting minutes, FY 1995, 1993-1994

box 2008.IA.12-19

Correspondence, FY 1995, 1993-1995

box 2008.IA.12-19

Archaeological round-table, 1996

box 2008.IA.12-19

Conservation Specialists Working Group, 1995-1997

Physical Description: [3 folders]

International, 1993-1995

box 2008.IA.12-19

Cuenca workshop, 1995

box 2008.IA.12-19

International Latin America / El Salvador International Project, 1994-1995

box 2008.IA.12-19

International project, 1993-1995

box 2008.IA.12-19

Related projects: International Documentation Standards, 1994

Organizations, 1993-1995

box 2008.IA.12-19

Sponsors, 1993

box 2008.IA.12-19

Kress Foundation, 1993, 1995

box 2008.IA.12-19

Cooperating organizations, 1993-1994

People, 1994-1995

box 2008.IA.12-19

Benedicte Selfslagh: international, 1994-1995

box 2008.IA.12-19

Ballester-Cremades, 1994-1995

Publications, 1993-1996

box 2008.IA.12-19

Photographic Guidelines for the Protection of Cultural Objects (Peter Dorrell's final draft), March 15, 1996

box 2008.IA.12-19

Position paper ["Documentation Standards and the Protection of Cultural Property" by Eleanor Fink], August 19, 1993

box 2008.IA.12-19

Position paper view graphs (from CIDOC talk) ["Developments toward International Core Documentation Standards"], September 20, 1993

box 2008.IA.12-19

Press release: International Standards Initiative, 1995

Roundtables/meetings, 1993-1996

box 2008.IA.12-19

Paris roundtable, July 8-9, 1993

box 2008.IA.12-19

Licit Trade in Works of Art [Symposium], September 28-20, 1994

box 2008.IA.12-19

Case study: theft of religious objects [roundtable proposal], 1994-1995

box 2008.IA.12-19

UNESCO technical meeting on access to databases on stolen cultural objects, Prague, November 5-6, 1996

box 2008.IA.12-19

Strategic plan, August 1996

Surveys, 1994-1996

Survey: International Documentation Standards, 1994-1995

box 2008.IA.12-19

Survey: International Documentation Standards, 1994

box 2008.IA.12-19

International Documentation Standards questionnaire: correspondence, 1995

box 2008.IA.12-19

Survey: commentary, 1995

box 2008.IA.12-19

Survey report: meetings, April 1995

box 2008.IA.12-19

Survey of the Insurance Industry, January 1996

Video project, 1994-1997

box 2008.IA.12-19

Chronological files, September 1994-June 1997

Physical Description: [4 folders]

Scope and Content Note

[The first folder is labeled "International Standards Video media staff meetings." A gap exists between February-June 1996.]

box 2008.IA.12-19

Media staff contract, June-July 1995

box 2008.IA.12-19

LACMA filming contract, 1996

box 2008.IA.12-19

Letters requesting release authorization: international video, 1996

box 2008.IA.12-19

Transcripts [1996?]

Physical Description: [2 folders]

Cynthia Scott, 1992-1999

Chronological files, 1992-1999

box 2008.IA.12-59

Tasks/schedules, 1992, 1997

Planning the Automation of Museum Collections Documentation, May 11, 1993

box 2008.IA.12-59

Results of survey, 1993

box 2008.IA.12-59

List of participating museums, [1993?]

box 2008.IA.12-59

Invitations, 1993

box 2008.IA.12-59

Invitations and summary of workshop, 1994

box 2008.IA.12-59

"Planning the Automation of Museum Collections Documentation" [by the California Afro-American Museum], May 11, 1993

Physical Description: [spiral-bound volume]

box 2008.IA.12-59

Evaluations, 1993

Organizer's roundtable, July 8-9, 1993

box 2008.IA.12-59

UNESCO, 1984-1993

box 2008.IA.12-59

Position paper ["Documentation Standards and the Protection Cultural Property" by Eleanor Fink], August 19, 1993

box 2008.IA.12-59

Summary of Paris roundtable, 1993

box 2008.IA.12-59

Status chart [on roundtable organizations, cooperating organizations, and sponsors], 1993

box 2008.IA.12-59

International Standards survey: originals, 1994

box 2008.IA.12-59

AHIP/GCI collaborative project meeting at CIDOC, August 28-September 1, 1994

Physical Description: [includes 1 5" floppy disk and 1 audiocassette]

box 2008.IA.12-59

International Document Standards, January-March 1995

box 2008.IA.12-59

Progress meetings AHIP (letters, documents), April 10-11, 1995

box 2008.IA.12-59

International Document Standards, April-June 1995

box 2008.IA.12-59

CIDOC session/dinner, ICOM, July 4, 1995

box 2008.IA.12-59

Council of Europe Inventory and Training (France), October 1995

box 2008.IA.12-59

Document Specialists Working Group, Edinburgh, November 5-6, 1995

box 2008.IA.12-60

International Document Standards, October-December 1995

box 2008.IA.12-60

Art Insurance Specialists Round Table, London, March 28, 1996

box 2008.IA.12-60

International Document Standards, January-March 1996

box 2008.IA.12-60

Washington, DC, meetings, April 1-2, 1996

box 2008.IA.12-60

Washington, DC, meetings, May 7-9, 1996

box 2008.IA.12-60

Hague/Amsterdam, May 28-31, 1996

box 2008.IA.12-60

NY/Washington, June 17-21, 1996

box 2008.IA.12-60

International Document Standards, April-June 1996

box 2008.IA.12-60

Appraisers/Art dealers survey, 1996-1997

box 2008.IA.12-60

Appraisers/Art dealers meeting, Winterthur, October 1996

box 2008.IA.12-60

Law enforcement meeting, Prague, November 5-6, 1996

box 2008.IA.12-60

Legal aspects of international art trade law, NY, November 13-15, 1996

box 2008.IA.12-60

CIDOC newsletter sponsorship, 1996

box 2008.IA.12-60

Archaeology meeting [in year 1997], 1996

box 2008.IA.12-60

Wilbur Faulk / AAM conference, April 26-30, 1997

box 2008.IA.12-60

UNESCO regional seminar for Caribbean countries, Grenada, May 13-15, 1997

box 2008.IA.12-60

ICOM/AFRICOM planning, 1996-1997

box 2008.IA.12-60

Program [Protecting Cultural Objects in the Global Information Society], May 27-28, 1997

box 2008.IA.12-60

Conference invitation list, 1997

box 2008.IA.12-60

Publicity, May 27-28, 1997

box 2008.IA.12-60

PCO conference [including follow-up discussions regarding Object ID], May 27-28, 1997

box 2008.IA.12-60

International Documentation Standards, April-June 1997

box 2008.IA.12-60

ITWG [International Terminology Working Group] meeting, September 5, 1997

box 2008.IA.12-60

CIDOC conference, Nuremberg, September 7-12, 1997

box 2008.IA.12-60

ICTOP [International Committee Training of Personnel] meeting, Berlin, September 21-25, 1997

box 2008.IA.12-70

PCO Project, July-September 1997

box 2008.IA.12-70

UCLA/GII Curriculum Dev. Mtg, October 1997

box 2008.IA.12-70

MCN training [Square Pegs and Round Holes: Standards for Visual Resources Collections. From the VRA satellite session "Faces and Names: Standards and Interfaces for Navigating Visual Databases, International Committee of the History of Art (CIHA) Conference, Amsterdam,] September 7, 1996

box 2008.IA.12-70

FBI/State Department Art Theft Symposium, November 10-12, 1997

box 2008.IA.12-70

Appraisal Institute of America, Inc., November 21-23, 1997

box 2008.IA.12-70

PCO Project, October-December 1997

box 2008.IA.12-70

PCO Project, January-March 1998

box 2008.IA.12-70

AAM [American Association of Museums], Los Angeles, May 10-14, 1998

box 2008.IA.12-70

AAM [American Association of Museums]/AAMD [Association of Art Museum Directors] and the stolen art debate, 1998

box 2008.IA.12-70

PCO project, April-June 1998

box 2008.IA.12-70

Nordstern Conference, July 2, 1998

box 2008.IA.12-70

Ruth Behar lecture, July 15, 1998

box 2008.IA.12-70

Object ID, July-September 1998

box 2008.IA.12-70

Object ID, October-December 1998

box 2008.IA.12-70

UNESCO Inter-gov. mtg., endorsement, Paris, January 25-28, 1999

box 2008.IA.12-70

Object ID, January-March 1999

box 2008.IA.12-70

Object ID, April-June 1999

box 2008.IA.12-70

Summary Report from the 1999 Getty/UCLA Summer Institute for Knowledge Sharing: "Museums, Libraries, and Archives: Summer Institute for Knowledge Sharing," Cynthia Scott, August 30, 1999

Physical Description: [spiral-bound volume]

box 2008.IA.12-60

AHIP/GCI Collaborative Project [administration], 1994-1997

International, 1997-1998

box 2008.IA.12-70

Mali/Vietnam Project, 1997-1998

box 2008.IA.12-70

Ministries of Culture mailing, December 1997

box 2008.IA.12-70

Latin America - general, 1998

Publication administration, 1995-1999

box 2008.IA.12-70

COE [Council of Europe] pub. [ Documenting the Cultural Heritage], distribution, [1998]

box 2008.IA.12-70

COE [Council of Europe] publication [ Documenting the Cultural Heritage], French, [1998]

Scope and Content Note

[Includes two 3.5" floppy disks.]

box 2008.IA.12-70

Object ID: endorsements/adoptions, 1997-1998

box 2008.IA.12-70

Object ID: translation, 1997

Scope and Content Note

[Includes five 3.5" floppy disks]

box 2008.IA.12-70

Object ID checklist/brochure trademark, 1996-1997

box 2008.IA.12-70

Object ID: guidelines for reproducing, 1997

Physical Description: [Includes film negatives]

box 2008.IA.12-70

Protecting Cultural Objects - images, preliminary report, 1995-1998

box 2008.IA.12-70

Illustrations, 1997-1998

box 2008.IA.12-70

Art Resource images, 1997

box 2008.IA.12-70

Intro to Object ID - text and images, 1999

box 2008.IA.12-70

GII/GCI Photography Guide - Dorrell, text/illustrations, 1998

box 2008.IA.12-70

French/Spanish subtitles - standards video, 1996

Scope and Content Note

[Includes one 5" floppy disk and 1 3.5" floppy disks]

box 2008.IA.12-70

Fact sheet: International Documentation Standards, undated

Strategic plans, 1996-1997

box 2008.IA.12-60

Strategic plan, September 25, 1996

box 2008.IA.12-60

PCO strategy meeting, August 4-7, 1997

Video: Protecting Cultural Objects in the Global Information Society, 1995-1997

box 2008.IA.12-60

Video: International Document Standards, 1995-1996

box 2008.IA.12-60

Video distribution / mailing lists, 1996

box 2008.IA.12-60

Video distribution: order, letter, boxes, 1997

box 2008.IA.12-60

Web site, 1997-1998

Series I.B.3. National Initiative, 1993-1994

Scope and Content Note

The records comprise correspondence, memos, conference and meeting files, reports, and publications of the Getty Art History Information Program's National Initiative project, 1987, 1990-1995. The records include the development of a letter to the Executive Committee (whose members were appointed by the President of the United States) with a draft report of "Humanities and Arts on the Information Highways: A Profile," the signature report of the initiative.

The majority of the National Initiative records originate in Susan Siegfried's files when she was Research Projects Manager at the Issues and Policy Department, 1994-1995. Susan Siegfried's project files contain topics other than the National Initiative, although this was her primary job responsibility during these years. Marilyn Schmitt's records, as monitor of the project, are also represented.

