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Collection Details
Table of contents What's This?
  • Access to Collection
  • Preferred Citation
  • Acquisition Information
  • Publication Rights
  • Historical Note
  • Processing Inforamtion Note
  • Scope and Contents
  • Commonly-used acronyms in collection materials:
  • Related Archival Materials Note

  • Language of Material: English
    Contributing Institution: Department of Special Collections and University Archives
    Title: STOP AIDS Project records,
    creator: STOP AIDS Project
    Identifier/Call Number: M1463
    Physical Description: 373.25 Linear Feet (443 manuscript boxes; 136 record storage boxes; 9 flat boxes; 3 card boxes; 21 map folders and 10 rolls)
    Date (inclusive): 1985-2011
    Physical Location: Special Collections and University Archives materials are stored offsite and must be paged 36-48 hours in advance. For more information on paging collections, see the department's website: http://library.stanford.edu/depts/spc/spc.html.
    Abstract: Founded in 1984 (non-profit status attained, 1985), the STOP AIDS Project is a community-based organization dedicated to the prevention of HIV transmission among gay, bisexual and transgender men in San Francisco. Throughout its history, the STOP AIDS Project has been overwhelmingly successful in meeting its goal of reducing HIV transmission rates within the San Francisco Gay community through innovative outreach and education programs. The STOP AIDS Project has also served as a model for community-based HIV/AIDS education and support, both across the nation and around the world. The STOP AIDS Project records are comprised of behavioral risk assessment surveys; social marketing campaign materials, including HIV/AIDS prevention posters and flyers; community outreach and workshop materials; volunteer training materials; correspondence; grant proposals; fund development materials; administrative records; photographs; audio and video recordings; and computer files.

    Access to Collection

    The materials are open for research use except materials in Series 11. Restricted material (boxes 86, 88, 93, 115, 174, 213, 232, 257-285, 341-364, 406, 410, 421, 443-444, 494-496, 526-542). Donor files are restricted for 50 years from the date of creation. All other restricted materials are closed for 80 years from the date of creation.
    Audio-visual materials (boxes AV-1 – AV-25) are not available in original format, and must be reformatted to a digital use copy. A selection of audio-visual materials have been digitally reformatted and are available for research in the Special Collections Reading Room.
    187 posters were digitized during the grant period. They may be accessed via the links that accompany the poster description in Series 4.
    Born-digital materials have been reviewed for restricted information and are available in the Special Collections Reading Room. Please contact the Digital Archivist to view the materials.

    Preferred Citation

    [identification of item], STOP AIDS Project records 1985-2011 (M1463). Dept. of Special Collections and University Archives, Stanford University Libraries, Stanford, Calif.

    Acquisition Information

    This collection was given by the STOP AIDS Project to Stanford University, Special Collections in 2005, 2006, 2010, 2011 and 2012; accessions 2005-029, 2006-210, 2006-247, 2010-025, 2011-091, 2011-180, 2011-201, 2012-069, 2012-181 and 2012-244. Materials from accessions 2005-029, 2006-210, 2006-247, 2010-025, 2011-091, 2012-069, 2012-181 and 2012-244 were processed between October 2011 and September 2012 and are listed in this finding aid.
    Materials from accessions 2011-180 (125 linear feet) and digital files from accession 2011-201 (836 gigabytes) are closed until screened and processed.

    Publication Rights

    All requests to reproduce, publish, quote from, or otherwise use collection materials must be submitted in writing to the Head of Special Collections and University Archives, Stanford University Libraries, Stanford, California 94304-6064. Consent is given on behalf of Special Collections as the owner of the physical items and is not intended to include or imply permission from the copyright owner. Such permission must be obtained from the copyright owner, heir(s) or assigns. See: http://library.stanford.edu/depts/spc/pubserv/permissions.html.
    Restrictions also apply to digital representations of the original materials. Use of digital files is restricted to research and educational purposes.

