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Getty Foundation, reports submitted by recipients of conservation grants
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Collection Details
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  • Descriptive Summary
  • Administrative History
  • Administrative Information
  • Scope and Content of Collection
  • Indexing Terms
  • To request an item:

  • Descriptive Summary

    Title: Reports submitted to the Getty Foundation by recipients of conservation grants
    Date (inclusive): 1986-2011
    Number: IA20017
    Physical Description: 137.5 Linear Feet (163 boxes, 13 flat files)
    The Getty Research Institute
    Institutional Records and Archives
    1200 Getty Center Drive, Suite 1100
    Los Angeles 90049-1688
    URL: http://hdl.handle.net/10020/askref
    (310) 440-7390
    Abstract: The records consist entirely of final and annual progress reports made up of correspondence, reports, surveys, architectural drawings, publications, specifications, print and slide photographic documentation, CD-ROMs, video, and floppy diskettes, dating 1986-2011, submitted to the Getty Foundation by recipients of conservation grants for the purpose of documenting the progress and results of their grant-funded projects.
    Request Materials: Request access to the physical materials described in this inventory through the catalog record at library catalog record  for this collection and click "Request an Item." Click here for general library access policy . See the Administrative Information section of this finding aid for access restrictions specific to the records described below. Please note, some of the records may be stored off site; advanced notice is required for access to these materials.
    Language: Collection material is in The majority of the reports are in English, but some are in Italian, Spanish, German, French, and other languages.

    Administrative History

    Prior to the formation of the Getty Foundation, the professional staff of the Trust designed programs, encouraged and assessed proposals, and sought to discover opportunities of exceptional promise that could advance a field or strengthen an institution. Applications for funds from outside parties were evaluated by the professional staff, calling on outside expertise when required. The staff then made recommendations to the President for funding under Trustee-approved appropriations. [From report "The J. Paul Getty Trust Grant Program" presented to the Trustees at the April 27, 1980 meeting.] Grants in excess of $50,000 had to be approved by the Trust Grant Committee.
    The Getty Grant Program was formally established in 1984 (announced October 11) to serve the visual arts and related humanities by providing funding for work of exceptional merit for which resources were otherwise limited. It supports projects, nationally and internationally, that promote research in the history of art and the humanities, the understanding of art, and conservation. In early 1985 the Grant Program had the following grant categories: library and archival projects at independent centers for advanced research in the history of art; scholarly cataloging of art museum collections; publications; conservation; museum programs to interpret permanent collections; education in the arts; and national and international service organizations. In 1986 the Getty brought "in-house" its postdoctoral fellowship program, which had been administered by the Woodrow Wilson National Fellowship Foundation. In January 2005 the name of the Getty Grant Program was changed to the Getty Foundation.
    Hundreds of grants have been made in the area of conservation and preservation, with the intention of supporting projects that strengthen conservation practices as well as protect the world's artistic and architectural heritage. The grants supported both museums and historic buildings in projects that emphasize careful planning and research, in projects that provide training opportunities, and in projects that would act as models of conservation practice for their region or discipline. Documentation of projects was an important aspect of each grant.
    Architectural Conservation Grants, awarded from 1988 to 2008, supported the preservation of some of the world's most significant historic buildings. These grants supported both planning and implementation, although the emphasis was on planning. Planning included detailed research on the history and past conservation of a building, scientific analysis, and documentation in the form of drawings and photographs. Once an organization completed its planning and demonstrated that an exemplary conservation project exists, it was encouraged to apply at the project implementation level. Implementation grants provided funds for the conservation work necessary to stabilize and secure a building. These were matching grants, and were intended to serve as regional models, have a lasting impact on the building's preservation, advance a technical practice for understanding particular materials, and provide training opportunities for young conservators.
    Museum Conservation Grants supported conservation research and treatment of paintings, sculpture, and decorative arts of international significance with grants over a twenty-year period, from 1988 to 2008. The Foundation awarded two specific types of grants: survey and treatment. Survey grants were designed to help museums analyze and assess the conservation requirements of their collections. Such grants were intended for museums with limited staff and resources; allowing the institutions to hire outside consultants to examine collections and develop recommendations and strategies for actual treatment. Treatment grants supported the conservation of individual works of art, or groups of art. These grants were intended for institutions with limited conservation staff and resources that had undertaken a survey of their collections, and had thus identified priorities for treatment. Treatment grants were generally made for projects that could demonstrate significant new advances in conservation methodologies and documentation. Treatment grants were made in matching form. The emphasis was on supporting best practices, and on interdisciplinary collaborations between conservators and art historians that could yield new insights and methodologies to benefit both fields. Preference was given to model projects, and those with training components that could greatly extend the impact of a given project beyond the host institution.
    From 2002 to 2007, the Campus Heritage Initiative supported preservation efforts for over 85 historic campuses across the country, a nationwide survey of independent colleges, and a national conference on campus preservation issues through grants totaling nearly $14 million. This six-year initiative was designed to assist colleges and universities in the United States in managing and preserving the integrity of their significant historic buildings, sites, and landscapes. Grants were awarded for projects that focused on the research and survey of historic resources, preparation of preservation master plans, and development of detailed conservation assessments. The preservation plans produced through the initiative were made available on an interactive Web portal developed through a grant to the Society for College and University Planning. The Campus Heritage Initiative resulted in broad-based awareness of the need for preservation planning on college and university campuses and for integrating preservation planning into the master planning process.
    Following Hurricane Katrina in 2004, the Foundation's Fund for New Orleans provided support in two categories: transition planning grants to strengthen cultural organizations as they responded to the changed environment for the arts in New Orleans, and conservation grants to assess the condition of damaged buildings and vulnerable collections and develop prioritized plans for their preservation. Projects ranged from an archeological dig at the Cathedral's St. Anthony's Garden, which unearthed evidence dating back to the city's founding in 1718 and provided a basis for a new conservation plan, to audience surveys of the New Orleans Cultural Coalition-a group of seven arts organizations that came together to analyze the city's past and present arts audiences as they developed new post-Katrina programming and business plans. In all, 22 grants totaling $2.9 million were awarded to museums and arts organizations of all sizes, from the city's landmark museums to historic house museums and community arts organizations.
    The three-year Preserve L.A. local initiative focused on the conservation of Los Angeles County's rich architectural heritage. Preserve L.A. grants supported the preservation of a wide variety of buildings and sites that are of architectural, historical, and cultural significance. Funded projects were designed to strengthen the practice of architectural conservation and to serve as models for the preservation of other historic buildings and sites in the region. From 2000 to 2003, 54 grants were awarded totaling $3.8 million to such landmarks as the Gamble House in Pasadena and the Wilshire Boulevard Temple, as well as to significant community resources including the Far East Building in Little Tokyo, the Lopez Adobe in the city of San Fernando, and the Second Baptist Church in South Los Angeles.

