Descriptive Summary
Administrative History
Administrative Information
Related Archival Materials Note
Scope and Content of Collection
Indexing Terms
Descriptive Summary
Title: Getty Information Institute Departments of Scholarly Coordination, Issues and Policy, Network Initiatives, and Special Projects
records
Date (inclusive): 1978-1999 (bulk 1983-1998)
Number: IA20036
Creator/Collector:
Getty Information Institute
Physical Description:
75.2 Linear Feet
(99 boxes)
Repository:
The Getty Research Institute
Institutional Records and Archives
1200 Getty Center Drive, Suite 1100
Los Angeles 90049-1688
reference@getty.edu
URL: http://hdl.handle.net/10020/askref
(310) 440-7390
Abstract: The materials comprise records created by the Scholarly Coordination, Issues and Policy, Network Initiatives, and Special
Projects departments of the Getty Information Institute (GII) and its predecessor, the Getty Art History Information Program
(AHIP), dating 1978-1999 (bulk 1982-1998). The records comprise project files, correspondence, memos, agreements and licenses,
articles and reports, meeting and conference materials, status reports, marketing files, histories and planning documentation,
and audiovisual materials. These records primarily represent the files of Marilyn Schmitt as manager of Scholarly Coordination,
Issues and Policy, and Special Projects, 1983-1998, but do also include the files of her staff as well as the files of Kathleen
McDonnell and Jane Sledge as managers of Network Initiatives, 1996-1999.
Request Materials: Request access to the material described in this inventory through its corresponding
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general library access policy . See the Administrative Information section of this finding aid for access restrictions specific to the records described
below. Please note, some of the records may be stored off site; advanced notice is required for access to these materials.
Language: Collection material is in
English
Administrative History
The Getty Art History Information Program (AHIP), predecessor of the Getty Information Institute (GII), was envisioned as
early as 1981 with the following goal: to create "a set of linked data banks, some created by the Getty, the rest of diverse
international origin, containing the varied types of information used by art historians: bibliographical indexes, biographical
indexes, catalogues of works, images of works, and a host of other related data and texts to facilitate the scholar's work,
all accessible through simple, unified, and inexpensive means by individual scholars around the world working at personal
computers without intermediaries" (AHIP memo, February 1986). In 1984 Nancy Englander (Director of Program Planning and Analysis)
presented key elements of the emerging Art History Information Program to the Getty Board of Trustees, including a number
of databases. In December 1994, the Getty Art History Information Program was officially founded with nine special projects:
Museum Prototype Project, International Repertory of the Literature of Art (RILA), Art and Architecture Thesaurus, Provenance
Index, Architectural Drawings Advisory Group, Census of Antique Art and Architecture Known to the Renaissance, Conway Library
Project, and Witt Library Project.
During the 1980s, as personal computers became tools for scholarly research, AHIP pioneered research on the informational
needs of art historians and was the driving force behind several collaborative projects concerning art-related texts and images
that provided unprecedented automation of, digitization of, and access to these types of materials. Hired in 1983, Marilyn
Schmitt quickly took responsibility for many of these activities, assuming control over projects initiated by Nancy Englander
or developing projects in her own right. Departments or "programs" were formed within AHIP as it became an official subunit
of the Trust. Although AHIP's Scholarly Coordination of Art Historical Projects Program (commonly known as Scholarly Coordination)
did not come into existence until 1986, Marilyn Schmitt's responsibilities from 1983 to 1993 constitute a range of similar
activity, which included planning and managing projects involving art-historical computing in collaboration with other institutions;
consulting for each project within the program having art-historical content; and being a liaison to the scholarly community,
communicating program goals and activities externally, and collecting information on non-Getty projects relating to art-historical
automation.
With the emergence of the Scholarly Coordination Program in 1986 came an expansion of Marilyn Schmitt's responsibilities and
staff, notably adding Susan Siegfried in 1987 and Deborah Wilde in 1988. This expansion enabled the development of the department's
core projects: Dialog; Museum Prototype Data Merge, which resulted in the production of the artist name-matching tool, Synoname;
and Object, Image, and Inquiry (OII).
