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Guide to the University of San Diego Auxiliary records
USDA_2008_002  
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Table of contents What's This?

Detailed Description of the Collection

 

Series I:  Administrative Records, 1957-1997

Scope and Content Note

The records in this series document the general administrative operations of the USD Auxiliary. These include the Articles of Incorporation, by-laws, board meeting minutes, club information, and correspondence. Also included are documents pertaining to planning for the Auxiliary's Docent Program. Through this program, members of the Auxiliary assisted USD with giving campus tours to prospective families and interested individuals. These planning materials include historical information about the university, biographies of significant USD individuals and facts about USD buildings.
Also among these records are documents pertaining to the Alcalá Guild, which merged with the USD Auxiliary in 1971.
Box/Folder: 1 / 1

Articles of Incorporation and By-Laws, 1957, 1977, 1978, 1994

Box/Folder: 1 / 2

Alcalá Guild, 1959-1969

Box/Folder: 1 / 3-5

Board Meetings, 1971-1990

Arrangement

[Organized in reverse chronological order.]
Box/Folder: 1 / 6-8

Board Meetings, 1991-1997

Arrangement

[Organized in reverse chronological order.]
Box/Folder: 1 / 9

Brochures - Informational, undated

Box/Folder: 1 / 10

Calendar of Events, 1957, 1974-1979, 1984-1985

Box/Folder: 1 / 11

Correspondence/Memoranda, 1967-1968, 1974-1990, 1995

Box/Folder: 1 / 12

Correspondence - Diocese of San Diego, 1958-1973

Scope and Content Note

[Includes correspondence sent from the Alcalá Guild or the USD Auxiliary to Bishop Francis James Furey or Bishop Leo Thomas Maher requesting their presence at fundraising events. Bishop Furey served from 1966-1969. Bishop Maher served from 1969-1990
Box/Folder: 1 / 13

Directory, 1967

Box/Folder: 1 / 14

Docent Program - Campus Tour, 1979-1981, 1984

Scope and Content Note

[Includes facts and history about the USD campus, biographies of significant USD individuals, and facts about USD buildings.]
Box/Folder: 1 / 15

Docent Program - General Information; Meetings, 1980-1981

Box/Folder: 1 / 16

Docent Program - News Clippings, 1980-1981

 

Series II:  Events, 1965-1997

Scope and Content Note

The main function of the USD Auxiliary was to raise money for the University of San Diego. The way they accomplished this was to hold fund raising events over the course of the year. The biggest of the Auxiliary fund raising events were the Deans' Ball and the Fashion Show. These records include the programs, invitations, and planning materials for fund raising events held by the Auxiliary. Also included are programs for related events that the Auxiliary used as research/source material to help with their planning.
 

Subseries A:  Deans' Ball, 1985-1992

Scope and Content Note

The Deans' Ball was an exclusive black-tie fund raising event to support the University of San Diego. The USD Auxiliary began sponsoring the Deans' Ball in 1989 and continued until the final Deans' Ball in 1992. These records include planning materials, programs, and invitations for the Dean's Ball. Planning materials include correspondence, budget information, meeting minutes, text of speeches, and guest lists. Also included are the planning materials and programs for the three Deans' Balls held prior to the Auxiliary sponsoring the event.
Box/Folder: 1 / 17