The National Initiative began with discussions made during the 1992 American Council of Learned Societies (ACLS) Conference on Technology, Scholarship and the Humanities, but which didn't translate into action until the next year's conference in 1993. Three of the primary organizations involved in that conference, the Getty Art History Information Program, the Coalition for Networked Information (CNI), and the American Council of Learned Societies (ACLS) came together in November 1993 to form the Humanities and Arts on the Information Highway: A National Initiative. This initiative focused on the future of cultural heritage information and was dedicated to marshalling support to influence the National Information Infrastructure (NII). For additional information, see the ACLS Conference records located under outreach/conferences/Schmitt.

Susan Siegfried, Research Projects Manager in the Issues and Policy department, assumed responsibility for the initiative from late 1993 through the early part of 1994. The initiative convened two working group meetings in the spring of 1994, one on electronic resources and the other on technical requirements. This work resulted in a publicly issued report in the fall of 1994 titled "Humanities and Arts on the Information Highway: A Profile."

Chuck Henry, Director, Vassar College Libraries, was co-chair with Patricia Tobin for the Working Group on Technical Requirements. He was also co-chair with Susan Siegfried for the Ad Hoc Steering Committee for Humanities and Arts on the Information Highways: A National Initiative.

Arrangement

Because of the volume and type of records regarding this project in both Marilyn Schmitt's and Cynthia Scott's files, each person's materials have been separately listed to clarify context.

Marilyn Schmitt's files:

White paper for NEC (National Economic Council) paper, 1994

box 2008.IA.12-20

AHIP contribution to NEC paper, May 12, 1994

box 2008.IA.12-20

Distribution, 1994

box 2008.IA.12-20

Correspondence, 1994

box 2008.IA.12-20

European cultural heritage digitization projects [compiled by National Initiative working groups], May 31, 1994

box 2008.IA.12-20

Working group correspondence, January-December 1994

Physical Description: [6 folders]

box 2008.IA.12-20

Working Group on Technical Requirements meeting, April 1994

box 2008.IA.12-20

List: Advisory Meeting, July 14, 1994

box 2008.IA.12-20

Program outline, [1994?]

box 2008.IA.12-20

Final report, "Humanities and Arts on the Information Highways: A Profile," September 1994

National Information Infrastructure (NII), 1993-1994

box 2008.IA.12-20

Intellectual property rights, 1994

box 2008.IA.12-20

Standards [TEI], September 1993

Susan Siegfried's files:

Arrangement

Records are intellectually arranged in the following order: "Humanities and Arts on the Information Highways: A Profile:" development and follow-up; working groups and advisory committees; and National Initiative project files. Note that identical topics and events may be covered in each of the three subcategories.

"Humanities and Arts on the Information Highways: A Profile:" development and follow-up, 1994

Working Group on Technical Requirements, March-June 1994

box 2008.IA.12-44

Working Group on Technical Requirements meeting: attendance list, March 1994

box 2008.IA.12-44

Original Michael Lesk report (distributed to the Working Group on Technical Requirements), April 1994

box 2008.IA.12-44

Merged Ide/Moline report, [circa April-May 1994]

box 2008.IA.12-44

Merged Moline/Ide Report and original Michael Lesk report, April-June 1994

box 2008.IA.12-44

Chuck Henry's Moline/Ide/Lesk merge and Dave Bearman's revisions to it, May-June 1994

Working Group on Electronic Resources, May 1994

box 2008.IA.12-44

Working Group on Electronic Resources meeting: attendance list, May 1994

box 2008.IA.12-44

Working Group on Electronic Resources: ballots from meeting on May 3, 1994

box 2008.IA.12-44

Working Group on Electronic Resources: handouts at meeting, May 1994

box 2008.IA.12-44

Margaret Wyszomirski original draft report from the Working Group on Electronic Resources meeting, May 22, 1994

box 2008.IA.12-44

Project list for Eleanor Fink's white paper, May 1994

Draft reports, July 1994

box 2008.IA.12-44

Letters mailed to working groups with the draft report, July 8, 1994

box 2008.IA.12-44

Letters to Executive Committee mailed with draft report of "Humanities and Arts on the Information Highways: A Profile," July 8, 1994

box 2008.IA.12-44

Memo with draft report to AHIP project heads, July 18, 1994

box 2008.IA.12-44

Memo with draft report to Getty Directors from Eleanor Fink, July 20, 1994

Meeting, July 14, 1994

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Letters to participants (mailed with draft report) in meeting on July 14, 1994

box 2008.IA.12-44

Summary prepared by David Bearman of meeting on July 14, 1994

box 2008.IA.12-44

Follow-up to e-mail from meeting in Washington, D.C., July 14, 1994

box 2008.IA.12-44

Regrets letter regarding meeting, July 14, 1994

box 2008.IA.12-44

Responses to draft report from participants from meeting, July 14, 1994

Sponsors' meeting, July 22, 1994

box 2008.IA.12-44

Sponsors' follow-up meeting, Washington, D.C., July 22, 1994

box 2008.IA.12-44

New national initiative organizations proposed at sponsors' meeting, July 22, 1994

box 2008.IA.12-44

Revised program prospectus for NINCH (National Initiative for a Networked Cultural Heritage), 1994

box 2008.IA.12-44

National Initiative phase two from Chuck Henry, July 22, 1994

Final report mailing, July-September 1994

box 2008.IA.12-44

Final report mailing coordinated with Pacific Visions Communications, August-September 1994

box 2008.IA.12-44

Final report cover letters, September 16, 1994

box 2008.IA.12-44

Mailing of final report to Getty (cover letter and addresses), July-September 1994

Follow-up to report's release, August-December 1994

box 2008.IA.12-44

AHIP response to profile report, August 7, 1994

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AHIP response to federal report (David Bearman), October 1994

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Mailing of profile to AHIP and Getty, October 1994

box 2008.IA.12-44

"Policymaker" or "VIP" letter, November 1994

box 2008.IA.12-44

Council of Competitiveness conference mailing, December 12, 1994

box 2008.IA.12-44

Extended NIST deadline (National Initiatives deadline for comment): letter to participants of July 14 meeting, December 20, 1994

Working groups/advisory committees, 1994

Scope and Content Note

[Includes consultant contracts, select project lists, and July 14, 1994 advisory meeting transcripts.]

box 2008.IA.12-46

Project List, Volume 1. National Initiative: Working Group on Electronic Resources, 1994

Physical Description: [three-ring binder]

box 2008.IA.12-46

Project List, Volume 2. National Initiative: Working Group on Electronic Resources, 1994

Physical Description: [three-ring binder]

box 2008.IA.12-45

Working Group on Electronic Resources, general, March 1994

box 2008.IA.12-45

Working Group on Technical Requirements, general, February-March 1994

box 2008.IA.12-45

Working Group on Technical Requirements meeting, April 4, 1994

box 2008.IA.12-45

Photos: Technical Requirements Working Group Meeting, April 4, 1994

box 2008.IA.12-45

Advisory committee, general, June 1994

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Advisory committee meeting, invitation letters, June 29, 1994

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Advisory committee meeting, confirmation letters, June 21, 1994

box 2008.IA.12-45

National Initiative consultant contracts, 1994

box 2008.IA.12-45

Advisory committee meeting, July 14, 1994

box 2008.IA.12-45

Humanities and Arts on the Information Highways: A National Initiative. A transcript from a Washington DC meeting from July 14, 1994

Physical Description: [includes 1 3.5" floppy disk]

box 2008.IA.12-45

Transcript excerpts from meeting, July 14, 1994

National Initiative project files, 1993-1994

Arrangement

[Absent any apparent thematic organization, the files were arranged by date.]

box 2008.IA.12-45

National Initiative: NII (National Information Infrastructure) legislation, policy, 1993-1994

Physical Description: [2 folders and 1 audiocassette]

box 2008.IA.12-45

Irvine conference: post conference planning, August 1993

box 2008.IA.12-45

National Initiative: draft digitization, 1993

box 2008.IA.12-45

CNI (Coalition for Networked Information) task force meeting, November 1993

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CNI (Coalition for Networked Information) and AHIP special meeting, November 1993

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National Initiative: directory projects, 1993

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National Initiative: strategic plan, December 1993-August 1994

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National Initiative: general, 1994

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National Initiative: letterhead, undated

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National Initiatives press release (AHIP issued), February 1, 1994

Physical Description: [loose]

box 2008.IA.12-45

National Initiative: "Museum News" article, February 1994

box 2008.IA.12-45

National Initiative: NSF (National Science Foundation) argument, 1993-1994

box 2008.IA.12-45

National Initiative: NSF (National Science Foundation) meeting, February 1994

box 2008.IA.12-45

National Initiative: Gore public interest summit, March 29, 1994

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National Initiative: Annenberg program, 1991, 1994

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National Initiative: working groups, January-March 1994

box 2008.IA.12-45

National Initiative: technical report: Moline, April 4, 1994

box 2008.IA.12-45

National Initiative: Technical Group meeting, April 1994

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National Initiative: Technical Group, 1994

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National Initiative: Resources Group handouts, February-April 1994

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National Initiative: Resources Group (Working Group on Electronic Resources) meeting, May 1994

box 2008.IA.12-45

National Initiative: Resources Group projects list (mostly from the Working Group on Electronic Resources), May-June 1994

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National Initiative: Electronic Resources projects, 1993-June 1994

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National Initiative: advisory meeting, general, April-June 1994

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National Initiative: advisory meeting letter, May 17, 1994

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National Initiative: advisory meeting list, April-May 1994

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National Initiative: White House paper, May 12, 1994

box 2008.IA.12-45

National Initiative: re: Lytel meeting, May 1994

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National Initiative: CNI (Coalition for Networked Information) and JFK School of Government meeting, June 1994

box 2008.IA.12-45

Q&A [AHIP's responses to National Initiative Planning questions for meeting on July 13, 1994]

box 2008.IA.12-45

National Initiative: advisory meeting, July 14, 1994

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National Initiative: RSVPs for advisory meeting, July 14, 1994

box 2008.IA.12-45

National Initiative: sponsors planning meeting, July 1994

box 2008.IA.12-45

NII (National Information Infrastructure) press release announcing profile, September 2, 1994

box 2008.IA.12-45

National Information Infrastructure public hearings, September 1994

box 2008.IA.12-45

National Initiative: memo to partners, September 1994

box 2008.IA.12-45

Profile report mailing, September 1994

box 2008.IA.12-45

AHIP response to federal report (to VIPs), September-October 1994

box 2008.IA.12-45

Letters, September-November 1994

box 2008.IA.12-45

National Initiative: community response compendium, 1994

box 2008.IA.12-45

National Initiative: Council on Competitiveness mailing and "Policymaker" letter, November-December 1994

box 2008.IA.12-45

National Initiative: National telecommunications and information administration, 1994

Series I.B.4. National Initiative for a Networked Cultural Heritage (NINCH), 1994-1995

Scope and Content Note

The records include Marilyn Schmitt's and Susan Siegfried's project files on the National Initiative for a Networked Cultural Heritage, including correspondence, memos, drafts, lists, and presentation material, 1994-1995.

