Inventory of L.A. as Subject records, 1989-2000 (bulk 1995-2000)
Finding aid prepared by Katie Duvall
Descriptive Summary
Title: L.A. as Subject records
Date (inclusive): 1989-2000 (bulk 1995-2000)
Number: IA40019
Creator/Collector:
Getty Research Institute. Contemporary Programs and Research
Physical Description:
3.9 linear ft.
(6 boxes)
Repository:
The Getty Research Institute
Institutional Records and Archives
1200 Getty Center Drive, Suite 1100
Los Angeles, California, 90049-1688
(310) 440-7390
archives@getty.edu
Abstract: Records include development and background files for the L.A. as Subject program and directory created by Karen Stokes, the
project manager for the organization at the Getty Research Institute, dating from 1989-2000 (bulk 1995-2000). Records document
the development of
Cultural Inheritance/L.A.: A Directory of Less-Visible Archives and Collections in the Los Angeles Region (Getty Research
Institute, 1999) and the companion online database, the meetings of the L.A. as Subject Advisory Forum, the program's participation
in public programming and on committees, and general management of the program through administrative files.
Request Materials: Request access to the physical materials described in this inventory through the catalog record at
library catalog record for this collection and click "Request an Item." Click here for
general library access policy . See the Administrative Information section of this finding aid for access restrictions specific to the records described
below. Please note, some of the records may be stored off site; advanced notice is required for access to these materials.
Language: Collection material is in
English
Background note
L.A. as Subject was originally convened in 1996/1997 by the Getty Research Institute as the L.A. as Subject Advisory Forum.
The Advisory Forum produced the print publication
Cultural Inheritance/L.A.: A Directory of Less-Visible Archives and Collections in the Los Angeles Region (Getty Research Institute, 1999) and a companion online database. The companion online database was transferred to the University
of Southern California's Archival Research Center in 2000 and is now updated and published online. The Advisory Forum changed
in name in 2004 to the L.A. as Subject Archives Forum. Today, L.A. as Subject continues as "a research alliance dedicated
to preserving and improving access to the archival material of Los Angeles history" and the online database has grown to include
over 230 collections in Southern California. Since 2006, L.A. as Subject has organized the Los Angeles Archives Bazaar, an
annual event that brings collections, scholars, archivists, researchers, librarians, and students together in one place.
Administrative Information
Access Restrictions
With the exception of materials that have been marked restricted or confidential, the records described in accession 2011.IA.28
are available for use by qualified researchers.
Please note: selected restricted materials must be removed from boxes prior to access by researcher.
The following types of records are permanently closed: records containing personal information, records that compromise security
or operations, legal communications, legal work product, and records related to donors. The J. Paul Getty Trust reserves the
right to restrict access to any records held by the Institutional Archives.
Publication Rights
Preferred Citation
[Cite the item and series (as appropriate)], L.A. as Subject records, 1989-2000 (bulk 1995-2000), The Getty Research Institute.
Institutional Archives, Research Library, Getty Research Institute, Finding aid no. IA40019.
Immediate Source of Acquisition note
Records in this collection originated in accession 2011.IA.28.
Processing Information note
This collection was rehoused, arranged and described by Katie Duvall in 2013.
Scope and Content of Collection
Records include development and background files for the L.A. as Subject program and directory created by Karen Stokes, the
project manager for the organization at the Getty Research Institute, dating from 1989-2000 (bulk 1995-2000). Series I documents
the development of the print publication
Cultural Inheritance/L.A.: A Directory of Less-Visible Archives and Collections in the Los Angeles Region (Getty Research Institute, 1999) and the companion online database from 1995-2000. This includes files on the development
and management of a Los Angeles archives and collections survey, the results of which were used to create the print publication
and database. Series II comprises meeting files for the L.A. as Subject Advisory Forum from 1996-1999. Series III includes
files documenting the participation of L.A. as Subject in lectures, symposia, conferences and committees from 1989-1999 (bulk
1995-1999). Series IV comprises administrative files detailing general management of L.A. as Subject, from 1994-2000, including
working and research files, correspondence, budget files and financial reports, mailing lists, program summaries, meeting
notes, and rosters.
Arrangement note
Materials are arranged in four series:
Series I: Database and directory documentation, 1995-2000, undated ;
Series II: L.A. as Subject Advisory Forum meeting files, 1996-1999;
Series III: Public programming and committee participation, 1989-1999, undated;
Series IV: Administrative files, 1994-2000, undated.
Indexing Terms
Subjects - Corporate Bodies
Getty Research Institute
L.A. as Subject (Project)
Subjects - Topics
Archives--Cultural programs--20th century.
