Records of California Academic and Research Libraries (CARL) SPC.2019.052
Michael McArthur, Rand Boyd; Chapman University, 2011; Karen Clemons, 2021
California State University Dominguez Hills, Gerth Archives and Special Collections
2011-11
University Library South -5039 (Fifth Floor)
1000 E. Victoria St.
Carson, CA 90747
archives@csudh.edu
Contributing Institution:
California State University Dominguez Hills, Gerth Archives and Special Collections
Title: CARL (California Academic and Research Libraries) records
Creator:
California Academic and Research Libraries
source:
Science and Engineering Academic Librarians (Calif.)
source:
California Library Association
source:
Association of College and Research Libraries
Identifier/Call Number: SPC.2019.052
Physical Description:
20 boxes
Physical Description:
19.42 Linear Feet
Date (inclusive): 1969-2014; undated
Date (bulk): 1979-2000
Abstract: This collection contains records regarding the California Academic and Research Libraries Association (CARL). A majority of
the collection contains documents regarding CARL leadership and organizational records such as executive board meeting minutes
and memorandums; the CARL constitution and by-laws; presidential papers and binders; material related to various committees
such as membership; scholarships and awards; elections; and others. Also included in this collection are financial records;
documents related to CARL history including Association of College and Research Libraries (ACRL) and California Library Association
(CLA) records prior to CARL's separation; material related to various interest groups such as California Academic Reference
Librarians Discussion Interest Group(CARLDIG), Science and Engineering Academic Librarians (SEAL), and others; documents regarding
CARL annual conferences; programs and the program committee; and issues of the CARL Newsletter.
Language of Material:
English
.
Conditions Governing Access
There are no restrictions on the use of this material except where noted at the series level and/or previously copyrighted
material is concerned. It is the responsibility of the researcher to obtain all permissions necessary from the CARL Executive
Board to make use of this material.
Conditions Governing Use
The majority of this collection is open for research. The membership rosters and any other material relating to specific members
are closed to the public except with written permission from the CARL Executive Board.
Preferred Citation
Processing Information
This collection was transferred from Chapman University, September 2019. A finding aid was created November 2011 and original
order within each folder was maintained, while original order within each series was maintained whenever possible and appropriate.
This collection was reprocessed in 2021. Original order within each folder was maintained, but files were re-foldered into
acid-free enclosures; organized into series and sub-series; and catalogued at folder-level.
Scope and Contents
The California Academic and Research Libraries (CARL) records (1969-2014; undated) contains 20 boxes and 19.42 linear feet
of meeting minutes; memorandums; correspondence; reports; forms; calendars; surveys; rosters; proposals; and other material
relating to the CARL association. Series I: Organizational Records contains constitutions, by-laws; president's binders and
papers; documents related to the executive board, Association of College and Research Libraries (ACRL) and California Library
Association (CLA) records pertaining to CARL activities during the time prior to and around the time of the merger with ACRL,
and prior to the separation with CLA; documents and brochures related to CARL history; and guidelines for submitting to the
CARL archives. Series II: Financial Records contains financial reports, check registers, bank statements, reimbursement reports,
ledgers, secretary/treasurer binders, invoices, IRS forms, and other related documents. Series III: Committees and Task Forces
contains documents such as correspondence, memorandums, reports, and rosters related to membership, awards, elections, and
other committees and task forces. Series IV: Interest Groups contains material regarding various CARL interest groups and
includes: correspondence, minutes, rosters, guidelines, reports, evaluation forms, notes, financial reports, and other documents.
Interest Groups featured in this series include: California Academic Reference Librarians Discussion Interest Group(CARLDIG);
Science and Engineering Academic Librarians (SEAL); California Academic Librarians in Management (CALM); Academic Business
Librarians Exchange (ABLE); Collection Development Interest Group (CDIG); California State University Librarians (CSUL); Diversity
in Academic Libraries (DIAL); Southern California Instruction Librarians (SCIL); Technical Services Interest Group (TSIG);
and Community College Interest Group(CCIG). Series V: Programs contains material related to CARL programs and includes: flyers,
annual reports, correspondence, memorandums, program committee meeting minutes and rosters, calendars, and "Guidelines for
Program Planning" manuals. Series VI: Conferences contains flyers, programs, correspondence, memorandums, photographs, audiocassettes,
DVDs, documents related to sessions, reports, evaluations, and other material related to CARL annual and biennial conferences.
