Guide to the University of California, Irvine, Administrative and Business Services publications PS.020
Machine-readable finding aid created by Audrey Pearson, 2007.
Special Collections and Archives, University of California, Irvine Libraries
(cc) 2007
The UCI Libraries
P.O. Box 19557
University of California, Irvine
Irvine 92623-9557
spcoll@uci.edu
Contributing Institution:
Special Collections and Archives, University of California, Irvine Libraries
Title: University of California, Irvine, Administrative and Business Services publications
Creator:
University of California, Irvine. Administrative and Business Services
Identifier/Call Number: PS.020
Physical Description:
2 Linear Feet
(2 boxes)
Date (inclusive): 1964-2004
Abstract: This collection comprises the publications of the University of California, Irvine, Administrative and Business Services unit
and many of its subunits, including Accounting and Fiscal Services, Administrative Computing Services, Facilities Management,
Materiel and Risk Management, Parking and Transportation Services, and Police. Included are announcements, brochures, catalogs,
directories, ephemera, fliers, manuals, newsletters, and reports.
Language of Material:
English
.
Access
The collection is open for research.
Publication Rights
Property rights and copyright reside with the University of California. For permissions to reproduce or to publish, please
contact the University Archivist.
Preferred Citation
Administrative and Business Services Publications, University of California, Irvine. PS-020. Special Collections and Archives,
The UC Irvine Libraries, Irvine, California. Date accessed.
For the benefit of current and future researchers, please cite any additional information about sources consulted in this
collection, including permanent URLs, item or folder descriptions, and box/folder locations.
Acquisition Information
Acquired periodically from the various subunits of Administrative and Business Services.
Accruals
Accruals are expected.
Processing History
Processed by Audrey Pearson, 2007.
Historical Background
Administration and Business Services (ABS) was founded in 1963 as the Business and Finance office. The original subunits included
Community Planning, Planning and Design, Personnel, Accounting, Purchasing, Buildings and Grounds, Construction, Health and
Safety, and Auxiliary and Service Enterprises. As of 2007 ABS included Financial Management, Internal Audit Services, Campus
Architect and Design and Construction Services, Campus and Environmental Planning, Accounting and Fiscal Services, Administrative
Computing Services, Distribution and Document Management, Environmental Health and Safety, Facilities Management, Human Resources,
Material and Risk Management, Parking and Transportation Services, and Police. ABS is headed by the Vice Chancellor for Administrative
and Business Services.
Biographical/Historical note
Chronology
| 1963 |
Business and Finance founded. L. E. Cox appointed first Vice Chancellor of Business and Finance. |
| 1967 |
The offices of Community Planning, Planning and Design, and Construction combined to become Physical Planning and Construction.
Health and Safety became Physical Plant and Environmental Health and Safety. The subunit Business Affairs was created, which
included Accounting, Budget, Cashier, Central Services, Communications, Contracts/Grants, Mail and Messenger, Parking, and
Purchasing.
|
| 1968 |
Security became part of Business and Finance. |
| 1971 |
Budget Office renamed Budget and Analysis. |
| 1972 |
Office of Hospital Affairs became part of Business and Finance. |
| 1973 |
Materiel Management formed. |
| 1974 |
Budget and Analysis renamed Office of Institutional Studies and Budget. |
| 1975 |
Personnel renamed Staff Personnel. |
| 1976 |
Administrative Information Systems formed. |
| 1977 |
Administrative Information Systems renamed Information Systems. |
| 1979 |
Business and Finance renamed Administrative and Business Services. It included Business Affairs, Accounting, Business Services,
Materiel Management, Environmental Health and Safety, Facilities, Police, and Staff Personnel.
|
| 1980 |
Office of Computing and Information and Systems Management became part of ABS. |
| 1981 |
Internal Audit included under ABS. |
| 1982 |
Business Services renamed Business and Contract Services. |
| 1984 |
Parking and Transportation Services became part of ABS. |
| 1986 |
Computing was renamed Computing Facility and Telecommunications and Information and Systems Management was renamed Administrative
Information Services.
