Westfield Park Recreation and Parkways District No. 12 records

Board Agendas and Minutes 1963; 1972-1998 (w/gaps)

Physical Description: 9 Folders

Scope and Contents

Board Agendas and Minutes consists of meeting notes, financial reports and secretary reports from regular Board of Director's meetings covering all areas of District administration including trail maintenance, landscaping, painting, riding ring, etc. Occasional attachments and correspondence included in meeting minutes.

box 1

Board Agendas and Minutes 1963; 1972-1998 (w/gaps)

Physical Description: 8 Folders

Scope and Contents

Single document from 1963 includes a report from a committee appointed to develop a plan for landscaping District lots two and three. Includes drawing of proposed widening of Westfield entrance dated February 28, 1989. Minutes from 1992-1993 include plan to restrict unauthorized vehicle traffic on three horse trails within the District.

box SC 3

Board Minutes oversized attachments 1987; 1991; 1993; 1995

Physical Description: 1 Folder

Scope and Contents

Includes Statement of Income and Expenses, May 26, 1987; Minutes and attachments, May 2, 1992; Breakdown of Expenses for July 1992-April 1993, May 19, 1993; General Ledger Activity Report, March 1995.

Correspondence 1963-1999

Physical Description: 14 Folders

Scope and Contents

Series includes correspondence to and from the Board regarding topics and directives for District operations including: District boundaries, recreation areas, equestrian riding ring, landscaping, Board election material and filings, election costs, easements for roads and bridle trails, condemnation proceedings, tennis courts, possible annexation to the City of Los Angeles, annual reports of financial transactions sent to the State Controller, complaints, grant proposal, flood control, and drainage issues. Occasionally includes copies of deeds and tract maps.

box 2

Correspondence 1963-1994

Physical Description: 10 Folders

Scope and Contents

Includes a brief history of the purpose and creation of the District (Folder 1). Additional correspondence of note includes copy of grant deed for Lot #19, March 1, 1973 (Folder 5); tennis court map, circa March/April 1973 (Folder 5); Lot #24 easement and grant deed to Lot #24, January 5, 1977 (Folder 6); Lot #56, November 8, 1977 (Folder 6); letter with reference to deeds for public purposes, August 31,1978 (Folder 7); legal status of Crenshaw stairs easement, September 13, 1978 (Folder 7); Frutchey donated easement, September 12, 1978 (Folder 7); Lot #69, October 25, 1978 has additional correspondence with map in Map Folder drawer (Folder 7); and correspondence with Palos Verdes Properties on October 5, 1984 regarding "RELEASE OF CERTAIN EQUITABLE RIGHTS UNDER RECORDED DECLARATIONS" (Folder 8). Correspondence dated October 25, 1978 related to proposed riding and hiking trail easement across Lot #69 is in the Map Folder.

General

Typewritten correspondence regarding elections dated September 1, 1964 and hand-edited with 1968 date filed in 1964.

box 3

Correspondence 1995-1999

Physical Description: 3 Folders

Scope and Contents

Correspondence of note includes copy letter dated March 19, 1998 from Supervisor Don Knabe regarding water drainage issue and subsequent April 5, 1998 petition by residents for County Flood Control Services (Folder 4). Undated letter outlining parkway trees maintenance (Folder 4). Correspondence from February 22, 1995 regarding riding ring is with drawings in Map Folder.

General

Following correspondence moved to oversize folder: letter dated February 1995 with riding ring general plan (Lot #4); and contract for resurfacing Westfield tennis court, February 23, 1997.

box SC 3

Correspondence oversized attachments 1969; 1988; 1997

Physical Description: 1 Folder

Scope and Contents

Includes coorespondence related to resurfacing the tennis courts. (See also Subject Files 'Tennis'.)