Subjects - Places
Los Angeles (Calif.)--Archival resources.
Series I.
Database and directory documentation,
1995-2000, undated
Scope and Content Note
Series I documents the development of the print publication
Cultural Inheritance/L.A.: A Directory of Less-Visible Archives and Collections in the Los Angeles Region (Getty Research
Institute, 1999) and the companion online database from 1995-2000. This includes files on the development and management of
a Los Angeles archives and collections survey, the results of which were used to create the print publication and database.
Records include correspondence to and from vendors and cultural institutions in the Los Angeles area, completed surveys, print-outs
of database records, files on individual institutions, editorial files, and general administrative files about the project.
Arrangement note
Except where noted, files in this series have been arranged in chronological order within functional categories.
Los Angeles archives and collections surveys:
Box 2011.IA.28-05
Archives collections survey letters,
1995-1996
Box 2011.IA.28-02
Letters of referral,
1995-1996
Box 2011.IA.28-05
Archives and collections survey,
1996
Box 2011.IA.28-05
Archives and collections survey report, M. Taylor Holdsworth,
1996
Box 2011.IA.28-04
Los Angeles archives and collections survey, follow up, Yayoi Robinson,
1996
Box 2011.IA.28-02
Correspondence, outgoing,
1996
Box 2011.IA.28-04
Survey 1 response, internet and web roster,
1996
Box 2011.IA.28-05
Survey procedures and demographics,
1996
Box 2011.IA.28-05
Survey correspondence,
1996
Box 2011.IA.28-05
International Korean Veterans Memorial (IKVM),
1996-1997
Box 2011.IA.28-03
Project documentation: returned surveys stating they do not relate or list only "no,"
1996
Box 2011.IA.28-03
Project documentation: Robert Marshall CSUN survey, notebook information,
1997
Box 2011.IA.28-03
No participation returned surveys (African Community Resource Center),
1997
Box 2011.IA.28-03
Survey follow-up: CSULB student team, Professor Luis Arroyo,
1997
Box 2011.IA.28-03
Survey follow-up: CSUN student team, Dr. Robert Marshall,
1997
Box 2011.IA.28-05
Second editions (surveys),
1997
Box 2011.IA.28-06
Survey (revision 9, 4/3/97),
1997
Scope and Content Note
This file has been restricted per the originating office until 2035.
Box 2011.IA.28-06
Survey authorization letter (for revisions form) #1,
1997-1998
Scope and Content Note
This file has been restricted per the originating office until 2035.
Box 2011.IA.28-03
Database and directory files:
Box 2011.IA.28-05
Website related,
1995-2000
Files on institutions:
Scope and Content Note
The files in this section have been maintained in their original order.
Box 2011.IA.28-03
United Latinos for the Arts in Los Angeles (ULA LA),
1996-1998
Box 2011.IA.28-03
USC Department of Special Collections, Regional History Collection,
1996-1998
Box 2011.IA.28-03
USC Fisher Gallery,
1997-1999
Box 2011.IA.28-03
Visual Communications, Asian American Studies Central, Inc.,
1996-1998
Box 2011.IA.28-03
United Way of Greater Los Angeles,
1996-1998
Box 2011.IA.28-03
VIVA, Lesbian and Gay Latino Artists,
1997-1998
Box 2011.IA.28-03
Watts Labor Community Action Committee,
1996-1998
Box 2011.IA.28-03
West Angeles Church of God in Christ,
1997-1998
Box 2011.IA.28-03
West Valley Museum,
1996-1997
Box 2011.IA.28-03
Western States Black Research and Education Center,
1996-1998
Box 2011.IA.28-03
San Fernando Valley Historical Association,
1997
Box 2011.IA.28-03
CSUN Chicano Studies,
1997
Box 2011.IA.28-03
Korean American Bar Association of Southern California,
1996-1997
Box 2011.IA.28-03
Mount St. Mary's College,
1996-1997
Box 2011.IA.28-03
San Gabriel Japanese Community and Cultural Organization,
1997
Box 2011.IA.28-03
Walt Disney Archives,
1996-1997
Box 2011.IA.28-03
California One to One,
1996-1997
Box 2011.IA.28-03
Barrio Players (n/a),
1996
Box 2011.IA.28-03
Western Costume Company,
1996-1998
Box 2011.IA.28-03
USC American Studies,
1996-1997
Box 2011.IA.28-03
SynerCo Inc. and Associates,
1996-1997
Box 2011.IA.28-03
Data Products Corporation,
1996
Box 2011.IA.28-03
Completed database follow-up (TOJH),
1996
Box 2011.IA.28-03
Los Encinos State Historic Park,
1997
Box 2011.IA.28-03
Ramona Museum of California History,
1996-1997
Box 2011.IA.28-03
Pasadena Tournament of Roses,
1996-1997
Box 2011.IA.28-03
Simon Wiesenthal Center Museum of Tolerance,
1996-1997
Box 2011.IA.28-03
Pacifica Radio Archives,
1997
Box 2011.IA.28-03
Fischer, Greg,
circa 1996-1997
Box 2011.IA.28-05
Reluctant participants,
1996
Box 2011.IA.28-01
Preliminary formats,
1996
Box 2011.IA.28-04
Archives and collections survey print-outs,
1996-1997
Box 2011.IA.28-04
Print-out, L.A. as Subject by organization,
1997
Box 2011.IA.28-03
Profile, sign off pending,
1998
Box 2011.IA.28-05
LAS database transfer,
2000
Box 2011.IA.28-06
Authorization letter (for revisions) #1,
1997
Scope and Content Note
This file has been restricted per the originating office until 2035.