Series VII: Newsletters contains issues of the CARL newsletter and related correspondence.
Biographical / Historical
CARL was organized in its present form in 1978 and 1979, when the existing Chapter of Academic and Research Libraries of the
California Library Association (CLA) merged with the recently-formed Association of College and Research Libraries (ACRL)
Chapters in California to form a single organization affiliated with both ACRL and CLA. In 1991, the California Library Association
voted to discontinue chapters and replace them with sections whose members must also be members of CLA. In January 1992, the
CARL president mailed a survey to members outlining CARL's options and requesting an opinion vote. A majority (71%) of CARL
members voted for independence from CLA, and in September 1992 approved changes to the CARL constitution and bylaws which
codified this decision. Members of the California State University Librarians Chapter of CLA were faced with the same set
of options, and voted to join CARL as an interest group. They gathered the requisite number of signatures on a petition and
were welcomed to CARL in November 1992.
CARL is an independent chapter of the Association of College and Research Libraries. CARL's purpose, as stated in its constitution,
is ". . . to provide opportunities for the professional growth of its members by conducting workshops and arranging programs;
to encourage the exchange of ideas and information relating to library cooperation and development; to disseminate educational
information oriented to those working in academic and research libraries; and to support and, when appropriate, participate
in programs of other regional and local organizations in California in order to promote and improve library service to the
academic and research community."
California Academic & Research Libraries: History. Retrieved 9 Novemeber 2011 from http://www.carl-acrl.org/about/history.html
For more information about CARL's history and mission please visit: http://www.carl-acrl.org/about/mission.html
http://www.carl-acrl.org/about/history.html
Immediate Source of Acquisition
This collection was transferred from Chapman University, September 2019 and donated to CSUDH by the CARL Executive Board.
Arrangement
This collection is arranged into seven series and fifteen sub-series
- Series I: Organizational Records, 1969-2014; undated
- Sub-Series A: Constitution and By-Laws, 1979-2007
- Sub-Series B: President's Binders and Papers, 1979-2007
- Sub-Series C: Executive Board, 1978-2014
- Sub-Series D: ACRL and CLA Records, 1969-1996
- Sub-Series E: History and Archives, 1979-2005; undated
- Series II: Financial Records, 1979-2013; undated
- Series III: Committees, 1978-2014; undated
- Sub-Series A: Scholarship and Awards, 1982-2010
- Sub-Series B: Nominating and Elections Committee, 1982-2014
- Sub-Series C: Membership Committee, 1978-1997; undated
- Sub-Series D: Other Committees and Task Forces, 1994-2003
- Series IV: Interest Groups, 1982-2015; undated
- Sub-Series A: General Files, 1982-2014
- Sub-Series B: ABLE Records, 1983-2008
- Sub-Series C: CALM and CARLDIG records, 1982-2001
- Sub-Series D: CCIG, CDIG, and CSUL records, 1992-2000
- Sub-Series E: DIAL, GPIG, SCIL, and TSIG records, 1993-2009
- Sub-Series F: SEAL records, 1982-2015; undated
- Series V: Programs, 1983-2004; undated
- Series VI: CARL Annual Conferences, 1993-2012
- Series VII: Newsletters, 1981-2011
Subjects and Indexing Terms
Academic librarians -- California
Academic libraries
Research libraries
Academic libraries -- California
California Academic and Research Librarians
Science and Engineering Academic Librarians (Calif.)
California Library Association
Association of College and Research Libraries
Series I: Organizational Records
1969-2014; undated
Scope and Contents
This series contains records relating to leadership and the organizational records of CARL. Sub-Series A: Constitution and
By-Laws contains revisions, drafts, proposed changes, and correspondence relating to the CARL constitution and By-Laws. Also
included are the CARL Articles of Incorporation, and the official CARL seal embosser. Sub-Series B: President Binders and
Papers contains papers belonging to Wendy Culotta, Katherine Mawdsley, Stephanie Bangert, Venita Jorgensen, and Ron Rodriguez
during their time in positions of leadership within CARL and includes: memorandums, executive board meeting minutes, and correspondence.
