Guide to the San José State University Special Collections and Archives Records MSS.2017.10.17

Samira Habibi
SJSU Special Collections & Archives
© 2017
Dr. Martin Luther King, Jr. Library
San José State University
One Washington Square
San José, CA 95192-0028

Language of Material: English
Contributing Institution: SJSU Special Collections & Archives
Title: San José State University Special Collections and Archives Records
Identifier/Call Number: MSS.2017.10.17
Physical Description: 2 boxes (2 linear feet)
Date (inclusive): 1958-2019
Abstract: Records of San José State University Special Collections Department from the late 1950s to 2019.


This collection is arranged into five series: Series I. Department Records, 1958-1981; Series II. Cathy Bissell Records, 1981-1991; Series III. Jack Douglas, 1986-1995; Series IV. Danelle Moon Records, 2004-2015, Series V. Craig Simpson Records, 2017-2019.

Biographical / Historical

The San José State University Department of Special Collections and Archives acquires, preserves, and provides access to primary resources and rare materials that support the diverse teaching and research needs of undergraduates, graduates, faculty, staff, and the larger community. The Special Collections and Archives collects and houses maps, periodicals, manuscripts, art, photographs, film, rare books, and sound records materials related to the history, politics, and literature of the city of San José. The department also collects faculty publications, administrative records, photographs associated with the history of San José State University.

Conditions Governing Access

The collection is open for research.

Conditions Governing Use

Copyright has been assigned to San José State University Library Special Collections & Archives. All requests for permission to publish or quote from materials must be submitted in writing to the Director of Special Collections & Archives. Permission for publication is given on behalf of Special Collections & Archives as the owner of the physical items and is not intended to include or imply permission of the copyright holder, which must also be obtained by the reader. Copyright restrictions also apply to digital reproductions of the original materials. Use of digital files is restricted to research and educational purposes.

Preferred Citation

San José State University Special Collections and Archives Records, MSS-2017-10-17, San José State University Library Special Collections & Archives.

Processing Information

Collection processed and finding aid encoded in EAD by Samira Habibi in November 2017. Series IV and V added by Kate Steffens in August 2019.

Scope and Content

The San José State University Special Collections and Archives Records collection is comprised of documents written, collected, and used by Special Collections and Archives Librarians between 1958 and 2015. The materials in this collection primarily reflect and document the daily operations of the Special Collections department. This collection consists of newspaper clippings, booklets, preliminary statements, newsletters, policies, department procedures, and exhibit posters.
Series I consists of records created and maintained by the librarians who were in charge of the department between 1958 and 1985. Materials in Series II primarily relate to the years 1980 to 1991, when Cathy Bissell was head of the department. Series III primarily consists of materials created, collected, and used by Jack Douglas, who was Special Collections Librarian from 1986 to 2000. Series IV consists of a binder of procedural manuals, and a MPLP processing manual, both created under Danelle Moon, who was Special Collections Librarian from 2004-2015. Series V consists of exhibit posters created under Craig Simpson, who is the Director of Special Collections from 2017-the present.

Related Materials

San José State University and the San José Public Library System Joint Library Project Records, MSS-2009-08-05
San José State University Library Records, MSS-2009-03-03

Subjects and Indexing Terms

San José State University -- Special Collections & Archives
San José State University -- Library


Series I. Department Records 1958-1985

Scope and Contents

This Series contains newsletters, articles, prelimenary statements, department correspondence, policy, and procedures related to the Special Collections and Archives Department between 1958-1985.


This Series is arranged chronologically.
Box 1, Folder 1

San Jose State College 1958-1968

Box 1, folder 2

Society of American Archivists Symposium 1964

box 1, folder 3

Records Disposition Schedule for California 1965-1981

Box 1, folder 4

San Jose State College Records Disposition 1966

Box 1, folder 5

Records Transfer List 1967-1970

Box 1, folder 7

San José State University Preliminary Statement 1968-1974

Box 1, folder 8

Paperwork Management Report 1968-1978

Box 1, folder 9

New College Newsletters 1970-1978

Box 1, folder 10

Records Transfer List 1971-1974

Box 1, folder 11

Articles Written by Jack Douglas 1973-1979

Box 1, folder 12

Conservation and Restoration Correspondence 1974-1983

Box 1, folder 13

Records Transfer List 1976-1980

Box 1, Folder 14

CSU Archives System 1977-1982

Box 1, folder 15

Archives Policy and Procedure 1977-1985

Box 1, Folder 16

Records Transfer List 1979-1981

box 1, folder 17

CSUC Archives Dedication Ceremonies 1980-1981

Box 1, Folder 18

Annual Report 1980-1981


Series II. Cathy Bissell Records 1980-1991

Scope and Contents

This Series contains advisory board minutes, annual reports, disaster guidelines, archives agreements, newspaper clippings, records management, and correspondence of the Special Collections and Archives records under the Librarianship of Cathy Bissell between 1980-1991.