By the early 1990s, as the Internet and the World Wide Web became accessible to an increasing number of people, AHIP began
to consider the issues and policies emerging around information networks. The Scholarly Coordination department's activities
with art-historical computing and collaboration meant that it was uniquely situated to address some of these issues. In 1990
the department helped develop the Committee on Electronic Information, a coalition encouraging the awareness of some of the
broad issues facing scholars in their use of electronic information. In 1992 the department co-sponsored and participated
in the American Council of Learned Societies (ACLS) Conference on Technology, Scholarship and the Humanities, an engagement
that eventually led to the development of the National Initiative, a seminal project for AHIP.
This interest in information networks became a new primary focus of AHIP when Eleanor Fink replaced Michael Ester as the head
of the program in 1993 and subsequently replaced Scholarly Coordination with the Issues and Policy Program in 1994. The goal
of this new department was to create partnerships and collaborative activities with organizations in the United States and
internationally regarding the application of new technologies to art history and related areas, including the promotion of
standards. Those involved in the new department include Rebecca Bubenas, Suzanne Deal Booth, Cynthia Scott, Susan Siegfried,
Robin Thornes, Stephen Toney, and Diane Zorich.
In anticipation of the opening of the new Getty Center in 1997, the Getty instituted a new identity program in 1996. The Getty
Art History Information Program (AHIP) was renamed the Getty Information Institute (GII) and the Issues and Policy department
was divided into two departments: the Network Initiatives Program, headed by Kathleen McDonnell, and the Special Projects
Program, headed by Marilyn Schmitt. Network Initiatives seems primarily to have continued the work of the Issues and Policy
department. Special Projects undertook the mission to carry the vision, activities, and accomplishments of the GII to broader
audiences, i.e., to make the value and significance of the GII's work understood and well-known beyond the strictly cultural
sphere. While Marilyn Schmitt developed projects towards this goal, she also continued with projects developed during her
time with Issues and Policy, a path arguably outside her new mission, but befitting of the broad scope of the "Special Projects"
appellation.
In 1998 the J. Paul Getty Trust made the decision to dissolve the GII the following year. Kathleen McDonnell left Network
Initiatives in January 1998 and Jane Sledge became project manager until 1999. Marilyn Schmitt also appears to have left Special
Projects in 1998. Cynthia Scott continued on in the department until 1999.
Some of the functions and activities of the GII, particularly the vocabulary and database projects, were absorbed by the Getty
Research Institute (GRI) and are in continued practice today. As of 2010 the Trust supports and oversees four programs: the
J. Paul Getty Museum; the Getty Foundation; the Getty Conservation Institute; and the Getty Research Institute. The Trust
is a not-for-profit institution, educational in purpose and character that focuses on the visual arts in all of their dimensions.
Chronology of notable departmental and managerial changes:
-
1983: Marilyn Schmitt is hired as a program officer with the Getty Art History Information Program (AHIP).
-
1984: Marilyn Schmitt becomes a program manager with AHIP.
-
1986: The Scholarly Coordination of Art Historical Projects Program is created (referred to as Scholarly Coordination). Marilyn
Schmitt becomes manager for the department, although her responsibilities remain largely the same.
-
1987: Susan Siegfried is hired to work in Scholarly Coordination.
-
1988: Deborah Wilde is hired as a Research Associate to work in Scholarly Coordination,
-
1994: The Issues and Policy Program replaces Scholarly Coordination. Marilyn Schmitt becomes Manager of the department. While
the outreach function of Scholarly Coordination is transferred to Issues and Policy, the department's name change signals
a new direction for Schmitt and her staff. Jennifer Trant is brought on as manager of the Imaging Initiative within the Issues
and Policy department.
-
1996: The Getty Art History Information Program becomes the Getty Information Institute (GII). The Issues and Policy Program is
dissolved, replaced by the Special Projects and Network Initiatives programs. Marilyn Schmitt becomes program manager of
Special Projects and Kathleen McDonnell becomes program manager of Network Initiatives. Cynthia Scott remains with Schmitt
as a projects coordinator.
