Inventory of the California Arts Commission Records
Processed by The California State Archives staff; supplementary encoding and revision supplied by Brooke Dykman Dockter and
Jessica Moran.
California State Archives
1020 "O" Street
Sacramento, California 95814
Phone: (916) 653-2246
Fax: (916) 653-7363
Email: ArchivesWeb@sos.ca.gov
URL: http://www.sos.ca.gov/archives/
© 2000
California Secretary of State. All rights reserved.
Inventory of the California Arts Commission Records
Inventory: F3719
California State Archives
Office of the Secretary of State
Sacramento, California
Contact Information:
- California State Archives
- 1020 "O" Street
- Sacramento, California 95814
- Phone: (916) 653-2246
- Fax: (916) 653-7363
- Email: ArchivesWeb@sos.ca.gov
- URL: http://www.sos.ca.gov/archives/
- Processed by:
- The California State Archives staff
© 2000 California Secretary of State. All rights reserved.
Descriptive Summary
Title: California Arts Commission Records
Inventory: F3719
Dates: 1963-1975
Creator:
California Arts Commission
Collection Size:
15.5 Cubic Feet
Repository:
California State Archives
Abstract: The California Arts Commission was created in 1963 (Stats. 1963, sh. 1742) "to join with private patrons and with institutions
and professional organizations concerned with the arts, to encourage and assist the freedom of artistic expression of the
arts." The Commission was dissolved in 1975 and the California Arts Council was established the following year. The California
Arts Commission Records (1963-1965) consist of ten series documenting the administrative history of the Commission as well
as its activities, programs, and exhibits.
Language:
English.
Administrative Information
Access
While the majority of the records are open for research, any access restrictions are noted in the record series descriptions.
Publication Rights
For permission to reproduce or publish, please contact the California State Archives. Permission for reproduction or publication
is given on behalf of the California State Archives as the owner of the physical items. The researcher assumes all responsibility
for possible infringement which may arise from reproduction or publication of materials from the California State Archives
collections.
Preferred Citation
[Identification of item], California Arts Commission Records, F3719, California State Archives.
Acquisition Information
The California State Archives acquired the records of the California Arts Commission through an agency transfer.
Agency History
The California Arts Commission was created (Stats. 1963, ch. 1742) to join with private patrons and with institutions and
professional organizations concerned with the arts, and to encourage and assist the freedom of artistic expression of the
arts. The original Commission was not empowered to administer funds or to promote cultural and artistic programs until 1973
(ch. 1143). The revised responsibilities of the Commission provided for funding, including the acceptance of federal and private
funds, for promotion, support and development of needed arts programs. The Commission, in order to amplify the state's existing
cultural resources - thus making many art institutions and organizations serve the audience in community-wide programs - promoted
and sponsored cultural state-wide touring exhibitions such as Horizon, Music for Youth, and Perception, an exhibition for
the sighted and blind. The Commission was dissolved in 1975 and the California Arts Council was established the following
year
Scope and Content
The California Arts Commission records consist of Minutes (1964-1975), Reports (1966), Chairman of the Board Files (1972-1975),
Executive Director Files (1972-1975), Program and Development Administrator Files (1973), Personnel Files (1963-1974), Central
Office Files (1967-1974), Grant Application Files (197301975), Press Clipping Files (196601975), and Records Relating to the
California Arts Commission Projects and Touring Exhibitions (19651975).
The Minutes provide information about the development of the California Arts Commission policies, procedures, and organizational
structure. Chairman of the Board Files include information about events and entertainment functions, public relations and
funding and budgeting matters. Executive Director Files encompass correspondence and records of state-wide arts and entertainment
programs, and day-to-day administrative work of the Director. Program and Development Administrator Files includes correspondence
pertaining to the administration of the seventeen state-wide programs in the arts and other project development work. Personnel
Files include miscellaneous data, such as biographies of chairman, individual members and advisory panel members. The records
also include Grant Applications Files in the categories of visual arts, community and environment, arts and service organizations,
theater, dance and music, and a series of press clipping scrapbooks.
A final series of Records Relating to the California Arts Commission Projects and Touring Exhibitions is broken into further
sub-series documenting individual projects and programs.
Indexing Terms
The following terms have been used to index the description of this collection in the library's online public access catalog.