Arrangement

The records are listed in rough chronological order.

box 2008.IA.12-45

New initiative: mission statement [July 1994-1995 timetable], 1994

box 2008.IA.12-45

New initiative: organizational, 1994-1995

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New initiative: draft prospectus, 1994

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New initiative: Orlando conference, November 29-December 2, 1994

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Lobbying, 1994-1995

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NINCH, 1995

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Presentation to the President's Committee, 1995

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NINCH program prospectus [draft of membership levels], May 1995

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Letters and list of invitees to NINCH meeting [sponsors letter], April 10, 1995

Series I.B.5. Networked Access, 1994-1996

Scope and Content Note

The records consist of the Getty Art History Information Program's Networked Access project files, maintianed by Susan Sigfried and Marilyn Schmitt. Materials include correspondence, meeting materials and planning documents, memoranda, reports and pubilcations, dating 1994-1996. Following the reorganization of the National Initiative as the National Initiative for a Networked Cultural Heritage (NINCH), AHIP launched its Networked Access Project, a project dedicated to convening groups of humanities and arts organizations to address goals that would need to be achieved to foster electronic access to cultural heritage information in a networked environment.

As part of the Networked Access Project, AHIP convened a meeting of producers and distributors of databases of cultural heritage information to discuss common goals and standards that could lead to a "knowledge base" for reporting and retrieving information about digital projects in the humanities, arts, and culture. This meeting, held February 15-16, 1995, resulted in a collaborative project entitled Networked Information Sources in the Arts and Humanities (NISAH). NISAH aimed to further explore ways to share knowledge of humanities information online.

In early 1995, AHIP sponsored a meeting to convene technical experts to take a look at the barriers that existed to providing networked access to cultural heritage information. AHIP enlisted a small group of nationally recognized experts to create a research agenda to provide a prioritized set of problems and solutions to these issues. This project became known as the Research Agenda, officially the Research Agenda for Networked Cultural Heritage. In a demonstration of the use of networks for scholarly exchange, the resulting research papers, along with a document synthesizing their main points, were mounted on the Internet for six weeks of public electronic discussion. The completed Research Agenda was published in 1996.

Susan Siegfried was the person responsible for this project. The few Marilyn Schmitt records on this project have been incorporated into Susan Siegfried's extensive project records.

Arrangement

The records have been intellectually arranged into three sections: overall strategy for the project, the Knowledge Base/Networked Sources in the Arts and Humanities aspect of the project, and the Technical Experts/Research Agenda aspect of the project.

Strategy:

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Networked Access, 1994-1995

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Strategic plan, July 1994

Knowledge Base / Networked Information Sources in the Arts and Humanities (NISAH):

Arrangement

The records have been subdivided into the two major components of this aspect of the project: 1) Knowledge Base and 2) Networked Information Sources in the Arts and Humanities (NISAH).

Knowledge Base, 1994-1995

box 2008.IA.12-47

Knowledge Base responses, 1994

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Faxes from Susan Siegfried from trip during October 1994

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Participant drafts, 1994

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Knowledge Base Committee, drafts, 1994-1995

box 2008.IA.12-47

WWW description, 1995

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Networked Access Project: Project to Consolidate a Knowledge Base, Phase 1, August 1994-March 1995

Physical Description: [three-ring binder]

Networked Information Sources in the Arts and Humanities (NISAH), 1994-1995

box 2008.IA.12-47

Correspondence (mostly regarding the Knowledge Base aspect of the project), 1994-1995

box 2008.IA.12-47

Report on meeting, February 15-16, 1995

box 2008.IA.12-47

Issues papers, 1995

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Web site: printed description, 1995

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Action plan, 1995

Technical Experts / Research Agenda:

Arrangement

The records have been subdivided into the two major components of this aspect of the project: 1) Technical Experts and 2) Research Agenda. The only exception is the first file listed which represents Marilyn Schmitt's monitoring of the entire Technical Experts/Research Agenda process.

box 2008.IA.12-20

Technical Experts / Research Agenda [Marilyn Schmitt], 1995

Technical Experts, 1994-1995

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Meeting, 1994-1995

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Invitees, 1994

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Online discussion, 1995

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Nomination letter, 1995

box 2008.IA.12-48

Updates, 1995

box 2008.IA.12-48

Update letter, 1995

box 2008.IA.12-48

Research papers, 1995

box 2008.IA.12-48

"Archiving and Authenticity" by David Bearman, [1995]

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Invitation letter, 1995

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Publication, 1995

Research Agenda, 1995-1996

Scope and Content Note

[The project records dating after December 14, 1995, Susan Siegfried's last day, were managed by Susan Parkinson-Wiberg and Marilyn Schmitt of the Issues and Policy department. The Research Agenda project was incorporated into Network Initiatives in early 1996 under the direction of Kathleen McDonnell. Because the Network Initiatives department only managed the distribution of the completed publication, the files have been listed under the department of origin: Issues and Policy.]

box 2008.IA.12-48

Research Agenda Private Electronic Discussion, June 22-August 11, 1995

Physical Description: [three-ring binder]

box 2008.IA.12-48

Technical experts directed comments, September-November 1995

box 2008.IA.12-48

Kentucky conference, October 1995

box 2008.IA.12-48

Schedule, 1995

box 2008.IA.12-48

Publication and editing process, 1995-1996

box 2008.IA.12-48

David Bearman's discussion paper, 1995

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David Bearman's final summary, January 1996

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Technical experts: contact list, 1995

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Author's comments on summary/paper, 1996

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Cover letters, 1996

Series I.B.6. Opening Exhibition/Video Wall (at the Getty Center), 1994-1998

Scope and Content Note

The materials comprise Getty Information Institute (GII) documentation of two projects the GII produced for the opening of the Getty Center: The Videowall House in the Beyond Beauty Exhibition and the Digital Experience. The video of the Videowall was made by Behar and Sackner. The records originate in Marilyn Schmitt's project files as head of Issues and Policy and Special Projects departments. The recordsa date form 1994-1998 and consist of correspondence, agreements, permissions, memoranda, lists, and exhibition material. Note that the term "Video Wall" has been rendered in the records and original folder labels both as one word and two.

Arrangement

The records have been intellectually arranged in the following order: highlights and fact sheets; opening exhibition; permissions, contracts, and courtesy letters; presentation; and Video Wall.

Highlight and fact sheets:

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Web highlights material, [1998]

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Multimedia wall fact sheets, 1997

Opening Exhibition:

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Claire Lyons, 1996

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Opening Exhibition: agendas, 1996-1997

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Opening Exhibition: objects lists, 1996-1997

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Behar and Sackner, Inc., 1996-1997

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Opening Exhibition: chronological, 1994-March 1997

Physical Description: [7 folders]

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"Opening Exhibition," February-October 1997

Physical Description: [3 folders]

Subcommittee:

box 2008.IA.12-21

Electronic display, 1996

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Notes from electronic display meetings, 1996

Permissions, contracts, and courtesy letters:

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Video Wall video proposal [includes contract], 1998

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Web site permissions, 1997

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Museum permissions (artwork), 1997

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Web site permissions: artwork, 1997

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Web site courtesy letters, 1997

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Courtesy letters: Video Wall, 1997-1998

Presentation:

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Video of Videowall, 1997-1998

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Videowall, 1998

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Census, 1998

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Demos, 1998

Video Wall:

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Video Wall, 1997

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Video Wall photos, 1998

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Video Wall website, 1997-1998

Series I.B.7. Other projects, 1994-1999

Scope and Content Note

The records comprise materials realted to smaller or one-time projects of the Issues and Policy, Special Projects, and Network Initiatives departments. The records originate in the project files of Marilyn Schmitt, Susan Siegfried, Cynthia Scott, Kathleen McDonnell, and Jane Sledge. The records date from 1994-1999 and include reports, agreements, permissions, meeting notes, correspondence, memoranda, and proposals.

Arrangement

The projects are arranged alphabetically with the smallest projects (those represented by a single file) listed last.

Copyright Project (Museums and Intellectual Property: A Primer for the Field):

Scope and Content Note

"Museums and Intellectual Property: A Primer for the Field" (called the Copyright Project at the Getty), was a Pew Charitable Trusts initiative joined and supported by the Getty. These materials are comprised entirely of Jane Sledge's records and may have been her primary project.

box 2008.IA.12-65

Rothenberg report (regarding intellectual property meeting), July 1, 1997

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Michael Shapiro contract, August 3, 1998

Physical Description: [loose]

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Morgan, Lewis, and Brokius agreement, September 30, 1998

Physical Description: [loose]

box 2008.IA.12-65

A Museum Guide to Copyright and Trademark, editorial, March 1999

Physical Description: [loose]

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Resource list, May 11, 1999

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A Museum Guide to Copyright and Trademark, editorial draft, May 25, 1999

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Agreements and contracts, 1998-1999

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Proposal and budget, 1997-1998

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Focus groups, 1998

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Meetings, 1998

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Copyright: Statement of principles by the Rights, Reproductions and Reprints Committee, 1996

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Copyright Law Report and Analysis, Samira Kermani, August 1997

G7:

Scope and Content Note

As part of its international economic program, the G-7 group of nations undertook a pilot project on electronic museums and galleries with the goal of providing open access to the world's cultural heritage collections. AHIP represented the U.S. in developing and refining this project, which became known as the G7 project, Multimedia Access to World Cultural Heritage. The goals of the project were to encourage speedy digitization, promote interconnectedness of databases, facilitate access to a broad audience, and advance the protection of intellectual property rights. Most of the records originate in Marilyn Schmitt's project files, including some of the 1996 records found in Kathleen McDonnell's Network Initiatives files.

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Rome, January 30-February 3, 1995

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Brussels, February 26-28, 1995

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David Lytel, 1995

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Rome, April 4-7, 1995

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Rome (and reports), April 6, 1995

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Paris mtn, D. Piot-Morin and J-L Pascon, November 1995

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Memos and notes (Susan and Jane), 1995

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Correspondence, 1995

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Antonio Puri Purini [G7 project / technology projects involving cultural information], 1996

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Mrs. Polichetti meetings, 1996

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Correspondence, 1996

Humanity 2000:

Scope and Content Note

This was a 1994 initiative with plans to develop a network of museums, libraries, art galleries, etc. to form a global resource of human culture and knowledge widely accessible through a single gateway. The project developed out of the Networked Access project and may have been an early iteration of what became the G7 project. These records issue from Marilyn Schmitt's project files.

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Humanity 2000, 1994

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Documents for meetings with Dominique Delouis, week of November 14, 1994

Los Angeles Concept:

Scope and Content Note

AHIP and the Center for Education in the Arts (GCEA) collaborated to develop an initiative called the Los Angeles Concept in which local cultural organizations could join to create an online cultural community for Los Angeles. For additional information, see the outreach/conference/Siegfried listing for the AHIP/CEA Day with the "Education and Cultural Heritage: Solid Partners for the NII, Current and Emerging Projects and Approaches" roundtable.

The Los Angeles Concept established the Los Angeles Culture Net, an electronic discussion list enabling members of the cultural and educational communities to use networks to communicate and become stakeholders in the "visioning process." This led to a proposal called the Culture Lab in 1996 in which Culture Net would be leveraged to provide access to cultural content in ways that are educational, exciting, and entertaining.

The Los Angeles Concept project also resulted in a database of local electronic cultural content. It was hoped that further demonstration projects would be developed to coincide with the Getty Center's opening year (these developments may be represented under the Opening Exhibition/Video Wall project).

During the era of the Issues and Policy department (1995-1996), the records originate in the project files of Marilyn Schmitt and Susan Siegfried. The post-1996 Special Projects records originate in the project files of Marilyn Schmitt and Cynthia Scott.

Note: A summary of the projects, June 1996, puts the Los Angeles Concept project and its various developments under the Network Initiatives department umbrella, although a later November 1996 summary shows these projects under the Special Projects department. Although the Special Projects department materials did contain some Los Angeles Concept project files, the party with primary responsibility for this project remains unverified.

Arrangement

The records are intellectually arranged under three headings: Los Angeles Concept, L.A. Culture Net, and Culture Lab.

