Register of the Edwin Francis Gay papers

Finding aid prepared by Lisa Miller
Hoover Institution Archives
434 Galvez Mall
Stanford University
Stanford, CA, 94305-6003
(650) 723-3563
hooverarchives@stanford.edu
© 2003


Title: Edwin Francis Gay papers
Date (inclusive): 1917-1927
Collection Number: XX085
Contributing Institution: Hoover Institution Archives
Language of Material: English
Physical Description: 6 manuscript boxes, 1 roll of charts, 1 oversize folder (2.6 linear feet)
Abstract: Correspondence, diary, reports, memoranda, and writings, relating to American economic mobilization and government control of the economy during World War I, and to activities of the Central Bureau of Planning and Statistics, War Industries Board, War Trade Board, Shipping Board, and Commercial Economy Board, and to the American delegation at the Paris Peace Conference. Digital copies of select records also available at https://digitalcollections.hoover.org. 
Physical Location: Hoover Institution Archives
creator: Gay, Edwin Francis, 1867-1946

Access

The collection is open for research; materials must be requested at least two business days in advance of intended use.

Accruals

Materials may have been added to the collection since this finding aid was prepared. To determine if this has occurred, find the collection in Stanford University's online catalog at http://searchworks.stanford.edu/ . Materials have been added to the collection if the number of boxes listed in the catalog is larger than the number of boxes listed in this finding aid.

Publication Rights

For copyright status, please contact the Hoover Institution Archives.

Preferred Citation

[Identification of item], Edwin Francis Gay papers, [Box no., Folder no. or title], Hoover Institution Archives.

Acquisition Information

Acquired.

Alternate Forms Available

Digital copies of select records also available at https://digitalcollections.hoover.org. 

Biographical Note

1867 Oct. 27 Born, Detroit, Michigan
1902-1903 Instructor, Economics, Harvard University
1903-1906 Assistant Professor, Economics, Harvard University
1906-1919 Professor, Economics, Harvard University
1908-1919 Dean, Graduate School of Business Administration, Harvard University
1917 Apr.-1918 May Member, Commercial Economy Board, Council of National Defense
1917 Dec.-1918 Feb? Special expert, U.S. Shipping Board
1918 Feb.-1919 Mar. Director, Division of Planning and Statistics, U.S. Shipping Board
1918 Feb.-1919 June Member, War Trade Board
1918 May-1918 Dec. Member, Conservation Division, War Industries Board
1918 June-1919 Jan. Chairman, Division of Planning and Statistics, War Industries Board
1918 June-1919 June Director, Central Bureau of Planning and Statistics
1920-1923 President, New York Evening Post
1924-1936 Professor, Economic History, Harvard University
1936-1941 Member, Research Staff, Huntington Library
1941-1946 Chairman, Huntington Library
1946 Feb. 8 Died