    Historical Note

    Established in 1984, a year in which an estimated 8,000 gay and bisexual men became infected with HIV in San Francisco, the STOP AIDS Project works to prevent HIV transmission among all gay and bisexual men through multicultural, community-based organizing. All programs are based on established public health, community organizing and volunteer management principles, are free to participants, and are built using input from members of the populations they serve.
    In 1984, founders Sam Puckett and Larry Bye ran focus groups for the San Francisco Aids Foundation and realized how valuable the small group format was for informal, candid discussions about safe sex. STOP AIDS Project’s non-profit designation was secured and 1985, and the Project began in earnest as an “experiment in communication.” Puckett and Bye realized that information alone was not enough to bring about the behavior change necessary to prevent infection and that “personal contact, through meetings and face-to-face discussions would aid individuals in making more informed choices” (STOP AIDS Project informational sheet). Below is a timeline which outlines major dates in the history of the STOP AIDS Project.
    1985-present: Living Room Meetings/Workshops (later called M4M meetings) present basic HIV/AIDS information, discussion on risk reduction techniques and factors contributing to risky behaviors in small, informal group settings. They are held in homes of volunteer hosts and facilitated by volunteer facilitators.
    1985-present: Street outreach used as a prevention tool to disseminate information, survey community norms of sexual behavior and promote workshop attendance. During one-on-one conversations with men on the streets/clubs/bars, volunteers conduct behavioral surveys and discuss strategies for keeping them and their partners safe. Outreach teams work in neighborhoods such as the Castro, Polk and South of Market (SoMa).
    1985-1987: STOP AIDS Project reaches over 30,000 men, with 7,000 people participating in 3 hour long meetings.
    1987: In response to data showing that HIV transmission rates in San Francisco dropped to less than 1%, the STOP AIDS Project shuts its doors.
    1987-1990: The STOP AIDS Resource Center helps sixteen other communities across the country establish their own HIV prevention programs.
    1990 May: STOP AIDS Project re-opens its doors due to rising HIV transmission rates in San Francisco.
    1992: A grant is awarded by the Centers for Disease Control and Prevention which allows STOP AIDS Project to double its staff and embark on new programs to outreach bisexual men, men of color and men under 26 years old.
    1994: QAction, a program targeting 25-under gay/bi/trans men is launched. QAction works to reduce HIV transmission rates and build a healthy future for young gay men of all colors through multimedia projects such as FLIQ video workshops and workshops.
    1996: QAction introduces 2 new programs – Café Chats (a space for young men to informally meet and chat about issues relevant to their lives) and FLIQ (video screening and discussion – video pieces that combine interviews by QAction volunteers with local men and clips of other videos relevant to the topic of the FLIQ).
    1996: Community forms - large events on single topics related to HIV prevention – are started.
    1997: Condoms Now! Is created and launched to coincide with the Folsom Street Fair. The Condoms Now! program distributes free condoms at more than 100 businesses in the Castro, Haight, Mission, Polk, SoMa and Tenderloin neighborhoods.
    1998: Our Love, a program by and for African American gay and bisexual men, is launched.
    1998: “Working Boys” photo project documents the lives of hustlers on Polk Street.
    1999: Living room meetings become M4M meetings.
    1999-2000: Two programs designed specifically for HIV Positive men are introduced – Positive Force, which hosts a series of community forums and social events for HIV positive men and PLUS Seminars (Positive Living for Us) which provides newly diagnosed individuals with the latest info on treatment and support
    2000: Internet outreach program starts – staff and volunteers survey and chat with men using online forums and chat rooms designed to meet sex partners.
    2000: In Our Prime and Trannyfags workshops are introduced.
    2002: The CDC conducts an audit of STOP AIDS Project, targeting the Project for misuse of federal funds and obscene content. They determine that the STOP AIDS Project is in compliance w Federal law and local guidelines and founded on evidence-based, sound prevention science.
    2002: “HIV Is No Picnic” media campaign unveiled.
    2003: STOP AIDS Project is one of 3 agencies nationwide to be awarded Grade A on the Lambda Legal World AIDS Day Report Card.
    2005: In July the STOP AIDS Project unveils a new approach to HIV prevention through sexual networks (or groups of people connected to one another through sex). 6 high-risk networks are to be targeted: gay bars /clubs; commercial/public sex environments; leather/BDSM communities; African Americans; gyms; and internet hookup sites.
    2011: On November 1st, 2011, STOP AIDS Project joins the family of HIV prevention and care programs at the San Francisco AIDS Foundation.

