UC San Diego. Office of the Vice Chancellor for Student Affairs Records

Special Collections & Archives, UC San Diego Library
Special Collections & Archives, UC San Diego
Copyright 2005
9500 Gilman Drive
La Jolla 92093-0175
Business Number: 858-534-2533
Fax Number: 858-534-5950
spcoll@ucsd.edu


Descriptive Summary

Contributing Institution: Special Collections & Archives, UC San Diego
9500 Gilman Drive
La Jolla 92093-0175
Title: UC San Diego. Office of the Vice Chancellor for Student Affairs Records
Creator: University of California, San Diego. Office of the Vice Chancellor for Student Affairs
Creator: Watson, Joseph W. (Joseph William)
Identifier/Call Number: RSS 3000
Physical Description: 76.2 Linear feet (4 archives boxes, and 75 records cartons)
Date (inclusive): 1962-2004
Abstract: Records of the Vice Chancellor, Student Affairs at the University of California, San Diego contain administrative files related to student life, student committees and activities, facilities, and campus student services.
Languages: English .

Preferred Citation

UC San Diego. Office of the Vice Chancellor for Student Affairs Records, RSS 3000. Special Collections & Archives, UC San Diego Library.

Administrative History

The Office of the Vice Chancellor, Student Affairs works to assist and engage students from the time of recruitment, through their enrollment and academic careers, and finally through graduation and career advancement. Central to all of its efforts are the ideals of inclusivity, integrity, growth, and health. From its establishment in 1963, the office has aimed to support student success and create an innovative, collaborative community of faculty, staff, and students.
The position of Vice Chancellor, Student Affairs has undergone several name changes since its 1963 inception. The first UC San Diego Academic Master Plan, approved in principle by the University of California Regents on February 15, 1963, included the position of the Dean of Student Affairs. The Dean reported directly to the Chancellor and focused on increasing enrollment growth and residential facilities. In 1969, the name of the position changed to Vice Chancellor and Dean of Student Affairs, and in 1971 the name changed to Vice Chancellor, Student Affairs.
The Office of the Vice Chancellor, Student Affairs employs professional staff and student employees. The Office is responsible for student activities, including orientations, residential life, student organizations and government. They also oversee financial aid, student employment, and student conduct, discipline, and counseling. The Deans of Student Affairs at each of the colleges report to both their College Provost and the Vice Chancellor, Student Affairs.
In 2008, Vice Chancellor Penny Rue launched a Student Affairs Strategic Plan. Guided by this plan, Vice Chancellor Rue raised $18 million for the Student Affairs budget, initiating and supporting a variety of programs that promoted community, diversity, and student health and safety. Working with Alumni Affairs and the Office of Research Affairs, Rue helped to build the Institute on Building Communities for Social Justice Practice, the Campus Community Centers, and the Diversity Working Group. She also created a campaign to address student mental health, emergency, and distress services, and developed a Behavioral Threat Assessment Team.
Current events and social issues have played a significant role in the development of the Student Affairs office and its efforts. Notable among these events was the Compton Cookout, a February 2010 event in which several students hosted an off-campus party encouraging blackface, stereotypical outfits that mocked minorities, and ridicule of Black History Month. This event and the subsequent increase in racially motivated threats against minority students and historical criticism over the racial environment of UC San Diego led to massive protests, criticism regarding the administration's response, and the creation of the student-led "Real Pain, Real Action" campaign that called on the university to create effective campus change. What followed was a further push to create a safe place for minority students in a variety of ways. In 2011, the campus instituted the Diversity, Equity, and Inclusion (DEI) course requirement for all undergraduate students. The Black Resource Center was founded in 2013. The incident was a historical moment for UCSD and helped to shape student affairs and diversity initiatives from its occurrence into the present day.
Rue's strategic plan was updated by Vice Chancellor Juan C. González in 2014. Along with enhancing the Strategic Plan, he created the Office of Student Retention and Success, and developed new ways to increase enrollment and retention of underrepresented minority students. He started the Chancellor's Associated Scholars Program (CASP) in 2014 to specifically support California students and increased enrollment in the OASIS Summer Bridge program. Additionally, he aimed to address concerns regarding student basic needs, establishing the Triton Concern Line and supporting the creation of the Triton Food Pantry.
In early 2019, Vice Chancellor Alysson Satterlund gathered data to identify how well student needs were being met in a time of rapid change and expansion. The Office of the Vice Chancellor, Student Affairs then launched a new five-year Student Affairs Strategic Plan. The new plan is currently listed as having five main goals: student experience, student success, well-being, inclusion and equity, and partnership and community. The Office of Student Affairs began to set goals in order of priority in Fall 2019 and plans to implement various activities to reach these goals, including individual goal assessment plans, until 2025.
Since 1963, Deans of Student Affairs have included Theodore W. Forbes (1963-1966), George S. Murphy, Jr. (1966-1977), Lynn C. Naibert (Executive Dean, 1969-1970), and Willie Smith (1970-1971). Vice Chancellors of Student Affairs have included Howard F. Hunt (Interim, 1977-1978), Richard H. Armitage (1978-1981), Joseph W. Watson (1981-2007), Penny Rue (2007-2013), Alan Houston (Interim, 2013-2014), Juan C. González (2014-2017), Drew Calandrella (Interim, 2018), and Alysson Satterlund (2018-present).

