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Guide to the University of California, Santa Barbara, Academic Senate Records
UArch 13  
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Collection Details
Table of contents What's This?
  • Descriptive Summary
  • Access Restrictions
  • Publication Rights
  • Preferred Citation
  • Acquisition Information
  • Scope and Content of Collection
  • Indexing Terms
  • Related Materials

  • Descriptive Summary

    Title: University of California, Santa Barbara, Academic Senate Records
    Dates: ca. 1930-2010
    Bulk Dates: 1960s-1980s
    Collection number: UArch 13
    Creator: University of California, Santa Barbara. Academic Senate
    Collection Size: 41.4 linear feet (5 cartons, 84 document boxes, 1 half-sized document box and 4 audiotapes)
    Repository: University of California, Santa Barbara. Library. Dept. of Special Collections
    Santa Barbara, CA 93106
    Abstract: The records contain subject files on Academic Senate committees, councils, subjects of interest, and programs, meeting minutes, reports and correspondence.
    Physical location: Del Sur, University Archives; Annex 2 (Series VI).
    Languages: English

    Access Restrictions

    None; Some materials stored offsite, advance notice required for retrieval.

    Publication Rights

    Copyright has not been assigned to the Department of Special Collections, UCSB. All requests for permission to publish or quote from manuscripts must be submitted in writing to the Head of Special Collections. Permission for publication is given on behalf of the Department of Special Collections as the owner of the physical items and is not intended to include or imply permission of the copyright holder, which also must be obtained.

    Preferred Citation

    University of California, Santa Barbara, Academic Senate records. UArch 13. Department of Special Collections, Davidson Library, University of California, Santa Barbara.

    Acquisition Information

    Undetermined; Audio merged from University Archives Recordings in 2010.

    Biography/Organization History

    "The Responsibilities of the Academic Senate
    "[...] The Academic Senate of the University of California was established with the creation of the University in 1868. Under the Organic Act passed that year as statutory law, the Senate and its faculty would act as administrators, instructors and researchers. This model of faculty as both managers and teachers within the University was affirmed when the University was elevated to a "public trust" under the California State Constitution in 1879. At several important junctures in the history of the University of California, the Regents reaffirmed and actually strengthened the decisive role of the Senate in both the daily management and long-term planning of the institution.
    "Over time, the institution grew in complexity and a need developed for a professional staff. Today, the Senate is empowered by the Regents to exercise direct control over academic matters of central importance to the University, and has advisory powers on all issues relating to the mission of the University: instruction, research and public service. In summary, the Senate's chief responsibilities are to:
    • Authorize, approve, and supervise all courses (except those of certain graduate professional schools).
    • Determine the conditions of admissions, certificates and degrees.
    • Recommend the hiring and promotion of faculty members.
    • Approve the publication of manuscripts by the University of California Press.
    • Advise on the administration of the UC libraries.
    • Assist in the searches for deans, chancellors, and presidents.
    • Advise the University President and the Chancellors on budget and administrative matters under the rules of 'Shared Governance.'
    "The Systemwide Academic Senate
    "The Senate is a federation of campus "Divisions" that ultimately reports to the Systemwide Assembly of the Academic Senate. This is a representational body with members from each Division that meets approximately three times a year. In turn, the Assembly and its officers report directly to the University President, who then reports to the Board of Regents. Hence, the Senate is not under the authority of campus Chancellors or other administrators besides the President. The systemwide organization also includes the following:
    "The Academic Council: the Council acts as the executive committee of the Assembly, and includes the Chairs of each Division, the chairs of key systemwide Senate committees (such as the Board on Admissions and Relations with Schools and the University Committee on Academic Personnel), and includes a Chair and Vice Chair. The Chair manages the affairs of the Systemwide Senate, and also sits as an ex officio and non-voting member of the Board of Regents.
    "Standing and Special Committees: a total of eighteen committees including, in addition to those mentioned above, the University committees on Faculty Welfare, Graduate Affairs, Planning and Budget, Educational Policy, Affirmative Action, Privilege and Tenure, UC Press Editorial Board, Education Abroad Program, Rules and Jurisdiction and Committee on Committees.
    "Divisions of the Academic Senate: each campus has a division with either a Faculty Legislature (consisting of representatives from the various departments), or an Assembly structure which extends voting privileges to all Senate members on the campus. Each division then has its own set of committees that mirror, to some extent, those at the systemwide level.
    "The Santa Barbara Division
    "The Santa Barbara Division of the Academic Senate operates as a legislative body, and as a system of councils, committees, and elected officials run by and for the faculty. It functions in accord with the Systemwide Bylaws and Regulations of the Senate, and under its own set of Divisional Bylaws and Regulations. The Division and its officials are responsible to the faculty at UCSB, and report directly to the Academic Assembly.
    "Faculty Legislature: the legislature meets approximately five times a year and serves as a forum for debate on issues; it may pass resolutions establishing formal faculty positions, and has final authority over all changes in the Divisional Bylaws.
    "Divisional Councils and Committees: these councils and committees carry out the day-to-day business of the Senate, acting on behalf of the faculty to make recommendations, review plans and proposals, and make decisions about academic matters and professional concerns. The committees usually operate by consensus, although certain issues require votes. Non-voting representatives – students and non-Senate academics – have their opinions recorded separately.
    "Elected Officials: these officials include the Chair of the Division, the members of the Committee on Committees (who make all appointments to standing and special committees), and the three Divisional Representatives to the Academic Assembly. The Chair has had the specific responsibility of managing the affairs of the Division, and of representing the campus at the systemwide Senate level."
    From the Academic Senate website, http://senate.ucsb.edu/about/duties.and.structure/ 
    For more information, see the Academic Senate website: http://senate.ucsb.edu/index.cfm 

