Finding Aid for the Getty Research Institute Librarian Anne-Mieke Halbrook Records, 1973-1992, undated
Finding aid prepared by Helen Kim
Descriptive Summary
Title: Getty Research Institute Librarian Anne-Mieke Halbrook Records
Date (inclusive): 1971-2000, undated
Number: IA60001
Creator/Collector:
Getty Research Institute
Physical Description:
5.5 linear feet
(6 boxes)
Repository:
The Getty Research Institute
Institutional Records and Archives
1200 Getty Center Drive, Suite 1100
Los Angeles, California, 90049-1688
(310) 440-7390
archives@getty.edu
Abstract: Records comprise correspondence, memoranda, reports, notes and other administrative files dating from 1971 to 2000 pertaining
to the work of Anne-Mieke Halbrook, Chief Librarian. The records provide insight to the administrative and resource development
of the library at the Getty Center for the History of Art and the Humanities (GCHAH) and its successor, the Getty Research
Institute, as well as early projects the Research Library participated in, such as the Retrospective Reconversion Project.
Request Materials: Request access to the physical material described in this inventory through its corresponding
library catalog record and click "Request." Click here for
general library access policy . See the Administrative Information section of this finding aid for access restrictions specific to the records described
below. Please note, some of the records may be stored off site; advanced notice is required for access to these materials.
Language: Collection material is in
English
Administrative History
The Getty Research Institute (GRI) is a program developed and overseen by the J. Paul Getty Trust, an international cultural
and philanthropic not-for-profit institution educational in purpose and character, that focuses on the visual arts in all
of their dimensions, serving both general audiences and specialized professionals. As of 2011 the Trust supports and oversees
four programs: the J. Paul Getty Museum; the Getty Foundation; the Getty Conservation Institute; and the Getty Research Institute,
which is dedicated to furthering knowledge and advancing understanding of the visual arts.
The origins of the J. Paul Getty Trust date to 1953, when J. Paul Getty established the J. Paul Getty Museum as a California
charitable trust to house his growing art collections. Originally a small, private institution located in Mr. Getty's Ranch
House near Malibu, California, the museum moved to the newly constructed Getty Villa on grounds adjacent to the Ranch House
in 1974. When most of Mr. Getty's personal estate passed to the Trust in 1982, the Trustees decided that, given the size of
the endowment, it should make a greater contribution to the visual arts and humanities than the museum could alone. In 1982,
following extensive international deliberations with knowledgeable individuals, the trustees made commitments to three new
entities, a Conservation Institute, a Center for Education in the Arts, and a Center for the History of Art and the Humanities
(GCHAH), which formally opened in July 1983.
From its inception the objective of the GCHAH was to foster advanced research in art, its history, diversity, and meaning
in our culture by engaging scholars from various disciplines in the humanities. The proposed center was to include a residence
program for scholars, a major expansion of the library, a modest publications program, and an art photo archive. The activities
of the center were also to focus on preserving historic materials in the field of art history and the development of new reference
tools for the field, using the latest in information technologies.
In 1996, in order to avoid confusion with the soon-to-open Getty Center in Brentwood, the GCHAH was renamed the Getty Research
Institute for the History of Art and the Humanities and moved to the Getty Center in I997. In 2000 the program's name was
shortened to the Getty Research Institute (GRI).
The GRI's Research Library, one of the largest art libraries in the world, is accessible to both on-site and remote users
and supports scholars and researchers around the world. The library's Special Collections department contains rare books and
unique materials, such as drawings, personal papers, unpublished manuscripts, journals, letters, video art, architectural
drawings and models, and other primary sources. The general library collection contains over a million secondary sources,
focusing on the histories of art, architecture, and archaeology from pre-history to contemporary times. Additionally, the
Research Library maintains numerous online databases, which serve global communities of librarians, archivists, historians,
and museum professionals; a Photo Study Collection, which contains over two million photographs of art and architecture; and
the Getty's Institutional Archives, which maintains records of enduring value related to the founding and development of the
Trust and its programs.
The GRI's role includes several other significant activities. Through its residential Scholar Program the GRI brings together
an international group of artists, composers, architects, filmmakers, writers, and academics to exchange ideas while pursuing
their own projects. Since the library's materials are often handled during scholarly research, and thereby exposed to light,
air, physical movement, and human contact, the GRI maintains an expert conservation team that works to restore and preserve
the Research Library's unique holdings.