|
| 1987 |
Support Services and Physical Planning became part of ABS. |
| 1990 |
Staff Personnel renamed Human Resources. Business Services renamed Fiscal Services. Physical Planning renamed Design and
Construction Services. Campus and Environmental Planning created.
|
| 1992 |
Capital Planning moved to the Planning and Budget unit, headed by the Vice Chancellor of Planning and Budget. |
| 1993 |
Emergency Services formed. |
| 1994 |
Fiscal Services renamed Accounting and Fiscal Services. Business and Contract Services formed. |
| 1997 |
Distribution and Document Management formed. |
| 1998 |
Internal Controls formed. |
Collection Scope and Content Summary
This collection comprises the publications of the University of California, Irvine, Administrative and Business Services unit
and many of its subunits, including Accounting and Fiscal Services, Administrative Computing Services, Facilities Management,
Materiel and Risk Management, Parking and Transportation Services, and Police. Included are announcements, brochures, catalogs,
directories, ephemera, fliers, manuals, newsletters, and reports.
Collection Arrangement
This collection is arranged in 7 series.
- Series 1. General publications, 1981-2001. 0.4 linear feet
- Series 2. Accounting and Fiscal Services publications, 1965-1999. 0.5 linear feet
- Series 3. Administrative Computing Services publications, 1984-1997. 0.1 linear feet
- Series 4. Facilities Management publications, 1980-2001. 0.2 linear feet
- Series 5. Materiel and Risk Management publications, 1965-2004. 0.3 linear feet
- Series 6. Parking and Transportation Services publications, 1964-2004. 0.3 linear feet
- Series 7. Police Department publications, 1972-2004. 0.2 linear feet
Related Collections
Administrative records for Administrative and Business Services and its subunits can be found in the following collection:
University of California, Irvine, Central Records Unit records. AS-004. Special Collections and Archives, The UC Irvine Libraries,
Irvine, California. Publications of the following Administrative and Business Services subunits are organized and described
separately in Special Collections and Archives:
- University of California, Irvine, Campus and Environmental Planning publications. PS-028. Special Collections and Archives,
The UC Irvine Libraries, Irvine, California.
- University of California, Irvine, Human Resources publications. PS-052. Special Collections and Archives, The UC Irvine Libraries,
Irvine, California.
- University of California, Irvine, Environmental Health and Safety publications. PS-058. Special Collections and Archives,
The UC Irvine Libraries, Irvine, California.
- University of California, Irvine, Design and Construction Services publications. PS-060. Special Collections and Archives,
The UC Irvine Libraries, Irvine, California.
Subjects and Indexing Terms
Newsletters -- California -- Irvine -- 21st century.
Newsletters -- California -- Irvine -- 20th century.
Manuals (Handbooks) -- California -- Irvine -- 21st century.
University of California, Irvine. Police Department -- Archives
University of California, Irvine -- Finance -- Archives
University of California, Irvine. Administrative and Business Services -- Archives
University of California, Irvine -- Administration -- Archives
University of California, Irvine -- Archives
General publications Series 1.
1981-2001
Physical Description: 0.4 Linear Feet
Series Scope and Content Summary
This series contains publications created by the Office of the Vice Chancellor for Administrative and Business Services.
Arrangement
The series is arranged alphabetically by format. Some titles are shelved separately in Special Collections and Archives and
described individually in UCI's online catalog
Library Search .
box 1, folder 4
Brochures, fliers, and other material
1982-1987, undated
box 1, folder 5
Contract and Grant Administration Manual
1990
box 1, folder 6
Staff Environment Project Recommendations: Managers and Supervisors
1982
Report:
Staff Environment Project
1981-1982
Processing Information note
Accounting and Fiscal Services Series 2.
1965-1999
Physical Description: 0.5 Linear Feet
Series Scope and Content Summary
Accounting and Fiscal Services is a subunit of Administrative and Business Services and is made up of seven departments: Accounts
Payable, Contracts and Grants, Controller's Division, Financial Services, General Accounting, Payroll, and Travel. Its publications
include announcements, manuals, newsletters, and a report.