    Administrative Information

    Restrictions on Access

    The records described in this finding aid are available for use by qualified researchers.
    The following types of records are permanently closed: records containing personal information, records that compromise security or operations, legal communications, legal work product, and records related to donors. The J. Paul Getty Trust reserves the right to restrict access to any records held by the Institutional Archives.

    Restrictions on Use

    Contact Library Rights and Reproductions  at the Getty Research Institute for copyright information and permission to publish.

    Preferred Citation

    [Cite the item and series (as appropriate)], Reports submitted by recipients of conservation grants, 1986-2011, Getty Foundation. Institutional Archives, Getty Research Institute, Finding aid no. IA20017.

    Acquisition Information

    The records comprise accession numbers: 1999.IA.01; 2005.IA.02; 2006.IA.27; 2007.IA.46; 2008.IA.44; 2009.IA.49; 2010.IA.53; 2012.IA.06; and 2016.IA.30.

    Processing History

    The description of the records found in accession number 1999.IA.01 was initially done in a Filemaker Pro database by Getty Conservation Institute staff members Teresa Negrucci, Carol Jefferies, and Deanna DeMayo between 1998 and 2002. The database is defunct and the information has been moved into EAD in based on the tables listed below. The description of the records from all following accessions comes from the reports themselves and from excel spreadsheets provided by the Foundation. The data has been converted and added to the finding aid by Nancy Enneking. None of these reports have been rehoused.

    Physical Characteristics and Technical Requirements

    Researchers must wear gloves when handling photographic materials.
    CDs, zip disks, and floppy disks are currently unprocessed. If interested in viewing the content, please contact Library Reference.

    Scope and Content of Collection

    The records consist of reports made up of correspondence, technical reports, surveys, architectural drawings, publications, technical drawings and specifications, black-and-white and color photographic documentation (prints and slides), CD-ROMs, video, and floppy disks, dating 1986-2011, submitted to the Getty Foundation by recipients of conservation grants for the purpose of documenting the progress and results of their grant-funded projects. The reports in this collection are a carefully vetted subset of all final reports submitted to the Getty Foundation; they have been reveiwed by Foundation staff for the presence of confidential information. The reports provide evidence of the conservation work accomplished nationally and internationally through the use of Getty funds. Types of grant-funded projects include survey and treatment grants to help museums analyze and assess the conservation requirements of their collections, grants to support the planning and implementation of architectural conservation projects, grants to preserve cultural heritage resources in New Orleans, Los Angeles, and on university campuses. The reports frequently include scientific analyses, condition and conservation surveys, detailed descriptions of the sites or objects, photographic documentation, and summaries and conclusions.