Financial Records 1961-1967; 1974; 1979; 1987; 1992

Physical Description: 4 Folders

Scope and Contents

Financial records consist primarily of budgets, annual financial audit correspondence, and correspondence with Los Angeles County Auditor-Controller.

box 3

Financial records 1961-1969; 1972-1974; 1979; 1987; 1992

Physical Description: 4 Folders

Publications of Westfield Park Recreation and Parkways District No. 12 1963-2008 (w/gaps)

Physical Description: 5 Folders

Scope and Contents

Series includes publications created by Westfield Park Recreation and Parkways District No. 12 volunteers.

box 3

The Westfield Grapevines 1963; 1974; 1977; 1979-1988

Physical Description: 2 Folders

Scope and Contents

The Westfield Grapevine newsletter consists of District information and updates including neighborhood events, group activities, social events, new neighbors, District meeting notices and expenditures, and buy/sell opportunities.

box 4

The Westfield Grapevines 1991-1996

Physical Description: 1 Folder

box 4

Westfield Directories 1965; 1968; 1973-1974; 1976-1979; 1984; 2008

Physical Description: 1 Folder

Scope and Contents

The directories list resident name, address, and phone number. Some directories include District history, riding ring rules, tennis court reservation procedures, special rules, tree information, etc.

Subject Files 1960-1998

Physical Description: 18 Folders

Scope and Contents

Subject Files consist of documents compiled on a particular project, issue, or organization.

box 4

[Annexation to County Lighting Maintenance District No. 1865] 1972

Physical Description: 1 Folder

Scope and Contents

Includes petitions to annex to the County Lighting Maintenance District and includes copies of tract maps of proposed areas.

box 4

Bridle Trail problems 1961-1967

Physical Description: 1 Folder

Scope and Contents

Includes summary of more significant District activities for year 1965 and report by consulting geologists and engineering Lockwood & Associates on possible grading and relocation of bridle trail within dedicated 25-foot easement along Tract 17208.

box 4

By-laws ca. 1960; 1988; 1990

Physical Description: 1 Folder

Scope and Contents

Includes undated copy of Rules of the Board of Directors, Westfield Recreation and Park District; a copy of the first annual report for the period ending December 31, 1959; two copies of the Conflict of Interest and Disclosure Code dated January 1988 and January 1990.

box 4

California Association of Recreation and Park Districts 1963; 1977

Physical Description: 1 Folder

box 4

[California codes and Los Angeles county codes] 1994; n.d.

Physical Description: 1 Folder

Scope and Contents

Includes California Public Resources Code, Chapter 4, 5780-5786.2; Los Angeles County, CA Code Ordinance, Title 17 - Parks, Beaches and other Public Areas and Title 22; Roster of Public Agencies 53051.

box 4

Clippings 1977; 1985

Physical Description: 1 Folder

box 4

[Election materials] 1964-1978

Physical Description: 1 Folder

Scope and Contents

Includes Election Sponsor's Certificates for 1964, 1968, 1970.

box SC 3

Grant deeds, certificates of acceptance 1957; 1960; 1962; 1965;1966; 1972; 1977

Physical Description: 1 Folder

Scope and Contents

Includes notes, photocopies of Corporation Grant Deeds for Lot #18 (Tract 23452), Lots #2 and #3 (Tract 14114), Lot #67 (Tract 14114), and Grant Deed for road purposes, bridle trails, public and other utilities (Tract 14114, 17208, 17354); Certificates of Acceptance for property conveyed to District by John S. Davies and Marie D. Davies; Proposed easement in Lot #69; Grant Deed for Lot #19 (Tract 23452); Grant Deed by Leonard M. Meier and Barbara Jean Meier for on-exclusive easement covering multiple lots in Tract 17354.

box 4

Local Agency Formation Commission of Los Angeles County 1977; 1979;1994

Physical Description: 1 Folder

Scope and Contents

Includes Staff Report on formation of Los Angeles County Service Area 1-77, April 13, 1977; Staff report on Eastview Annexation, April 11, 1979; Meeting Agenda, March 9, 1994.

box 4

Local Control Questionnaire responses and proposal for Palos Verdes Peninsula Parks and Recreation District 1961; 1964

Physical Description: 1 Folder

Scope and Contents

Includes results of a 'Local Interest Questionnaire' prepared by the Park District Board to survey Westfield residents for recreational program and facilities. Also includes brochure created by the League of Women Voters of the Palos Verdes Peninsula titled, 'A Proposal for a Palos Verdes Peninsula Parks and Recreation District' and minutes of the California Association of Recreation and Park Districts meeting ca 1964.

box 4

[Newsletters] 1994; 1997

Physical Description: 1 Folder

Scope and Contents

Includes publications created by Palos Verdes Peninsula Horsemens Association Dispatch Newsletter, 1994; RPV Community Forum, 1997; The Carpenters/Contractors Cooperation Committee Update, 1997.

