UC San Diego. Office of the Associate Vice-Chancellor for Student Affairs Records
Special Collections & Archives, UC San Diego
Special Collections & Archives, UC San Diego
Copyright 2023
9500 Gilman Drive
La Jolla 92093-0175
Business Number: 858-534-2533
Fax Number: 858-534-5950
spcoll@ucsd.edu
Descriptive Summary
Contributing Institution:
Special Collections & Archives, UC San Diego
9500 Gilman Drive
La Jolla 92093-0175
Title: UC San Diego. Office of the Associate Vice-Chancellor for Student Affairs Records
Creator:
University of California, San Diego. Office of the Associate Vice Chancellor, Student Affairs
Identifier/Call Number: RSS 3010
Physical Description:
11.6 Linear feet
(29 archives boxes)
Date (inclusive): 1970-1999
Abstract: The Associate Vice Chancellor for Student Affairs records document the functions and activities of the office, including administrative
files; Recreation, IntraMural and Athletic Complex (RIMAC) planning and funding; and Registration Fee Committee materials.
Languages:
English
.
Scope and Contents
The Associate Vice Chancellor for Student Affairs records document the functions and activities of the office, including administrative
files; Recreation, IntraMural and Athletic Complex (RIMAC) planning and funding; and Registration Fee Committee materials.
Of particular note are the Registration Fee Committee materials, documenting student fee programs and budgets on campus.
Arranged in three series: 1) ADMINISTRATIVE FILES, 2) RECREATION, INTRAMURAL AND ATHLETIC COMPLEX (RIMAC), and 3) REGISTRATION
FEE COMMITTEE.
Administrative History
The Office of the Associate Vice Chancellor for Student Affairs supports and directly supervises a number of initiatives and
units within Student Affairs. Student Affairs at UC San Diego oversees student-centered departments and works to ensure student
well-being and success. Currently, the AVC directly supervises: College Strategic Collaborations; EDI Strategic Collaborations;
Student Affairs Monitoring Team; Assessment, Evaluation & Organization Development (AEOD); the Center for Student Accountability,
Growth, and Education (SAGE); Residential Experience; and Student Affairs Case Management Services (SACM).
In the past, Student Affairs directly supervised the Registration Fee Committee (RFC); also known as the Registration Fee
Advisory Committee (RFAC). By the late 1970s, the University of California had established a systemwide charter for the RFC,
as a channel for student input regarding registration fee funds. The committee was charge with evaluating units funded by
student registration-fees; making recommendations for budget allocations to the various units in compliance with existing
policies and guidelines. The RFC at UC San Diego consisted of members from various areas on campus who were appointed each
year, including student members. For most years, the Associate Vice Chancellor for Student Affairs also served on the committee.
Preferred Citation
UC San Diego. Office of the Associate Vice-Chancellor for Student Affairs Records, RSS 3010. Special Collections & Archives,
UC San Diego Library.
Acquisition Information
Acquired 1998.
Related Materials
Scripps Institution of Oceanography. Office of the Director Records, SAC 1. Special Collections & Archives, UC San Diego.
Subjects and Indexing Terms
University of California, San Diego -- History
University of California, San Diego -- Administration
University of California, San Diego. Office of the Associate Vice Chancellor, Student Affairs -- Archives
University of California, San Diego. Registration Fee Committee
University of California, San Diego. Recreation/Intramural and Athletic Center
ADMINISTRATIVE FILES
Scope and Content of Series
Series 1) ADMINISTRATIVE FILES: Includes Student Affairs audit reports and follow-up audits, as well as materials on student
concerns over UC San Diego cooperatives (co-ops). Arranged alphabetically.
Box 1, Folder 1-6
Student Affairs audit reports
1976-1982
General note
Includes correspondence and follow-up audits.
Box 1, Folder 7
UC San Diego cooperatives (co-ops)
1991-1992
Box 2, Folder 1-2
UC San Diego cooperatives (co-ops)
1992-1993
RECREATION, INTRAMURAL AND ATHLETIC COMPLEX (RIMAC)
Scope and Content of Series
Series 2) RECREATION, INTRAMURAL AND ATHLETIC COMPLEX (RIMAC): Documenting the planning and funding of the sports complex.
Includes architectural designs, budgets and financial summaries, committee and meeting materials, project planning documents,
and reports. Arranged alphabetically.