Scope and Content of Collection

Records of the Vice Chancellor, Student Affairs (1962-2004) at the University of California, San Diego contain administrative files related to student life, student committees and activities, facilities, and campus student services. The files also document early campus activities and publications, including the Trident Yearbook; the student newspapers The Indicator, Revelle Times, Sandscript, and The Triton Times; early religious activity on campus; lecture series; and public events programs.
The collection is arranged into five records groups according to when they were processed and one that contains publications from each of the accessions.
Accession processed in 1987 is arranged in one series: 1) SUBJECT FILES.
Accession processed in 2000 is arranged in two series: 2) CHRONOLOGICAL FILES and 3) SUBJECT FILES.
Accession processed in 2001 is arranged in one series: 4) SUBJECT FILES - ACADEMIC YEAR 1997-1998.
Accession processed in 2005 is arranged in one series: 5) SUBJECT FILES - ACADEMIC YEAR 1998-1999.
Accession processed in 2011 is arranged in five series: 6) SUBJECT FILES - ACADEMIC YEAR 1999-2000, 7) SUBJECT FILES - ACADEMIC YEAR 2000-2001, 9) SUBJECT FILES - ACADEMIC YEAR 2001-2002, 10) SUBJECT FILES - ACADEMIC YEAR 2002-2003, and 11) SUBJECT FILES - ACADEMIC YEAR 2003-2004.
Publications is arranged in one series: 12) CAMPUS PUBLICATIONS.

OFF-SITE STORAGE

COLLECTION STORED OFF-SITE. ALLOW ONE WEEK FOR RETRIEVAL OF MATERIALS.

Subjects and Indexing Terms

Trident (La Jolla, Calif.)
University of California, San Diego -- Administration -- Archives
University of California, San Diego -- History -- Archives
Armitage, Richard, 1918-2007
University of California, San Diego. Office of the Vice Chancellor for Student Affairs -- Archives
Forbes, Theodore W.
University of California, San Diego -- Students -- Archives
Hunt, Howard F.
University of California, San Diego -- Students -- Political activity
Murphy, George G. S. (George Gregory S.), 1924-
University of California, San Diego -- Students -- Constitution
Watson, Joseph W. (Joseph William)
University of California, San Diego -- Students -- Newspapers
University of California, San Diego -- Affirmative action programs -- Archives

 

Accession processed in 1987

 

SUBJECT FILES

Scope and Contents of Series

Series 1) SUBJECT FILES: Documents student life and selected activities during the first decade of UCSD's history. Topics include student services, lecture series and public events programs, the origins of the first UCSD yearbook, the Trident; and religious activities on campus. Also include the constitution of the Associated Students of UCSD and the Associated Women Students of UCSD and files related to student newspapers The Indicator, Revelle Times, Sandscript, and The Triton Times. Arranged alphabetically by subject.
 