Scope and Content Note

The Edwin Francis Gay papers relate to U.S. government economic mobilization and government control of the economy during World War I. They document Gay's work for agencies that collected and analyzed economic and statistical data to organize the war effort. In particular, the papers provide statistical data about imports and exports, shipping, and trade routes during World War I. They also provide information about the relationship between the U.S. and the Allies, and activities of the U.S. delegation to the Paris Peace Conference.
Gay's diary runs from Dec. 27, 1917, to July 9, 1919, and covers much of his federal service. Diary entries list Gay's meetings, significant actions taken, things to be done, and milestones achieved. Brief notations concerning subject matter are sometimes included, and occasionally there is a more extensive narrative. A lengthy entry about the Chairman of the Shipping Control Committee is attached to the entry for Feb. 12, 1918.
The series Notes for War Controls Book consists of preliminary material collected by Gorton James from 1925 to 1927 for a proposed volume on war controls by Gay, which apparently was not completed. What may be drafts of chapters are available for two subjects, labor and organization for the war. Included are typewritten memoranda of conversations with U.S. wartime figures such as Bernard M. Baruch, Robert S. Brookings, Herbert Hoover, Vance C. McCormick, and Generals George W. Goethals, C. B. Wheeler, and C. C. Williams. Some typewritten speeches and manuscripts written by interviewees are included.
The War File series documents Gay's war work, in which Gay was associated with a confusing array of wartime agencies. The American Commission to Negotiate Peace (Nov. 1918 - Dec. 1919) was organized to negotiate formal treaties ending World War I. Gay corresponded with his staff members assigned to the Commission, and with delegate John Foster Dulles.
The Allied Maritime Transport Council (Mar. 1918 - Apr. 7, 1919) was an inter-allied body that studied and recommended a concerted shipping policy. The American Section of the Council included staff from the Division of Planning and Statistics of the U.S. Shipping Board, which obtained necessary statistical data. Gay corresponded with his statistical staff in London.
The Central Bureau of Planning and Statistics (June 1918 - July 1919) prepared surveys of U.S. government war activities for the President, operated a statistical clearinghouse, and provided economic data to the American Commission to Negotiate Peace. It functioned as an independent agency under the President but reported through the War Industries Board until Dec. 31, 1918, after which it was administered through the War Trade Board. Gay was Chairman of the Central Bureau.
The Commercial Economy Board (Mar. 24, 1917 - May 9, 1918), part of the Council of National Defense, studied commercial business and identified economies to meet war needs, such as standardizing shoe styles. It was superseded by the Conservation Division of the War Industries Board. Dr. A. W. Shaw was Chairman of the Commercial Economy Board and Gay was a member.
The Conservation Division (May 9, 1918 - Dec. 31, 1918), part of the War Industries Board, continued the activities of the Commercial Economy Board. Dr. A. W. Shaw was Chairman of the Conservation Division and Gay was a member.
The Division of Planning and Statistics, part of the U.S. Shipping Board (USSB), was established on Feb. 11, 1918, to record ship movements and study imports and exports to identify essential trade routes. The Division's data formed the basis for recommendations to the Shipping Control Committee for the allocation of ships, and to the War Trade Board for restricting imports. Edward N. Hurley succeeded William Denman as Chairman of the USSB; Gay was Director of the Division of Planning and Statistics of the USSB.
The Shipping Control Committee, part of the USSB, allocated vessels to cargoes and routes and controlled the discharge of U.S. tonnage. The USSB Division of Planning and Statistics assigned a representative to the Committee, which was headquartered in New York. Gay corresponded with his representative and noted problems with Committee Chairman P. A. S. Franklin.
The War Industries Board (WIB; July 28, 1917 - Dec. 31, 1918) analyzed industrial requirements and capacities of the U.S. and the Allies, set priorities in commodity production and delivery, and arranged price-fixing agreements for raw materials. Bernard M. Baruch was Chairman of the WIB. Gay served as a member of the Conservation Division of the WIB and as Chairman of the Division of Planning and Statistics of the WIB. (The Chairman of the Division of Planning and Statistics of the WIB and the Director of the Division of Planning and Statistics of the USSB were separate positions in different agencies.)
The War Trade Board (Oct. 12, 1917 - June 30, 1919) controlled imports and exports, and conserved commodities and shipping facilities for U.S. and Allied use. Vance C. McCormick was the Chairman of the War Trade Board and Gay was a member of the Board representing the USSB.
In the War File series, papers relating to peace negotiations and international cooperation are in the file American Commission to Negotiate Peace - General Records. Weekly reports and staff conference summaries of the Division and Planning and Statistics (USSB) for July-August 1918 are attached to letters in the file Division of Planning and Statistics - Correspondence. The Division of Planning and Statistics (USSB) file Special Report to Edwin Francis Gay on P. A. S. Franklin, 1918, contains documentation of differences with the Shipping Control Committee Chairman about tonnage allocation between trade and military purposes and data sharing with the Allied Maritime Transport Council.
The series Printed Matter includes speeches by Bernard M. Baruch at the Army War College and the American Society of Mechanical Engineers. Printed reports of federal agency offices headed by Gay are in the War File series.
The bulk of Gay's papers are housed at the Huntington Library, San Marino, California.

Subjects and Indexing Terms

Paris Peace Conference (1919-1920)
United States. Central Bureau of Planning and Statistics.
United States. Council of National Defense. Commercial Economy Board.
United States. Shipping Board.
United States. War Industries Board.
United States. War Trade Board.
Economists.
United States--Foreign relations.
United States--Politics and government.
World War, 1914-1918--Economic aspects.
World War, 1914-1918--Peace.
World War, 1914-1918--United States.
World War, 1914-1918.

 

BIOGRAPHICAL FILE 1917-1922

Scope and Contents note

Business card, clipping, directory, poem, and government agency reunion and dinner programs, arranged by subject.
Box/Folder 1 : 1

General 1917-1918

Box/Folder 1 : 2

Government alumni 1918-1922

 

DIARY 1917-1919

Scope and Contents note

Arranged by physical form
Box/Folder 1 : 3

Handwritten 1917 December 27 - 1918 April 27

Box/Folder 1 : 4-6

Typescript 1918 January 1 - 1919 June 9

 

NOTES FOR WAR CONTROLS BOOK 1911-1927

Scope and Contents note

Bibliographies, manuscripts, memoranda of conversations, notes, outlines, correspondence, and transcript of a lecture, arranged alphabetically by subject.
 