Box 2, Folder 3
Academic Senate resolution
1990
Box 2, Folder 4-6
Affirmative Action for RIMAC construction
1992-1995
Box 2, Folder 8
Design Review Board
1990-1992
Box 2, Folder 9
Design value engineering session and report
1992
Box 3, Folder 1-2
Parkin Architects correspondence and design concepts
1989-1992
Box 3, Folder 3
Parkin Architects - Fire Marshall
1992
Box 3, Folder 4
Preliminary design planning - Accessibility and other considerations
1991-1992
Box 3, Folder 5
Articles and newspaper clippings
1989-1991
Box 3, Folder 6
Breakdown of expenses
1990-1993
Box 3, Folder 7
Budget summaries
1991-1994
Box 3, Folder 8
Change request summary
1993-1994
Box 3, Folder 10-11
Design development cost checks
1991-1992
General note
Includes materials submitted by Robert B. Campbell Professional Corporation and Campbell-Anderson & Associated, Inc.
Box 4, Folder 1
Financial Aid coverage of campus fee increases
1990
Box 4, Folder 2
Financial statements
1991-1999
Box 4, Folder 4
Guidelines for student fee funded facilities
1987
Box 4, Folder 5
Outline of the financial history of the RIMAC construction project
1994
Box 4, Folder 6
Projection of costs
1989-1993
Box 4, Folder 8
Transfer of funds and debt services
1990-1992
Box 4, Folder 9
UC Regents - Proposal and amendment to budget
1991-1993
Box 4, Folder 10
Building Advisory Committee
1992-1993
Box 4, Folder 11-12
Moran Construction Company project correspondence and meetings
1992-1995
Box 4, Folder 13-15
Project meetings and summaries
1992-1995
Box 5, Folder 1
RIMAC Grand Opening Committee
1993-1995
General note
Includes brochure and invitation for the Grand Opening, as well as information flyers for the building.
Box 5, Folder 2
RIMAC partnering meetings
1993
Box 5, Folder 3
RIMAC Work Group and fact sheet
1989-1990
Box 5, Folder 4-5
Construction claims
1991-1996
Box 5, Folder 8-9
Facilities Design and Construction (FD&C) charges and overview of duties
1991
Box 5, Folder 10-11
General correspondence
1991-1995
Box 6, Folder 1
Graduate Student petition for Referendum to repeal RIMAC
ca. 1991
Box 6, Folder 2
Grievance on student fees and funding of RIMAC - James Field et al. vs. Regents
1990-1993
Box 6, Folder 4
Project completion date change orders
1993-1995
Box 6, Folder 5
Project planning guide
1991
Box 6, Folder 6
Project schedule
1990-1993
Box 6, Folder 7
Recreation card fee history
1994-1995
Reports and planning documents
Box 6, Folder 8-10
Construction documents for Recreation, IntraMural, Athletic Complex (RIMAC), Volume 2
undated
General note
Volume 1 is not in the collection.
Box 7, Folder 1-2
Construction documents for Recreation, IntraMural, Athletic Complex (RIMAC), Volume 2
undated
General note
Volume 1 is not in the collection.
Box 7, Folder 3-5
Construction plan addendums
1992 November
Box 7, Folder 6-7
Environmental impact report
1989-1992
General note
Includes correspondence.
Box 8, Folder 1
Site selection and evaluation, UC San Diego Master Plan
1990-1992
General note
Includes site evaluation report (1992).
Box 8, Folder 2
Trauner Consulting Services
1990-1991
REGISTRATION FEE COMMITTEE
Scope and Content of Series
Series 3) REGISTRATION FEE COMMITTEE: Document the development and implementation of the student fee programs. Each year,
units funded by student fees would submit budget requests and supporting materials to the committee, which document their
activities and funding overtime.
Arranged in three subseries: A) Administrative Files, B) Budget, and C) Reports.
A) Administrative Files: Includes appointment of members, correspondence, committee guidelines and charter, and meeting materials.
Arranged alphabetically.
B) Budget: Documenting the usage of student fees across various programs and offices. Includes budget reports and recommendations,
budget calls, program reviews and reports, outreach and publicity materials, and budget requests. Arranged alphabetically.
For additional budget materials, see audit reports in ADMINISTRATIVE FILES (series 1).
C) Reports: Arranged chronologically.
Box 8, Folder 3-5
Appointment of committee members
1971-1995
General note
Includes general information about the establishment of the School of Medicine and correspondence regarding the appointment
of committee member from the School of Medicine.