Box 2011.IA.28-03
Index changes inventory,
1997
Box 2011.IA.28-06
Mail sent: complete status,
1997
Scope and Content Note
This file has been restricted per the originating office until 2035.
Box 2011.IA.28-06
Mail sent: major omissions status,
1997
Scope and Content Note
This file has been restricted per the originating office until 2035.
Box 2011.IA.28-06
Mail received: complete status,
1997
Scope and Content Note
This file has been restricted per the originating office until 2035.
Box 2011.IA.28-06
Mail received: minor omissions status,
1997
Scope and Content Note
This file has been restricted per the originating office until 2035.
Box 2011.IA.28-04
Organization citation roster,
1997
Box 2011.IA.28-04
Proposed essay list,
1997
Box 2011.IA.28-06
Revisions form,
1997
Scope and Content Note
This file has been restricted per the originating office until 2035.
Box 2011.IA.28-06
Sign off request letter,
December 5, 1997
Scope and Content Note
This file has been restricted per the originating office until 2035.
Box 2011.IA.28-04
Roster, essay list, index,
1997-1999
Box 2011.IA.28-03
Cover, table of contents, index tab finder,
1998
Directory copy (photographs):
Box 2011.IA.28-04
California African-American Museum,
circa 1998
Box 2011.IA.28-04
Los Angeles Public Library,
1998
Physical Description:
(2 folders)
Box 2011.IA.28-04
Beverly Hills Historical Society,
1998
Box 2011.IA.28-04
Urban Archives Center,
circa 1998
Box 2011.IA.28-04
El Pueblo de Los Angeles,
circa 1998
Box 2011.IA.28-03
Map color key,
circa 1998
Box 2011.IA.28-03
Acknowledgements, forward,
1998-1999
Box 2011.IA.28-03
Bibliography,
circa 1998-1999
Box 2011.IA.28-03
Correspondence,
1998-1999
Box 2011.IA.28-04
Database online,
1998-1999
Box 2011.IA.28-05
Directory, working file,
1998-1999
Box 2011.IA.28-03
Draft copy of book,
circa 1998-1999
Box 2011.IA.28-03
Organizations index,
circa 1998-1999
Box 2011.IA.28-03
Copyright information,
1999
Box 2011.IA.28-04
Directory map and proofs,
1999
Box 2011.IA.28-05
Materials for distribution: Cultural Inheritance, LA announcement,
1999
Box 2011.IA.28-04
Organization index proofs,
1999
Box 2011.IA.28-04
Organizational index proofs,
1999
Box 2011.IA.28-04
Subject indexes proofs,
1999
Box 2011.IA.28-01
Cultural Inheritance LA: A Directory of Less-Visible Archives and Collections in the Los Angeles Region,
1999
Box 2011.IA.28-01
Website design specs,
1999
Box 2011.IA.28-05
Directory request,
1999-2000
Box 2011.IA.28-03
Area code change,
undated
Series II.
L.A. as Subject Advisory Forum meeting files,
1996-1999
Scope and Content Note
Series II primarily comprises meeting files for the L.A. as Subject Advisory Forum from 1996-1999. The files include planning
documents, meeting agendas and documents, rosters, and sign-in sheets.
Arrangement note
This series is arranged in chronological order.