Associated Students of UCSD

Box 1, Folder 1

Administrative Laws Investigating Committee - Report to the ASUCSD Senate 1965

Box 1, Folder 2

Constitution

Box 1, Folder 3

Associated Women Students - Constitution

Box 1, Folder 4

Berkeley Strike Committee - Miscellaneous 1969

 

Bureau for Environmental Design

Box 1, Folder 5

Correspondence and memoranda 1969-1970

Box 1, Folder 6

Lists and schedules

Box 1, Folder 7

Program Committee meeting agendas and minutes 1970

Box 1, Folder 8

Publicity materials

 

Campuswide Coordinating Committee for Special Programming

Box 1, Folder 9

Minutes and roster 1969

Box 1, Folder 10

Calendars of events 1969-1970

 

Campuswide Lecture Committee

Box 1, Folder 11

Correspondence 1969

Box 1, Folder 12

Schedule of speakers 1968-1970

Box 1, Folder 13

Committee on Student Affairs - Miscellaneous 1967

Box 1, Folder 14

Communications Board - Constitution and by-laws

 

Council of Student Services

Box 1, Folder 15

Meeting agendas and minutes 1970-1971

Box 1, Folder 16

Memoranda 1971

 

Counseling and Psychological Services

Box 1, Folder 17

Correspondence and memoranda 1964-1965

Box 1, Folder 18

Miscellaneous counseling methodologies 1962

Box 1, Folder 19

Miscellaneous 1962-1965

 

Dining Facilities

Box 1, Folder 20

Correspondence and memoranda 1966-1969

Box 1, Folder 21

Miscellaneous 1966

Box 1, Folder 22

The Indicator 1966-1967

Box 1, Folder 23

The New Wave 1966

Box 1, Folder 24

Relations with Secondary Schools 1962-1970

Box 1, Folder 25

Revelle Times

Box 1, Folder 26

Sandscript 1965

 

Trident Yearbook

Box 1, Folder 27

By-Laws 1965

Box 1, Folder 28

Correspondence and memoranda 1964-1968

Box 1, Folder 29

Memoranda 1968-1969

Box 1, Folder 30

Triton Times

 

University Religious Foundation

Box 1, Folder 31

Activity notices and registration forms 1963-1966

Box 1, Folder 32-33

Correspondence and memoranda 1962-1965

Box 1, Folder 34

Minutes and committee reports 1965

Box 1, Folder 35

Miscellany

Box 1, Folder 36

Organizational materials 1965

Box 1, Folder 37

Use of University Facilities - Correspondence and memoranda 1965-1967

 

Accession processed in 2000

 

CHRONOLOGICAL FILES

Scope and Contents of Series

Series 2) CHRONOLOGICAL FILES: Contains the outgoing chronological correspondence (1985-1996) of Joseph Watson.
Box 2

1985 January-1989 September

Box 3, Folder 1-7

1989 October-1990 December

Box 3, Folder 8-23

1993 January-1996 December

 

SUBJECT FILES

Scope and Contents of Series

Series 3) SUBJECT FILES: Documents the administrative activities of the office, including campus-wide services and programs related to student recruitment and retention, diversity, personal and professional development, community service, and social responsibility. They include committee files, correspondence, news clippings, reports, studies, notes, and memos. Arranged alphabetically.
Box 4

Academic Affairs - Affordability Model Review Committee 1994-1996

Box 5

Affordability Model Review Committee - California Student Aid Commission 1994-1995

General note

September - December.
Box 6

California Student Aid Commission - Demonstration Policy 1972-1996

Box 7

Development Officer for Student Affairs - Greek Organizations 1995-1996

Box 8

Hispanic Scholarship Council - Management Review Program 1990, 1996-1997

Box 9

Management Review Program - Registration Fee Advisory Committee 1990, 1994

Box 10

Registration Fee Advisory Committee - Sexual Harrassment 1986-1995

Box 11

Sexual Harassment - Student Organizations 1993-1996

Box 12

Student Policies and Judicial Affairs - University Relations 1994-1996

Box 13

Universitywide Campus Community Task Force - Women's Resource Center 1982-1983, 1992-1993

