Guide to the University of San Diego Undergraduate Orientation records
Finding aid prepared by Ashley Toutain
University of San Diego, Archives and Special Collections
Copley Library
5998 Alcalá Park
San Diego, CA 92110
Telephone: 619-260-2730
Email: spcoll@sandiego.edu
© 2020
Overview of the Collection
Title:
University of San Diego Undergraduate Orientation records
Date (inclusive): 1975-2018
Collection number: USDA_2018_005
Creator: University of San Diego Division of Student Affairs
Extent:
3 total boxes, 1 oversize, (3 linear feet); approximately 3800 digital files (10.1 GB)
Repository:
University of San Diego, Archives and Special Collections
Copley Library
5998 Alcalá Park
San Diego, CA 92110
Abstract: This collection includes planning materials, assessments, publications, and photographs for undergraduate freshman and transfer
student orientations.
Languages:
English
Historical Note
Orientation is the University's effort, prior to the beginning of classes, to orient new incoming students to the University
of San Diego campus and to build community. It is a way for new students to get acquainted with their peers, student life,
life in San Diego, and campus services. As freshmen comprise the largest number of new students arriving each fall, fall freshmen
orientation is the largest event. New students are provided with information about living on campus, issues facing college
students, academic success, and what campus resources are offered to students. Transfer student orientation is also included
in the fall and spring orientation events, as well as orientation information provided to parents and families.
Orientation is planned and led by administration and students. Upwards of seventy students make up the orientation team. Beyond
being titled Orientation or Orientation Week, orientation has also been titled O-Week, Torero Days, and OLE! Weekend. It has
been led by the Orientation Team, the O-Team, and the T-Squad.
Scope and Content Note
This collection primarily consists of planning materials for University of San Diego undergraduate freshman and transfer student
orientations. These include both fall and spring orientations, and proposals for summer orientations. Among the planning materials
are budgets, logistical information, meeting minutes, memoranda, and schedules. Assessments, surveys, and reports of the events
provide an overview of what occurred, changes to be made, and the reactions of those involved. Also included are publication
materials including mailers, fliers, calendars, handbooks, and schedules.
Photographs of orientation events and activities are included. These are in slide, negative, .jpg, slideshow, and print form.
Photographs of the 1988 and 1991 Orientations have also been compiled into three scrapbooks.
Also included are t-shirts given to orientation team staff, and an educational video created by students and staff shown during
the Celebrating Diversity program in circa 2005 to 2008.
Arrangement
These records are arranged into five series:
Series I is further arranged into two subseries:
Alternative Form of Materials Available
Digital copies of three scrapbooks have been made.
Access
The majority of this collection is open for research. Some digital files may be restricted.
Preferred Citation
[Folder Title], Box # Folder #, University of San Diego Undergraduate Orientation records, Copley Library, University of San
Diego, Archives and Special Collections.
Acquisition Information
Gift of Marie Minnick, Assistant Dean of Students and Allie Ross, Assistant Director of Student
Accruals are expected.
Processing Information
This collection was processed by Ashley Toutain in 2020.
Additional information on digital processing procedures is available in Archives processing files.
Related Material
Orientation materials are also available in the Associated Students records.
Index Terms
Subjects and Indexing Terms
University of San Diego Division of Student Affairs
Subjects and Indexing Terms
San Diego (Calif.)
Subjects and Indexing Terms
student orientation
Subjects and Indexing Terms
scrapbooks
Series I:
Planning
1975-2018
Scope and Content Note
Planning materials include budgets, logo designs for t-shirts, logistical information, meeting minutes, memoranda, and schedules.
Proposals for summer orientation are also included. Materials are both for the freshman undergraduate orientations as well
as for transfer student orientations. Assessments including surveys and reports are included along with photographs.
Arrangement
This series contains both physical documents and digital records. Digital records beginning in 2013 were saved to a shared
drive. This series is organized into two subseries to reflect the two types of records.
Subseries A:
Physical documents
1975-2017
Scope and Content Note
Physical materials include budget information, t-shirt designs, memoranda, assessments, and summer orientation proposals.
Arrangement
Physical materials are arranged chronologically.
Box/Folder: 1 / 1
USD Orientation Logos
1975-1986
Box/Folder: 1 / 2
USD T-Shirts Logos and Invoices
1989-2011
Box/Folder: 1 / 3
Orientation Budget/Expenses
1991-1995
Box/Folder: 1 / 4
Orientation Schedule and Statistical Data
2003
Box/Folder: 1 / 5
Torero Days Schedules
2006-2014
Box/Folder: 1 / 6
Orientation Communication / Marketing
2007-2008
Scope and Content Note
[Assessment reports.]