General

Box/Folder 1 : 7

Bibliographies 1926

Box/Folder 1 : 8

Correspondence 1925-1927

Box/Folder 1 : 9

Notes 1926

Box/Folder 1 : 10

Scope and outline 1926-1927

Box/Folder 1 : 11

Army supply 1926

Box/Folder 1 : 12-13

Civil War 1911-1926

Box/Folder 1 : 14

Coordination 1926

Box/Folder 1 : 15

Food 1926

Box/Folder 1 : 16

Fuel 1926

Box/Folder 1 : 17

Labor 1926

Box/Folder 1 : 18

Organization for the war 1926

Box/Folder 1 : 19

Railroads 1926

Box/Folder 1 : 20

Shipping 1918-1926

Box/Folder 1 : 21

War Industries Board 1924-1926

Box/Folder 1 : 22

War Trade Board 1926

 

WAR FILE 1917-1920

Scope and Contents note

Correspondence, directories, memoranda, minutes of meetings, organization charts, reports, tables, arranged alphabetically by name of government office or private organization.
Box/Folder 1 : 23

General 1917-1919

Box/Folder 2 : 1-2

Allied Maritime Transport Council. Report 1919 April

 

American Commission to Negotiate Peace

Box/Folder 2 : 3

General 1918 November - 1919 March

Box/Folder 2 : 4

Correspondence, (John Foster Dulles, C. S. Duncan, Walter S. Tower) 1919 January 2 - 1919 May 8

 

American Section. Allied Maritime Transport Council

Box/Folder 2 : 5

General 1918 May - 1919 January

Box/Folder 2 : 6-9

Correspondence, (J. S. Davis, James A. Field, Howard L. Gray, Jerome D. Greene, George Rublee, Walter S. Tower) 1918 March 9 - 1919 April 23

Box/Folder 2 : 10

Bureau of War Risk Insurance. Report 1920 May 3

 

Central Bureau of Planning and Statistics

Box/Folder 3 : 1

General 1918 October 24 - 1919 June 10

Box/Folder 3 : 2

Correspondence 1918 August 12 - 1919 September 8

Box/Folder 3 : 3

Directories and organization chart 1918-1919

Box/Folder 3 : 4

Financial statement 1919 July

 

Minutes

Box/Folder 3 : 5

Staff conference 1918 September 5 - 1919 June 6

Box/Folder 3 : 6

Statistical group conference 1919 January 21 - 1919 June 3

 

Reports

Mixed Materials shelf

Conspectus of Special War Activities 1918 August 18

Box/Folder 3 : 7

Estimate of Tonnage Available for the Transport of Trans-Atlantic Army Cargo 1918

Box/Folder 3 : 8

Fuel Administration 1918 December 30

Box/Folder 3 : 9

Final Report 1919 July

Box/Folder 3 : 10

Organization and Functions of the Central Bureau of Planning and Statistics 1918 Deember 24

Mixed Materials shelf

Tables of Production and Consumption of the Chief Commercial Mineral Products... 1918 December 15

 

Weekly

Box/Folder 3 : 11

Activities 1918 September 14 - 1919 June 7

Box/Folder 3 : 12-14

For the President 1919 April 28 - 1919 June 16

Box/Folder 3 : 15

Chamber of Commerce. General records 1917 October 15 - 1918 October 31

 

Commercial Economy Board

Box/Folder 4 : 1-3

General 1917 April 18 - 1917 December 4

Box/Folder 4 : 4-5

Correspondence, (Melvin T. Copeland, A. W. Shaw, others) 1917 April 11 - 1917 December 19

Box/Folder 4 : 6

Committee on Economic Research (Harvard University). Report 1918 June 6

Box/Folder 4 : 7

Conservation Division. Final report 1918

 

Division of Planning and Statistics (USSB)

Box/Folder 4 : 8-10

General 1918 September 7 - 1919 August 14

Box/Folder 4 : 11

Correspondence 1918 April 12 - 1920 January 10

Box/Folder 4 : 12

Directory 1918

Mixed materials case

Organization chart 1918

Box/Folder 4 : 13

Historical sketch to 1918 May 1

 

List of necessary imports

Box/Folder 4 : 14

For 1918

Box/Folder 4 : 15

For 1919

Box/Folder 4 : 16

Memoranda to Chairman and Commissioners 1919 April 12 - 1919 May 29

 

Reports

Box/Folder 5 : 1

American merchant shipping 1919 July 14 - 1919 August 7

Box/Folder 5 : 2

Numbered trade and vessel reports 1919

Box/Folder 5 : 3-5

Special report to Edwin Francis Gay on P. A. S. Franklin 1918

Box/Folder 5 : 6

Status of restrictions of minerals... 1918 October

 