The GRI creates and disseminates new knowledge through its expertise, its active collecting program, public programs, institutional
collaborations, exhibitions, publications, digital services, and residential scholars program. The Getty Research Institute
also promotes a broader understanding of the arts and reaches a more diverse audience through its public programs, which include
workshops, conferences, lectures, performances, film screenings, and exhibitions.
Anne-Mieke Halbrook's service to the J. Paul Getty Trust includes her employment at the Getty Museum as Chief Librarian; Chief
Librarian at the Getty Center for the History of Arts and the Humanities; and as the Head of Collection Management at the
Getty Research Institute.
Administrative Information
Restrictions on Access
With the exception of materials that have been marked restricted or confidential, the records described in accessions 2005.IA.04
and 2008.IA.41 are available for use by qualified researchers. Please note: selected restricted materials must be removed
from boxes prior to access by researcher.
The following types of records are permanently closed: records containing personal information, records that compromise security
or operations, legal communications, legal work product, and records related to donors. The J. Paul Getty Trust reserves the
right to restrict access to any records held by the Institutional Archives.
Restrictions on Use
Preferred Citation
[Cite the item and series (as appropriate)], Getty Research Institute Librarian Anne-Mieke Halbrook records, 1971-2000, undated.
The Getty Research Institute (IA60001).
http://hdl.handle.net/10020/cifaia60001
Acquisition Note
The records described in this finding aid are from accessions 2005.IA.04 and 2008.IA.41, transferred by Anne-Mieke Halbrook
of the Getty Research Institute.
Processing History Note
Helen Kim intellectually processed the records and wrote the finding aid in 2015. No other work has been performed on the
materials.
Related materials
Related materials may exist in unprocessed collections related to library records. Contact Institutional Archives for more
information.
Scope and Content of Collection
The records comprise the administrative, correspondence, and project files of Anne-Mieke Halbrook, Chief Librarian of the
J. Paul Getty Museum and later Chief Librarian of the Getty Research Institute (GRI) and its predecessors, the Getty Research
Institute for the History of Art and the Humanities and the Getty Center for the History of Art and the Humanities (GCHAH).
Materials date from 1971 to 2000 and provide insight to the creation and development of the library's core holdings and programs
and its efforts to become a center for art history research and scholarship. The materials also document Halbrook's involvement
in partnership projects with other cultural institutions and include correspondence, reports, budgets, planning documents,
statistics, minutes, memoranda, photos, and documentation of gifts to the library.
Arrangement
These records are organized in four series:
Series I. Research library records, 1971-1997, undated; Series II. Correspondence and memos, 1973-2000, undated; Series III.
Administrative records, 1975-1995, undated; Series IV. Photographs and ephemera, 1982-1985, 1993.
Indexing Terms
Subjects - Names
Anderle, Don
Forster, Kurt Walter
Sauerländer, Willibald
Williams, Harold Marvin, 1928-
Subjects - Corporate Bodies
Getty Center for the History of Art and the Humanities
Getty Conservation Institute
Getty Research Institute for the History of Art and the Humanities
Getty Research Institute. Research Library
Getty Research Institute
J. Paul Getty Museum
J. Paul Getty Trust
Subjects - Topics
Art museums--Administration
Building sites--Planning
Collection management (Libraries)
Gifts
Museum buildings--Planning
Nonprofit organizations
Nonprofit organizations--Administration
Nonprofit organizations--Employees
Nonprofit organizations--Management
Genres and Forms of Material
Administrative records
Administrative reports
Budgets
Clippings--20th century
Correspondence
Memorandums
Notes
Photographs
Press releases
Proposals
Reports
Training manuals
Contributors
Halbrook, Anne-Mieke
Series I.
Research Library records,
1971-1997, undated
Physical Description:
3.25 linear ft.
Scope and Content Note
These records from Chief Librarian Anne-Mieke Halbrook date from 1971 to 1997, undated, and consist of correspondence, documentation,
reports and agreements relating to the development of the Research Library as well as the Getty's role in cataloging and indexing
projects.
Arrangement
This series is organized into two subseries: Research library projects and Research library development and planning.