Art commissions - California
folder F3719:1-121
Series 1
Minutes
1964-1975
Physical Description: 121 file folders
Arrangement
Arranged chronologically by meeting date.
Scope and Content Note
Minutes, including background and informational materials for consideration at each meeting. Meeting file may include: agendas;
correspondence and memorandum; budget and fiscal reports; program and summary activity and progress reports; grant application
status reports; news releases; press clippings; and newsletters. Subject matter covered includes the development and implementation
of commission policies, procedures, and organization; preparation of the Governor's Inventory of the Arts; development of
guidelines for private and corporate contributions; operations of regional arts councils; touring exhibits programs; and legislative
proposals and reports; and personnel and fiscal matters.
folder F3719:121a
Series 2
Reports
1971-1974
Physical Description: 1 file folders
Arrangement
Arranged chronologically by date.
Scope and Content Note
This series includes Report to the Governor and the Legislature...on the Cultural and Artistic Resources of the State of California
(1966); 1970-1972 Annual Report; Touring Art Exhibitions: The California Experience (1972); and interim fiscal report, June
1, 1973-March 30, 1974.
folder F3719:122-127a
Series 3
Commission Chair's Correspondence
1972-1975
Physical Description: 7 file folders
Arrangement
Arranged chronologically by date and then alphabetically by correspondenct's name.
Scope and Content Note
General correspondence of William Kent III, Chair, whose powers included recommending expenditures of C.A.C. funds, appointment
of the Executive Director, and presiding at Commission meetings and events. Most of this series relates to invitations and
appearances at Commission meetings, events, and at state-wide art and entertainment functions; public relations; and funding
and budgeting matters.
folder F3719:128-174
Series 4
Executive Director's Correspondence
1972-1975
Physical Description: 42 file folders
Arrangement
Arranged chronologically by date.
Scope and Content Note
This series includes letters received and copies of letters sent by the Commission's executive directors. These include correspondence
from Albert Gallo in 11972 relating to California Arts Commission's sponsorship of state-wide arts and entertainment programs
and projects. Correspondents include American composers Samuel Barber and Roy Harris. Other correspondence relates to the
powers and duties of the Executive Director encompassing development, organization, direction, and evaluation of programs;
California Arts Commission staffing; advising and consulting with the Commission on matters of public relations and formulating
programs and projects.
Outgoing correspondence of James D. Forward, Jr., with California art and entertainment associations and agencies, Commission
Chairman and Commissioners, state legislators, and the Governor's office during the years 1973-1975.
Also included are letters received and copies of letters sent by James D. Forward, Jr. between 1973 and 1975 with art and
entertainment associations and organizations, with the Chairmen and members of the California Arts Commission, state legislators,
and the Governor's office. Includes documentation requests for funding from Federal (National Endowment for the Arts and National
Endowment for History) and private agencies; theatre improvement programs; advisory panel meetings; fiscal matters; and administration
of the grant program as authorized under Stats. 1973, ch. 1143.
This series also includes outgoing correspondence of Susan Hooper Billstein from 1975 regarding grant allocations, reorganization
of the California Arts Commission as mandated by SB 1024 (Stats. 1975, ch. 1192), budget evaluations, and responses to private
individuals and agencies requesting state financial assistance for arts programs.
folder F3719:175-179
Series 5
Program and Development Administrator Files
1973
Physical Description: 5 file folders
Arrangement
Arranged chronologically by year.
Scope and Content Note
This series includes correspondence received by and sent from Susan H. Billstein to California Arts Commission members and
staff, art and entertainment organizations, and private individuals. Much of this series pertains to the administration and
operations of seventeen state-wide arts programs as well as project development work, including grant funding and information
on the Commission's grant program.
folder F3719:180-181
Series 6
Personnel Files
1963-1974
Physical Description: 2 file folders
Arrangement
Arranged alphabetically by name.
Scope and Content Note
This series includes miscellaneous data, including some biographies, on the chairman, individual Commission and advisory panel
members.
folder F3719:182-213
Series 7
Central Office Files
1967-1974
Physical Description: 32 file folders
Arrangement
Arranged chronologically by year and then alphabetically by correspondent name.
Scope and Content Note
This series consists of outgoing correspondence of principal staff members covering all aspects of Commission activities.