Division of Planning and Statistics (WIB)

Box/Folder 5 : 7

General 1918 June 30 - 1918 December 7

Box/Folder 5 : 8-9

Price charts circa 1918 October

Box/Folder 5 : 10

Shipping Control Committee. General records 1918 March 5 - 1918 December 13

Box/Folder 5 : 11

War Industries Board. General records 1918 September 1 - 1920 April 1

Box/Folder 5 : 12

War Prohibition Committee. Announcement 1917 May 10

 

War Trade Board

Box/Folder 5 : 13

General 1919 January 1 - 1919 July 17

Box/Folder 6 : 1-2

Correspondence 1919 January 25 - 1919 August 19

Box/Folder 6 : 3

Directories 1918

Box/Folder 6 : 4

List of restricted imports 1918 March 23 - 1919 January 6

 

PRINTED MATTER 1913-1943

Scope and Contents note

Booklets, bulletins, clippings, reprints, publications, transcripts, arranged alphabetically by name of company, government agency, private organization, or periodical.
Box/Folder 6 : 5

General 1917-1919

Box/Folder 6 : 6

Academy of Political Science 1926

Box/Folder 6 : 7

American Academy of Political and Social Science 1916-1918

Box/Folder 6 : 8

American Society of Mechanical Engineers 1924

Box/Folder 6 : 9

Bankers Trust Company 1918

Box/Folder 6 : 10

Carnegie Endowment for International Peace 1918

Box/Folder 6 : 11

Chamber of Commerce 1917

Box/Folder 6 : 12

Conference Committee on National Preparedness 1917

Box/Folder 6 : 13

Conference on Social Agencies and Reconstruction 1919

Box/Folder 6 : 14

Co-Operative League of America 1917

Box/Folder 6 : 15

Great Britain. Committee on Commercial and Industrial Policy 1918

Box/Folder 6 : 16

Massachusetts. Commission on the Cost of Living 1917

Box/Folder 6 : 17

The Nation 1919

Box/Folder 6 : 18

National Foreign Trade Council 1917

Box/Folder 6 : 19

New Republic 1918

Box/Folder 6 : 20

Quarterly Journal of Economics 1918

Box/Folder 6 : 21

United States. Congress. House of Representatives 1919

Box/Folder 6 : 22

United States. Congress. House of Representatives. Select Committee on U.S. Shipping Board Operations 1920

Box/Folder 6 : 23

United States. Congress. Senate. Committee on Finance 1917

Box/Folder 6 : 24

United States. National Archives 1943

Box/Folder 6 : 25

United States. President's Mediation Commission 1918

Box/Folder 6 : 26

United States. War Department 1923

Box/Folder 6 : 27

United States. War Department. Army War College 1924-1925

Box/Folder 6 : 28

United States. War Department. Liquidation Commission 1920

Box/Folder 6 : 29

United States. War Department. Office of the Chief of Ordnance 1923

Box/Folder 6 : 30

United States. War Department. War Plans Division 1918-1919

Box/Folder 6 : 31

Winton Company 1917

Box/Folder 6 : 32

World Peace Foundation 1913

 

DECLASSIFIED GOVERNMENT RECORDS 1917-1924

Reading room workstation

2017 Release of records 1917-1924

James A. Field confidential news letter to Mr. Gay, 1918 November 26
Estimate of tonnage available for the transport of trans-Atlantic army cargo, 1918
James A. Field confidential news letter for Mr. Gay, 1918 October 28
James A. Field confidential news letter to Mr. Gay, 1918 November 14
Weekly report covering the activities of certain executive departments...with a survey of industrial and trade conditions..., 1919 June 16
Mr. Tower memo regarding recommended cancellations of contracts for steel cargo vessels in order to balance the building program, 1919 April 12
Weekly report covering the activities of certain executive departments...with a survey of industrial and trade conditions..., 1919 April 28
Weekly report covering the activities of certain executive departments...with a survey of industrial and trade conditions..., 1919 May 26
McCain cable to to Bliss regarding tonnage and construction of ships, 1918 January 19
James A. Field memo regarding the tanker problem, circa 1917-1918
Bliss cable to adjutant general, Washington. regarding communication to the Committee on Maritime Transportation, 1917 December 5
James A. Field memo regarding Messrs. Thomas and Foley, with attachment, 1918 July 21
Memorandum on the future development of the existing inter-allied organisation, 1918 October 21
Plan for portion of the "History of the War of 1917" relating to economic mobilization, 1919 March 28
The War Industries Board lecture at the Army War College, 1924 February 12
C. L'H. Ruggles letter to Colonel C. L. Harrison regarding fixed price war contracts, with attachment, 1923 October 28