 

Accession processed in 2001

 

SUBJECT FILES - ACADEMIC YEAR 1997-1998

Scope and Contents of Series

Series 4) SUBJECT FILES - ACADEMIC YEAR 1997-1998: Includes committee files, correspondence, memos, news clippings, reports, and studies. Arranged alphabetically within the numeric filing system established by the office.
Box 14

100 Student Affairs - Administration, Action Items - Student Affairs General 1997

Box 15

100 Student Affairs Committee on Technology - 215 Academic Enrichment Program 1998

Box 16

215 Health Profession Programs - 230 Academic Services - Student Opportunity and Access Program (SOAP) 1998

Box 17

250 Student Development - Alcohol and Substance Abuse, Committee on - 280 Student Programs and Facilities - Celebration of Champions 1998

Box 18

280 Student Programs and Facilities - Chancellor's 5K Run/Walk - 350 Academic Affairs 1998

Box 19

350 Academic Affairs - UCSD Extension - Women's Center - 500 Chancellor - Budget Committee Presentations 1998

Box 20

500 Chancellor - Center for Research in Educational Equity, Assessment, and Teaching Excellence (CREATE) - 550 Systemwide - Affirmative Action SP1/SP2 1997-1998

Box 21

550 Systemwide - Affirmative Action SP1/SP2 - Proposition 209 - Student Academic Services Systemwide 1998

Box 22

550 Systemwide - Student Academic Services - 600 Business and Finance - V. Wayne Kennedy 1997-1998

Box 23

600 Office of the President - California Postsecondary Education Commission (CPEC) - 700 California Student Opportunity and Access Program (CAL-SOAP) 1997-1998

 

Accession processed in 2005

 

SUBJECT FILES - ACADEMIC YEAR 1998-1999

Scope and Contents of Series

Series 5) SUBJECT FILES - ACADEMIC YEAR 1998-1999: Arranged alphabetically within the numeric filing system established by the office.
Box 24

100 Student Affairs - Administration - Advisory CMTE on Admission Recruitment - 200 Central Administration -Sports Facilities/RIMAC 1999

Box 25

210 Student Research and Information, Darlene Morell - 250 Student Safety Awareness Program 1999

Box 26

270 Student Policies and Judicial Affairs - 310 Colleges - Warren College 1999

Box 27

320 Council of Provosts - 440 Health Sciences and SOM 1999

Box 28

450 Academic Senate - Administration Council - 550 Systemwide Financial Aid 1999

Box 29

550 VCSA Systemwide - 700 EDFUND Travel 1999

 

Accession processed in 2011

 

SUBJECT FILES - ACADEMIC YEAR 1999-2000

Scope and Contents of Series

Series 6) SUBJECT FILES - ACADEMIC YEAR 1999-2000: Includes a central index file which lists the corresponding numeric file codes for each topic. Arranged alphabetically within the numeric filing system established by the office.
Box 34

100 Student Affairs Administration - San Diego Student Urban League

Box 35

Medical School Preparation - 227 Student Info System, ISIS

Box 36

228 Student Financial Services - 276 Student Conduct and Discipline Policies

Box 37

280 Student Programs and Facilities, Tom Tucker - 304 UCSD Corporate Focus Group

Box 38

310 Colleges - Residential Dean Employment Guidelines

Box 39

350 Academic Affairs, Richard Attiyeh - 364.8 Staff Affirmative Action

Box 40

400 Development and University Relations, Win Cox - 507 Chancellor/Superintendents

Box 41

508 Council of Chancellors (COC) - Central Index File

 

SUBJECT FILES - ACADEMIC YEAR 2000-2001

Scope and Contents of Series

Series 7) SUBJECT FILES - ACADEMIC YEAR 2000-2001: Includes a central index file which lists the corresponding numeric file codes for each topic. Arranged alphabetically within the numeric filing system established by the office.
Box 42