Research Library development and planning,
1971-1997, undated
Physical Description:
1.75 linear ft.
Scope and Content Note
These records from Chief Librarian Anne-Mieke Halbrook include library development and planning records dating from 1971 to
1997 and consist of planning documents, statistics, reports, policies and procedures, and gifts and donations. Materials also
include documents related to work on the Committees on Resources Integration and the Order and Catalog Commitee.
Arrangement
This subseries is organized into six sections: Planning documents and goals; Statistics; Policies and procedures; Reports
and evaluations; Gifts and donations; and Committees.
Planning documents and goals,
1981-1997, undated:
Box 2005.IA.04-1
Planning meeting,
May 26, 1981
Box 2005.IA.04-2
Library planning document,
1985
Box 2005.IA.04-2
Board meeting information sheets,
September 13, 1985
Box 2005.IA.04-2
Collection development and processing priorities,
1986
Box 2005.IA.04-2
Center goal objectives,
1985-1986
Box 2005.IA.04-2
Library sections goal objectives,
1985-1986
Box 2005.IA.04-2
Center program goals,
1988
Box 2005.IA.04-1
Reorganization staff plans,
1989
Box 2005.IA.04-2
Center mission statement,
1994, undated
Box 2005.IA.04-1
Getty Research Institute resource collections staff plan proposal FY 1998,
July 1996
Box 2005.IA.04-2
Resource collection goals,
1997
Box 2005.IA.04-1
Collection development presentation,
undated
Box 2008.IA.41-3
Reference room statistics,
1989
Box 2008.IA.41-3
Completed reference statistics,
1990
Box 2008.IA.41-3
Completed online statistics,
1991
Box 2008.IA.41-3
Online statistics,
1990-1991
Box 2008.IA.41-3
6th floor logged reference statistics,
1991
Box 2008.IA.41-3
Miscellaneous Rel. Stats tours, trainings, letters
1991
Box 2005.IA.04-2
Special collection statistics,
1991-1992
Box 2005.IA.04-1
Holdings statistics,
1992-1994
Box 2008.IA.41-3
Annual estimate of CJPA activity,
undated
Policies and procedures,
1985-1995, undated:
Box 2005.IA.04-2
Access policies,
1985, 1987
Box 2005.IA.04-2
Acquisitions policies and procedures,
1995
Box 2005.IA.04-2
Circulation policies,
undated
Box 2005.IA.04-2
Intern policies and procedures,
undated
Box 2005.IA.04-1
Trust policies and procedures insurance books,
undated
Box 2005.IA.04-1
Procedure manual,
undated
Box 2005.IA.04-2
Acquisitions review policy forum,
undated
Reports and evaluations,
1982-1995, undated:
Box 2005.IA.04-1
Harold Williams meeting, New York [report],
1982
Box 2005.IA.04-2
William Arms report,
1983
Box 2005.IA.04-1
Conservation Institute [report],
1983
Box 2005.IA.04-2
Renata Guttman Getty Center Resource Collections Visit report,
1992
Box 2005.IA.04-1
Report on the reference committee,
undated
Box 2008.IA.41-3
Archives [inventory of holdings],
undated
Box 2005.IA.04-1
Early book acquisitions,
1979-1982
Box 2005.IA.04-2
Library book collection missing books,
undated
Box 2005.IA.04-1
Scholar evaluations,
undated
Gifts and donations,
1971-1987:
Box 2008.IA.41-1
Gifts and donations,
1985
Box 2008.IA.41-1
Gifts to the Library: letters of acknowledgement,
1987
Box 2005.IA.04-1
Committees on Resources Integration,
undated
Box 2005.IA.04-1
Order and catalog committee,
undated
Research Library projects,
1980-1994, undated
Physical Description:
1.5 linear ft.
Scope and Content Note
These records from Chief Librarian Anne-Mieke Halbrook date from 1980 to 1994, undated, and consist of correspondence, documentation,
reports and agreements relating to the Getty's role in cataloging and indexing projects. The GCHAH was a member of the Research
Libraries Group (later renamed the Research Libraries Information Network), a consortium of research libraries that shared
retrospective conversion efforts to create a shared database; created SCIPIO (Sales Catalog Index Project Input Online): Art
and Rare Book Sales Catalog, a joint online database of art catalog sales from arts organizations; and participated in the
management of Thesaurus Linguae Gracae, a repository of Greek texts from antiquity.