    Processing Inforamtion Note

    The STOP AIDS Project Records were processed under a grant from the National Historical Publications and Records Commission (NHPRC) by Laura Williams and Rebecca McNulty between October 2011 and September 2012.

    Scope and Contents

    The STOP AIDS Project records consist of 12 series:
    Series 1. Programs 1985-2010 includes material related to STOP AIDS Project HIV prevention programs and is divided into 5 subseries: Subseries 1. Workshop/Forum/Meeting Files includes materials related to specific workshops, community forums, town hall meetings, community presentations, discussion groups, training sessions, and focus groups. Subseries 2. Surveys consists of anonymous surveys that were routinely conducted during street outreach as well as STOP AIDS Project meetings, workshops, community forums, training sessions and other events. Subseries 3. Program Files documents the program planning and execution of STOP AIDS Project programs. Files related to specific projects and groups, such as condom distribution (Condoms Now!), QAction, Positive Force/PLUS, Chico Chats, FLIQ, Our Love, BOY+BOY and In Our Prime are included. Subseries 4. Media/Communications Files consists of materials related to the media/communications/press activities of STOP AIDS Project, including submission of educational and promotional material to the San Francisco Department of Public Health Material Review Board prior to use; flyers, brochures, cards, and other promotional material; general material including press releases, magazine and newspaper clippings, notes, proofs and related documentation; and newsletters generated by STOP AIDS Project. Subseries 5. 25th Anniversary AIDS Memorial relates to a memorial that was created in June of 2006. Each piece of paper is an individual remembrance or commitment to the fight against AIDS. This memorial hung at Hibernia Beach (18th and Castro) to commemorate the 25th Anniversary of the beginning of the AIDS epidemic.
    Series 2. Administration 1985-2008 documents the administrative functions of the STOP AIDS Project and is divided into 14 subseries: Subseries 1. Accounts Payable includes the STOP AIDS Project's accounts payable paperwork from 1995-2002. Subseries 2. Annual Reports contains a non-continuous run of annual reports from 1992-2006. Subseries 3. Board of Directors consists of material related to the activities of the STOP AIDS Project Board of Directors including meeting agendas, minutes, and mailings. Subseries 4. Conferences consists of programs, conference participant lists, reports, notes and other conference-related material. Subseries 5. Financial Records includes reports, budgets, contracts with vendors, tax, insurance and audit documents. Subseries 6. Fund Development documents the fundraising activities of the STOP AIDS Project, including event planning and promotion (such as the HIV Prevention Awards, SF Garden Tour, Puckett Awards and Dining Out for Life), mail appeals, donor development materials, meeting minutes and other fund development activities. Subseries 7. General Administrative Files consists of general administrative files related to the STOP AIDS Project, including strategic planning, mission/goal development, meeting minutes, general information about the STOP AIDS Project, policies and procedures and related material. Subseries 8. Grants and Contracts - City/County/State/Federal government contains records related to STOP AIDS Project grants and contracts funded by the city, county, state and federal government (such as the Centers for Disease Control and the San Francisco Department of Public Health) including Requests for Proposals (RFPs), funding proposals, grant announcements, grant narratives, working files, budget documentation, invoices, status reports, correspondence, forms and other contract documentation. Subseries 9. Grants - Private Foundations, Corporations etc. consists of research files, applications/proposals, annual reports, application literature, correspondence and other documentation related to private grants such as those given by foundations and corporations. Subseries 10. Human Resources contains STOP AIDS Project human resources documentation including policies, employee handbooks, manuals, forms and job descriptions. Subseries 11. Journal Club contains material related to Journal Club meetings held periodically at the STOP AIDS Project, in which staff would discuss current research and literature related to HIV/AIDS. Subseries 12. Publications consists of articles, reports, lectures, presentations and speeches by SAP staff members including Sam Puckett, Larry Bye and Dan Wohlfeiler. Subseries 13. Training Resources includes documentation related to STOP AIDS Project staff, facilitator, group leader, outreach and volunteer training including articles, manuals, course listings and other training materials. Subseries 14. Volunteer Services documents the volunteer services activities of STOP AIDS Project, including volunteer orientation, training, party and retreat materials.