A100 Annual Spring Meeting - 141 Workgroup on Student-Staff Relations

Box 43

142 Workgroup to Raise Academic Perfomance Retention/Graduation Rates - 203.1 IRRAC-Intercollegiate Recreational Athletic Advisory Committee

Box 44

203.2 CCAA-California Collegiate Athletic Association - 225 Student Outreach and Recruitment

Box 45

225.1 Work Groups - 240 Assistant Vice Chancellor for Student Life, Renee Barnet-Terry

Box 46

240.1 Campus Life Referendum (CLR) - 281 ASUCSD

Box 47

282 Commuter Student Services - 304.1 Business Majors

Box 48

305 Chancellor's 5K Run/Walk - 402 UCSD Alumni Association

Box 49

403 UCSD Board of Overseers - 511 Outreach K-12

Box 50

512 Campus Counsel - 560 Vice Chancellors Systemwide-Addresses

Box 51

561 Vice Chancellors Systemwide, January, February, March - 700 California Student Aid Commission

Box 52

700 California Student Aid Commission - Representative Assembly

 

SUBJECT FILES - ACADEMIC YEAR 2001-2002

Scope and Contents of Series

Series 9) SUBJECT FILES - ACADEMIC YEAR 2001-2002: Includes a central index file which lists the corresponding numeric file codes for each topic. Arranged alphabetically within the numeric filing system established by the office.
Box 53

A100 General - A100 Sports Facilities and Programs

Box 54

A100 Retreats/Workshops - A300 Scholarships Miscellaneous

Box 55

A300 UG Scholarship Council - A700 General

Box 56

A700 Office of Religious Affairs (ORA) - B200 Summer Session

Box 57

B300 General - B700 Student Services Facility

Box 58

B800 General - C100 VCSA Sept-Oct-Nov

Box 59

C100 VCSA Dec-Jan-Feb - C200 VP Business and Finance

Box 60

C200 VP Educational Outreach - D200 Travel Reimbursement

 

SUBJECT FILES - ACADEMIC YEAR 2002-2003

Scope and Contents of Series

Series 10) SUBJECT FILES - ACADEMIC YEAR 2002-2003: Includes a central index file which lists the corresponding numeric file codes for each topic. Arranged alphabetically within the numeric filing system established by the office.
Box 61

A100 General - A100 Speaking Engagements

Box 62

A100 Special Events - A300 General

Box 63

A300 ARCS Scholars - A400 Student Fees

Box 64

A500 General - A800-SAG Graduate Student Association

Box 65

A800 SAG-Koala - B300 Police and Community Safety

Box 66

B400 General (BOO) - B1000 Demonstration Committee

Box 67

B1000 Diversity Council - C200 Education Financing Model

Box 68

Management review: self-evaluation - OAR Standards of Service Manual

Box 69

C200 Enrollment Projections - D100 WASC

 

SUBJECT FILES - ACADEMIC YEAR 2003-2004

Scope and Contents of Series

Series 11) SUBJECT FILES - ACADEMIC YEAR 2003-2004: Includes a central index file which lists the corresponding numeric file codes for each topic. Arranged alphabetically within the numeric filing system established by the office.
Box 70

A100 Campus Recreation - A100 Strategic Planning

Box 71

A100 Student Leaders Lunch - A200 Workgroup on Quality of Student Life

Box 72

A300 General - A500 Academic Enrichment Program

Box 73

A500 Cal-SOAP - A800 University Centers (UC)-General

Box 74

A800 University Centers-General - B300 HR-Staff Affirmative Action

Box 75

B400 General - B900 Womens

Box 76

B1000 General - 200 Affirmative Action (Prop 209)

Box 77

C200 Education Financing Model - D100 CCAA

Box 78

D100 College Board - William Armstrong

Box 79

Career Services Center 5-Year Budget Review - Central Index File

 

PUBLICATIONS

 

CAMPUS PUBLICATIONS

Scope and Contents of Series

Series 12) CAMPUS PUBLICATIONS: Includes campus reports and student publications. Publications are listed under General unless produced by a specific office. Arranged alphabetically.
 