President binders contain documents related to various positions and functions within CARL such as President, Vice President,
Secretary/Treasurer, membership directories, interest groups, committees, forms, meeting minutes, appointments, programs,
conferences, finances, newsletters, and others. Sub-Series C: Executive Board includes meeting minutes, memorandums, notes,
correspondence, roster lists, calendars, reports, campus liaison correspondence, memorandums, campus representative lists,
VHS tapes, and other documents related to the CARL executive board. Sub-Series D: ACRL and CLA Records contains memorandums,
meeting minutes, questionnaires, chapter relations activities, chapters manuals, and other documents regarding CARL activities
during the time prior to and around the time of the merger with ACRL (Association of College and Research Libraries), as well
as the time during CARL's association with CLA (California Library Association) prior to separation. Sub-Series E: History
and Archives contains guidelines for submitting material to the archives; documents and brochures related to CARL history;
and correspondence and memorandums regarding submissions to the CARL archives.
Material relating to the CARL Secretary/Treasurer and financial documents are located in Series II: Financial Records
Sub-Series A: Constitution and By-Laws
1979-2007
Scope and Contents
This sub-series contains copies of the CARL Constitution and by-laws and includes related drafts, revisions, proposed changes,
memorandums, and correspondence. This sub-series also includes the official CARL seal embosser, and Articles of Incorporation.
box 1, folder 1
constitution- proposed changes, draft revisions
1979-1985
box 1, folder 2
proposed changes, revisions, memorandums, and correspondence
1991-1995
box 1, folder 3
proposed changes and revisions; Articles of Incorporation
1992, 1994-1995, circa 2007
box 20
official CARL seal embosser
undated
Sub-Series B: President's Binders and Papers
1979-2007
Scope and Contents
This sub-series contains papers belonging to Wendy Culotta during her time as CARL Chair-elect, Chair (1982), and past chair
which includes memorandums, executive board meeting minutes, and correspondence; Ron Rodriguez' papers from his time as Vice-President
South and President of CARL such as correspondence, budget proposals, and meeting minutes; Katherine Mawdsley's papers from
her time as CARL President; and Venita Jorgensen's papers from her time as President and Vice President. A majority of the
Jorgensen's papers were sent to her from Stephanie Bangert during Bangert's time as President. This sub-series also includes
president binders which contains documents related to various positions and functions within CARL such as President, Vice
President, Secretary/Treasurer, membership directories, interest groups, committees, forms, meeting minutes, appointments,
programs, conferences, finances, newsletters, and others.
box 1, folder 4
Wendy Culotta Papers- memorandums, meeting minutes, correspondence, and other documents
1980-1982; 1991
General
material is from Culotta's time as CARL Chair-elect, Chair (1982), and past chair
box 1, folder 5
Wendy Culotta Papers- executive board agendas, meeting minutes, business meeting minutes, constitution drafts
1979-1984; 1991
General
material is from Culotta's time as CARL Chair-elect, Chair (1982), and past chair
box 1, folder 6-9
President's Binder, 1991- constitution and by-laws; and files related to secretary; treasurer; membership; newsletters; archivist;
interest groups; calendars; meeting minutes; CLA; program planning; and others
1979-1993
box 1, folder 10
Katherine F. Mawdsley- correspondence, annual reports, reimbursement requests
1990-1992
box 1, folder 16
Venita Jorgensen- meeting minutes, memorandums, agendas, financial reports, notes, and other documents mostly from Stephanie
Bangert
1992-1994
box 1, folder 11-12
President's Binder 1992- rosters; newsletters; CLA; budgets; membership; nominating committee; programs
1991-1993
box 1, folder 13
President's Binder 1994-rosters; calendars; executive board meetings; correspondence; letters; committees; conference; annual
reports;
1993-1995
box 1, folder 14-15
President's Binder 1995- letters; executive board meeting minutes; calendars; rosters; ballots; annual reports; committees
1994-1995
box 2, folder 1-2
President's Binder articles of incorporation; executive board minutes; by-laws; membership certificates (blank)
1999-2007
box 2, folder 3
Ron Rodriguez Papers- correspondence; notes, budget proposals; meeting minutes and agendas; calendar; memorandums; documents
related to CARL conference
2002-2003
box 2, folder 4
Ron Rodriguez Papers- correspondence; income expenses; agendas; appointment letters; meeting minutes; conference expenses;
elections; other documents
2003-2004
Sub-Series C: Executive Board
1978-2014
Scope and Contents
This sub-series contains meeting minutes; memorandums; notes; correspondence; roster lists; calendars; reports; campus liaison
correspondence; memorandums; campus representative lists; and other documents and VHS tapes related to the CARL executive
board. Both CARL North and South liaison records are represented in this sub-series.