Box 8, Folder 6
Capital development
ca. 1971-1986
Box 8, Folder 7-9
Committee Chair's correspondence
1979-1996
General note
Includes dyad reports with related correspondence.
Box 9, Folder 1-4
Guidelines, charter, and committee charge
1976-1995
General note
Includes "History of the University Registration Fee" (1976), as well as revisions to the Policy and Procedure Manual revisions
(PPM 10-7) regarding Registration Fee Committee membership.
Box 9, Folder 5-9
Meeting agendas, minutes, and notes
1972-1979
Box 10, Folder 1-9
Meeting agendas, minutes, and notes
1980-1987
Box 11, Folder 1-9
Meeting agendas, minutes, and notes
1987-1996
Box 12, Folder 1-7
Orientation material
1979-1985
General note
Includes guidelines, operating budgets, history of the committee and various units, term definitions, and recommendations.
Box 13, Folder 1-9
Orientation material
1986-1996
General note
Includes guidelines, operating budgets, history of the committee and various units, term definitions, and recommendations.
Box 13, Folder 10
Organization charts
1992-1994
Box 13, Folder 11
Proposal for payment of student positions on campus committees
1975-1977
Box 13, Folder 12
Subcommittee on renumeration of student members
1996
Box 13, Folder 13
University of California - Student fees
1984-1989
Box 13, Folder 14-17
Budget analyst reports
1980-1985
Box 14, Folder 1-7
Budget cycle
1978-1986
General note
Includes budget calls and program reviews.
Box 15, Folder 1-5
Budget cycle
1985-1991
General note
Includes budget calls and program reviews.
Box 16, Folder 1-3
Budget cycle
1990-1992
General note
Includes budget calls and program reviews.
Box 16, Folder 4
Fee increases and budget reductions
1979-1980
Box 16, Folder 5-8
Operating budget and allocations
1970-1988
General note
Includes programing survey.
Box 16, Folder 9-16
Recommendations
1979-1991
General note
Includes charge letters.
Box 17, Folder 1-5
Recommendations
1991-1996
General note
Includes charge letters.
Box 17, Folder 6
Summaries of budget requests for approval
1994-1997
Box 17, Folder 7
Admissions Office
1982-1983
Box 17, Folder 8
Advisory Committee for Student Fee Program (ACSFP) - Student Research Program
1977
Box 17, Folder 9
Athletic and Recreation Business Office
1988-1993
Box 17, Folder 10-13
Campus recreation
1978-1995
General note
Includes "A final report on recreational athletics: Registration Fee Committee Intern Program."
Box 17, Folder 14
Career Planning and Placement
1977-1982
General note
Includes correspondence regarding restructuring unit.
Box 18, Folder 1
Career Planning and Placement
1982-1985
General note
Includes correspondence regarding restructuring unit.
Box 18, Folder 2
Career Services Center
1985-1996
Box 18, Folder 3
Central Administration
1987-1996
Box 20, Folder 1-2
Community Related Services Center
1980-1984
Box 20, Folder 3
Commuter Student Services
1989-1993
Box 20, Folder 4-5
Crafts Center
1979-1993
General note
Includes enrollment summary.
Box 20, Folder 6
Day Care Center
1979-1986
General note
Includes expansion proposal (1980-1981).
Box 20, Folder 7-8
Disabled Student Services (DSS)
1979-1996
General note
Includes the Office for Students with Disabilities.
Box 21, Folder 1
Early Outreach Programs
1980-1991
General note
Includes report.
Box 21, Folder 2
Educational Opportunity Program (EOP)
1977-1985
General note
Also called the Equal Opportunity Program. Includes the Office of Relations with Schools (ORS).
Box 21, Folder 3-5
Intercollegiate athletics
1977-1994
Box 21, Folder 6-7
International Center
1984-1993
Box 22, Folder 1
International Education Office
1977-1984
General note
Includes report.
Box 22, Folder 2
Judicial Affairs
1984-1986
Box 22, Folder 3
Off-campus housing
1977-1989
Box 22, Folder 4-6
Office of Academic Support and Instructional Services (OASIS)
1977-1991
General note
Includes program evaluation reports #30 and #33, as well as research report #13 (1980).
Box 22, Folder 7-9
Office of Graduate Studies and Research (OGSR)
1977-1995
General note
Includes "A review of the Office of Graduate Studies and Research Graduate Career Program" (1982).
