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Collection Guide
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Guide to the University of San Diego Undergraduate Orientation records
USDA_2018_005  
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Collection location Contact University of San Diego. Archives, Special Collections, and Digital Initiatives
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Detailed Description of the Collection

 

Series I:  Planning 1975-2018

Scope and Content Note

Planning materials include budgets, logo designs for t-shirts, logistical information, meeting minutes, memoranda, and schedules. Proposals for summer orientation are also included. Materials are both for the freshman undergraduate orientations as well as for transfer student orientations. Assessments including surveys and reports are included along with photographs.

Arrangement

This series contains both physical documents and digital records. Digital records beginning in 2013 were saved to a shared drive. This series is organized into two subseries to reflect the two types of records.
 

Subseries A:  Physical documents 1975-2017

Scope and Content Note

Physical materials include budget information, t-shirt designs, memoranda, assessments, and summer orientation proposals.

Arrangement

Physical materials are arranged chronologically.
Box/Folder: 1 / 1

USD Orientation Logos 1975-1986

Box/Folder: 1 / 2

USD T-Shirts Logos and Invoices 1989-2011

Box/Folder: 1 / 3

Orientation Budget/Expenses 1991-1995

Box/Folder: 1 / 4

Orientation Schedule and Statistical Data 2003

Box/Folder: 1 / 5

Torero Days Schedules 2006-2014

Box/Folder: 1 / 6

Orientation Communication / Marketing 2007-2008

Scope and Content Note

[Assessment reports.]
Box/Folder: 1 / 7

T-Days Mega Memo 2006, 2009, 2010

Box/Folder: 1 / 8

Torero Days 2008

Scope and Content Note

[Torero Days planning materials. Also includes two compact discs of photographs. One disc includes photographs of Thomas Cosgrove dated 1976 to 2006. One includes a 2010 video slideshow.]

Processing/Project Information

Contents on discs have been copied to preservation storage Cop-Darc/University Records/Orientation. Discs remain in their original location.
Box/Folder: 1 / 9

OLE! Weekend 2012-2015

Scope and Content Note

[Schedule, responsibilities, and summer proposal.]
Box/Folder: 1 / 10

Orientation Budget circa 2016

Scope and Content Note

[Includes budget, assessment and summer orientation proposal materials.]
Box/Folder: 1 / 11

Spring Orientation 2016

Box/Folder: 1 / 12

OLE! Weekend and Transfer Fall Orientation 2017

 

Subseries B:  Shared drive files 2013-2018

Scope and Content Note

Digital files include assessments, surveys, reports, and planning materials for events and activities. Meeting minutes, text for informational correspondence, memoranda, schedules, programs, handbooks, and logistical information are included. Materials are both for the freshman undergraduate orientations as well as for transfer student orientations. Photographs are also included throughout these files.

Access Information

Some materials may be restricted to departmental use only due to FERPA regulation and PII.

Processing/Project Information

This portion of the collection was downloaded from the shared drive and copied to archival storage using Exactly. File system directories, checksums, and bulk extractor reports have been created. Thorough inspection of the files has not been conducted to redact personally identifiable information. Archivist will need to assess files for PII prior to access.

Arrangement

Digital records remain in their original file listing. These are primarily organized by year.
 

Series II:  Publications 1991-2018

Scope and Content Note

Publications consist of Orientation booklets, calendars, and program guides.
Digital copies of handbooks and information can also be found in Series I Subseries B: Shared drive files organized by year.
Box/Folder: 1 / 13

Orientation Program Guide 1991-1999

Box/Folder: 1 / 14

Freshman Orientation Booklets 2000-2005

Box/Folder: 1 / 15

Torero Days Booklets 2006-2012

Box/Folder: 1 / 16

Transfer Student Orientation Booklets 2000-2005

Box/Folder: 1 / 17

Transfer Torero Days Booklets 2006-2012

Box/Folder: 1 / 18

Parent Handbook Booklets 2004-2006

Box/Folder: 1 / 19

Torero Days Parent Information Booklets 2006

Box/Folder: 1 / 20

New Parent and Family Calendar 2011-2012

Box/Folder: 1 / 21

OLE! Weekend Publications 2014

Box/Folder: 1 / 22

Parent Folder 2016

Box/Folder: 1 / 23

Orientation Publications 2017

Box/Folder: 1 / 24

Orientation Publications 2018

 

Series III:  Photographs 1980-2012

Scope and Content Note

Photographs include negatives, slides, .jpg images, prints, a slideshow, and scrapbooks. These are photographs of Orientation activities and events, as well as of Orientation student and administrative staff.
Photographs can also be found in Series I Subseries B: Shared drive files organized by year.
Box/Folder: 1 / 25

Slides - Orientation Events 1980s

Box/Folder: 1 / 26

Up to 1990s Photos circa 1980s

Scope and Content Note

[Orientation team.]
Box/Folder: 1 / 27-39

Orientation Team photographs 1995, 1999-2000, 2002-2011

Scope and Content Note

Box/Folder: 1 / 40

T-Squad photographs 2012

Scope and Content Note

[Includes book of photographs.]
Box/Folder: 1 / 41-53

[Orientation Events] circa 2000s

Scope and Content Note

[Contact sheets and negatives.]
Box/Folder: 2 / 1

Orientation Scrapbook 1988

Alternative Form of Materials Available

A digitized version of this scrapbook is available as TIFF and PDF.
Box/Folder: 2 / 2-3

Orientation Scrapbooks 1991

Alternative Form of Materials Available

Digitized versions of these scrapbooks are available as TIFF and PDF.
Box/Folder: 2 / 4-5 (slide boxes)

[Orientation Event slides] 2000

Scope and Content Note

[Titles include Bazaar, Day at Green, Karaoke, Mix, Move In, Zoo, and Healthy Choices.]
 

Series IV:  Videos 2005

Box/Folder: 1 / 54

Celebrating Differences Hate Crimes at USD circa 2005

Scope and Content Note

[Video used in new student orientation program called Celebrating Differences. Used from approximately 2005 to 2008. Two copies of disc.]

Processing/Project Information

Video was copied to .MOV using WinX DVD ripper. Discs remain in box 1. .MOV file located in digital preservation storage Cop-Darc/University Records/Orientation.
 

Series V:  T-Shirts 2003-2012

Box/Folder: 3 (Oversize)

Orientation T-Shirts 2003-2012

Scope and Content Note

[Includes nine O-Board, O-Team, and T-Squad t-shirts.]
Detailed Description of the Collection
Planning
Physical documents
Shared drive files
Publications
Photographs
Videos
T-Shirts
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