    Scope and Content of Collection


    The collection is arranged in the following series:
    Series I, General, contains alphabetical files of Academic Senate committees, councils, subjects of interest, and programs.
    Series II, Minutes, contains meeting minutes of the Faculty, Santa Barbara Division, Faculty Legislature, and Legislative Assembly Southern Section.
    Series III, CEPAP, contains alphabetical archive and back files of the Committee on Educational Policy and Academic Planning.
    Series IV, Graduate Council Degree Programs, contains program and proposal files on Masters and Doctoral degrees. See also proposal files in Series IV, CEPAP. Arranged alphabetically.
    Series V, Reports and Correspondence, contains general reports and related/attached correspondence pertaining to subjects of interest to the Academic Senate. Arranged chronologically.
    Series V, Audio, contains four audiotapes of Academic Senate meetings, ca. 1970, merged from University Archives Recordings.

    Indexing Terms

    The following terms have been used to index the description of this collection in the library's online public access catalog.
    University of California, Santa Barbara. Academic Senate
    University of California. Academic Senate

    Related Materials

    Bound copies of minutes (1951-1978) shelved with collection in University Archives, Row 26A.
    Faculty collection, UArch 99.
    Related committee, office and subject files on issues presented in this collection, including:
    • Office of the Chancellor, Chancellors' records, UArch 17, for speeches, subject and committee files from Chancellor Cheadle's files
    • Associated Students subject files, UArch 21, for student involvement in the Academic Senate, as well as related committee files
    • Office of Public Information subject files, UArch 12, for news clippings and notices from the Academic Senate
    • College of Letters and Science records, UArch 66, for files on academic freedom, majors and degrees, grading, etc.
    • Computer Advisory Committee records, UArch 46.
    • Office of Admissions and Relations with Schools collection, UArch 68.
    • Graduate Division collection, UArch 77.
    Manual of the Academic Senate. Main Library LD731 .C3.
    In Memoriam. Main Library LD750 .A54 and University Archives Serials.
    The Academic Senate of the University of California, H. Russell Fitzgibbon. Special Collections LD758 .F57 1968, Main Library LD758 .F57.