Guide to the President's Club records
Finding aid prepared by Ashley Toutain
University of San Diego, Archives and Special Collections
Copley Library
5998 Alcalá Park
San Diego, CA 92110
Telephone: 619-260-2730
Email: spcoll@sandiego.edu
© 2017
Overview of the Collection
Title:
President's Club records
Date (inclusive): 1973-1990
Collection number: USDA_2009_013
Creator: University of San Diego Office of Public Relations
Extent:
1 box (1 linear foot)
Repository:
University of San Diego, Archives and Special Collections
Copley Library
5998 Alcalá Park
San Diego, CA 92110
Abstract:
These records document the establishment of a President's Club to recognize University of San Diego's most generous benefactors.
The bulk of these records consist of planning materials for the President's Club Dinner, the annual appreciation event for
President's Club members.
Languages:
English
Historical Note
The President's Club was founded in 1973 as a way to increase the donor base for the University of San Diego. The President's
Club honored those individuals who contributed at least $1,000 annually to support the University of San Diego. With their
contribution, President's Club members gained recognition in University publications, particularly the Honor Roll of Donors,
and were invited to attend the annual President's Club Dinner. The Charter Dinner for the President's Club, hosted by Helen
and James Copley, took place on August 23, 1973 in the Copley Library. The Dinner continued to be held in the Mother Hill
Reading Room in Copley Library for many years. Speeches, performances, and recognition of key USD supporters accompanied the
event.
Between 1981 and 1987, a President's Club Newsletter was published to keep all members informed of activities and events.
Membership to the President's Club rose to $1,500 annually by 2009. As the President's Club continued to grow, varied levels
of donor membership were established. Donors could be President's Club Members, Associates, Patrons, Fellows, Benefactors,
or Founders based on their level of annual support.
Scope and Content Note
These records include the administrative records and event planning materials for the President's Club. These records document
the founding of the President's Club as a way to honor the University of San Diego's major benefactors. These records also
include planning materials for the President's Club Dinner, the primary event held to recognize President's Club donors. Planning
materials include correspondence, meeting materials, membership lists, invitations, and documentation of the food and entertainment
planned for the night. Correspondence includes review of the previous years' dinner as well as planning discussion for the
current year.
Arrangement
These records are organized into two series:
Both series are arranged in chronological order.
Access Information
This collection is open for research.
Preferred citation
[Folder Title], Box # Folder #, President's Club records, Copley Library, University of San Diego, Archives and Special Collections.
Processing Information
Initial processing was conducted by Tessie Camina in 2009. Additional processing was conducted by Ashley Toutain in 2017.
Custodial History
These are primarily the records of Sara Finn who served as Director of Public Relations and coordinated much of the President's
Club functions and events. Sister Virginia McMonagle, who is referenced among the later documents, took over some of the planning.
Related Material
The President's Club Newsletter, 1981-1987, is located in the University Archives.
Index Terms
Subjects and Indexing Terms
Finn, Sara
Hughes, Author E.
McMonagle, Virginia
Subjects and Indexing Terms
University of San Diego
President's Club
Subjects and Indexing Terms
San Diego (Calif.)
Subjects and Indexing Terms
benefactors
events
Series I:
Administrative Records,
1973-1984
Scope and Content Note
The majority of the records in this series document the establishment of the President's Club as a way to honor the University
of San Diego's most supportive donors. This includes materials from the initial meetings to establish the club, membership
lists, brochures and information on solicitation for new members.
Box/Folder: 1 / 1
Correspondence,
1973 June
Scope and Content Note
[Regarding establishment of the President's Club.]
Box/Folder: 1 / 2
Initial Meeting,
1973 June
Scope and Content Note
[Planning Materials]
Box/Folder: 1 / 3
Newspaper articles,
1973
August-September
Box/Folder: 1 / 4
News Releases,
1973 August
Box/Folder: 1 / 8
Prospective Members,
1975 July
Box/Folder: 1 / 9
President's Club Brochure,
1976
Box/Folder: 1 / 11
President's Club Committee Meeting Minutes,
1977
Box/Folder: 1 / 12
President's Club Brochure,
1978
Box/Folder: 1 / 13
President's Club Correspondence,
1978 March,
1978 May
Box/Folder: 1 / 14
President's Club Newsletter,
1980-1981
Box/Folder: 1 / 15
Annual Dinner Program and Member List,
1981 January
Box/Folder: 1 / 16
Member List Brochure,
1982 January
Box/Folder: 1 / 18
Membership Listing,
1984 January
Box/Folder: 1 / 19
Constituent Group Members,
1983-1984
Series II:
Events,
1973-1990
Scope and Content Note
This series includes planning materials for President's Club events, primarily the President's Club Dinner. Planning materials
include correspondence, meeting materials, membership lists, invitations, and documentation of the food and entertainment
planned for the night. Correspondence includes reviews of the previous years' dinner as well as discussions of the current
years' dinner. Attendance and planning materials for select receptions are also included.