Arrangement
The series is arranged alphabetically by format. Some titles are shelved separately in Special Collections and Archives and
described individually in UCI's online catalog
Library Search .
box 1, folder 16
Newsletters:
UCI Accounting Office Newsledger
1981-1995
Report:
UCI Financial Data for the Year Ended
1994-1999
Processing Information note
Administrative Computing Services Series 3.
1984-1997
Physical Description: 0.1 Linear Feet
Series Scope and Content Summary
Administrative Computing Services provides the UCI campus with administrative applications that support UCI's research, teaching,
and community service activities. Its publications include announcements, fliers, newsletters, and catalogs.
Arrangement
The series is arranged alphabetically by format.
box 1, folder 17
Announcements and fliers
1991-1997
box 1, folder 18
Catalog:
Microcomputer Services Group
1989
box 1, folder 20
Administrative Computing Services Bulletin
1990
box 1, folder 22
Report:
Strategic Plan for UCI's Administrative Computing Department (1990-1995),
1990
Facilities Management Series 4.
1980-2001
Physical Description: 0.2 Linear Feet
Series Scope and Content Summary
Facilities Management is responsible for the daily operation, repair, and maintenance of UCI buildings and grounds. Facilities
Management also partners with campus customers to accomplish alterations, improvements, and renovations of physical facilities.
Its publications include announcements, fliers, newsletters, and manuals.
Arrangement
The series is arranged alphabetically by format.
box 2, folder 3
Fliers and manual
1984-1995
box 2, folder 4-6
Newsletters:
Facilities Management News
1981-2000
Materiel and Risk Management Series 5.
1965-2004, bulk 1972-1992
Physical Description: 0.3 Linear Feet
Series Scope and Content Summary
Materiel and Risk Management oversees equipment management, purchasing, insurance and claims administration, business contracts,
the Small Business Program, and the storehouse. Its publications include announcements, fliers, directories, manuals, newsletters,
a report, and catalogs.
Arrangement
The series is arranged alphabetically by format. Some titles are shelved separately in Special Collections and Archives and
described individually in UCI's online catalog
Library Search .
box 2, folder 7-8
Announcements, fliers, and other material
1965-2003
box 2, folder 9
Catalog:
UCI Storehouse Express Catalog
2004
box 2, folder 11
PAL Web Storehouse Requisition User Guide
undated
box 2, folder 12
Procedure Guide for Executive Architect
1979
box 2, folder 13
Newsletter:
Materiel Management Newsletter
1972-1992
Report:
Small, Disadvantaged, and Women-Owned Business Directory
1985-1990
Processing Information note
Parking and Transportation Services Series 6.
1964-2004
Physical Description: 0.3 Linear Feet
Series Scope and Content Summary
Parking and Transportation Services provides parking facilities for faculty, students, staff, and visitors. Parking and Transportation
Services also supports the use of ridesharing and other alternative modes of transportation. Its publications include announcements,
brochures, fliers, newsletters, and reports.
Arrangement
The series is arranged alphabetically by format.
box 2, folder 18
Brochures, fliers, and other material
1972-2004, undated
box 2, folder 19
Bumper to Bumper
1984-1992
box 2, folder 20
Commuter Student Newsletter
1975-1991
box 2, folder 21
Poolers', Pedestrians' & Pedalers' Press
1992-1996
box 2, folder 22
Report:
Campus Traffic Operations Study
1969
Police Department Series 7.
1972-2004
Physical Description: 0.2 Linear Feet
Series Scope and Content Summary
The UCI Police Department provides UCI with public safety and police services such as safety awareness programs, fingerprinting
services, crime reports, lost and found services, bicycle licensing, and campus safety escorts. Its publications include announcements,
brochures, ephemera, fliers, manuals, newsletters, and reports.
Arrangement
The series is arranged alphabetically by format.
box 2, folder 24
Brochures
1985-2001, undated
box 2, folder 25
Ephemera
1984-1989, undated
box 2, folder 29
Newsletters:
Code 20
1980