Los Angeles Concept, 1994-1996

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LA Concept, April 3, 1996

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Resources, 1994-1995

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General correspondence, 1995

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Correspondence, 1995

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Times Mirror, 1995

Education and Cultural Heritage: Solid Partners for the NII, January 14, 1995

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A Profile of Current and Emerging Projects and Approaches, project profiles, January 14, 1995

Physical Description: [spiral bound volume]

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Current and Emerging Projects and Approaches, project descriptions, January 14, 1995

Physical Description: [spiral bound volume]

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L.A. Culture Net, 1995-1997

Culture Lab, 1996-1997

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1996

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January-September 1997

Physical Description: [3 folders]

Video and Virtual Database Projects:

Scope and Content Note

The Virtual Database project was designed to test and validate the concept of integrating disparate information sources into a single virtual environment. The project involves the creation of the video "The Virtual Database: Art Information on the Networks." These records originate in Marilyn Schmitt's project files.

box 2008.IA.12-21

Authorization, 1994

box 2008.IA.12-21

Media St. consulting agreements, 1994

box 2008.IA.12-21

Scripts, 1994

box 2008.IA.12-21

List of images, 1994

box 2008.IA.12-21

Post-mortem, 1995

box 2008.IA.12-21

Presentation to Trustees, December 1994

box 2008.IA.12-21

Virtual database project, 1995-1996

Smaller projects:

box 2008.IA.12-48

The 90s channel, 1995

Scope and Content Note

[This project aimed to produce seven 1/2 hour video programs on issues of the public sphere vis-a-vis the National Information Infrastructure. This file issues from Susan Siegfried's project records.]

box 2008.IA.12-17

[Art Museums in a New Medium project], Diane Zorich Q and A, 1995

Scope and Content Note

[The records comprise materials from a project managed by Diane Zorich. The project included a series of meetings in which art museum directors discussed the challenges and opportunities that the telecommunications revolution presented for their institutions. The resulting publication expands on comments made at an art museum directors' roundtable held at the 1995 Annual Conference of the American Association of Museums.]

box 2008.IA.12-65

Comparative Cultural Heritage Information Policy Initiative records, 1997-1998

Scope and Content Note

[The project was an investigation into how national cultural policies are seeking to accommodate information policies. These materials originate in Jane Sledge's records.]

box 2008.IA.12-17

Digital Cultural Heritage Project, 1996

Scope and Content Note

[The file originates in Marilyn Schmitt's project records.]

Series I.C AHIP projects, 1978-1996

Physical Description: 9 Linear Feet (11 boxes)

Scope and Content Note

The materials document internal and external projects that staff members of the Scholarly Coordination and Issues and Policy departments contributed to, but did not have responsibility for, 1978-1996. The project files also include records related to panels and working groups in which staff members of Scholarly Coordination and Issues and Policy participated. Prior to 1986, the files originate in Marilyn Schmitt's project files when she was a program manager under the Getty Art History Information Program (AHIP). The primary source of the records dating between 1986-1996 is Marilyn Schmitt's project files as program manager of the Scholarly Coordination and Issues and Policy departments. Records from the project files of Susan Siegfried and Deborah Wilde are also included. Materials include correspondence, meeting notes, working files, marketing records, and publications.

Marilyn Schmitt and her staff were engaged as consultants for and participants in the following projects: Architectural Encoding, Art and Architecture Thesaurus (AAT), Avery Index, Art Information Task Force (AITF), Bibliography of the History of Art/International Repertory of the Literature of Art (BHA/RILA), The Census of Antique Art and Architecture Known to the Renaissance, iconography studies, Image Presentation, Photo Archive, Provenance Index, Thesaurus Artis Universalis (TAU), and Witt. Staff participation in these projects and working groups has variably included aspects of outreach, internal meetings, publications, promotions, and international cooperation. Note that the Center for Advanced Study in the Visual Arts [CASVA] advisory committee material contains some of the earliest notes regarding Getty expansion in the early 1980's, notably in regards to the development of AHIP.

Arrangement

The projects are listed in alphabetical order.

box 2008.IA.12-1

Architectural encoding, 1983-1985

Scope and Content Note

[These records document the Getty's involvement in a working group to provide standardized terminology for Medieval architecture.]

Art and Architecture Thesaurus (AAT):

Scope and Content Note

The AAT provides terminology for the description of fine art, architecture, decorative art, material culture, and archival materials of the Western world from antiquity to the present. These records primarily originate in Marilyn Schmitt's project files. Although Susan Siegfried's few project files on AAT have been integrated, the working files only relate to Marilyn Schmitt and her active involvement with the project.

Arrangement

The records are intellectually arranged under the following headings: correspondence and meetings; working files; and communications, marketing, and publications.

Correspondence and meetings 1984-1993

box 2008.IA.12-1

AAT, 1984-1988

Physical Description: [7 folders]

box 2008.IA.12-1

AAT fine arts review meeting, May 10-11, 1988

box 2008.IA.12-1

AAT photography review meeting, June 27, 1988

box 2008.IA.12-42

Multi-Lingual AAT, Williamstown, July 1988

Physical Description: [2 three-ring binders]

box 2008.IA.12-1

Translation (TAU affiliated documents), 1988

box 2008.IA.12-42

AAT/TAU, 1988-1989

box 2008.IA.12-1

TAU multilingual AAT meeting II, January 17-18, 1989

box 2008.IA.12-1

AAT, 1989-1990

Physical Description: [2 folders]

box 2008.IA.12-1

General, 1990-1991

Review panels, 1990-1991

box 2008.IA.12-1

Review panel: exchange media 1991

box 2008.IA.12-1

Review panel: illustration, 1990-1991

box 2008.IA.12-1

Review panel: lighting devices, 1990

box 2008.IA.12-1

Review panel: paintings, prints, sculpture, and multimedia, 1990

box 2008.IA.12-42

AAT review panels [Siegfried], 1990

box 2008.IA.12-1

Multilingual thesaurus meetings, 1990-1991

box 2008.IA.12-1

AAT review panels, FY 1992

box 2008.IA.12-1

AAT, FY 1992, 1993

Physical Description: [2 folders]

box 2008.IA.12-1

Multilingual Art and Architecture Thesaurus, FY 1993

Working files, 1988-1992

box 2008.IA.12-2

Decorative Arts Standing panel, December 1991, April 1992

box 2008.IA.12-2

Arms and Armor, December 1991

box 2008.IA.12-2

Musical Instruments, December 1991

box 2008.IA.12-2

Measuring Devices, December 1991

box 2008.IA.12-2

Culinary Artifacts, April 1992

box 2008.IA.12-2

Coverings and Hangings, April 1992

box 2008.IA.12-2

Personal Artifacts, April 1992

box 2008.IA.12-2

Recreational Artifacts, April-May 1992

box 2008.IA.12-2

Transportation Artifacts, April-May 1992

box 2008.IA.12-2

General, 1991

box 2008.IA.12-2

Multilingual Oreste Signore's browser, December 1990

box 2008.IA.12-2

Multilingual thesaurus, 1989-1991

Physical Description: [3 folders]

box 2008.IA.12-2

Policies, 1990-1991

box 2008.IA.12-2

Exchange media review, July-August 1991

box 2008.IA.12-2

Conservation, August 1991

box 2008.IA.12-2

Communication Design, Book Arts, November 1991

box 2008.IA.12-2

Review Committee meeting: sculpture and multi-media, November 1990

box 2008.IA.12-2

Lighting Devices, June 1990

box 2008.IA.12-2

Future review for lighting devices, 1990

box 2008.IA.12-2

Paintings and Prints Review Committee, April 1990

box 2008.IA.12-2

Furniture, June 1989

box 2008.IA.12-2

Photography review, 1989

box 2008.IA.12-2

Architecture, 1988-1989

box 2008.IA.12-2

Frames and Mirrors, April 1992

Communications, marketing, and publications, 1989, 1992-1993

box 2008.IA.12-2

General [mostly copyright/contract info], 1993

box 2008.IA.12-2

AAT/ART marketing plan: advertisement flyer, 1993

box 2008.IA.12-2

AAT/ART marketing plan: press release, 1992

box 2008.IA.12-2

AAT/ART marketing plan: OUP [Oxford University Press] brochure, 1992

box 2008.IA.12-2

The Art and Architecture Thesaurus Mapping to the USMARC Format for Authorities, revised by J.A. Busch, April 21, 1992

box 2008.IA.12-2

AAT/ART reception, ARLIS, 1993

box 2008.IA.12-2

AAT/ART events at ARLIS and CAA, 1992-1993

box 2008.IA.12-42

AAT publication [Siegfried], October 10, 1989

box 2008.IA.12-3

ADAG [Architectural Drawings Advisory Group], 1983-1988, 1990

Physical Description: [12 folders]

box 2008.IA.12-3

Avery Index, 1983-1993

Physical Description: [3 folders]

Art Information Task Force (AITF):

box 2008.IA.12-4

AITF [Schmitt], 1990-1993

Physical Description: [3 folders]

box 2008.IA.12-43

AITF [Siegfried], 1990-1994

Scope and Content Note

Develops standard guidelines for the description of works of art.

box 2008.IA.12-4

AITF Data Mapping: Descriptive March 25, 1991

Physical Description: [three-ring binder]

box 2008.IA.12-4

AITF Data Mapping: historical, management, documentation, associated, X.miscellaneous, Z.extra, March 25, 1991

Physical Description: [three-ring binder]

Bibliography of the History of Art / International Repertory of the Literature of Art (BHA/RILA):

box 2008.IA.12-5

Project, 1982-1983

box 2008.IA.12-5

RILA, 1982-1990

Physical Description: [15 folders]

box 2008.IA.12-5

BHA, 1990-1995

Physical Description: [5 folders]

The Census of Antique Art and Architecture Known to the Renaissance:

box 2008.IA.12-6

Census, 1983-1989

Physical Description: [3 folders]

Colloquium: Inaugurating a Scholarly Database: The Census of Antique Works of Art and Architecture Known to the Renaissance, March 19-21, 1992

box 2008.IA.12-6

Translations/transcripts: general

box 2008.IA.12-6

Opening session: Chair, Nicholas Mann

box 2008.IA.12-6

Introductory address: Salvatore Settis

box 2008.IA.12-6

Session: Past and Present, Phyllis Pray Bober

box 2008.IA.12-6

Session: Past and Present, Ruth Rubinstein

box 2008.IA.12-6

Session: Past and Present, Arnold Nesselrath

box 2008.IA.12-6

Session: Past and Present, Demo. by Arnold Nesselrath

box 2008.IA.12-6

Session: Past and Present, concluding remarks, Matthias Winner

box 2008.IA.12-6

Session: Past and Present, concluding remarks, Michael Ester

box 2008.IA.12-6

Roundtable discussion

box 2008.IA.12-6

Concluding session: Future Potential, Sebastian Storz

box 2008.IA.12-6

Concluding session: Future Potential, Michael Crawford

box 2008.IA.12-6

Concluding session: Future Potential, Gunter Schweikhart

box 2008.IA.12-6

Concluding session: Future Potential, Christy Anderson

box 2008.IA.12-6

Concluding session: Context of AHIP, Marilyn Schmitt

box 2008.IA.12-6

Concluding session: concluding remarks, Howard Burns

box 2008.IA.12-6

Concluding session: concluding remarks, Nicholas Mann

box 2008.IA.12-6

[Invitees, speakers, and organizing committee members]

box 2008.IA.12-6

Roundtable

box 2008.IA.12-6

Presentation materials

box 2008.IA.12-6

Program

box 2008.IA.12-6

Marilyn Schmitt paper

box 2008.IA.12-6

P.R.

box 2008.IA.12-6

Press coverage

box 2008.IA.12-6

Pre-1991 meeting (June 25, 1991)

box 2008.IA.12-6

Press release

box 2008.IA.12-6

Post-conference organization

box 2008.IA.12-6

Proceedings, 1992

box 2008.IA.12-6

Census project, FY 1992

box 2008.IA.12-6

Census, FY 1993

box 2008.IA.12-6

Census demo., January 12, 1993

box 2008.IA.12-6

Interface, 1993

box 2008.IA.12-6

Exhibition in Tokyo, 1993

box 2008.IA.12-6

Correspondence FY 1994

box 2008.IA.12-6

Agreements: Census, 1993-1994

box 2008.IA.12-6

Media staff correspondence: Census video, 1993-1994

box 2008.IA.12-6

Correspondence: Census FY 1995

box 2008.IA.12-6

Census, 1995

box 2008.IA.12-6

Census advisory committee meeting, Berlin, December 9, 1996

box 2008.IA.12-6

CASVA [Center for Advanced Study in the Visual Arts]: Advisory committee notes, 1982-1983

Scope and Content Note

The meeting notes discuss how and in what manner the Getty, especially the Art History Information Program, should expand its activities.