Deans' Ball, 1985

Box/Folder: 1 / 18

Deans' Ball, 1987

Box/Folder: 1 / 19

Deans' Ball, 1988

Box/Folder: 1 / 20

Deans' Ball Correspondence/Memoranda, 1989

Box/Folder: 1 / 21

Deans' Ball Finances, 1989

Box/Folder: 1 / 22

Deans' Ball Guest Lists, Donors and Committees, 1989

Box/Folder: 1 / 23

Deans' Ball Guidelines/ Responsibilities, 1989

Box/Folder: 1 / 24

Deans' Ball Meetings, 1989

Box/Folder: 1 / 25

Deans' Ball Programs and Underwriting, 1989

Box/Folder: 1 / 26

Deans' Ball Publicity, 1989

Box/Folder: 1 / 27

Deans' Ball Correspondence, 1990

Box/Folder: 1 / 28

Deans' Ball Finances, 1990

Box/Folder: 1 / 29

Deans' Ball Guest Lists, Donors and Committees, 1990

Box/Folder: 1 / 30

Deans' Ball Guidelines/Responsibilities, 1990

Box/Folder: 1 / 31

Deans' Ball Meetings, 1990

Box/Folder: 1 / 32

Deans' Ball Programs and Underwriting, 1990

Box/Folder: 1 / 33

Deans' Ball Publicity, 1990

Box/Folder: 1 / 34

Deans' Ball Agenda, 1990

Box/Folder: 1 / 35

Deans' Ball Committees and Responsibilities, 1991

Box/Folder: 1 / 36

Deans' Ball Correspondence/Memorandums, 1991

Box/Folder: 1 / 37

Deans' Ball Finances, 1991

Box/Folder: 1 / 38

Deans' Ball Guest Lists, Donors, 1991

Box/Folder: 1 / 39

Deans' Ball Honoree, 1991

Scope and Content Note

[Theodore Edmonds Gildred]
Box/Folder: 1 / 40

Deans' Ball Meetings, 1991

Box/Folder: 1 / 41

Deans' Ball Programs, 1991

Box/Folder: 1 / 42

Deans' Ball Publicity, 1991

Box/Folder: 1 / 43

Deans' Ball Underwriting Appeals, 1991

Box/Folder: 2 / 1

Deans' Ball (Cruise) Board Meeting minutes, 1992 January

Box/Folder: 2 / 2

Deans' Ball (Cruise) Correspondence , 1992

Box/Folder: 2 / 3

Deans' Ball (Cruise) Donations, Gifts, Pledges, 1992

Box/Folder: 2 / 4

Deans' Ball (Cruise) Finances, 1992

Box/Folder: 2 / 5

Deans' Ball (Cruise) Programs, 1992

Box/Folder: 2 / 6

Deans' Ball (Cruise) Reservations/Preps, 1992

Box/Folder: 2 / 7

Deans' Ball (Cruise) Underwriting Purposes, 1992

Box/Folder: 2 / 8

Deans' Ball (Cruise) Update and Review, circa 1991

 

Subseries B:  Fashion Show, 1967-1989

Scope and Content Note

Fashion show events were a common form of fund raising in San Diego, and were among the fund raising events held by the USD Auxiliary. These records include the planning materials, invitations, and programs for the USD Auxiliary fashion shows. Planning materials include financial information, committee records, correspondence, and publicity information. Also included are copies of programs and publicity for early Alcalá Guild fashion shows. The Alcalá Guild had begun their annual fund raising fashion shows in 1960.
Box/Folder: 2 / 9