General

Box 30, Folder 1

Final Registration Report 1986-1988

Box 30, Folder 2

Freshman Survey 1988-1989

Box 30, Folder 3

Freshman Survey: A Profile of the Fall 1991 Freshman Class 1992

Box 30, Folder 4

Grade Distribution by Course: First-time Freshmen 1989

Box 30, Folder 5

In Nomine Universitatis 1968

 

International Center

Box 30, Folder 6

Annual Report 1992-1993, 1998-1999

Box 30, Folder 7

Foreign Scholar Update 1991, 1993

Box 30, Folder 8

Newsletter 1985-1986

Box 30, Folder 9

KASA Newsletter & Han Min Jok

Box 30, Folder 10

Manual of Policies and Procedures for Student Organizations

Box 30, Folder 11

Oceanids Directory 1982-1992

General

Includes History from 1952-1982.
Box 30, Folder 12

Official San Diego Student Guide 1978

Box 30, Folder 13

Publicity materials 1987

Box 30, Folder 14

Services for Disabled Students brochure 1981-1985

Box 30, Folder 15

Statistical Summary of Students and Staff 1990-1991

Box 30, Folder 16

Student Cooperative Proposal 1974-1975

Box 30, Folder 17

Student Digest 1992-1993

Box 30, Folder 18

Student Health Almanac for Academic Year 1972-1977

Box 30, Folder 19

Summer Research Experience Program

Box 31, Folder 1

Travesty: The UCSD Journal of Humor 1981

General

Volume 1.
Box 31, Folder 2

UCSD Graduates - Summary of survey results 1984

Box 31, Folder 3

UCSD Student Affairs Staff - Publicity materials 1974

Box 31, Folder 4

Undergraduate Persistence and Graduation Rates 1987-1988

Box 31, Folder 5-6

Undergraduate Profile 1986-1991

Box 31, Folder 7-8

Undergraduate Retention and Graduate Reports 1989-1994

Box 31, Folder 9

University Policies and Campus Regulations Applying to Campus Activities, Organizations and Students 1981, 1983

 

Office of Admissions and Registrar

Box 31, Folder 10

Academic Performance as a Factor Associated with Student Attrition/Retention at UCSD 1986 June

Box 31, Folder 11

Characteristics of UCSD's Undergraduate Population: A Student's Profile 1985 December

Box 32, Folder 1

Grading Information 1984, 1990

Box 32, Folder 2

Graduate Student Handbook 1971-1972, 1980, 1983, 1985

Box 32, Folder 3

Handbook of Rules and Regulations for Students 1964

Box 32, Folder 4

A Report on Undergraduate Retention Rates at UCSD 1986 February

Box 32, Folder 5

UCSD Student Profile 1987-1992

Box 32, Folder 6

Student Policies Judicial Affairs - Student Conduct Code 1985

 

Office of Academic Support / Instructional Services

Box 32, Folder 8

Minority Underrepresentation in Natural Science Graduate Programs 1975 November

Box 32, Folder 9

Publicity material 1981-1992

Box 32, Folder 10

Summer Bridge Program 1977-1988

Box 32, Folder 7

Summer Bridge Program evaluation 1990 December

Box 32, Folder 11

University Partners and Partnership Programs - Summer Residential Evaluation 1980

 

Student Affirmative Action

Box 33, Folder 3

Affirmative Action Plan 1980-1981

Box 32, Folder 12-13

Five Year Plan 1983-1984

Box 32, Folder 14

Five Year Plan - Update 1985

Box 33, Folder 1

Transition Project - Progress Report 1982

Box 33, Folder 2

Transition Project - Final Report 1983

 

Educational Opportunity Program

Box 33, Folder 4

Publicity materials

Box 33, Folder 5

Student Affirmative Action Committee Intern Report on Educational Opportunity Program 1979

 

Student Services

Box 33, Folder 6

Measuring the Quality of Student Experiences at UCSD 1988

Box 33, Folder 7

Student Opinion Survey 1978

Box 33, Folder 8

Student Safety Awareness Program - Publicity materials

Box 33, Folder 9

Triton Times 1984-1992