Foundation for Documents of Architecture (FDA):

box 2008.IA.12-6

FDA, 1987-1988, 1990-1991

Physical Description: [5 folders]

box 2008.IA.12-6

FDA Skeletal Form Worksheets and Guidelines, April 11, 1988

Physical Description: [three-ring binder]

box 2008.IA.12-6

Seven Products: FDA Guide - monthly project status reports [Deborah Wilde reports], 1992-1993

Iconography studies:

roll 2008.IA.12-12

UNESCO poster: iconography study, 1983

Physical Description: [1 roll]

General

[The poster matches the Index of Christian Art, chart 3, which was associated with the meeting regarding standard versus compatible vocabulary in the context of an integrated system.]

Meeting regarding standard versus compatible vocabulary in the context of an integrated system, [1984]

box 2008.IA.12-11

MS [Marilyn Schmitt]: agendas, February 28, 1984

box 2008.IA.12-11

Transcripts of meeting,

Scope and Content Note

[Only three of the six transcript sections have been edited.]

box 2008.IA.12-11

Recording of meeting

Physical Description: [6 audiocassettes]

Index of Christian art: charts

box 2008.IA.12-11

Chart 1 - classification divisions

box 2008.IA.12-11

Chart 2 - database diagram

box 2008.IA.12-11

Chart 3 - interface: ICONCLASS

box 2008.IA.12-11

Iconography (new), 1986-1987

Scope and Content Note

[The "Iconography (new)" folder references ICONCLASS.]

Image Presentation Project:

Scope and Content Note

The Image Project intended to survey the current spectrum of technical capabilities of electronic imagery, present the findings to select groups of art historians, and the create guidelines for a prototype image presentation system. An assumption has been made that the Image Presentation Project is another name for the Image Project.

box 2008.IA.12-7

Images, 1985-1988

Physical Description: [2 folders]

box 2008.IA.12-7

Image Presentation Project, June 1988

Physical Description: [loose-leaf binder]

box 2008.IA.12-7

Name Authority project, 1986-1988

Photo archive:

box 2008.IA.12-7

Photo archive, 1978, 1982-1985

Physical Description: [4 folders]

box 2008.IA.12-7

Non-Getty photo archives, 1983-1985

Provenance Index:

box 2008.IA.12-7

Inventory of Paintings in American Collections, 1986-1987

box 2008.IA.12-7

Provenance Index, 1983-1990

Physical Description: [2 folders]

box 2008.IA.12-7

Com. survey, 1987

box 2008.IA.12-7

Advisory committee, 1987-1988

box 2008.IA.12-60

Provenance press event, 1994

Thesaurus Artis Universalis (TAU):

box 2008.IA.12-8

TAU, 1985-1989

Physical Description: [3 folders]

box 2008.IA.12-8

CIHA/TAU, 1983-1986

box 2008.IA.12-8

Rome, October 24-25, 1987

box 2008.IA.12-8

Meeting, Paris, March 7-8, 1988

box 2008.IA.12-8

Meeting, Munich, September 3-4, 1988

box 2008.IA.12-8

Scholarly coordination M. Schmitt and E. Mills notes; TAU instruction notes, 1987-1989

box 2008.IA.12-55

TAU/CIHA: Geographic Authority, 1988-1989

Physical Description: [three-ring binder]

Witt Library:

box 2008.IA.12-8

Witt 1983-1993

Physical Description: [6 folders]

Scope and Content Note

[Records include a Witt/Census Project folder dated 1990.]

Brochure, 1989-1990

box 2008.IA.12-57

Proposal, July 27, 1989

box 2008.IA.12-57

Correspondence, 1989-1990

box 2008.IA.12-57

Final draft, [1990?]

Series II. Outreach files, 1983-1997

Physical Description: 5 Linear Feet (7 boxes)

Scope and Content Note

The records document the conferences supported by the Getty Information Institute (GII) and its predecessor, the Getty Art History Information Program (AHIP), as well as the conferences actively participated in (i.e. beyond mere attendance) by Marilyn Schmitt and her staff in the Scholarly Coordination, Issues and Policy, and Special Projects departments, 1983-1997. The materials also document the Invited Speakers Series as well as the general outreach efforts of the Scholarly Coordination and Issues and Policy departments. The records consist of conference and working group notes and development files, correspondence, memos, reports and speeches, individual art historian records, and general outreach documentation. Although Marilyn Schmitt's outreach files comprise the bulk of the records, Susan Siegfried's conference files, 1989-1996, and Deborah Wilde's art historian files, 1988-1991, are also represented.

Arrangement

The records are intellectually arranged in three subseries:

The records are intellectually arranged in three subseries: Conferences, 1983-1997; Invited Speakers Series, 1988-1996; General outreach, 1988-1985.

Series II.A. Conferences, 1983-1997

Scope and Content Note

These records comprise Marilyn Schmitt's and Susan Siegfried's conferences files, 1983-1997 and 1989-1999 respectively. Of particular note are the American Council of Learned Societies (ACLS) and College Art Association/Committee on Electronic Information (CAA/CEI) conference files, which have been listed first, followed by other conferences.

The Art History Information Program (AHIP) helped form the CAA/CEI to encourage the awareness of some of the broad issues facing scholars in their use of electronic information. The inaugural meeting of the CAA/CEI was in September 1990. The long-range goals include continued influence on the development of automated resources; the creation of resources such as an electronic bulletin board for the art-historical community; a directory of online resources for art professionals; a calendar of events; and coordination regarding electronic information.

The 1992 ACLS Conference started the discussion of what eventually became the National Initiative. For information on the 1993 ACLS Conference that directly initiated the National Initiative, see the project files under projects/core projects/Issues and Policy/National Initiative.

Arrangement

The records are intellectually arranged in the following order: American Council of Learned Societies (ACLS) Conference: Technology, Scholarships, and the Humanities; College Art Association/Committee on Electronic Information (CAA/CEI); and other conferences.

American Council of Learned Societies (ACLS) Conference: Technology, Scholarships, and the Humanities:

Arrangement

The records are listed in the following order: administration, summary, communications, conference tapes, and Siegfried/Schmitt. The Siegfried/Schmitt material reflects a mixed set of records that either Susan Siegfried or Marilyn Schmitt may have had responsibility over.

Administration:

box 2008.IA.12-23

Conference proposal: preliminary planning, 1990

box 2008.IA.12-23

Pre-conference ideas, 1990-1991

box 2008.IA.12-23

General, 1991

box 2008.IA.12-23

Symposium on knowledge management, October 27-29, 1991

box 2008.IA.12-23

ACLS: A and B lists and RSVPs, 1991-1992

Physical Description: [2 folders]

box 2008.IA.12-23

Waiting list, 1991-1992

box 2008.IA.12-23

Chart of schedule of deadlines/tasks/accounts, 1991-1992

box 2008.IA.12-23

Meeting with Val Marmillion, March 2, 1992

box 2008.IA.12-23

D. Greenberg: meetings and conference calls, 1990-1992

Physical Description: [2 folders]

box 2008.IA.12-23

Sponsors' meeting, San Francisco, June 25, 1992

box 2008.IA.12-23

ACLS Conference, 1990-1992

box 2008.IA.12-23

Complete set of notebook contents: Technology, Scholarship, and the Humanities, September 30-October 2, 1992

box 2008.IA.12-23

Advisory meeting: chronological file, 1991-1993

Summary:

box 2008.IA.12-23

Summary: responses to HW [Harold Williams?] mailing, 1993

box 2008.IA.12-23

T/S/H Conference material, September 1992

box 2008.IA.12-23

Summary: press/media responses, 1992-1993

box 2008.IA.12-23

Summary and papers: follow-up, 1993

Communications:

box 2008.IA.12-23

Brochure and summary, 1993

box 2008.IA.12-23

Conference, 1992-1993

box 2008.IA.12-23

ACLS/ART, 1992

box 2008.IA.12-24

Conference tapes, September 30-October 2, 1992

Siegfried/Schmitt:

box 2008.IA.12-23

Notebook letters to participants, September 1992

box 2008.IA.12-23

Sponsors' correspondence, 1991-1992

box 2008.IA.12-23

Working group assignments, 1992

box 2008.IA.12-23

Working group notes and reports, 1992

box 2008.IA.12-23

Georgia Freedman-Harvey [consulting agreement], 1992

box 2008.IA.12-23

Keens, 1992

box 2008.IA.12-23

Public relations, 1992

box 2008.IA.12-23

Summary of Proceedings [proof and final copies], 1993

College Art Association/Committee on Electronic Information (CAA/CEI):

Arrangement

Because of the volume and type of records in the files of Marilyn Schmitt and Susan Siegfried, the materials have been listed separately to clarify context. The materials under each person are arranged chronologically.

Marilyn Schmitt, 1990-1995

box 2008.IA.12-25

Joint meeting of the Getty Art History Information Program and College Art Association board members, May 24-25, 1990

Physical Description: [three-ring binder]

box 2008.IA.12-25

Results of meeting, May 24-25, 1990

box 2008.IA.12-25

Pre meeting materials, May 24-25, 1990

box 2008.IA.12-25

Planning and meeting materials, May 24-25, 1990

box 2008.IA.12-25

Mission, charges and tasks, 1990

box 2008.IA.12-25

Meeting, October 13, 1991

box 2008.IA.12-25

Electronic users survey, 1991

box 2008.IA.12-25

Conference, February 1992

box 2008.IA.12-25

Conference session, February 1992

box 2008.IA.12-25

Meeting, April 26, 1992

box 2008.IA.12-25

Meeting, November 7, 1992

box 2008.IA.12-25

Conference session, February 1993

box 2008.IA.12-25

ArtsWire, 1994

box 2008.IA.12-25

Reports, 1993-1995

box 2008.IA.12-25

Correspondence, 1993-1995

Physical Description: [3 folders]

box 2008.IA.12-25

CAA's CEI [long range plan and funding], October-December 1995

Susan Siegfried, 1990-1996

box 2008.IA.12-49

CEI-CAA session, Boston, February 1996

box 2008.IA.12-49

1995 CAA committees and CEI contact list [for Boston conference, February 1996]

box 2008.IA.12-49

CEI at CAA, Boston, February 1996

box 2008.IA.12-49

CEI committee discussion, September-October 1995

box 2008.IA.12-49

CEI committee: CAA WWW site, September-October 1995

box 2008.IA.12-49

CEI committee: fair use meeting, May 20-21, 1995

box 2008.IA.12-49

CEI at CAA (College Art Association) conference, January 1995

box 2008.IA.12-49

Members, 1993

box 2008.IA.12-49

Directory, 1993

box 2008.IA.12-49

Electronic meeting, April 19, 1993

box 2008.IA.12-49

CAA/AHIP/USC: CEI meeting, September 1990

box 2008.IA.12-49

Contact with AHIP's Comm. CAA: Committee on automation issues, 1990-1991

Other conferences:

Arrangement

Because of the volume and type of records in the files of Marilyn Schmitt and Susan Siegfried, the materials have been listed separately to facilitate context. The materials under each person are organized in rough alphabetical order.