Activities discussed include promotional activities of communities in the areas of music, dance, and theatre, recommendations
for financial assistance for state funding, and responses to invitations.
folder F3719:214-390
Series 8
Central Office Files
1973-1975
Physical Description: 176 file folders
Arrangement
Arranged alphabetically by category and numerically by application number there under.
Scope and Content Note
This series contains grant applications in the categories of visual arts, community and environment, arts and service organizations,
theatre, dance and music. Each grant file includes the applications and related background literature, Commission evaluation
report and miscellaneous correspondence relative to funding and grant approval stipulations. Of particular note is the grant
file of the Paramount Theatre of the Arts (Oakland) which includes a historical survey of the theatre.
Other approved grant files include those from the California Museum of Science and Industry; Hebrew Union College; San Francisco
Art Institute; Pasadena Unified School District for the Visual Arts; Berkeley Film Institute; Old Globe Theatre; Contemporary
Afro-American Films for Community and Environment; Squaw Valley Creative Arts Society; Artists for Economic Action; Palo Alto
Community Players, Inc.; Blacklight Explosion Co.; Chinese Folk Dance Association; Pacific Ballet; Napa Valley Symphony, Santa
Monica Youth Orchestra; and, Peninsula Concert Association for Music.
folder F3719:391-418
Series 9
Press Clippings
1966-1975
Physical Description: 28 file folders
Arrangement
Arranged alphabetically by subject and then chronologically by date there under.
Scope and Content Note
A series of scrapbooks of newspaper clippings relative to the California Arts Commission projects and touring exhibitions.
folder F3719:418a-465
Series 10
California Arts Commission Projects and Touring Exhibitions
1965-1973
Physical Description: 48 file folders
Arrangement
Organized into ten subseries: (1) Association of California Symphony Orchestras, (2) California Dance Project, (3) Dimensions,
(4) Festival Arts Olympiad Project, (5) Horizon, (6) Music for Youth, (7) Nehru Exhibition, (8) Perception, (9) Alliance of
California Arts Councils, (10) Photographs.
Scope and Content Note
The California Arts Commission's projects were conceived, researched, and developed by the Commission staff to fulfill existing
needs in the arts throughout California. The five areas found to be of need include the performing arts, visual arts, film,
literature, and community service.
This series has been organized into ten subseries which document the specific projects and touring exhibits of the Commission.
folder F3719:418a
Subseries 1
Association of California Symphony Orchestras
1970-1973
Physical Description:
1 file folder
Arrangement
Arranged chronologically by date.
Scope and Content Note
This sub-series consists of correspondence, memos, reports, press releases, program statements, conference programs and information.
Most of the material relates principally to funding and sponsorship of the annual Association of California Symphony Orchestras
conferences and to develop a state-wide catalog of scores and parts owned by community orchestras.
folder F3719:419-423
Subseries 2
California Dance Project
1970-1973
Physical Description:
5 file folders
Arrangement
Arranged alphabetically by subject and chronologically by date there under.
Scope and Content Note
Correspondence, memos, reports, news releases, and background information relative to joint venture between the California
Arts Commission and the Association of American Dance Companies to survey California dance companies, establish an information
center, and to strengthen community support. An output of this program was the production and distribution of a descriptive
directory of dance companies available for performances.
folder F3719:424-427
Subseries 3
Dimensions
1969-1970
Physical Description:
4 file folder
Arrangement
Arranged alphabetically by subject and chronologically by date there under.
Scope and Content Note
The purpose of the Dimensions exhibition was to make art available to the 110,000 blind of the state and to give the sighted
a new perception of art through the sense of touch. This series consists of project development and implementation report,
correspondence and memos regarding loans of artworks, publicity releases and materials for use by docents and tour guides,
and progress evaluation reports and comments from individuals, organizations, and classes attending the exhibition of thirty
pieces of sculpture.
folder F3719:428
Subseries 4
Festival Arts Olympiad Project
1969-1970
Physical Description:
1 file folder
Arrangement
Arranged chronologically by date.
Scope and Content Note
Material in this sub-series consists of correspondence, feasibility studies, reports, and miscellaneous background information
relative to a proposal to provide an opportunity for professional and non-professional artists of all ages, representing all
disciplines, to participate in an Arts Olympiad. Winners would be established as California honor groups and would tour the
state. The proposal did not receive the Commission's sanction.
folder F3719:429-439
Subseries 5
Horizon
1968-1971
Physical Description:
11 file folder
Arrangement
Arranged alphabetically by subject and chronologically by date there under.