    The records are in grant number order; the numbers appear to have been assigned chronologically by fiscal year. The projects have been intellectually sub-grouped by the year listed in the number. Please note that the year of the grant approval does not necessarily match the year listed in the project number because the fiscal year and the calendar year are different.
    The individual items resulting from each grant project are listed after the project identification information. The physical arrangement of accession 1999.IA.01 matches the intellectual arrangement of the records. The reports in all later accessions have not been physically organized and do not mirror the intellectual arrangement.

    Indexing Terms

    Subjects - Corporate Bodies

    Getty Foundation
    Getty Conservation Institute
    Getty Grant Program

    Subjects - Topics

    Stained glass windows -- Conservation and restoration
    Archaeological sites -- Conservation and restoration
    Historic buildings -- Conservation and restoration
    Paintings -- Conservation and restoration
    Historic preservation
    Historic districts -- Conservation and restoration
    Art objects -- Conservation and restoration
    Conservation and restoration -- Needs assessment
    Monuments -- Conservation and restoration
    Armories (military buildings) -- Conservation and restoration
    Prisons -- Conservation and restoration
    Church buildings -- Conservation and restoration
    Synagogues -- Conservation and restoration
    Architecture -- Conservation and restoration
    Sculpture -- Conservation and restoration
    Altarpieces -- Conservation and restoration
    Decorative arts -- Conservation and restoration
    Castles -- Conservation and restoration
    Furniture finishing
    Excavations (Archaeology)

    Genres and Forms of Material

    Slides (photographs)
    Surveys (documents)
    Floppy disks
    Historic structure reports
    Technical drawings
    Architectural drawings (visual works)

    To request an item:

    Project Record Fields Basic Corresponding EAD tags
    Accession number In series description acquisition information
    IRIS No. [The same number is used in all records - it has been placed in the narrative of the processinfo tag and does not need to be repeated elsewhere]
    GRI box number [Information is not being maintained at the project level in EAD]
    GCI box number [Information has not been maintained in this finding aid]
    GCI project id [Field was never used]
    Grant Project id Place within unitid and bold it
    Grant support type Place within unitid and bold it
    Date Grant Approved Place within unitdate, spell out the date, follow it with ), and fill in the normal attribute
    Organization Place within unittitle, followed by a colon
    Project name Place within unittitle, after the colon and follow it with "(grant approval date, "
    Beginning date [Field was never used]
    Completion date [Field was never used]
    Location If the content of the field does not appear in one of the descriptors, put it in the unittitle, following the "orgaization" information but before the colon; separate from the organization information with comma
    Project notes Use scopecontent tags with head "Project notes"
    Descriptors Use controllaccess tags, with appropriate subordinate tags (do not use head tags for the subordinate controllaccess tags)
    Project record number [Information has not been maintained in this finding aid]
    Item Record Fields Basic Corresponding EAD tags
    GCI project id [Field was never used]
    GRI box number Use container tag with type and level attributes "Box"
    GCI box number [Information has not been maintained in this finding aid]
    Grant Project id [Information is only maintained at the project level in EAD]
    File name [Field was never used - as far as I've seen]
    File number [Field was never used - as far as I've seen]
    Number of items in file Use physdesc tag with approprite subordinate tags (combine with "Physical descripton" field below)
    Project name [Information is only maintained at the project level in EAD]
    Title Place within unittitle, use appropriate subordinate tags as needed
    Date Place within unitdate, spell out the date, follow with a comma and space, and fill in the normal attribute
    Author Use appropriate tags within unittitle tag used for "Title" above
    Language Place within langmaterial/language tags, following unitdate and before physdesc
    Organization [Information is only maintained at the project level in EAD]
    Physical description Use physdesc tag with approprite subordinate tags (combine with "Number of items in file" field below)
    Contents or list of items Use scopecontent tag place, remove head and place brackets around text
    Notes Combine content with "Contents or list of items" field above, using separate paragraph tags if needed
    Descriptors [Information is only maintained at the project level in EAD - enter descriptors item descriptors at the project level only if they do not duplicate existing descriptors]
    Record creator [Information has been placed in the narrative of the processinfo tag and does not need to be repeated elsewhere]
    Record creation date [Information has been placed in the narrative of the processinfo tag and does not need to be repeated elsewhere]
    Project record number [Information has not been maintained in this finding aid]
    Item record number The record number is not maintained in this finding aid, but assign a consecutive number for each item in a project and place it in the unitid tag with a label of "Project Item:"