-
1998: Jane Sledge takes over from Kathleen McDonnell as program manager of Network Initiatives. Marilyn Schmitt leaves Special
Projects but Cynthia Scott continues working for the department.
-
1999: The Getty Information Institute closes; some functions are transferred to the Getty Research Institute.
Administrative Information
Conditions Governing Access
The records in accessions 2008.IA.12, 2008.IA.19, 2008.IA.20, and 2008.IA.21, subject to review for permanently closed information,
are open to qualified researchers.
The following types of records are permanently closed: records containing personal information, records that compromise security
or operations, legal communications, legal work product, and records related to donors. The J. Paul Getty Trust reserves the
right to restrict access to any records held by the Institutional Archives.
Publication Rights
Preferred Citation
[Cite the item and series (as appropriate)], Getty Information Institute, Departments of Scholarly Coordination, Issues and
Policy, Network Initiatives, and Special Projects, 1978-1999. Institutional Archives, Research Library, Getty Research Institute,
Finding aid no. IA20036.
http://hdl.handle.net/10020/cifaia20036
Immediate Source of Acquisition
Accessions 2008.IA.12, 2008.IA.19, 2008.IA.20, and 2008.IA.21 were taken as part of the Legacy Records Appraisal Project during
the review of all J. Paul Getty Trust records entered into storage through 1997.
Processing Information
Accessions 2008.IA.12, 2008.IA.19, 2008.IA.20, and 2008.IA.21 were inventoried by Kyle Morgan in 2009. Based on the similarity
of topics and staff, the accessions were processed and fully described in a single finding aid by Kyle Morgan in 2010.
Related Archival Materials Note
The following materials are offered as possible sources of further information on the agencies and subjects covered by the
records. The listing is not exhaustive.
Contributing Institution:
Getty Institutional Archives
Records of Director Michael Ester, 1983-1993. Art History and Information Program, Director's Office. Institutional Records
and Archives, Getty Research Institute. Finding aid no. IA40003. (closed until 2028)
Records of Director Eleanor Fink, 1980-1998. Art History and Information Program, Director's Office. Institutional Records
and Archives, Getty Research Institute. Finding aid no. IA40006. (closed until 2033)
Museum Educational Site Licensing Project papers, 1983, 1992-1999, undated. Howard Besser, Principal Investigator. Institutional
Records and Archives, Getty Research Institute. Finding aid no. IA20019.
Standards and Research Projects Program records, 1979-1998. Getty Information Institute. Institutional Records and Archives,
Getty Research Institute. Finding aid no. IA40007.
Interviews regarding the study of art history, 1986, 1988, 1998. Art History Information Program. Institutional Records and
Archives, Getty Research Institute. Finding aid no. IA20025.
Scope and Content of Collection
The materials comprise records created by the Scholarly Coordination, Issues and Policy, Network Initiatives, and Special
Projects departments of the Getty Information Institute (GII) and its predecessor, the Getty Art History Information Program
(AHIP), dating 1978-1999 (bulk 1982-1998). The content of the records reflects AHIP/GII's interests in the information needs
of art historians and the standards, issues, and policies associated with meeting these needs in an increasingly electronic
environment. Please note that the programs of AHIP and GII are interchangeably called "programs" and "departments" in the
original records and their managers are called "program managers"; the term "department" has been used in this description
to disambiguate the subunits from the parent body, which is also called a program.
The records include project files, correspondence, memos, agreements and licenses, articles and reports, meeting and conference
materials, status reports, marketing files, histories and planning documentation, and audiovisual materials. These records
primarily represent the files of Marilyn Schmitt as manager of Scholarly Coordination, Issues and Policy, and Special Projects,
1983-1998, but also include the files of her staff, 1983-1999, including Susan Siegfried, Deborah Wilde, Jennifer Trant, and
Cynthia Scott. Materials dating back to 1978 primarily comprise Nancy Englander's project and administrative files adopted
by Marilyn Schmitt upon her hire in 1983. To a lesser extent, the records also contain Network Initiatives records, an outgrowth
of Issues and Policy, headed by Kathleen McDonnell, 1996-1998, and Jane Sledge, 1998-1999.