    Series 3. Staff Files 1985-2009 consists of the work files of STOP AIDS Project staff members. Groups of material identified during processing as belonging to those of a specific individual were each given their own subseries, resulting in 20 subseries. Staff members represented in this series are: Subseries 1. Brian Byrdsong, Subseries 2. Bill Day, Subseries 3. Bill Folk, Subseries 4. Steven Gibson, Subseries 5. Mark Gordon, Subseries 6. Kem Haineback, Subseries 7. Jed Herman, Subseries 8. Ken Jones, Subseries 9. Dale Kawamura, Subseries 10. Karl Knapper, Subseries 11. Antonio Kruger, Subseries 12. Tim Leifield, Subseries 13. Paul Miller, Subseries 14. James Nguyen, Subseries 15. Roberto Ordenana, Subseries 16. Robert Perez, Subseries 17. Fred Sonenberg, Subseries 18. Mark Utterback, Subseries 19. Jorge Vieto and Subseries 20. Dan Wohlfeiler.
    Series 4. Posters circa 1980s-2000s contains 236 oversized posters produced by the STOP AIDS Project to promote its media campaigns, events and programs, including FLIQs, Café Chats, benefits and other events. The subseries also contains posters promoting safe sex and HIV awareness from other organizations in the United States and from around the world including a collection of posters from Deutsche AIDS-Hilfe e.V., a German HIV prevention group, and posters from Africa promoting ARV therapy.
    Series 5. Subject/Referral Files and Reference Books/Journals/Directories 1985-2000s consists of STOP AIDS Project reference and referral material, including subject files, materials on related AIDS/HIV organizations and services and reference books, journals and directories. This series includes two subseries: Subseries 1. Subject/Referral Files and Subseries 2. Reference Books/Journals/Directories.
    Series 6. Audiovisual Material circa 1980s-2000s contains 323 videotapes, 66 digital videotapes, and 105 audiotapes and includes both finished video and raw footage. Video footage includes interviews, public service announcements and materials used to produce FLIQs - topical films about sex and relationships as they relate to safe sex for gay and bisexual men (some FLIQ materials contain sexual imagery, nudity and frank discussions of sexual activity). Audiotapes include recordings from local and national conferences about the AIDS epidemic, community forums, interviews and programs on self-care for HIV-positive men. Audio-visual materials are not available in original format, and must be reformatted to a digital use copy. Items that have been digitally reformatted may be accessed in the Special Collections Reading Room. A note will accompany items that have already been reformatted in the item-level description below.
    Series 7. Artwork, Visual Aids and Other Oversized Material 1978-2000s consists of artwork (including a signed 1987 safe sex poster by Keith Haring and oil painting by Cooper Lee Bombardier), visual aids (such as educational/presentation materials used in STOP AIDS Project meetings and workshops) and newspapers.
    Series 8. Photographic Material circa 1980s-2000s consists of photos, negatives, contact sheets and slides documenting people and events related to the STOP AIDS project.
    Series 9. Objects includes STOP AIDS Project objects/artifacts including buttons, T-Shirts and Crissy (social media campaign on crystal meth) pouches containing Crystal Meth information and safe injection paraphernalia.
    Series 10. Born-Digital Material consists of documents, graphics, spreadsheets, databases, and other material created and/or stored on computers by the STOP AIDS Project. The digital files were forensically captured images of those stored on floppy disks, CD-ROMs, zip disks, and other media in the STOP AIDS Project collection. 100,482 files were forensically captured from the obsolete computer media. After filtering for duplicates, the number of actual files is 29,423. Of this number, 1,816 files were flagged as containing privileged/restricted information such as staff/volunteer/participant information, social security numbers and credit card numbers. 27,607 files totaling 5,925 MB are available for research. There are 582 database files, 14,459 document files, 2,869 graphics files, 79 presentations, and 1,557 spreadsheets. The materials have been screened for private/confidential information, but have not been arranged beyond file type. This material can be made available for use in the Special Collections reading room. Please contact the Digital Archivist to schedule an appointment.
    Series 11. Restricted Material consists of material removed from the collection due to privacy and confidentiality concerns. The title of each subseries within the Restricted Material series is identical to the title of the series or subseries the material was removed from in the unrestricted portion of the collection. The materials in this series are restricted for 80 years from the date of creation, except Donor Files, which are restricted for 50 years from the date of creation.
    Series 12. Accn. 2012-069 circa 1995-2011 consists of materials that are unprocessed but open. The listing is a box-level inventory, aside from the Audio/Visual materials in Carton 11, which are listed to the item level. Computer media have been removed from the accession and captured and processed with the rest of the born-digital material in the collection.
    Series 13. Accn. 2012-244 consists of 22 T-shirts.