This Series is aranged chronologically.
Box 1, folder 19

CSUC Archives Advisory Board Minutes 1980-1983

Box 1, folder 20

Disaster Guidlines 1980-1991

Box 1, Folder 21

Primary Sources of Anti-English Activities in California 1981

Box 1, folder 22

UCLA Special Collections 1981

Box 1, folder 23

San José State University Archival Policy: Initial Correspondence 1981-1982

Box 1, folder 24

Records Transfer List 1981-1983

Box 1, folder 25

Steinbeck Collection Rights 1981-1987

box 1, folder 26

Cataloging 1982

Box 1, Folder 27

Professor Laah Whiting Correspondence 1982-1983

Box 1, folder 28

Beethoven Studies Conservation Plan 1982-1988

Box 1, folder 29

Library Security 1982-1989

box 1, folder 30

CSUC Archival Committee 1983

box 1, folder 31

Santa Clara County Archive Agreement 1983

box 1, Folder 32

Academic Senate Committee Files 1983

Box 1, Folder 33

Society of California Archivists 1983-1984

box 1, folder 34

Annual Report 1983-1984

box 1, folder 35

Records Management 1983-1985

Box 1, folder 36

Annual Report 1983-1987

Box 1, folder 37

Office Procedures 1984

Box 1, folder 38

Fellowship Application 1984

Box 1, Folder 39

'San Jose, Steinbeck Country?' Newspaper Clipping 1984

Box 1, folder 40

Archival Room Rules 1984

Box 1, folder 41

Academic Senate Handbook 1984-1985

Box 1, folder 42

Special Collections Policy 1984-1985

box 1, folder 43

Budget Allocations 1984-1986

box 1, folder 44

Copyright Law Newspaper Clippings 1984-1987

Box 1, folder 45

Special Collections History and Correspondence 1984-1986

box 1, folder 46

Archives Reorganization Project 1984-1986

Box 1, folder 47

Annual Report 1984-1991

Box 1, Folder 48

University Archives Policies and Procedures 1984-1992

Box 1, folder 49

CSU University Archives Correspondence 1985-1986


Series III. Jack Douglas Records 1986-1995

Scope and Contents

This Series contains gift policies, collection development policies, newsletters, archives correspondence, brochures, Don Edwards colelctions, and volunteer informations under the Librarianship of Jack Douglas between 1986-1995.


This Series is arranged chronologically.
box 2, Folder 1

Beethoven Center Financial Statement 1986

Box 2, folder 2

Manual Versus OLPAC Cataloging Cost Report 1986

Box 2, folder 3

Visifile Print-Outs 1986

Box 2, Folder 4

Steinbeck Collection Publications 1986-1987

box 2, folder 5

Archives Correspondence 1986-1988

box 2, folder 6

Special Collections Student Assistant Classifications 1986-1988

Box 2, folder 7

Special Collections Newsletter 1986-1990

Box 2, folder 8

Collection Development Policies 1986-1992

Box 2, Folder 9

Gift Policy 1986-1993

Box 2, Folder 10

INNOVACQ Key Standards 1987

Box 2, folder 11

Archival Material Catalog 1987-1988

Box 2, folder 12

Move of Material to Deck Bookstacks 1987-1988

box 2, folder 13

Archives Correspondence 1987-1991

Box 2, folder 14

Exhibit Policy 1987-1991

box 2, folder 15

Public History Program 1988

Box 2, Folder 16

McAdams Library Space Plans 1989

Box 2, folder 17

New Acquisitions List 1989

Box 2, Folder 18

Society of California Archivists Newsletters 1989

Box 2, Folder 19

Special Collections 1989 Earthquake Damage 1989

Box 2, Folder 20

Floor Plan-Special Collections 1989-1993

Box 2, Folder 21

California State Archives Brochures 1990

Box 2, Folder 22

Friends of the Library 1990-1991

Box 2, Folder 23

San José State University Copyright and Patent Policies 1990-1992

Box 2, folder 24

Preservation Program 1991

Box 2, Folder 25

Archives Correspondence 1991-1993

Box 2, folder 26

Conference Correspondence 1991-1993

box 2, folder 27

Proposed Steinbeck Center 1992

box 2, folder 28

University Archives Budget Scenarios 1992

Box 2, Folder 29

Volunteer Information 1992

Box 2, folder 30

Edith Smith Emails 1992-1993

Box 2, Folder 31

Special Collections Annual Report 1992-1993

Box 2, Folder 32

Archives Correspondence 1993-1995

Box 2, Folder 33

Arizona State University Archives 1994

Box 2, Folder 34

Proposed Move of Special Collections 1994

box 2, Folder 35

Budget Requests 1994-1995

Box 2, Folder 36

Don Edwards Collection 1994-1995

Box 2, Folder 37

Zoe Lofgren Papers 1995

Box 2, folder 38

The Yellow Book Cover Samples

Box 2, Folder 39

Special Collections Brochure

box 2, folder 40

Southnet News Article: Hidden Treasures at San Jose State Sept. 1986


Series IV: Danelle Moon Records 2004-2015

Scope and Contents

This series contains several manuals combined into a binder. The manuals include mostly obsolete information related to processing, scanning, and student training that occured under the Librarianship of Danelle Moon.


This series is arranged chronologically.
box 2, Folder 41

Binder of Manuals 2007-2015

box 2, folder 42

MPLP Processing Manual June 2010


Series V: Craig Simpson Records 2017-2019

Scope and Contents

This Series contains four exhibit posters created under the Librarianship of Craig Simpson, Director of Special Collections from Nov. 2017 to the present.


This series is arranged chronologically.
drawer 01-15, Folder 1

Exhibit Posters 2019

Scope and Contents

This folder contains posters for Special Collections exhibits from 2019: California Flora, curated by SJSU graduate student Monica Keane; Off the Shelves and Out of the Stacks, curated by Craig Simpson; Treasures from the Vault: Medieval Manuscripts and Beyond, curated by graduate student Jacob Rabinowitz; and Personal to Professional: Spotlight on SJSU Faculty, curated by graduate student Fiona Du Brock.