Title: San Diego County Recorder Leases

Dates: 1869-1931

Collection Number: RCC/OFR11

Creator/Collector: San Diego County (Calif.). Office of County Recorder

Extent: 31.2 cubic feet (39 oversized boxes)

Repository: San Diego County Archives

Abstract: Leases consist of four disbound volumes of indexes and 35 volumes of hand-written and typed leases executed on property within San Diego County from 1869 to 1931. They are contractual agreements between two parties, the lessor and the lessee, wherein the lessor grants the lessee the utilization of a designated property for a predetermined duration, typically in exchange for monetary compensation. This contractual relationship does not transfer ownership rights.

Language of Material: English

The collection is open for research use. For access information, please contact the San Diego County Archives staff at archives@sdcounty.ca.gov.

[Identification of item]. San Diego County Recorder Leases. Collection Number: RCC/OFR11. San Diego County Archives

Transferred by San Diego County Recorder/County Clerk, 2021

The San Diego County Assessor/Recorder/County Clerk (ARCC) department consists of five distinct divisions, the two main production divisions are: the Assessor and the Recorder/County Clerk. The department is the result of the combination of three distinct county offices: the San Diego County Assessor (established 1849), County Recorder (established 1850), and County Clerk, (established 1849.) The responsibilities of the Assessor's office are rooted in the Constitution of the State of California (1849). Section 13 of Article XI notes that “assessors and collectors of town, County, and State taxes, shall be elected by the qualified electors… in which the property taxed… is situated.” Chapter 43 of the statutes of the 1850 California legislature (California Stats. 1850, Ch. 43) passed “An Act concerning the office of the County Assessor,” which addressed several administrative points, among them term of office, appointment of deputies, compensation, and other administrative provisions. Further clarification regarding the duties of the County Assessor were provided in California Stats. 1852, Ch. 3 which mandates the location, identification, and valuation of all vacant land, improved real estate, and business property. This was later expanded to include certain manufactured homes, boats, and aircraft. Additionally, the Assessor's office maintains comprehensive records on all taxable properties within the boundaries of the San Diego County, including the maintenance of maps of all real property parcels. Similarly, California Stat. 1850, Ch. 58, “An Act establishing Recorders’ Offices, and defining the Duties of the Recorder and County Auditor,” was passed on April 4, 1850. The California state legislature implemented a recording system to document and preserve evidence of title to, or interest in, land. The County Recorder was tasked with the permanent recording and preservation of Official Records, defined in California Government Code section 27300 as “… permanent archival record of all instruments, papers, and notices as accepted for recording by a county recorder.” Over time, the responsibilities of the recorder evolved, adapting to changing needs and merging with the duties of other related officials. For example, in 1872, the County Recorder was designated the local registrar for birth, death, and marriage records. In July 1905 a state agency, currently the California Department of Public Heath – Vital Records unit, became the primary record holder of birth, death, and marriage records. The primary purpose of the recording system was to provide a public record of property ownership within the county and to document transfers or encumbrances affecting properties. Certain transactions in personal property were also included in the public record. This system allowed individuals intending to purchase land, the opportunity to determine the ownership and condition of a property's title in a public setting. The adopted system was based on practices in many Eastern states in 1850, which involved indexing the names of parties involved in land transactions to one volume while copying the actual document text into separate volumes. Distinct sets of indexes and volumes were allocated for each type of document, as defined by California Government Code sections 27232 through 27254. However, in 1921 the legislature authorized the use of a combined General Index for all types of documents. Section 7 of Article VI of the Constitution of the State of California (1849) established the office of the County Clerk while California Stats. 1850, Ch. 110 defined the duties of the office. The County Clerk served as the ex officio clerk of the court of sessions and probate court, attending each session of the county courts for which they held responsibility, they issued all writs, entered orders, judgments, and decrees, maintained dockets for all courts, and managed and disposed of records in accordance with the law. Additionally, the County Clerk administered oaths and accepted bonds for public officials. For a brief period beginning in 1866 with the Registry Act (California Stats. 1866, Ch. 265), the county Clerk was also responsible for recording a list of every eligible voter in the county. In 1990, an amendment to the San Diego County Charter was proposed with the intent of consolidating the responsibilities of the County Clerk and County Recorder into a single entity. A special election was called, and this merger was subsequently approved by the voters, leading to its implementation in 1991. A further amendment was proposed in 1993, aiming to consolidate the Recorder/County Clerk with the Assessor. This amendment was also approved by the voters, resulting in the establishment of the Assessor/Recorder/County Clerk under the leadership of a single elected official in 1995. Today, the County Clerk in San Diego County continues to perform essential functions as defined in California Government Code sections 26801 through 26810, including the acceptance of filings for fictitious business names and notary public oaths and bonds, the issuance of marriage licenses, and conducting civil marriage ceremonies. It is important to note that the original geographic boundaries of San Diego County included territory in present-day Imperial (formed 1907), Riverside (formed 1893), Inyo (formed 1866, expanded 1872), and San Bernardino (formed 1853) Counties.

Leases consist of four disbound volumes of indexes and 35 volumes of hand-written and typed leases executed on property within San Diego County from 1869 to 1934. They are contractual agreements between two parties, the lessor and the lessee, wherein the lessor grants the lessee the utilization of a designated property for a predetermined duration, typically in exchange for monetary compensation. This contractual relationship does not transfer ownership rights. Leases are official records, defined by California Government Code section 27300 as “… permanent archival record of all instruments, papers, and notices as accepted for recording by a county recorder. The specific terms vary according to the nature of the lease, but consistently include provisions related to payment by the lessee to the lessor. These financial details include timing, location, and manner of payment, as well as the lease's designated term, for example five years or 120 months. Other possible stipulations include potential alterations to the leased premises, the allocation of responsibilities for repairs and utility payments, permissible further activities on/in the property, and the potential for subletting. Other provisions pertain to the right to inspect the premises, regulations against unlawful or immoral activities, and privilege of purchase clauses, which delineate the terms under which the lessee is granted the option to purchase the property during the lease's duration. These terms encompass aspects like the purchase price, interest rates, associated fees, and their allocation. Arrangement of Records Leases are divided into two series, Indexes to Leases (1869-1931) and Leases (1869-1931). Series 1) Indexes to Leases: Consists of four disbound volumes. The County Archives’ holdings have separate indexes for Lessors and Lessees. Information provided in the indexes includes name of lessor/lessee(s), date of lease, date recorded, and book and page number. There are two sets of indexes, one arranged alphabetically by last name of lessor and the other by last name of lessee. Series 2) Leases: Consists of 35 bound and disbound volumes of recorded leases. Information captured in these documents includes a legal description of the property including land and/or structures such as domiciles or businesses covered by the lease, identities of the parties involved, and outline of terms and conditions.