Box/Folder: 1 / 20
President's Club Charter Dinner Correspondence,
1973
Box/Folder: 1 / 21
President's Club Dinner Guest List,
1973
Box/Folder: 1 / 22
President's Club Dinner Invitations,
1973
Box/Folder: 1 / 23
President's Club Dinner Planning records,
1973
Box/Folder: 1 / 24
President's Club Dinner News Clippings,
1973
Box/Folder: 1 / 25
President's Club Dinner News Releases,
1973
Box/Folder: 1 / 26
President's Club Dinner Plans and Preparations,
1973
Box/Folder: 1 / 27
President's Club Crane's Reception Guest List,
1973
Box/Folder: 1 / 28
President's Club Dinner Acceptances,
1974
Box/Folder: 1 / 29
President's Club Dinner Agenda,
1974
Box/Folder: 1 / 30
President's Club Dinner Arrangements,
1974
Box/Folder: 1 / 31
President's Club Dinner Correspondence,
1974
Box/Folder: 1 / 32
President's Club Dinner Menus,
1974
Box/Folder: 1 / 33
President's Club Dinner Invitations,
1974
Box/Folder: 1 / 34
President's Club Dinner News Clippings and News Releases,
1974
Box/Folder: 1 / 35
President's Club Dinner Attendees,
1975
Box/Folder: 1 / 36
President's Club Dinner Budget,
1975
Box/Folder: 1 / 37
President's Club Dinner Invitations,
1975
Box/Folder: 1 / 38
President's Club Dinner Memoranda,
1975
Box/Folder: 1 / 39
President's Club Dinner Menus,
1975
Box/Folder: 1 / 40
President's Club Dinner Program,
1975
Box/Folder: 1 / 41
President's Club Dinner Publicity and Planning,
1975
Box/Folder: 1 / 42
President's Club Dinner Seating,
1975
Box/Folder: 1 / 43
President's Club Dinner Acceptances and Regrets,
1976
Box/Folder: 1 / 44
President's Club Dinner Correspondence,
1976
Box/Folder: 1 / 45
President's Club Dinner Invitations,
1976
Box/Folder: 1 / 46
President's Club Dinner News Clippings and Releases,
1976
Box/Folder: 1 / 47
President's Club Dinner Report and Planning,
1976
Box/Folder: 1 / 48
President's Club Dinner Correspondence,
1977
Box/Folder: 1 / 49
President's Club Dinner Budget,
1977
Box/Folder: 1 / 50
President's Club Dinner Invitations,
1977
Box/Folder: 1 / 51
President's Club Dinner Members, Guests,
1977
Box/Folder: 1 / 52
President's Club Dinner News Clippings and News Releases,
1977
Box/Folder: 1 / 53
President's Club Dinner Miscellaneous,
1977
Box/Folder: 1 / 54
President's Club Dinner Acceptances,
1978
Box/Folder: 1 / 55
President's Club Dinner Budget,
1978
Box/Folder: 1 / 56
President's Club Dinner Menus,
1978
Box/Folder: 1 / 57
President's Club Dinner News Clippings and News Releases,
1978
Box/Folder: 1 / 58
President's Club Dinner Program,
1978
Box/Folder: 1 / 59
President's Club Dinner Budget,
1979
Box/Folder: 1 / 60
President's Club Dinner Invitations,
1979
Box/Folder: 1 / 61
President's Club Dinner Invitation List,
1979
Box/Folder: 1 / 62
President's Club Dinner News Clippings,
1979
Box/Folder: 1 / 63
President's Club Dinner Program,
1979
Box/Folder: 1 / 64
President's Club Dinner Set-Up,
1979
Box/Folder: 1 / 65
President's Club Dinner Agenda and Seating,
1980
Box/Folder: 1 / 66
President's Club Dinner Correspondence,
1980
Box/Folder: 1 / 67
President's Club Dinner Budget,
1980
Box/Folder: 1 / 68
President's Club Dinner Guest Lists,
1980
Box/Folder: 1 / 69
President's Club Dinner Invitations,
1980
Box/Folder: 1 / 70
President's Club Dinner Media Relations,
1980
Box/Folder: 1 / 71
President's Club Dinner Meeting,
1979 October
Scope and Content Note
[Planning for 1980 Dinner]
Box/Folder: 1 / 72
President's Club Dinner Memoranda,
1980
Box/Folder: 1 / 73
President's Club Dinner Menus,
1980
Box/Folder: 1 / 74
President's Club Dinner News Clippings,
1980
Box/Folder: 1 / 75
President's Club Dinner News Releases,
1980
Box/Folder: 1 / 76
President's Club Dinner Notification of Event,
1980
Box/Folder: 1 / 77
President's Club Dinner Acceptances,
1981
Box/Folder: 1 / 78
President's Club Dinner Budget,
1981
Box/Folder: 1 / 79
President's Club Dinner Invitations,
