Guide to the University of California, Irvine, Town and Gown records AS.034

Finding aid prepared by Audra Eagle Yun; updated by Laura Uglean Jackson in 2014, Bonnie Corral in 2016, Elvia Arroyo-Ramirez, 2019, Sarah Glover, 2019-2021, and Gabrielle Wood, 2022.

Special Collections and Archives, University of California, Irvine Libraries

(cc) 2022

The UCI Libraries

P.O. Box 19557

University of California, Irvine

Irvine 92623-9557

spcoll@uci.edu

URL: http://special.lib.uci.edu

Contributing Institution: Special Collections and Archives, University of California, Irvine Libraries

Title: University of California, Irvine, Town and Gown records

Identifier/Call Number: AS.034

Physical Description: 13.5 Linear Feet (1 records carton, 15 doc boxes, 7 half doc boxes, 2 flat boxes - 1 other box appears to be missing)

Date (inclusive): 1964-2022

Abstract: The University of California, Irvine, Town and Gown promotes interaction and understanding between members of the University and surrounding communities by providing opportunities to pursue joint cultural, educational and social opportunities and through fundraising for student scholarships and other University causes. This collection includes directories, reports, correspondence, minutes, newsletters, interest group donation lists, yearbooks, member renewal list, annual reports and bylaws, documentation about scholarships, scrapbooks, and photographs documenting the activities and events of the organization since its founding in 1965.

Language of Material: English .

Access

The collection is only minimally processed, but is open for research. Please contact the Department of Special Collections and Archives in advance to request access.

Publication Rights

Property rights and copyright reside with the University of California. For permission to reproduce or to publish, please contact the University Archivist.

Preferred Citation

University of California, Irvine, Town and Gown records. AS-034. Special Collections and Archives, The UC Irvine Libraries, Irvine, California. Date accessed.

For the benefit of current and future researchers, please cite any additional information about sources consulted in this collection, including permanent URLs, item or folder descriptions, and box/folder locations.

Acquisition Information

Transferred from UCI Town and Gown in multiple accretions through 2022.

Collection Scope and Content Summary

The University of California, Irvine, Town and Gown promotes interaction and understanding between members of the University and surrounding communities by providing opportunities to pursue joint cultural, educational and social opportunities and through fundraising for student scholarships and other University causes. This collection includes directories, reports, correspondence, minutes, newsletters, interest group donation lists, yearbooks, member renewal list, annual reports and bylaws, documentation about scholarships, scrapbooks, and photographs documenting the activities and events of the organization since its founding in 1965.

Subjects and Indexing Terms

University of California, Irvine -- Archives

box 1

Box 1 1964-1967

Scope and Contents Note

This box contains minutes of meetings, President's correspondence, reports and budgets, yearbooks and membership documentation, special events, annual reports, board activities, publicity, interest group records, general meetings, correspondence, and donations.

box 2

Box 2 1967-1969

Scope and Contents Note

This box contains budgets and bills, membership documentation, yearbooks, general meeting programs, publicity, board meetings, President's annual reports, interest groups, donations, correspondence, and reports.

box 3

Box 3 1968-1971

Scope and Contents Note

This box contains correspondence, board meetings, donations, archives formation, yearbooks, officer information, budgets, publicity, general meeting special events, President's report, interest groups, board meeting minutes, reports, Town Crier newsletters, and historian information.

box 4

Box 4 1970-1973

Scope and Contents Note

This box contains donations and special funds, board minutes, correspondence, publicity, yearbooks, membership documentation, budgets, Town Crier newsletters, historian's reports, President's reports, interest groups, programs and special events, and treasurer's reports.

box 5

Box 5 1973-1976

Scope and Contents Note

This box contains yearbooks and membership documentation, treasurer's reports, Town Crier newsletters, publicity, general meetings and special events, President and historian's reports, interest groups, board minutes, donations, correspondence, financial records, history to 1974/5, international student dinner report, and fundraising.

box 6

Box 6 1973-1983

Scope and Contents Note

This box contains language group records, a recruitment brochure, music group rosters, music group annual reports, music group annual performances and benefit concerts, music group meeting, and UCI Foundation and affiliate group records.

box 7

Box 7 (missing) undated

Scope and Contents Note

This box is missing.

box 8

Box 8 1965-1968, 1976-1977

Scope and Contents Note

This box contains scrapbooks.

box 9

Box 9 1968-1974

Scope and Contents Note

This box contains a scrapbook.

box 10

Box 10 1976-1981

Scope and Contents Note

This box contains yearbooks and membership documentation, President's annual reports, interest groups, correspondence, international student dinner report, minutes, financial records, cash book, budgets, treasurer's reports, publicity, membership report, and a Gerard lecture.