Box/Folder: 1 / 7
T-Days Mega Memo
2006, 2009, 2010
Box/Folder: 1 / 8
Torero Days
2008
Scope and Content Note
[Torero Days planning materials. Also includes two compact discs of photographs. One disc includes photographs of Thomas Cosgrove
dated 1976 to 2006. One includes a 2010 video slideshow.]
Processing/Project Information
Contents on discs have been copied to preservation storage Cop-Darc/University Records/Orientation. Discs remain in their
original location.
Box/Folder: 1 / 9
OLE! Weekend
2012-2015
Scope and Content Note
[Schedule, responsibilities, and summer proposal.]
Box/Folder: 1 / 10
Orientation Budget
circa 2016
Scope and Content Note
[Includes budget, assessment and summer orientation proposal materials.]
Box/Folder: 1 / 12
OLE! Weekend and Transfer Fall Orientation
2017
Subseries B:
Shared drive files
2013-2018
Scope and Content Note
Digital files include assessments, surveys, reports, and planning materials for events and activities. Meeting minutes, text
for informational correspondence, memoranda, schedules, programs, handbooks, and logistical information are included. Materials
are both for the freshman undergraduate orientations as well as for transfer student orientations. Photographs are also included
throughout these files.
Access Information
Some materials may be restricted to departmental use only due to FERPA regulation and PII.
Processing/Project Information
This portion of the collection was downloaded from the shared drive and copied to archival storage using Exactly. File system
directories, checksums, and bulk extractor reports have been created. Thorough inspection of the files has not been conducted
to redact personally identifiable information. Archivist will need to assess files for PII prior to access.
Arrangement
Digital records remain in their original file listing. These are primarily organized by year.
Series II:
Publications
1991-2018
Scope and Content Note
Publications consist of Orientation booklets, calendars, and program guides.
Digital copies of handbooks and information can also be found in Series I Subseries B: Shared drive files organized by year.
Box/Folder: 1 / 13
Orientation Program Guide
1991-1999
Box/Folder: 1 / 14
Freshman Orientation Booklets
2000-2005
Box/Folder: 1 / 15
Torero Days Booklets
2006-2012
Box/Folder: 1 / 16
Transfer Student Orientation Booklets
2000-2005
Box/Folder: 1 / 17
Transfer Torero Days Booklets
2006-2012
Box/Folder: 1 / 18
Parent Handbook Booklets
2004-2006
Box/Folder: 1 / 19
Torero Days Parent Information Booklets
2006
Box/Folder: 1 / 20
New Parent and Family Calendar
2011-2012
Box/Folder: 1 / 21
OLE! Weekend Publications
2014
Box/Folder: 1 / 23
Orientation Publications
2017
Box/Folder: 1 / 24
Orientation Publications
2018
Series III:
Photographs
1980-2012
Scope and Content Note
Photographs include negatives, slides, .jpg images, prints, a slideshow, and scrapbooks. These are photographs of Orientation
activities and events, as well as of Orientation student and administrative staff.
Photographs can also be found in Series I Subseries B: Shared drive files organized by year.
Box/Folder: 1 / 25
Slides - Orientation Events
1980s
Box/Folder: 1 / 26
Up to 1990s Photos
circa 1980s
Scope and Content Note
[Orientation team.]
Box/Folder: 1 / 27-39
Orientation Team photographs
1995, 1999-2000, 2002-2011
Box/Folder: 1 / 40
T-Squad photographs
2012
Scope and Content Note
[Includes book of photographs.]
Box/Folder: 1 / 41-53
[Orientation Events]
circa 2000s
Scope and Content Note
[Contact sheets and negatives.]
Box/Folder: 2 / 1
Orientation Scrapbook
1988
Alternative Form of Materials Available
A digitized version of this scrapbook is available as TIFF and PDF.
Box/Folder: 2 / 2-3
Orientation Scrapbooks
1991
Alternative Form of Materials Available
Digitized versions of these scrapbooks are available as TIFF and PDF.
Box/Folder: 2 / 4-5 (slide boxes)
[Orientation Event slides]
2000
Scope and Content Note
[Titles include Bazaar, Day at Green, Karaoke, Mix, Move In, Zoo, and Healthy Choices.]
Box/Folder: 1 / 54
Celebrating Differences Hate Crimes at USD
circa 2005
Scope and Content Note
[Video used in new student orientation program called Celebrating Differences. Used from approximately 2005 to 2008. Two copies
of disc.]
Processing/Project Information
Video was copied to .MOV using WinX DVD ripper. Discs remain in box 1. .MOV file located in digital preservation storage Cop-Darc/University
Records/Orientation.
Series V:
T-Shirts
2003-2012
Box/Folder: 3 (Oversize)
Orientation T-Shirts
2003-2012
Scope and Content Note
[Includes nine O-Board, O-Team, and T-Squad t-shirts.]