Box 23, Folder 1
Physical Education (PE) Department
1982-1985
Box 23, Folder 2-4
Psychological and Counseling Services
1977-1995
General note
Includes "A final report on counseling: Registration Fee Committee Intern Program" and intern report. Previously called Counseling
and Psychological Services.
Box 23, Folder 5
Rape Prevention Education Program (RPEP)
1980-1995
General note
Also see Student Legal Services.
Box 23, Folder 6
Registrar Office
1982-1983
Box 23, Folder 7
Registration Fee Committee (RFC)
1980-1984
Box 23, Folder 8
Relations with Schools Office
1982-1983
Box 23, Folder 9-12
Residence halls
1977-1982
General note
Includes reports.
Box 24, Folder 1-11
Residence halls
1982-1993
General note
Includes reports.
Box 25, Folder 1
Safety Awareness Program
1987-1995
Box 25, Folder 2
Special Services Center (SSC)
1984-1992
General note
Includes Judicial Affairs and Student Legal Services.
Box 25, Folder 3
Special Student Programs and Volunteer Services
1989-1991
Box 25, Folder 4
Speech and Debate Team
1985-1988
General note
Also see University Events and Student Activities.
Box 25, Folder 5
Sports Facilities Office
1988-1995
General note
Includes Campus Recreation, Intercollegiate Athletics, and RIMAC.
Box 25, Folder 6-7
Student Affirmative Action Committee (SAAC)
1977-1995
General note
Includes organizational chart (1980).
Box 26, Folder 1
Student development cluster
1994-1995
General note
Includes summary of budget requests by Student Health Services (SHS), as well as Psychological and Counseling Services.
Box 26, Folder 2-6
Student Financial Services (SFS)
1977-1990
General note
Includes intern reports and report titled "The longitudinal study of UC San Diego student aid and awarding patterns, 1979-80
to present - A protectional tool." Also includes brochures and handbook.
Box 26, Folder 7-8
Student Health Services (SHS)
1977-1982
General note
Includes proposed voter pamphlet and report by Judith Ann Ryder titled "Student health Services at University of California."
Box 27, Folder 1-3
Student Health Services (SHS)
1981-1995
Box 27, Folder 4-5
Student Legal Services
1980-1993
General note
Includes report and Rape Prevention Education Program (RPEP) materials.
Box 27, Folder 6-7
Student organizations and government
1977-1993
General note
Includes Associated Students (AS).
Box 28, Folder 1
Student Outreach and Recruitment (SOAR)
1989-1990
Box 28, Folder 2
Student Policies and Judicial Affairs
1994-1997
General note
Includes Student Legal Services.
Box 28, Folder 3
Student Programs and Facilities (SPF)
1992-1997
General note
Includes Student Organizations and Leadership Opportunities (SOLO).
Box 28, Folder 4
Undergraduate Affairs
1981-1990
General note
Includes report by Judith Edwin titled "Computer needs assessment - Undergraduate Affairs."
Box 28, Folder 5
University Center
1989-1993
Box 28, Folder 6-8
University Events and Student Activities
1977-1993
General note
Includes reports and reorganization summary. Also includes Speech and Debate Team materials.
Box 28, Folder 9
Vice Chancellor of Student Affairs
1977-1983
Box 28, Folder 10
UC response to management audit report, volume VI: Student fee related activities
ca. 1971-1973
Box 29, Folder 1-5
Intern Program reports
1977-1986
General note
Includes report from the College Dean's Offices.
Box 29, Folder 6
Annual reports for various units and offices
1978-1979
General note
Includes reports from the college Deans, OASIS, Educational Opportunity Program (EOP), Career Placement and Planning, Counseling
and Psychological Services, International Center, Intercollegiate Athletics, Off-Campus Housing, Student Legal Services, Campus
Recreation, Student Financial Aid Services, Student Center, University Events Office, and Office of Graduate Studies and Research
(OGSR).
Box 29, Folder 7
A descriptive report for student development
1979 February 8
Box 29, Folder 8
Academic Service and Student Services Task Group report
1979 April-October
General note
Review of the Registration Fee Committee recommendation that EOP and OASIS be transferred to Admissions and Registration.
Box 29, Folder 9
A working paper for the Registration Fee Committee
1979 May 1
Box 29, Folder 10
Problems and prospects for the use and development of the university registration fee into the 1980s
1979 July-August
General note
Submitted to the Joint Planning Committee of the University of California by the State Council on Registration Fees.
Box 29, Folder 11-12
Student Affairs programs and services: Needs assessment and satisfaction inventory
1996