Marilyn Schmitt's files:

General, 1983-1995

box 2008.IA.12-22

Conferences/colloquia, 1983-1988

Physical Description: [2 folders]

box 2008.IA.12-22

Conference/meetings, general, 1991-1993

Physical Description: [2 folders]

box 2008.IA.12-22

Conference schedule, June 1994-September 1995

box 2008.IA.12-25

Birbeck/Brameur Electronic Imaging Conference, July 27-31, 1992

box 2008.IA.12-25

CIHA Conference, July 1992

box 2008.IA.12-25

CNI [Coalition for Networked Information, task force meeting], 1994

box 2008.IA.12-25

EVA [Electronic Visualization and the Arts], London, July 22-27, 1996

box 2008.IA.12-26

Musee/Bellagio, 1995

Museum Computer Network (MCN), 1985-1987, 1991

box 2008.IA.12-26

Museum computer network, 1985-1987

box 2008.IA.12-26

MCN Conference, general, November 1991

box 2008.IA.12-26

MCN Conference, MS' session: "2nd Time Around," November 1991

box 2008.IA.12-26

MCN Conference, audio taping, November 1991

box 2008.IA.12-26

MCN Conference, photographs, November 1991

Physical Description: [2 folders]

Museum Documentation Association, 1986-1991

box 2008.IA.12-26

Related projects: MDA (The Museum Documentation Association), 1986-1988

box 2008.IA.12-26

MDA conference co-sponsorship, FY 1991

box 2008.IA.12-26

Progress Meeting: Paris follow-up, April 10-11, 1995

box 2008.IA.12-26

PCO [Protecting Cultural Objects] conference [including Schmitt talks], May 27-28, 1997

Physical Description: [5 folders]

box 2008.IA.12-26

RIT [Rochester Institute of Technology] Symposium, 1992-1993

box 2008.IA.12-26

["Strengthening the Cultural Sector Through Information Technology"] Presidents Committee on Arts and the Humanities, 1996

box 2008.IA.12-26

"The Virtual Museum" seminar, University of Victoria, B.C., George MacDonald, February 1995

Susan Siegfried's files:

box 2008.IA.12-49

AAM (American Association of Museums) conference, May 21-25, 1995

box 2008.IA.12-50

ACH (Association for Computers in the Humanities)/ALLC (Association for Literary and Linguistic Computing] Conference, Tempe, March 17-21, 1991

Physical Description: [three-ring binder]

AHIP/CEA (Center for Education in the Arts) Day with the "Education and Cultural Heritage: Solid Partners for the NII, Current and Emerging Projects and Approaches" roundtable, January 14, 1995

box 2008.IA.12-49

Letters of invitation/responses, December 1994

box 2008.IA.12-49

Participant list

box 2008.IA.12-49

Booklet/agenda

box 2008.IA.12-49

Pre-session coordination

box 2008.IA.12-49

Post-session follow-up

box 2008.IA.12-49

AHIP afternoon session

box 2008.IA.12-49

CEA opening remarks

box 2008.IA.12-49

Governor's conference, February 10-11, 1995

box 2008.IA.12-49

[High Technology for Higher Education conference excerpts: notetaker's notes from working groups], September 30-October 2, 1992

box 2008.IA.12-64

IMIN [International Museum Information Network], 1995-1996

Scope and Content Note

[Records primarily consist of Susan Siegfried records adopted by Jane Sledge as part of newly formed Network Initiatives.]

box 2008.IA.12-50

The National Telecommunications and Information Administration (NTIA) virtual conference, November 14-18, 1994

Physical Description: [three-ring binder]

box 2008.IA.12-49

VCG MARC meeting [notes of conference became the basis for AITF], 1989-1990

Series II.B. Invited Speakers Series, 1988-1996

Scope and Content Note

The records primarily consist of Deborah Wilde's files on individual art historians and scholars, including correspondence, invitations, and other lecture planning materials, 1988-1991. The records are supplemented by Marilyn Schmitt's Invited Speakers Series files, 1988-1996. The Invited Speaker Series invited prominent art historians and scholars to deliver lectures in their respective areas of expertise. Although most files seem to relate specifically to the Invited Speakers Series, they may also have been used for the Object, Image, and Inquiry (OII) and Dialog Projects that prominantly featured art historians and scholars.

Arrangement

Because of the distinct type of records in the files of Marilyn Schmitt and Deborah Wilde, the materials have been listed separately to clarify context.

Marilyn Schmitt's files:

box 2008.IA.12-22

Lecture invitations [and one memo], 1988-1989

box 2008.IA.12-22

Invited Speakers Series transcript, Cathie Gordon at Getty Center, November 4, 1991

box 2008.IA.12-22

William Vaughan, February 18, 1992

box 2008.IA.12-22

Theodore Brunner, May 19, 1992

box 2008.IA.12-22

General, FY 1993-1996

Physical Description: [3 folders]

Deborah Wilde's files:

Arrangement

The records are divided into art historian/scholar lists and individual art historian/scholar files.

Art historian/scholar lists, 1988-1991

box 2008.IA.12-57

GCI scholars [talks/seminars], 1989

box 2008.IA.12-57

AHIP visitors, 1988-1989

box 2008.IA.12-57

Getty Center scholar's list, art historian [invitations and press releases for upcoming lectures], 1988-1991

box 2008.IA.12-57

Getty Grant scholar's list, art historian [includes only the press release for postdoctoral fellowships and senior research grants], April 4, 1989

box 2008.IA.12-57

Getty Museum scholar's list, art historian [memos, invites, and press releases for upcoming talks], 1988-1991

Individual art historian/scholar files, 1989-1991

Arrangement

Records are listed in alphabetical order.

box 2008.IA.12-57

Battin, Patricia

box 2008.IA.12-57

Bearman, David

box 2008.IA.12-57

Berkowitz, Roger

box 2008.IA.12-57

Brilliant, Richard

box 2008.IA.12-57

Buddensieg, Tilmann

box 2008.IA.12-57

Clarke, John

box 2008.IA.12-57

Crouch, Dora

box 2008.IA.12-57

Dwyer, Eugene

box 2008.IA.12-57

Goody, Jack

box 2008.IA.12-57

Heunsinger, Lutz

box 2008.IA.12-57

Hockey, Susan

box 2008.IA.12-57

Jervis, Simon

box 2008.IA.12-57

Kahil, Lily

box 2008.IA.12-57

Klapisch, Christiane

box 2008.IA.12-57

Laclotte, Michel

box 2008.IA.12-57

Mainardi, Patricia

box 2008.IA.12-57

Marcus, George

box 2008.IA.12-57

Margolin, Victor

box 2008.IA.12-57

Neumeyer, Fritz

box 2008.IA.12-57

Niemeyer, Hans

box 2008.IA.12-57

Nochlin, Linda

box 2008.IA.12-57

O'Connell, Lauren

box 2008.IA.12-57

Panzeri, Matteo

box 2008.IA.12-57

Pappas, Andrea

box 2008.IA.12-57

Schneider, Ulrich

box 2008.IA.12-57

Schwartz, Gary

box 2008.IA.12-57

Settis, Salvatore

box 2008.IA.12-57

Stocking, George

box 2008.IA.12-57

van Straten, Roelf

box 2008.IA.12-57

Walsh, John

box 2008.IA.12-57

White, Hayden

box 2008.IA.12-57

Wilson, Kathleen

Series II.C. General outreach, 1988-1995

Scope and Content Note

The records comprise materials related to outreach efforts that existed outside the scope of the Invited Speakers Series or the general conference records.

box 2008.IA.12-22

Contact with AHIP's community, 1988

box 2008.IA.12-22

Reception/outreach: correspondence, FY 1991

box 2008.IA.12-22

[Outreach], 1995

Series III. Publications, 1986-1996

Physical Description: 1 Linear Feet (1 box)

Scope and Content Note

These records comprise J. Paul Getty Trust Bulletin records, brochure files, article publications, product and article list summaries, editorial files, interview transcripts, translation development files, and images used in publications from the Getty Art History Information Program's / Getty Informatuion Institute's Scholarly Coordination and Issues and Policy departments, 1986-1996. Most of the records consist of Marilyn Schmitt's publication files, but they have been supplemented by the publication files of Deborah Wilde and Susan Siegfried.

Arrangement

The records are intellectually arranged in the following order: summary lists, published articles organized by author, published articles organized chronologically, and Trust Bulletin.

Summary lists, 1989-1993

Scope and Content Note

Includes product lists.

box 2008.IA.12-41

AHIP publications, [1989?]

box 2008.IA.12-41

AHIP bibliography, 1989

box 2008.IA.12-41

Master list [publications and articles], 1992

box 2008.IA.12-41

Formal list (publications and products of the Getty AHIP), January 23, 1993

Published articles (alphabetical by author/compiler), 1986-1992

box 2008.IA.12-41

Marilyn Schmitt papers FY 1990-1991

Physical Description: [2 folders]

box 2008.IA.12-41

Marilyn Schmitt: papers, 1986-1992

Physical Description: [three-ring binder]

box 2008.IA.12-41

Susan Siegfried papers, FY 1990-1991

Physical Description: [2 folders]

box 2008.IA.12-51

Susan Siegfried: Published articles, 1990-1992

box 2008.IA.12-41

Deborah Wilde papers, FY 1990-1991

Physical Description: [2 folders]

Published articles (chronological), 1986-1992, 1995-1996

box 2008.IA.12-41

Census of Antique Works of Art and Architecture Known to the Renaissance (articles/reports), 1986-1987

box 2008.IA.12-41

"The International Data Processing Activities of the J. Paul Getty Trust" [by Marilyn Schmitt], February 21, 1989

box 2008.IA.12-41

Translation of OII review: "What Sort of Workers are These Art Historians?", 1989

box 2008.IA.12-41

smARTname project report by Stephen Toney, 1989-1990

box 2008.IA.12-41

smARTname project report by Julie Bernstein, 1990

box 2008.IA.12-41

"Name Authority Methods and Observations," Museum Prototype Data Merge project, draft, February 20, 1990

box 2008.IA.12-41

Gamma text (French and English), June 1990

box 2008.IA.12-41

Huntington Library and Gardens interview, June 25, 1990

box 2008.IA.12-41

"Personal Name Pattern Matching" article by Aaron Gross, August-September 1990

box 2008.IA.12-41

Chronicle of Higher Education article, FY 1991

box 2008.IA.12-41

Comparative study of selected bibliographical databases in the humanities, 1991

box 2008.IA.12-41

Museum Imaging Project report: preliminary internal distribution, December 31, 1991

box 2008.IA.12-41

Images for AHIP brochure, 1991-1992

box 2008.IA.12-41

Data distribution report: preliminary internal distribution, February 21, 1992

box 2008.IA.12-41

ART task force [AAT: ART (The Authority Reference Tool)], 1992

box 2008.IA.12-41

RECOMDOC article [by Nancy Bryan], 1992

box 2008.IA.12-41

RECOMDOC proceedings, 1992

box 2008.IA.12-60

"Protecting Cultural Objects" by Robin Thornes, 1995

box 2008.IA.12-60

"Study on Access to Stolen Cultural Property Items Databases" by Dominique Delouis, July 1996

Trust Bulletin, 1991, undated

box 2008.IA.12-41

Trust Bulletin #13, 1991

box 2008.IA.12-41

Newsletter photos [B/W photographs, contact sheets, negatives], undated

General

[Only one file was labeled, but since all photography had been filed in the same area, they have all been associated with the newsletter.]