box 2, folder 5
Business meeting- agendas, meeting minutes, reports
1978-1988
box 2, folder 6
Executive Board meeting minutes, agendas, and related documents
November 27 1979- November 20, 1982
box 2, folder 7
Executive Board meeting minutes, agendas, annual reports, and related documents
January 22, 1983-September 7, 1989
box 2, folder 8
Executive Board correspondence
1988-1989; 1991
box 2, folder 9
Executive Board- meeting minutes (removed from a binder), calendars, interest group roster, by-laws draft
1989-1996; August 28 1997; 1998-1999
box 2, folder 10
Executive Board- meeting minutes, agendas, memorandums, correspondence, proposals, calendars, and other documents
September 1988-December 1988; 1989
box 2, folder 11
Executive Board- financial reports; calendars; annual reports; meeting minutes; agendas; memorandums
1990
box 2, folder 12
Executive Board- rosters, calendars, meeting minutes, memorandums, financial reports, agendas, annual reports, program planning
1991
box 2, folder 13
Executive Board- correspondence
1992-1993
box 2, folder 14
Executive Board- agendas, meeting minutes, memorandums, rosters, correspondence, annual reports, calendars
1992-1993
box 2, folder 15
Executive Board- meeting minutes, annual financial report, "Guidelines for Program Planning (working manual)"
August 1989; 1991-1992
box 2, folder 16
Executive Board- CARL candidate summaries
1995
Conditions Governing Use
This folder contains confidential information and is restricted from public use.
box 2, folder 17
Executive Board- meeting minutes, notes, correspondence
January 10, 1994
box 2, folder 18
Executive Board- meeting minutes, notes, correspondence
March 14, 1994
box 2, folder 19
Executive Board- meeting minutes, notes, correspondence
June 6, 1994
box 2, folder 20
Executive Board- meeting minutes, notes, correspondence
December 12, 1994
box 2, folder 21
Executive Board- meeting minutes, agendas, reports, calendars, rosters, Long Range Planning committee report
1994
box 2, folder 22
Executive Board- correspondence and memorandums
1994
box 2, folder 23
Executive Board- meeting minutes, agendas, roster, correspondence, memorandums
1995
box 2, folder 24
Executive Board- correspondence
1995
box 2, folder 25
Executive Board- letters regarding executive board election
October 2, 1995
box 2, folder 26
Executive Board- roster, membership report, agendas, memorandums, correspondence
1996
box 20
Executive Board Meeting VHS
circa 1996
box 20
Executive Board Meeting VHS
April 1997
box 20
Executive Board Meeting VHS
August 1997
box 3, folder 1
Executive Board- agendas, meeting minutes, correspondence, rosters, register reports, bank statements, calendars, constitution/by-laws
drafts
1997-1998
box 20
Executive Board Meeting VHS
May 18, 1998
box 3, folder 2
Executive Board- membership reports, meeting minutes and agendas, register reports, by-laws, correspondence, "Chapter Topics",
Vol. 20, Issue 2
1999-2000
box 3, folder 3
Executive Board- Meeting minutes, agendas, register reports, bank statements, correspondence, membership reports, board roster,
calendars
1999
box 3, folder 4
Executive Board- meeting minutes, treasurer's report, membership report, petition, financial statements, conference
2000
box 3, folder 5
Executive Board- meeting minutes, financial statements, correspondence
2001
box 3, folder 6
Executive Board- meeting minutes, account statements
2002
box 3, folder 7
Executive Board- meeting minutes, agendas, correspondence, financial reports, annual reports, calendars
2003
box 3, folder 8
Executive Board- interest groups, meeting minutes, agendas, income/expense reports, correspondence
2004
box 3, folder 9
Executive Board- board roster, by-laws, correspondence, President's report, committee reports, and other related documents
2005
box 3, folder 10
Executive Board- agendas, meeting minutes, calendar, committee reports, financial documents, standing rules, memorandums,
correspondence, and other related documents
2006
box 3, folder 11
Executive Board- meeting minutes, correspondence, material regarding 2010 CARL conference