box 11

Box 11 1965-1981

Scope and Contents Note

This box contains bylaws and officer information.

box 12

Box 12 1980-1985

Scope and Contents Note

This box contains minutes, interest groups, financial records, publicity, officers and committee reports, scholarship documentation (restricted), faculty concert, and campus tours.

box 13

Box 13 1985-1988

Scope and Contents Note

This box contains bylaws, minutes, annual meeting agenda, officer reports, committee reports, interest groups, publicity, programs, non-profit status confirmation, insurance documents, treasurer's report, budget, donations and fundraising, and art tours group.

box 14

Box 14 1988-1992

Scope and Contents Note

This box contains minutes, bylaws, treasurer's report, officers reports, interest groups, programs, publicity, correspondence, annual reports, donations and fundraising, art tours group, and Town Crier mailing instructions.

box 15

Box 15 1993-1997

Scope and Contents Note

This box contains minutes, President's annual reports, treasurer's reports, membership reports, annual reports, historian's reports, interest groups, publicity, programs, bylaws, board and officer lists, board information, photographs, officer's reports, correspondence, yearbooks, and membership committee documentation.

box 16

Box 16 1966-1995

Scope and Contents Note

This box contains historian's notebook.

box 17

Box 17 1997-1998

Scope and Contents Note

This box contains officer's reports, interest groups, minutes, and publicity.

box 18

Box 18 1965-1997

Scope and Contents Note

This box contains Town Crier newsletters and yearbooks.

box 19

Box 19 1965-1995

Scope and Contents Note

This box contains yearbooks.

box accn2009-023A 001

Box 20 1991-2008

Scope and Contents Note

This box contains directories, reports, correspondence, minutes, and newsletters.

box accn2009-033A 001

Box 21 2008-2009

Scope and Contents Note

This box contains reports, minutes, yearbook, meeting programs, newsletters, and a policy and guideline handbook.

box accn2010-011A 001

Box 22 2009-2010

Scope and Contents Note

This box contains audits and reports, minutes and agendas, newsletters and yearbook, and programs.

box accn2012-037 001

Box 23 1984-2007

Scope and Contents Note

This box contains an historian's book and photograph album, historian records, interest groups, minutes, correspondence, membership and general information for new board members, yearbooks, 1 CD of yearbook revisions, and reports.

box accn2012-037 002

Box 24 2007-2012

Scope and Contents Note

This box contains President Irene Lilly records, financial records, interest groups, Town Crier newsletters, minutes, scholarships, reports, donations, correspondence, yearbooks, programs, publicity, and annual reports.

box accn2014-048 001

Box 25 2013-2014

Scope and Contents Note

This box contains the historian's annual report, events, minutes, treasurer's report, interest group reports, booklets, photographs, reports, yearbook, publicity, and yearbook updates.

box accn2016-022 001, accn2019-016 001, accn2019-062 001, accn2019-070 001, accn2021-018 001, and accn2022-027

Box 26 2001-2022

Scope and Contents Note

This box contains 6 different accessions:

accn2016-022 001 (2014-2017) consists of interest groups, fliers, minutes, correspondence, financial records, donations, membership lists, annual reports, historian's reports, and Town Crier newsletters; accn2019-016 001 (2017-2018) consists of minutes, interest groups, donations, Town Crier newsletters, special events, annual reports, membership information, and correspondence; accn2019-062 001 (2019-2019) consists of minutes, interest groups, financial records, Town Crier newsletters, yearbook, member lists, events, surveys, reports, correspondence, and forms; accn2019-070 (2001-2017) consists of booklets, publicity, newsletters, correspondence, interest groups, minutes, annual reports, financial records, events, and scholarship selections; and accn2021-018 (2007-2021) consists of two books: Taking Risks by Muriel Mendelsohn Shishkoff (2007) and From Whence Comes Love by Anne M. Gilbert (2013); celebration of life/memorial booklets from 2018-2019; historian's annual report 2019-2020 including minutes of the Board of Directors meeting, Treasurer's reports, Town Crier newsletters, materials from special events, annual reports by officers and board members, revised bylaws, yearbook, letters from the President, resignations, listing of officers, notice of Carole Petrie's death, and membership items; and historian's annual report 2020-2021 including recap of Town and Gown's history, President's summary of Town and Gown's activities, Support Our Scholars information, Board meeting minutes, Treasurer's reports, Town Crier newsletters, yearbook, annual reports by officers and board members, Interest Group membership list, Board surveys, listing of officers, and Nominating Committee selections; accn2022-027 consist of meeting minutes, financial reports, interest group reports, newsletters, and other assorted club guidelines and event records. The records predominately detail scholarship allocations, event planning, and dissolution of the club.