Series IV. Administrative records, 1982-1998

Physical Description: 11.5 Linear Feet (17 boxes)

Scope and Content Note

The records comprise history and program development files, chronological files, project and monthly reports, internal meeting development files and notes, budget drafts, collaboration files with other Getty programs, marketing and communications records, and general program and Trust administration files of the Scholarly Coordination, Issues and Policy, Special Projects, and Network Initiative departments of the Getty Information Institute, and its predecessor, the Getty Art History Information Program (AHIP), 1982-1998.

The records have been loosely divided into a number of sets. History, planning, and narrative materials include strategic planning, analyses, and reviews of the Scholarly Coordination and Issues and Policy departments as well as the Getty Art History Information Program in general. Chronological correspondence contains the correspondence of Marilyn Schmitt, Clare Sheridan (an early assistant of Marilyn Schmitt's), Susan Siegfried, and Deborah Wilde. Project and monthly reports contain project and staff status reports. Internal meeting and retreat records include the development files and notes of the advisory committee, program manager, and Trustee meetings and retreats. Budget materials contain drafts of budget reports. Getty program collaborations include materials on collaborations of the Scholarly Coordination and Issues and Policy departments with other programs and departments of the Getty. Technological infrastructure records comprise the Scholarly Coordination department's collaboration records with other Getty departments and outside vendors to develop technological infrastructure for the Getty. Marketing, communications, and publications records contain those departmental and program files relating to those issues. Finally, general administrative materials include program- and Getty-wide files not covered by any of the other subdivisions.

Arrangement

The records are intellectually arranged in the following order: history, planning, and narratives; chronological correspondence; project and monthly reports; internal meetings and retreats; budget; Getty program collaborations; technological infrastructure; marketing, communications, and publications; and Art History Information Program, Getty Information Institute, and Trust administration.

History, planning, and narratives, 1984-1996

Scope and Content Note

The records contain development files, historical summaries, and goals for the AHIP/GII program, Scholarly Coordination Department and its successors, and individual projects. They also contain narratives about the program, department, and projects.

Arrangement

Records are arranged chronologically.

box 2008.IA.12-34

Program planning and analysis, 1984

box 2008.IA.12-34

Computerization chart, undated

box 2008.IA.12-34

Marilyn Schmitt tasks, November 22, 1988

box 2008.IA.12-34

Bibliographic databases, April 10, 1989

box 2008.IA.12-34

Trust program review by Marilyn Schmitt, 1991

box 2008.IA.12-34

Scholarly Coordination FY 92 project planning, 1991

box 2008.IA.12-34

AHIP [staff positions, project planning], 1990-1992

box 2008.IA.12-51

AHIP: New intro, 1993-1994

box 2008.IA.12-51

Networked access project, 1994

Mission/accomplishments of manager and department, 1994-1995

box 2008.IA.12-34

Resnicow correspondence, 1994-1995

box 2008.IA.12-34

Mission statement, 1995

box 2008.IA.12-34

Words words words (approved language), 1994-1995

box 2008.IA.12-34

Mission statement, 1995

box 2008.IA.12-34

Trustees narrative, April 1995

box 2008.IA.12-34

Accomplishments copies, 1994-1995

Survey of manager, department, and program, 1995-1996

box 2008.IA.12-34

Projects list: Stephen Toney, September-October 1996

box 2008.IA.12-34

Department 0550 strategic plan, November 1996

box 2008.IA.12-34

Key projects, events, and activities, FY 1996

box 2008.IA.12-34

Accomplishments memo / performance evaluation, 1995-1996

box 2008.IA.12-64

[McDonnell]: Information architecture [internal reports], 1994-1996

Chronological correspondence, 1983-1992

Scope and Content Note

The chronological files issue from the early years of the AHIP department, 1983-1986, and from the program manager and staff of the Scholarly Coordination Department, 1987-1992.

Arrangement

Records are listed alphabetically by surname according to the person who maintained the records.

Marilyn Schmitt chronological files, 1983-1992

box 2008.IA.12-36

AHIP overview, 1983-1987

Physical Description: [4 folders]

box 2008.IA.12-37

Chronological files, December 1, 1989-December 31, 1990

Physical Description: [2 three-ring binders]

box 2008.IA.12-38

Chronological files, FY 1992 (July 1, 1991-June 30, 1992)

Physical Description: [3 three-ring binders]

box 2008.IA.12-36

Clare Sheridan correspondence, 1983-1987, 1983-1987

Susan Siegfried chronological files, 1987-1991

box 2008.IA.19-16

Marilyn Schmitt and Susan Siegfried: "Log of Matters Discussed," September 1987-January 1988

box 2008.IA.19-16

Susan Siegfried chronological files, February 1990-June 1991

Physical Description: [9 folders]

box 2008.IA.12-50

Susan Siegfried, Acting Program Manager [Scholarly Coordination], chronological files, March 1-September 30, 1991

Physical Description: [three-ring binder]

box 2008.IA.12-58

Deborah Wilde chronological files, March 1990-April 1991

Physical Description: [8 folders]

Project and monthly reports, 1987-1998

Scope and Content Note

The records include project status reports from staff to the program manager, Marilyn Schmitt (the destination of Diane Zorich's status reports is unidentified), and department status reports from Marilyn Schmitt to higher management.

Arrangement

The status reports are arranged by person, month, and project. Project materials that may have been used in the generation of status reports have been listed last.

Status reports (by year/person), 1990, 1994-1998

1990

box 2008.IA.12-29

Marilyn Schmitt, 1990

box 2008.IA.12-29

Susan Siegfried, 1990

box 2008.IA.12-29

Deborah Wilde, 1990

box 2008.IA.12-29

Cindy Scott, 1990

1994-1998

box 2008.IA.12-60

Suzanne Deal Booth: status reports, 1994-1996

box 2008.IA.12-60

Cynthia Scott monthly reports, January 1995-May 1998

box 2008.IA.12-60

Robin Thornes - status reports, July 1994-June 1997

box 2008.IA.12-65

Diane Zorich, 1997-1998

Physical Description: [three-ring binder]

Arrangement

[These status reports contained no reference as to the recipient, so have been included with the records of the manager of Network Initiatives at the time of the last status report.]

Status reports (by month), 1988-1997

box 2008.IA.12-28

January 1988-June 1989

Physical Description: [3 three-ring binders]

Scope and Content Note

[Includes department status reports]

box 2008.IA.12-30

1990-1991, 1993-1995

Physical Description: [5 three-ring binders]

box 2008.IA.12-31

July 1995-March 1997

Physical Description: [7 folders]

Scope and Content Note

[Includes department status reports]

box 2008.IA.12-27

Status reports (by project), 1988-1991

Physical Description: [1 folder, 3 three-ring binders]

Project materials (by person), 1987-1990

Scope and Content Note

Contains no status reports, but may have been used to create department status reports.

box 2008.IA.12-29

Susan Siegfried, 1987-1990

box 2008.IA.12-29

Deborah Wilde, 1990

Internal meetings and retreats, 1985-1997

Scope and Content Note

The records comprise Advisory Committee, project head, program manager, Trustee, and other internal meeting notes involving Marilyn Schmitt. Because the Scholarly Coordination and Issues and Policy departments were for a time responsible for setting up these meetings, the files also represent Susan Siegfried's and Marilyn Schmitt's meeting development records.

Arrangement

The meeting records are intellectually arranged in the following order: Advisory Committee, project heads, program managers, Trustees, and miscellaneous. Advisory Committee, program managers, and Trustee meeting records are further divided by the source of those records, mostly from Marilyn Schmitt or Susan Siegfried.

Advisory Committee meetings, 1985-1989, 1995

Schmitt, 1985-1989

box 2008.IA.12-32

February 17-18, 1986

box 2008.IA.12-32

September 24-27, 1986

box 2008.IA.12-32

NYC, March 2-3, 1987

box 2008.IA.12-32

Paris, July 1-2, 1987

box 2008.IA.12-32

Rome, October 22-23, 1987

box 2008.IA.12-32

June 30-July 1, 1988

box 2008.IA.12-32

December 12-13, 1988

box 2008.IA.12-32

London, May 30-31, 1989

box 2008.IA.12-32

General, 1985-1989

box 2008.IA.12-32

Planning, FY 1991

box 2008.IA.12-32

Meeting materials, FY 1991

Siegfried, 1995

box 2008.IA.12-51

AHIP Advisory Committee, May 15-16, 1995

box 2008.IA.12-32

Project heads meetings, August 1994, December 1995

Physical Description: [2 folders]

Program managers meetings and retreats, 1986-1997

box 2008.IA.12-33

Schmitt: meetings, 1986-1988, 1991-1995

Physical Description: [9 folders]

Scope and Content Note

[Some content overlap with program manager retreat records.]

box 2008.IA.12-33

Schmitt: retreats, April 1992-August 1996

Physical Description: [8 folders]

Scope and Content Note

[The first folder is labeled "AHIP retreat" and the last "GII strategic plan, retreat." The rest are labeled "program managers retreats."]

box 2008.IA.12-51

Siegfried: retreats, May 1994-June 1995

Physical Description: [4 folders]

box 2008.IA.12-64

McDonnell: meeting, 1996-1997

Physical Description: [2 folders]

Trustee meetings, 1995-1996

Siegfried, 1995

box 2008.IA.12-51

AHIP presentation to Trustees, November 9, 1995

Schmitt, 1996

box 2008.IA.12-33

April 11-12, 1996

box 2008.IA.12-33

AHIP Trustees narrative, research and scholarship, April 1996

box 2008.IA.12-33

September 11-12, 1996

Miscellaneous meetings, 1990-1994

box 2008.IA.12-33

Senior program staff committee No. 1, 1995

box 2008.IA.12-33

Meetings with Michael Ester [Schmitt], 1990

Cultural Diversity meeting, 1992-1993

box 2008.IA.12-33

Staff presentation, December 1, 1992

box 2008.IA.12-33

Cultural Diversity [meeting], 1992-1993

box 2008.IA.12-33

Audiences and Access: one in a series of symposia on issues related to cultural diversity, December 1, 1992

Physical Description: [three-ring binder]

box 2008.IA.12-51

Audiences: "Identifying Audiences and Constituencies" meeting, September 21, 1994

box 2008.IA.12-33

Americans with Disabilities Act Committee, 1992

box 2008.IA.12-33

EDUCOM, October 1992

Budget, 1985-1995

Scope and Content Note

The records represent budget drafts and materials worked on by Marilyn Schmitt.

box 2008.IA.12-34

Budget, 1985-1986

box 2008.IA.12-34

Budget proposal FY 1988: final, 1988

Physical Description: [three-ring binder]

box 2008.IA.12-34

Budget submission FY 1991 (April 17, 1990)

box 2008.IA.12-34

Budget materials FY 1996, 1994-1995

Getty program collaborations, 1982-1996

Scope and Content Note

These Marilyn Schmitt records reflect collaborations of Scholarly Coordination and Issues and Policy departments with other programs and departments across the Getty.

box 2008.IA.12-39

Conservation Institute, 1983-1986

box 2008.IA.12-39

Getty Center for the History of Art and the Humanities, 1990-1991

box 2008.IA.12-39

Getty Grant Program, 1991

box 2008.IA.12-39

Opening year collaborative projects, 1995-1996

Vocabulary Control Group (VCG), 1984-1989

box 2008.IA.12-39

Vocabulary Coordination Group, 1984-1989

box 2008.IA.12-39

Vocabulary Coordination Group, ICONCLASS workshop, 1987-1989

box 2008.IA.12-39

VCG ICONCLASS meeting, June 1989

Technological infrastructure, 1982-1984, 1991-1994

Scope and Content Note

These Marilyn Schmitt records primarily represent Scholarly Coordination department collaborations with other Getty departments and outside vendors to develop technological infrastructure for the Getty.