Project files consist of Scholarly Coordination, Issues and Policy, Network Initiatives, and Special Projects departments'
project records, 1980-1999. Project files also consist of internal and external AHIP projects to which staff members of Scholarly
Coordination and Issues and Policy contributed, but did not exercise departmental control over. Outreach files consist of
the Invited Speakers series and of conferences supported by AHIP or actively participated in by staff (i.e., beyond mere attendance).
Publication records contain published articles in sets organized by person and chronologically as well as summaries of products
and publications. Administration records contains history, planning, and narratives files; chronological correspondence files;
monthly reports; internal meeting development files and notes; budget drafts; marketing and communications files; internal
collaboration and technical infrastructure files; and AHIP/GII administration materials. Audiovisual records contain VHS and
audiocassette recordings regarding Getty events, activities, people, news, and promotions.
Records maintained by the following staff members are represented in this collection:
Marilyn Schmitt:
- 1983-1984, Program Officer, AHIP
- 1985-1986, Program Manager, AHIP
- 1986-1994, Program Manager, Scholarly Coordination
- 1994-1995, Program Manager, Issues and Policy
- 1996-1998? Program Manager, Special Projects
Susan Siegfried: Scholarly Coordination activities include Dialog and Museum Prototype Data Merge Projects and early involvement
with the American Council of Learned Societies (ACLS) Conference on Technology, Scholarship and the Humanities.
Issues and Policy activities include the National Initiative and Network Initiative.
- 1987, uncertain title
- 1988, Research Coordinator, Scholarly Coordination
- 1989, Project Manager, Scholarly Coordination
- 1990-1994, Research Project Manager, Scholarly Coordination
- 1991, Acting Program Manager, Scholarly Coordination (during Marilyn Schmitt's temporary leave)
- 1994-1995 Research Projects manager, Issues and Policy
Deborah Wilde: Scholarly Coordination activities include the publication of "SN/G: Report on Data Processing Projects in Art",
Dialog Project, Art and Architecture Thesaurus (AAT), Art Information Task Force (AITF), and the Foundation for Documents
of Architecture (FDA) publication "The Guide to the Description of Architectural Drawings."
- 1988-1992, Research Associate, Scholarly Coordination
Cynthia Scott: Issues and Policy and Special Projects activities were primarily centered on Object I.D./International Documentation
Standards for the Protection of Cultural Objects.
- 1991-? Executive secretary, [Scholarly Coordination?]
- January-October 1995, Projects Coordinator, Issues and Policy Department
- November 1995 - 1998, Projects Coordinator, Special Projects
- 1998-1999, Project Associate
Jennifer Trant:
- 1994-1996, Imaging Initiative
Kathleen McDonnell:
- 1996-1998, Program Manager/Associate Director, Network Initiatives
Jane Sledge:
- ?-1998, unknown
- 1998-1999, Program Manager, Network Initiatives
Arrangement
These records are organized in five series:
Series I. Project files, 1978-1999
Series II. Outreach files, 1983-1997
Series III. Publications, 1986-1996
Series IV. Administrative records, 1982-1998
Series V. Audiovisual materials, 1990, 1993-1997, undated
Indexing Terms
Subjects - Corporate Bodies
Répertoire international de la littérature de l'art
Provenance Index of the Getty Art History Information Program
Getty Art History Information Program. Art and Architecture Thesaurus
Architectural Drawings Advisory Group
Census of Antique Works of Art and Architecture Known in the Renaissance (Project)
Subjects - Topics
Arts -- Information technology
Art -- Computer network resources
Humanities -- Information technology
Genres and Forms of Material
Audiocassettes
Administrative records
Videocassettes
Contributors
Schmitt, Marilyn
Getty Art History Information Program
Getty Art History Information Program. Scholarly Coordination of Art Historical Projects Program
Getty Information Institute. Network Initiatives Program
Getty Information Institute.. Special Projects Program
Getty Art History Information Program. Issues and Policy Program
Getty Information Institute