Scope and Content Note
"Horizons: A Century of California Landscape Paintings," was a traveling exhibit to communities and neighborhoods of 22 California
landscapes painted between 1850 and 1950 as loaned by California art museums and sponsored by three financial institutions.
This series includes project proposals, cost and budget estimates, suggestions as to works of art to be included in the exhibit,
development of catalog, loan agreements with lending institutions, minutes of financial institutions project committee, exhibit
itineraries, press coverage and publicity, reports of attendance and reactions to exhibit, and a manual on set-up, security,
transportation, and breakdown of the exhibit system.
folder F3719:440-446
Subseries 6
Music for Youth
1970-1973
Physical Description:
7 file folder
Arrangement
Arranged alphabetically by subject and chronologically by date there under.
Scope and Content Note
A project in cooperation with the California Music Educators Association and sponsored by Standard Oil Company of California,
to afford opportunities for student performances and student audiences to participate in musical performances of high artistic
caliber that would be otherwise unavailable. The program organized youth orchestras, choruses and vocal or instrumental ensembles.
This series includes program and budget proposals, action plans and fact sheets, program evaluation guidelines, meeting minutes
and materials submitted thereto for consideration and action, progress reports, and agreements and contracts as entered into
with Standard Oil Company of California.
folder F3719:440-446
Subseries 6
Music for Youth
1970-1973
Physical Description:
7 file folder
Arrangement
Arranged alphabetically by subject and chronologically by date there under.
Scope and Content Note
A project in cooperation with the California Music Educators Association and sponsored by Standard Oil Company of California,
to afford opportunities for student performances and student audiences to participate in musical performances of high artistic
caliber that would be otherwise unavailable. The program organized youth orchestras, choruses and vocal or instrumental ensembles.
This series includes program and budget proposals, action plans and fact sheets, program evaluation guidelines, meeting minutes
and materials submitted thereto for consideration and action, progress reports, and agreements and contracts as entered into
with Standard Oil Company of California.
folder F3719:447-448
Subseries 7
Nehru Exhibition
1965-1966
Physical Description:
2 file folder
Arrangement
Arranged chronologically by date.
Scope and Content Note
The Nehru Exhibition toured the United States under the auspices of the Indian Ministry of Information and was sponsored in
California by the California Arts Commission as an artistic event of high caliber. This series includes general correspondence
memos, minutes of planning meetings, invitations, press releases, publicity and financial reports relating to the collected
photographs, art, artifacts, and personal memorabilia of Jawaharlal Nehru and his India.
folder F3719:449-452
Subseries 8
Perception
1969-1972
Physical Description:
4 file folder
Arrangement
Arranged chronologically by date.
Scope and Content Note
"Perception: An Exhibition of Sculpture for the Sighted and Blind" was the second California Arts Commission touring exhibit
expressly designed to reach the visually handicapped. This series includes minutes of the planning committee, miscellaneous
correspondence, publicity and news releases, educational material kit, lecture notes and background information, and fiscal
report. A separate file contains publicity materials and the Governor's Inaugural Program which included a Mini-Perception
exhibit representing a preview of the larger exhibition which followed.
folder F3719:453-459
Subseries 9
Alliance of California Arts Councils
1968-1973
Physical Description:
7 file folder
Arrangement
Arranged alphabetically by subject and chronologically by date there under.
Scope and Content Note
Correspondence, memos, minutes, reports, membership lists, questionnaires, news releases, conference programs, and miscellaneous
fiscal and budget data regarding organization of the Alliance of California Arts Councils to facilitate communication between
California's numerous art councils. A Steering Committee, based on a survey of local art council organizations, proposed the
formation of the Alliance to generate public interest and participation in the arts on a state-wide basis. Most of the series
relates directly to the formation of the Alliance but also includes data on formation of local community art councils.
folder F3719:460-465
Subseries 10
Photographs
1966-1971
Physical Description:
6 file folder
Arrangement
Arranged chronologically by date.
Scope and Content Note
Photographs and video tapes from the following exhibitions and projects: Nehru Exhibition (1966), Horizons (1970-71), Dimensions
(1973), National Youth Audiences Week (1975), California Arts Commission Staff and Personnel, and Miscellaneous (1974).
Access Information
Access to audiovisual material requires the production of use copies.