Arrangement

Records are listed alphabetically.

box 2008.IA.12-42

Accessing the Resources of the Internet, UCLA extension course, July 22, 1994

Physical Description: [1 three-ring binder]

box 2008.IA.12-39

Bitnet/internet UCLA, 1991-1993

box 2008.IA.12-39

Data Integration and Access (DIA), 1990

Data Processing Services, 1986-1989

box 2008.IA.12-39

Center Data Processing Advisory Group, 1986-1987

box 2008.IA.12-35

Data Processing Services Department, Recommended Standards and Procedures August 9, 1988

Physical Description: [three-ring binder]

box 2008.IA.12-55

IR [Information Resources] DPS [Data Processing Services] documentation (Wilde), 1988-1989

Physical Description: [three-ring binder]

box 2008.IA.12-39

ISS [Information Standards and Services], 1990

Online [computer system], 1982-1984

box 2008.IA.12-39

Information, 1982-1983

box 2008.IA.12-39

Memorandums, 1983-1984

box 2008.IA.12-40

Correspondences, 1982-1984

box 2008.IA.12-40

Miscellaneous letters, 1983-1984

Technical Development Department

box 2008.IA.12-40

Technical Development Department, 1991-1992

box 2008.IA.12-40

Technical Development department monthly reports, FY 1991 and 1993, 1990-1993

Physical Description: [2 folders]

Marketing, communications, and publications, 1983, 1989-1996

Scope and Content Note

These Marilyn Schmitt records represent marketing, communications, and publications planning and administration for AHIP products, including those of Scholarly Coordination and Issues and Policy.

Arrangement

Records are listed alphabetically.

Mailings, 1983, 1992-1994

box 2008.IA.12-40

MS: long documents/mailing, 1983

box 2008.IA.12-40

Mailing list contracts/agreements, 1992

box 2008.IA.12-40

Mailing list database, 1994

box 2008.IA.12-40

AHIP publications/marketing, 1989

box 2008.IA.12-40

AHIP communications program design (Val Marmillion) FY 1991

Pacific Visions (Val Marmillion), 1990-1994

box 2008.IA.12-40

Operating plan, 1994

box 2008.IA.12-40

Private sector proposal, 1994

box 2008.IA.12-40

General, 1991-1994

box 2008.IA.12-40

Communications plan, 1990-1993

box 2008.IA.12-40

Coordinated marketing plan development, FY 1993

box 2008.IA.12-40

PVC: progress reports, FY 1994

box 2008.IA.12-40

Press releases, July 1996

box 2008.IA.12-40

Public Affairs: GII communications, 1996

box 2008.IA.12-35

Product Procedures Notebook, 1992

Physical Description: [three-ring binder]

box 2008.IA.12-40

Publications Committee, Getty, 1982-1985

box 2008.IA.12-40

Publications guidelines, [circa 1996-1998]

box 2008.IA.12-40

Quarterly GII communications planning meeting with T-PA, December 19, 1996

box 2008.IA.12-40

PR photos of Marilyn Schmitt, [1988?]

General administrative files

Scope and Content Note

These assorted records reflect administrative efforts of AHIP/GII and the Trust outside the context of the previously listed administrative categories.

Arrangement

The records are intellectually arranged in the following order: president/program director, Getty reorganization, job descriptions, and general AHIP/GII information. The person maintaining the records is noted where appropriate to differentiate between sources.

President/program director

Harold Williams speeches, 1994-1997

box 2008.IA.12-40

Annual address, January 23, 1995

box 2008.IA.12-40

Harold Williams: statement of principles, senate testimony, 1994-1995

box 2008.IA.12-40

HW speech, "Law and Art Market," November 1996

box 2008.IA.12-40

HW State of the Getty address, 1996-1997

Physical Description: [2 folders]

box 2008.IA.12-40

ME [Michael Ester?] on AHIP, 1989-1990

Physical Description: [three-ring binder]

box 2008.IA.12-60

Scott: EF [Eleanor Fink] status reports, January 1998

Getty reorganization

box 2008.IA.12-64

McDonnell: GII reorganization, 1997-1998

box 2008.IA.12-60

Scott: JPGT / Getty Center [reorganization], 1998

box 2008.IA.12-60

Scott: CDA training [regarding name change to GII], December 1996

Job descriptions

box 2008.IA.12-60

Scott: Job descriptions [random sample of Getty-wide jobs that Scott applied for or was interested in], 1992-1998

box 2008.IA.12-40

Schmitt: Scholarly Coordination [job descriptions, priorities, work orders, et al.] 1989-1990

Physical Description: [2 folders]

General AHIP/GII information

box 2008.IA.12-60

Scott: Information Institute, general, 1997-1998

box 2008.IA.12-51

Siegfried: AHIP general information, 1994

box 2008.IA.12-64

McDonnell: GII awards/GII involvement, 1997-1998

Series V. Audiovisual materials, 1990, 1993-1997, undated

Physical Description: 3.2 Linear Feet (4 boxes)

Scope and Content Note

The records comprise audio recordings and video recordings generated and/or collected by the Getty Information Institute and its predecessor, the Getty Art History Information Institute. Contents date from 1990, 1993-1997 and include Getty published videos; videos about Getty projects, programs, and events; media recordings about the Getty and with Getty personnel; advertisements; recordings of conference proceedings, meetings, round table discussions, and speeches; interview recordings; educational, orientation, and demonstration videos.

Arrangement

The audiovisual materials are first arranged according to format and then listed in no particular order.

Audio recordings, 1993-1995

box 2008.IA.12-66

International Document Standards, progress meetings, tapes 1-6, April 10-11, 1995

Physical Description: [11 audiocassettes]

box 2008.IA.12-66

Document Specialists Working Group, sessions 1 and 2, November 5-6, 1995

Physical Description: [4 audiocassettes]

box 2008.IA.12-66

Sessions 1 and 2 [unknown content], undated

Physical Description: [4 audiocassettes]

box 2008.IA.12-66

AHIP Project Heads meeting, December 12-13, 1995

Physical Description: [7 audiocassettes]

box 2008.IA.12-66

PCO [Protecting Cultural Objects] Winterthur roundtable meeting, October 15, 1996

Physical Description: [4 audiocassettes]

box 2008.IA.12-66

Insurance Specialists roundtable, London, March 28, 1996

Physical Description: [3 audiocassettes]

box 2008.IA.12-66

Robert Winter, October 18, 1995

Physical Description: [1 audiocassette]

box 2008.IA.12-66

1) "Questioning the Electronic Superhighway." NPR Morning Edition, November 5; and 2) Howard Reingold, "The Virtual Community: Homesteading on the Electronic Frontier." NPR Sunday Morning Edition, November 7. 1993

Physical Description: [1 audiocassette]

box 2008.IA.12-66

Metadata standards for visual images. Panelists: Howard Besser, University of California and David Bearman, Archives and Museum Informatics; undated

Physical Description: [1 audiocassette]

Video recordings, 1990, 1993-1997, undated

General

All video recordings are in NTSC format unless otherwise noted.

box 2008.IA.12-67

"2 Interview Backgrounds," March 29, 1995

box 2008.IA.12-67

"The Virtual Database: Art Information on the Networks," #10640, November 1994

Physical Description: [2 VHS]

box 2008.IA.12-67

Getty Center for Information in the Arts, Fifth National Conference. "Arts, Culture, and Education on the Information Superhighway," tape #10 parts 1 and 2, tape #11 (continued from tape #10), January 14, 1995

Physical Description: [3 VHS]

box 2008.IA.12-67

The Census of Antique Works of Art and Architecture Known to the Renaissance, 25:55 minutes, November 1994

Physical Description: [2 VHS]

box 2008.IA.12-67

Census Computer System Demonstration, Introduction and B-Roll shots, March 10, 1993

box 2008.IA.12-67

Honoring Michael Ester, August 31, 1993

Physical Description: [3 VHS of which 1 is a PAL format; running time: 47 min.]

box 2008.IA.12-68

"The African King," provided by Robin Thornes, September 1995

Physical Description: [running time: 40 min.]

box 2008.IA.12-68

Marilyn Schmitt's office. Sample graphics from AHIP "Standards" video, undated

box 2008.IA.12-68

Standards: cut-together interviews, September 1995

Physical Description: [running time: 5 min.]

box 2008.IA.12-68

Memory and Imagination, KQED video library, undated

Physical Description: [running time: 58 min.]

box 2008.IA.12-68

Protecting Cultural Objects in a Global Information Society, June 11, 1996

box 2008.IA.12-68

Protecting Cultural Objects in the Global Information Society, window dub with visible time code, published copyright 1996

box 2008.IA.12-68

Notre-Dame, Cathedral of Amiens: The Power of Change in Gothic. Published copyright to Columbia University, 1996

box 2008.IA.12-68

Excerpts from C-SPAN's broadcast: "Making Democracy Work" taped at Shaping the National Information Infrastructure: Public Interest Summit, March 29, 1994

box 2008.IA.12-68

"Making Democracy Work," C-SPAN, March 29, 1994

box 2008.IA.12-68

Museum of Modern Art: Impressionism and Post-Impressionism [The Museum Education Consortium Interactive Video Prototype], June 19, 1990

Physical Description: [running time: 12 min.]

box 2008.IA.12-68

Communications Development Associates: Harriet Boyd, undated

box 2008.IA.12-68

Francis Biral's party / last day at AHIP, undated

box 2008.IA.12-69

International Council of Museums (ICOM) Conference, Stavanger, Norway. CIDOC Standards Session with moderator Joseph Busch. July 1995

box 2008.IA.12-69

Information Superhighway, speech. Purdue University Public Affairs Video Archives, March 29, 1994

Physical Description: [running time: 47 min.]

box 2008.IA.12-69

The Getty Grant Program, 1995

Physical Description: [running time: 12 min.]

box 2008.IA.12-69

Vice President Al Gore, National Press Club Luncheon, December 21, 1993

box 2008.IA.12-69

Education and Cultural Heritage: Solid Partners for the NII, A Profile of Current and Emerging Projects and Approaches, parts 1 and 2, January 14, 1995

Physical Description: [2 VHS]

box 2008.IA.12-69

"An Orientation," Getty Center for the History of Art and the Humanities, November 1994

box 2008.IA.12-69

Internet Opportunity Center, International Council of Museums (ICOM) Conference; Stavenger, Norway: Protecting Cultural Objects and CIDOC Standards (moderated by Joseph Busch) Sessions, July 1995

box 2008.IA.12-69

1) CBS Sunday Morning, October 10, regarding museums and computers. 2) CNN Showbiz Today, November 1, regarding the Getty Center; 1994

box 2008.IA.12-69

Mediaworks: Steuben Glass "Transformation," undated

box 2008.IA.12-69

"At least it's UPBEAT stress...," the Getty Conservation Institute, undated

box 2008.IA.12-69

The Piero Project, June 1994

box 2008.IA.12-69

BASF ads, undated

box 2008.IA.12-69

Educational services video, undated

box 2008.IA.12-69

Behar and Sackner, Inc: selected projects. The J. Paul Getty Museum, opening exhibition, January 3, 1997

Physical Description: [running time: 14 min.]

box 2008.IA.12-69

Behar and Sackner, Inc. MGM Grand Hotel, AT&T Infoquest Center, Intelsat Headquarters, undated

Container List