1981
Box/Folder: 1 / 80
President's Club Dinner Memoranda,
1981
Box/Folder: 1 / 81
President's Club Dinner News Clippings and News Releases,
1981
Box/Folder: 1 / 82
President's Club Dinner Program,
1981
Box/Folder: 1 / 83
President's Club Reception Acceptances,
1981 April
Box/Folder: 1 / 84
President's Club Dinner Budget,
1982
Box/Folder: 1 / 85
President's Club Dinner Invitations,
1982
Box/Folder: 1 / 86
President's Club Dinner Members, Guests,
1982
Box/Folder: 1 / 87
President's Club Dinner Memoranda,
1982
Box/Folder: 1 / 88
President's Club Dinner News Clippings,
1982
Box/Folder: 1 / 89
President's Club Dinner News Releases,
1982
Box/Folder: 1 / 90
President's Club Dinner Seating,
1982
Box/Folder: 1 / 91
President's Club Dinner Invitations, Memoranda,
1983
Box/Folder: 1 / 92
President's Club Dinner Members, Guests,
1983
Box/Folder: 1 / 93
President's Club Dinner News Clippings,
1983
Box/Folder: 1 / 94
President's Club Reception Guest List,
1983
Box/Folder: 1 / 95
President's Club Dinner Catering Service,
1984
Box/Folder: 1 / 96
President's Club Dinner Invitations,
1984
Box/Folder: 1 / 97
President's Club Dinner Guest List,
1984
Box/Folder: 1 / 98
President's Club Dinner Letter of Appreciation,
1984
Box/Folder: 1 / 99
President's Club Dinner News Clippings,
1984
Box/Folder: 1 / 100
President's Club Dinner News Releases,
1984
Box/Folder: 1 / 101
President's Club Dinner Guest List,
1985
Box/Folder: 1 / 102
President's Club Dinner Budget,
1985
Box/Folder: 1 / 103
President's Club Dinner Memoranda,
1985
Box/Folder: 1 / 104
President's Club Dinner Menus,
1985
Box/Folder: 1 / 105
President's Club Dinner News Clippings and News Release,
1985
Box/Folder: 1 / 106
President's Club Dinner Budget,
1986
Box/Folder: 1 / 107
President's Club Dinner Guest List,
1986
Box/Folder: 1 / 108
President's Club Dinner Members,
1986
Box/Folder: 1 / 109
President's Club Dinner News Clippings,
1986
Box/Folder: 1 / 110
President's Club Dinner President's Report and Planning Materials,
1986-1987
Box/Folder: 1 / 111
President's Club Dinner Budget,
1987
Box/Folder: 1 / 112
President's Club Dinner Correspondence,
1987
Box/Folder: 1 / 113
President's Club Dinner Guest List,
1987
Box/Folder: 1 / 114
President's Club Dinner Invitations and Programs,
1987
Box/Folder: 1 / 115
President's Club Dinner Miscellaneous,
1987 January
Scope and Content Note
[Honor Roll of Donors and Announcement of Helen Hayes.]
Box/Folder: 1 / 116
President's Club Dinner News Clippings,
1987
Box/Folder: 1 / 117
President's Club Dinner News Releases,
1987
Box/Folder: 1 / 118
President's Club Dinner Schedule of Events,
1987
Box/Folder: 1 / 119
President's Club Dinner Budget,
1988
Box/Folder: 1 / 120
President's Club Dinner Comments,
1988
Box/Folder: 1 / 121
President's Club Dinner Correspondence,
1988
Box/Folder: 1 / 122
President's Club Dinner Invitations,
1988
Box/Folder: 1 / 123
President's Club Dinner Guest Lists,
1988
Scope and Content Note
[Includes notes on how the event transpired.]
Box/Folder: 1 / 124
President's Club Dinner Menus,
1988
Box/Folder: 1 / 125
President's Club Dinner Planning Materials,
1978-1988
Box/Folder: 1 / 126
President's Club Dinner News Clipping,
1988
Box/Folder: 1 / 127
President's Club Dinner Attendees' Report,
1988
Box/Folder: 1 / 128
President's Club Dinner Invitations,
1989
Box/Folder: 1 / 129
President's Club Dinner Master of Ceremonies Script,
1989
Box/Folder: 1 / 130
President's Club Dinner Memoranda,
1989
Box/Folder: 1 / 131
President's Club Dinner Seating,
1989
Box/Folder: 1 / 132
President's Club Dinner Bishop Maher's Remarks,
1990
Box/Folder: 1 / 133
President's Club Dinner Budget,
1990
Box/Folder: 1 / 134
President's Club Dinner Guest List,
1990
Box/Folder: 1 / 135
President's Club Dinner Invitation,
1990
Box/Folder: 1 / 136
President's Club Dinner Seating,
1990