Box 2011.IA.28-05
Advisory forum, working file,
1996-1999
Box 2011.IA.28-02
Forum 1: September 16, 1996,
1994-1996
Physical Description:
(2 folders)
Box 2011.IA.28-02
Forum 1: September 16, 1996 (handouts),
1996
Box 2011.IA.28-02
Forum 2: January 14, 1997,
1996-1997
Box 2011.IA.28-02
Forum 2: January 14, 1997 (sign-in and business cards),
1997
Box 2011.IA.28-02
Forum 3: February 28, 1997,
1997
Physical Description:
(2 folders)
Box 2011.IA.28-02
Forum 4: April 25, 1997,
1997
Box 2011.IA.28-02
Forum 5: May 23, 1997,
1997
Box 2011.IA.28-02
Forum 6: June 20, 1997,
1997
Box 2011.IA.28-02
Forum 7: August 1, 1997,
1997
Box 2011.IA.28-01
FY 98 session 1 (10/29/97),
1996-1997
Box 2011.IA.28-01
November 21, 1997 meeting,
1997
Box 2011.IA.28-02
January 30, 1998 meeting,
1998
Box 2011.IA.28-02
March 27, 1998 meeting,
1998
Physical Description:
(2 folders)
Box 2011.IA.28-02
June 30, 1998 meeting,
1998
Box 2011.IA.28-01
September 25, 1998 meeting,
1998
Box 2011.IA.28-01
November 20, 1998 meeting,
1998
Box 2011.IA.28-01
January 7, 1999 meeting,
1998-1999
Box 2011.IA.28-01
April 12, 1999 meeting,
1999
Box 2011.IA.28-01
Miscellaneous correspondence,
1999
Box 2011.IA.28-05
Advisory forum, rosters and labels,
1999
Series III.
Public programming and committee participation,
1989-1999, undated
Scope and Content Note
Series III comprises files documenting the participation of L.A. as Subject in lectures, symposia, conferences and committees
from 1989-1999 (bulk 1995-1999). This includes research on and correspondence with scholars, files on public programming in
the Los Angeles area, symposia planning and press files, files about participation in the Getty Art History and Information
Program (AHIP), and extensive files on an exhibition series organized in 1999 by L.A. as Subject.
Arrangement note
This series is arranged in chronological order except where noted.
Box 2011.IA.28-01
University of California Los Angeles,
1995-1996
Box 2011.IA.28-01
University of Southern California,
1988-1995
Box 2011.IA.28-01
[Information about scholars],
1989-1995
Box 2011.IA.28-01
Paolo Gasparini, Getty scholar,
1997
Box 2011.IA.28-01
University of Southern California,
1995
Box 2011.IA.28-01
California State University Northridge,
1995
Box 2011.IA.28-01
Loyola Marymount University,
1992-1995
Box 2011.IA.28-01
L.A. Archives and Collections: In Search of Urban History,
1995
Box 2011.IA.28-06
The Production of the Authentic Voice, correspondence and contracts,
1995
Scope and Content Note
Restricted for privacy issues (Social Security numbers).
Box 2011.IA.28-03
Los Angeles Concept, AHIP,
1995-1996
Physical Description:
(2 folders)
Box 2011.IA.28-01
Personal preference, collection policy: research material and participant information,
1995-1996
Box 2011.IA.28-01
California conference: The Center for California Studies at CSU Sacramento and the California State Library,
1996
Box 2011.IA.28-01
St. Vincent Medical Center's Historical Conservancy,
circa 1996
Box 2011.IA.28-03
Los Angeles Central Library:
Shades of L.A. project,
1996-1997
Box 2011.IA.28-01
Perspectives on L.A.: Scholars and Seminars Program,
1996-1997
Apocalypse and Utopia: L.A. Narrative of the Late Twentieth Century:
Box 2011.IA.28-06
1997
Scope and Content Note
Restricted for privacy issues (Social Security numbers).
Box 2011.IA.28-03
IVRI (Magazine of Sephardic and Middle Eastern Culture),
1997
Los Angeles: Global Village or Ethnic Enclaves?:
Box 2011.IA.28-06
Lecture series, public forum 1,
1997
Scope and Content Note
Restricted for privacy issues (Social Security numbers).
Box 2011.IA.28-01
Articles on lecture,
1997
Box 2011.IA.28-06
1997
Scope and Content Note
Restricted for privacy issues (letters of agreement and honoraria).
Box 2011.IA.28-03
MRCA (Mountains Recreation and Conservation Authority),
1997
Box 2011.IA.28-01
Special tour: Introduction to the Auto Club archives,
1997
Box 2011.IA.28-05
Music series, working file,
1998
Mapping LA: A Global Prototype:
Box 2011.IA.28-06
Symposium planning,
1998-1999
Scope and Content Note
Restricted for privacy issues (names and honoraria).