Fashion Show Various Programs, 1986-1989

Box/Folder: 2 / 10

Fashion Show, 1967 June 1

Box/Folder: 2 / 11

Fashion Show, 1971 October 16

Box/Folder: 2 / 12

Fashion Show, 1976 October 11

Box/Folder: 2 / 13

Fashion Show, 1977 October 3

Box/Folder: 2 / 14

Fashion Show, 1978 September 28

Box/Folder: 2 / 15

Fashion Show, 1979 October 2

Box/Folder: 2 / 16

Fashion Show Committee Responsibilities, 1980 October 9

Box/Folder: 2 / 17

Fashion Show Correspondence, 1980 October 9

Box/Folder: 2 / 18

Fashion Show Drawing and Prizes, 1980 October 9

Box/Folder: 2 / 19

Fashion Show Finances, 1980 October 9

Box/Folder: 2 / 20

Fashion Show Patrons, 1980 October 9

Box/Folder: 2 / 21

Fashion Show Program, 1980 October 9

Box/Folder: 2 / 22

Fashion Show Publicity, 1980 October 9

Box/Folder: 2 / 23

Fashion Show Reservations, 1980 October 9

Box/Folder: 2 / 24

Fashion Show, 1981 October 1

Box/Folder: 2 / 25

Fashion Show, 1982 September 30

Box/Folder: 2 / 26

Fashion Show, 1983 October 31

Box/Folder: 2 / 27

Fashion Show, 1984 October 24

Box/Folder: 2 / 28

Fashion Show, 1985 November 1

Box/Folder: 2 / 29

Fashion Show, 1986 October 14

Box/Folder: 2 / 30

Fashion Show, 1987 October 22

Box/Folder: 2 / 31

Fashion Show Committee/Responsibilities, 1989 October 5

Box/Folder: 2 / 32

Fashion Show Correspondence, 1989 October 5

Box/Folder: 2 / 33

Fashion Show Decorations, 1989 October 5

Box/Folder: 2 / 34

Fashion Show Drawing and Prizes, 1989 October 5

Box/Folder: 2 / 35

Fashion Show Finances, 1989 October 5

Box/Folder: 2 / 36

Fashion Show Guest List, 1989 October 5

Box/Folder: 2 / 37

Fashion Show Meetings, 1989 October 5

Box/Folder: 2 / 38

Fashion Show Production Summation, 1989 October 5

Box/Folder: 2 / 39

Fashion Show Program, 1989 October 5

Box/Folder: 2 / 40

Fashion Show Publicity, 1989 October 5

Box/Folder: 2 / 41

Fashion Show Seating/Reservations, 1989 October 5

 

Subseries C:  Various Events, 1965-1997

Scope and Content Note

The USD Auxiliary held a variety of events to garner membership and, especially, to raise funds for the University of San Diego. These records include planning materials, financial information, and newspaper clippings that document the various events the Auxiliary held between 1965 and 1996.
Box/Folder: 2 / 42

Horse Show and International Bazaar, 1965 September 24

Box/Folder: 2 / 43

Various event materials, 1972-1996

Box/Folder: 2 / 44

Finances, 1971-1997

Box/Folder: 2 / 45

History and News Clippings, 1971-1973

Box/Folder: 2 / 46

List of Deans, Directors, and Supervisors, 1990-1996

 

Series III:  Membership, 1958-1996

Scope and Content Note

Membership in the USD Auxiliary was open to anyone in the San Diego area interested in supporting the University of San Diego. The majority of the records in this series comprise lists of members. Also included are programs for the membership tea and news articles that document various membership related topics. These include member banquets for newly elected officers and news about current members.

Arrangement

Box 3 consists of 3"x5" membership cards.
Box/Folder: 2 / 47

Membership Lists, 1958, 1976-1978, 1980, 1988-1990

Box/Folder: 2 / 48

Membership Tea and Coffee, 1973-1990

Box/Folder: 2 / 49

News Releases/Clippings, 1967-1984

Box/Folder: 2 / 50

Newsletters, 1985-1990

Scope and Content Note

[Newsletters in this folder are not a complete set of the USD Auxiliary newsletters produced.]
Box/Folder: 2 / 51

Officers and Board of Directors, 1957-1995

Box/Folder: 3 / 1

Membership Cards A-M, circa 1996

Box/Folder: 3 / 2

Membership Cards Mc-Z, circa 1996

Box/Folder: 3 / 3

Deceased Members, circa 1996

Box/Folder: 3 / 4

Former Members (A-Mc), circa 1996

Box/Folder: 3 / 5

Former Members (M-Z), circa 1996

Box/Folder: 3 / 6

Lapsed Members, circa 1996

 

Series IV:  Photographs, 1999

Box/Folder: 4 / 1

Auxiliary Dedication Ceremony [photograph album], 1999 October 22

Scope and Content Note

[Album of photographs for the "Dedication Ceremony in celebration of the University of San Diego Auxiliary for Forty Years of Service." These are color 4x6" event photographs.]
 

Series V:  Scrapbook, 1972-1974

Box/Folder: 4 / 2

Auxiliary Miscellaneous [scrapbook], 1972-1974

Scope and Content Note

[Scrapbook of newspaper clippings and photographs pertaining to the USD Auxiliary.]
Detailed Description of the Collection
Administrative Records,
Events,
Deans' Ball,
Fashion Show,
Various Events,
Membership,
Photographs,
Scrapbook,
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