box 4

Palos Verdes Peninsula Advisory Council 1972

Physical Description: 1 Folder

Scope and Contents

Includes meeting minutes and agendas of the Palos Verdes Peninsula Advisory Council.

box 4

Palos Verdes Peninsula Coordinating Council 1964

Physical Description: 1 Folder

Scope and Contents

Includes Coordinating Council meeting minutes from October, 1964.

box SC 3

[Petition against development of canyon area between Eastvale Road and Sunnyridge Road] 1963

Physical Description: 1 Folder

Scope and Contents

Includes signed petitions by Westfield residents opposed to development plans of the canyon area.

box 4

South Bay Engineering Corporation reports on easements 1964; 1966

Physical Description: 1 Folder

Scope and Contents

Includes legal land description and copies of tract maps of easements over Lot #15 (Tract 17208), Lot #1 (Tract 23452), and Lot #69 (Tract 17354).

box 4

[Summary Report 1964 slides and proofs] 1963-1964

Physical Description: 1 Folder

Scope and Contents

Includes presentation mockup (pages 1-6) and corresponding glass slides (1-3, and 6) used for 1964 annual meeting. Slide 6 is cracked.

box 4

Tennis court installation and approval, and general liability policies 1965-1974

Physical Description: 1 Folder

Scope and Contents

Includes proposals and reports for the Westfield tennis court and subsequent insurance policies and landscaping bids for the court construction.

box 4

The Westfield Story n.d.

Physical Description: 1 Folder

Scope and Contents

Includes a description of Westfield's origins, the Property Owners Association, the Park District, and general guidelines regarding living in the Westfield community.

Maps 1953; 1962; 1963; 1976-77; 1978; 1993; 1995; n.d.

Scope and Contents

Series includes plat maps, tract maps, and survey maps. Maps show easements on properties within the District and also includes maps showing erosion and flooding, grading, riding ring, and widening the Westfield entrance. Included in seven clipped and foldered items.

folder oversize

George S. Denbo Sales Agent Tract Maps n.d.

Physical Description: 3 Sheets

Scope and Contents

Includes tract maps of Upper Westfield Tract Unit No. 2, Tract No. 17298; Westfield Tract 14114; and Upper Westfield Tract No. 17354.

folder oversize

Proposed riding and hiking trail easement across Lot #69 from correspondence series 1978

Physical Description: 1 Sheets

folder oversize

Westfield Tract Maps to file with Secretary for permanent reference of tract maps with easements of record; tracts with no easements of record 1976-1977

Physical Description: 21 Sheets

Scope and Contents

Includes 20 sheets and photocopy of original envelope housing. Tract maps include date received notation in lower right corner. Includes November 1976, LACA Map No. 51 and Tract Map No. 17354; February 1977, Tract Map No. 17354; February 1977, LACA Map No. 51 and No. 61, Tract Map No. 17354, Tract Map No. 17354, Tract Maps Nos. 17354 and 14114, LACA Map No. 51 and Tract Map No. 17354, Tract Map Nos. 17208 and 17354; October 1977, Tract Map No. 23452, Tract Map Nos. 17208 and 17354, and Tract Map No. 17208.

folder oversize

Easements and tract maps for tracts 14114; 17354; 17208; 23452 n.d.

Physical Description: 24 Sheets

Scope and Contents

Includes 24 sheets wrapped with paper on side. Originally housed in a black binder as a document for public assess [sic], deeds to trails. Tract maps have accompanying correspondence.

folder oversize

Partial tract maps with Lots #34-37 of tract 19605, 46-48 in tract 14114, 63-68 in tract 17354 1962

Physical Description: 2 Sheets

Scope and Contents

Two drawings included in separate folder.

folder oversize

Grading plan for playground area (Lot #2 & #3) and proposal for riding ring improvements 1963; 1995

Physical Description: 8 Sheets

Scope and Contents

Includes grading plan drawing and three drawings on proposal.

folder oversize

Map of Lot #18 survey between Sunnyridge and Eastvale roads 1963; 1993

Physical Description: 2 Sheets

Scope and Contents

Includes a survey drawing of Lot #18 and an 8" x 11.5" map showing certain easements between Sunnyridge and Eastvale roads.