Box 2011.IA.28-06
Names and money information from working file,
1999
Scope and Content Note
Restricted for privacy issues (names and honoraria).
Box 2011.IA.28-05
Materials for distribution, symposium programs,
1999
1999 exhibition series:
Scope and Content Note
The files in this section have been maintained in their original order.
Box 2011.IA.28-01
Watts Labor Community Action Committee (WLCAC),
1999
Box 2011.IA.28-01
Central city, letters of invitation,
1999
Box 2011.IA.28-06
Central cities, lending forms,
1999
Scope and Content Note
Restricted. Contains insurance values of objects.
Box 2011.IA.28-01
Harbor and coastal cities, letters of invitation,
1999
Box 2011.IA.28-06
Harbor, coastal cities, lending forms,
1999
Scope and Content Note
Restricted. Contains insurance values of objects.
Box 2011.IA.28-01
Planning correspondence,
1999
Box 2011.IA.28-06
Social and Public Arts Resource Center (SPARC),
1999
Scope and Content Note
Restricted due to privacy issues (unsigned contracts and honoraria).
Box 2011.IA.28-05
1999 exhibition series, working file,
1999
Box 2011.IA.28-05
LAS community exhibitions WLCAC,
1999
Box 2011.IA.28-05
LAS community exhibitions, SPARC,
1999
Box 2011.IA.28-06
LAS community exhibitions, lending forms,
1999
Scope and Content Note
Restricted. Contain insurance values of objects.
Box 2011.IA.28-05
Materials for distribution, exhibition brochures,
1999
Series IV.
Administrative files,
1994-2000, undated
Scope and Content Note
Series IV comprises administrative files detailing general management of L.A. as Subject. Files include working and research
files, correspondence, budget files and financial reports, mailing lists, program summaries, meeting notes, and rosters.
Arrangement note
This series is arranged in alphabetical order.
Box 2011.IA.28-06
Budget projections,
1995-1999
Scope and Content Note
Restricted for privacy issues (names and honoraria).
Box 2011.IA.28-03
UCLA Department of Architecture,
1995-1996
Box 2011.IA.28-03
USC, Center for Multiethnic and Transnational Studies (CMTS),
1994-1996
Box 2011.IA.28-03
USC, Information System for Los Angeles (ISLA),
1995
Box 2011.IA.28-03
Watts Labor Community Action Committee (WLCAC) letter of support,
August 28, 1996
Box 2011.IA.28-01
Communications plan,
1999, undated
Box 2011.IA.28-05
Correspondence 1998-1999,
1997-1999
Box 2011.IA.28-05
Ephemera design,
1996-2001
Box 2011.IA.28-05
Ethnic profile: consulates,
1996
Box 2011.IA.28-01
Financial reports (FY 1999),
1998
Box 2011.IA.28-06
Financial reports (FY 2000),
1999
Scope and Content Note
Restricted for privacy issues (consultant names and fees).
Box 2011.IA.28-05
Historical societies,
1994-1995
Box 2011.IA.28-06
Institutions broken down by types,
1997
Scope and Content Note
This file has been restricted per the originating office until 2035.
Box 2011.IA.28-06
Institutions labeled by region,
undated
Scope and Content Note
This file has been restricted per the originating office until 2035.
Box 2011.IA.28-05
Karen Stokes, current reads,
1997-2001
Box 2011.IA.28-05
Karen Stokes working files,
1996-1997
Box 2011.IA.28-05
Karen Stokes current, correspondence 2000-2001,
1998-2000
Box 2011.IA.28-05
Karen Stokes current, organizations,
1998-2000, undated
Box 2011.IA.28-04
Various,
1996, undated
Physical Description:
(2 folders)
Box 2011.IA.28-04
Community organizations,
undated
Box 2011.IA.28-01
Contacts, mailing labels,
undated
Box 2011.IA.28-04
Imaging the City, 1st search,
undated
Box 2011.IA.28-01
Media requests, correspondence,
1999
Box 2011.IA.28-02
Meeting minutes,
1995-1997
Box 2011.IA.28-03
[Miscellaneous photographs],
1996, undated
Box 2011.IA.28-01
Program summary,
1997-2000
Box 2011.IA.28-03
Regional Citrus Project, Margo McBane,
1997
Box 2011.IA.28-06
Roster and cities and communities index,
1997
Scope and Content Note
This file has been restricted per the originating office until 2035.
Box 2011.IA.28-05
Special projects meeting notes,
1996-1998