    Commonly-used acronyms in collection materials:

    Missing Title

    1. BDSM = Bondage and Domination, Sadism and Masochism
    2. CHS = Coalition for Healthy Sex
    3. ELI = Evaluating Local Interventions
    4. HERR = Health Education and Risk Reduction
    5. HHE = HIV Health Education
    6. IRRC = Individual Risk Reduction Counseling
    7. KOL = Key Opinion Leader
    8. LEAG = Leather Events Action Group
    9. MOU = Memorandum of Understanding
    10. MSM = Men who have Sex with Men
    11. MSW = Multiple Session Workshops
    12. NOC = Number of Contacts
    13. NVOC = New Volunteer Orientation Class (part of HERR program)
    14. PEG = Pre Existing Group
    15. PFAG = Positive Force Advisory Group
    16. PWP = Prevention With Positives
    17. R&L = Recruitment and Linkage
    18. SAP = STOP AIDS Project
    19. SFDPH = San Francisco Department of Public Health
    20. SNIC = Sexual Network Intervention Coordinator
    21. SSG = Single Session Groups
    22. UOS = Units of Service
    23. VBGO = Venue Based Group Outreach
    24. VBIO = Venue Based Individual Outreach

    Related Archival Materials Note

    The following collections contain materials related to the STOP AIDS Project:
    STOP AIDS Project YouTube channel http://www.youtube.com/user/STOPAIDSProject/videos
    Finding Aid to the California Nurses Association–Golden Gate Nurses Association (CNA–GGNA) Records, 1906-1995 http://www.oac.cdlib.org/findaid/ark:/13030/kt9r29s33j Finding Aid to the Hank M. Tavera Papers, 1952-2000 http://www.oac.cdlib.org/findaid/ark:/13030/kt238nd2mk
    San Francisco LGBT Groups Ephemera Collection http://www.oac.cdlib.org/findaid/ark:/13030/kt687036vt
    Inventory of the AIDS History Project Collection http://www.oac.cdlib.org/findaid/ark:/13030/kt6b69r1g8
    Finding aid of the Finding aid of the San Francisco AIDS Foundation (SFAF) Records http://www.oac.cdlib.org/findaid/ark:/13030/kt3f59q8qj
    Finding Aid to the AIDS History Project — Ephemera Collection, 1973, 1981-2002 http://www.oac.cdlib.org/findaid/ark:/13030/kt1t1nd055
    Finding Aid to the GAPA Community HIV Project (CGHP) Papers, 1989-1995 http://www.oac.cdlib.org/findaid/ark:/13030/kt4779q8r2
    Guide to the Institute for Health Policy Studies - AIDS Resource Program Records http://www.oac.cdlib.org/findaid/ark:/13030/kt6p3028nv
    Milton Marks AIDS files, 1983-1992 http://www.oac.cdlib.org/findaid/ark:/13030/kt938nf7zs
    STOP AIDS Project miscellany, circa 1994-2002 http://www.oac.cdlib.org/search?query=AIDS;idT=UCb162069042
    Finding Aid to the AIDS Community-Based Organizations Records, 1989-1993 http://www.oac.cdlib.org/findaid/ark:/13030/kt009nc872

    Subjects and Indexing Terms

    Gay men -- Sexual behavior -- United States
    AIDS (Disease) -- Prevention -- California -- San Francisco.
    HIV-positive gay men
    HIV-positive persons
    HIV infections -- prevention and control
    AIDS (Disease) -- Social aspects -- United States
    Transgender people
    Gays -- United States.
    Bye, Larry L.
    STOP AIDS Project
    Abbott, Steven
    Wohlfeiler, Dan
    Puckett, Sam B.