Arrangement
This subseries is arranged in sections according to project: Répertoire international de la littérature de l'art, Research
Libraries Information Network (RLIN), Retrospective Conversion Projection, Orion Catalog Project, Sales Catalog Index Project,
and Thesaurus Linguae Gracae.
Repertoire international de la litterature de l'art:
1980-1983, undated
Box 2008.IA.41-1
Repertoire international de la litterature de l'art committee meeting minutes, agreement,
1980-1983
Box 2008.IA.41-1
Repertoire international de la litterature de l'art,
1982
Box 2008.IA.41-1
Correspondence, Michael Kinehart, grant reports, meeting agendas, budgets and expense and revenue summaries, proposal for
title change, articles of incorporation, bylaws, retirement plan, computer/tech proposal, meeting minutes, financial statements,
1982
Box 2008.IA.41-1
Repertoire international de la litterature de l'art- past correspondence,
undated
Box 2008.IA.41-1
Information sheets and facts, correspondence, license agreement,
undated
Research Libraries Information Network:
1994, undated
Box 2008.IA.41-3
Research Libraries Information Network (RLIN) replacement,
undated
Box 2008.IA.41-3
RLIN: CJPA: memos and correspondence,
undated
Box 2008.IA.41-3
RLIN user surveys,
undated
Retrospective Conversion
1983-1987, undated:
Box 2005.IA.04-2
Art Institute of Chicago pilot project
May 1983-June 1985
Box 2005.IA.04-2
RLIN: CJPP basic bibliography manual,
1983, undated
Box 2005.IA.04-2
New York Public Library Reconversion project,
1984
Box 2005.IA.04-2
UCLA Retrospective Conversion project,
1984, 1987
Box 2005.IA.04-2
UCLA Retrospective Conversion accounting,
1985-1988
Box 2005.IA.04-1
Data processing proposed FY,
1989
Box 2008.IA.41-3
Research Libraries Information Network (RLIN) search block order forms to fiscal year,
1994, undated
Box 2008.IA.41-2
Retrospective Conversion Project Recon Art, invoice and project proposal,
undated
Box 2008.IA.41-3
Current Orion policy,
undated
Box 2008.IA.41-3
Orion project meetings,
undated
Box 2008.IA.41-3
Orion historical guidelines,
undated
Box 2008.IA.41-3
Orion policy access statement and guides,
undated
Box 2008.IA.41-3
Orion historical policy,
undated
Box 2008.IA.41-3
Orion users: planning historical,
undated
Box 2008.IA.41-3
KS Orion Memos, search tips,
undated
Box 2005.IA.04-1
Getty grant program for retrospective conversion,
undated
Sales Catalog Index Project Input Online,
undated:
Box 2008.IA.41-1
SCIPIO: Correspondence, minutes, agendas, reports, statistics,
undated
Box 2008.IA.41-1
Research Libraries Group SCIPIO (Sales Catalog Index Project Input Online),
undated
Thesaurus Linguae Gracae
1985-1986, undated:
Box 2005.IA.04-2
UCLA Ancient Text project,
1985-1986
Box 2008.IA.41-3
Thesaurus Linguae Gracae: policies, press, correspondence, license agreement, annual report, user instructions,
1986-1990, undated
Series II.
Correspondence and memos,
1973-2000, undated
Physical Description:
1.5 linear ft.
(2 boxes)
Scope and Content Note
These records date from 1973 to 2000 and comprise of correspondence, memos, and supporting documentation maintained by Anne-Mieke
Halbrook while employed by the Getty Research Institute and its predecessors. Materials include both internal and external
correspondence with colleagues at the Getty and other institutions and document matters such as the shaping of internal policies,
library acquisitions, collection material, and the development of the new library at the Center for the History of the Arts
and the Humanities.
Arrangement
Chronological files are arranged in chronological order by date while subject files are listed alphabetically.
Box 2008.IA.41-2
Cohen, David: correspondence,
undated
Box 2005.IA.04-2
Edelstein, Mel,
1986-1988
Box 2005.IA.04-1
Fiscal year 1998 Door Ajar memo,
1998
Box 2005.IA.04-2
Freitag, Wolfgang,
1982-1988
Box 2005.IA.04-2
Guldenpfennig, Marion,
1993
Box 2005.IA.04-2
International Federation of Libraries newsletter [correspondence],
1983-1989
Box 2005.IA.04-2
Lynn O'Leary Reimbursement History [memos],
undated
Box 2005.IA.04-2
Middledorf, Gloria,
1984-1989
Box 2005.IA.04-2
Olsberg, Nicholas,
1983-1984
Box 2005.IA.04-2
Perlingieri, Ilya Sandra,
1995-2000
Box 2005.IA.04-2
Willibald Sauerlander,
1985
Box 2005.IA.04-2
Vellekoop, Jacques/Goldschmidt, EP,
1992-1993
Series III.
Administrative Records,
1975-1995, undated
Physical Description:
0.5 linear ft.
Scope and Content Note
These records include administrative records from Chief Librarian Anne-Mieke Halbrook dating from 1975 to 1995, undated, and
consist of library budgets, various job descriptions, salary scales and organizational charts. Other materials include site
planning records that document the design planning of the Getty Center in Brentwood and the library at the Getty Research
Institute for the History of Art and the Humanities. Press materials include documentation of various Getty program histories
and background information, as well as Getty press kits and press clippings from external sources.
Arrangement
This series is organized in four sections: Budgets; Job Descriptions and salary scales; Site planning and design; and Press
materials.
Box 2005.IA.04-2
Budget proposal,
1975-1980
Box 2005.IA.04-1
Acquisition budget,
1988-1989
Box 2005.IA.04-2
Budget and goal objectives,
1985-1986, 1986-1987, 1987-1988
Box 2005.IA.04-1
Key objectives staff budget requests,
1988-1989
Job descriptions and salary scales,
1985-1995, undated:
Box 2005.IA.04-2
Salary grade structure,
1983
Box 2005.IA.04-2
Job descriptions
1984, 1988
Box 2005.IA.04-2
Salary survey-Hewitt,
1986
Box 2005.IA.04-2
Job descriptions,
December 1986
Box 2005.IA.04-2
Compensation study,
1990-1991
Box 2005.IA.04-2
Staff list organizational chart,
undated
Box 2005.IA.04-2
Professional staff education project,
undated
Site planning and design,
1986-1992:
Box 2005.IA.04-2
Center Resource Storage project report, phase 1,
1990
Box 2005.IA.04-2
Brentwood Center Jay Lucker Consultancy report,
1992
Press materials,
1979-1985, undated:
Box 2005.IA.04-2
Getty press kit,
1979, 1983
Box 2008.IA.41-3
Information about the Getty Conservation Institute,
1983
Box 2008.IA.41-3
Center [background information],
1983, undated
Box 2005.IA.04-1
Architectural Record magazine [profile on Getty Center],
September 1985
Box 2008.IA.41-3
Information about Getty Center for the History of Art and the Humanities programs, scholar programs,
undated
Box 2008.IA.41-3
New museum [brochure about new Getty Center and site],
undated
Box 2008.IA.41-3
Information about the J. Paul Getty Museum, report, survey, and frequently asked questions,
undated
Box 2008.IA.41-3
Trust grant information and announcement about awarded grants,
undated
Box 2005.IA.04-1
J. Paul Getty Trust Fine Arts Center,
undated
Series IV.
Photographs and ephemera,
1982-1985, 1993
Physical Description:
0.5 linear ft.
Scope and Content Note
These records include photographs from Chief Librarian Anne-Mieke Halbrook's office documenting the following events from
1982 to 1983 and 1993: 18th Century Views of Herculaneum exhibition; 401 Wilshire opening exhibition; and the International
Bibliophile Society visit. This series also includes a plaque from the Getty Villa library.
Arrangement
The photo albums in this series are arranged by event date. The plaque is listed at the end.
Box 2005.IA.04-3
Photo album-18th Century Views of Herculaneum exhibition opening,
[1982]
Box 2005.IA.04-2
Photographs- 401 Wilshire opening exhibition
[1984-1985]
Box 2005.IA.04-2
Photographs- International Bibliophile Society visit,
October 4, 1985
Box 2005.IA.04-2
Plaque from Getty Villa library,
1993