2007
box 3, folder 12
Executive Board- meeting minutes, expense report, conference materials, memorandums, interest group reports
2008
box 3, folder 13
Executive Board, 2008 Post-conference recap
May 31, 2008
box 3, folder 14
Executive Board- meeting minutes, gift acceptance policies and guidelines, profit and loss, call for proposals
2009
box 3, folder 15
Executive Board- meeting minutes
2010
box 3, folder 16
Executive Board- meeting minutes
March 7, 2011
box 3, folder 17
Executive Board- meeting minutes, standing rules draft
June 15, 2012; September 14, 2012
box 3, folder 18
Executive Board- meeting minutes
March 15, 2013; June 14, 2013; September 13, 2013
box 3, folder 19
Executive Board- meeting minutes
April 4, 2014; December 12, 2014
box 3, folder 20
regional meetings- agendas, meeting minutes, flyers, correspondence
1992-2004
box 3, folder 22
Executive Board master calendars
1984-1993
box 3, folder 23
Executive Board master calendars
1994-1996
box 3, folder 24
correspondence regarding CARL website; web coordinator report
1995-1997; 2008
box 4, folder 1
Campus Liaisons- correspondence, memorandums, campus representative lists
1982-1987
box 4, folder 2
Campus Liaisons- correspondence, memorandums, campus representative lists
1988-1989
box 4, folder 3
Campus Liaisons- correspondence, memorandums, campus representative lists
1990
box 4, folder 4
Campus Liaisons- correspondence, memorandums, campus representative lists
1991-1992
box 4, folder 5
Campus Liaisons- correspondence, memorandums, campus representative lists, reports
1993-1997; 2001; undated
box 4, folder 6
Legislative liaison
1998-2002
box 4, folder 19
CARL Letterhead (blank)
circa 2004
Sub-Series D: ACRL and CLA Records
1969-1996
Scope and Contents
This sub-series contains memorandums, meeting minutes, questionnaires, chapter relations activities, chapters manuals, and
other documents regarding CARL activities during the time prior to and around the time of the merger with ACRL (Association
of College and Research Libraries), as well as the time during CARL's association with CLA (California Library Association)
prior to separation. Included in this sub-series is a short summary of CARL's merger with the ACRL chapters in 1979 and the
succession from CLA 1991.
box 6, folder 18
CARL/ACRL Merger- background information, memorandums, chapter constitution, meeting minutes
1979-1980
box 6, folder 19
ACRL- memorandums, meeting minutes, "Chapter Topics" newsletter, budget planning, and other documents
1969; 1972; 1979-1981
box 6, folder 20
ACRL- memorandums; budget requests
1980-1990
box 6, folder 21
ACRL Chapters Manual
1980
box 7, folder 1
ACRL Chapters Council Manual
July 1982; undated
box 7, folder 2
ACRL- chapters council membership lists, reports, meeting minutes, "Chapter Topics" newsletters, programming request forms,
"Management and Staff Development, Proceedings of a California Academic and Research Librarians Workshop" and other documents
1982-1983
box 7, folder 3
ACRL Chapters Council Chapter Support Committee- memos, reports, notes, and other documents (Wendy Culotta Papers)
1982- 1983; 1991
box 7, folder 4
ACRL- reports, memorandums, "Chapter Topics" newsletters, meeting minutes
1984-1987
box 7, folder 5
ACRL- memorandums, "Chapter Topics" newsletters, report, "Guide to Policies and Procedures"
1988-1989
box 7, folder 6
ACRL- memorandums, brochures, chapter roster, news releases, "Chapter Topics" newsletters, and other documents
1990-1998; 2007
box 7, folder 7
CLA- memorandums, questionnaires, chapter relations activities, and other documents
1973-1995
box 7, folder 8
CLA reorganization- memorandums and correspondence
1990-1992
box 7, folder 9
CLA- correspondence, financial reports, and checklists related to CLA annual conference; workshop flyer and announcement
1991; 1996
box 7, folder 10
California Postsecondary Education Commission Reports
January 1990; August 1991
Scope and Contents
Reports relate to CLA's 1991 annual conference programming. "Higher Education at the Crossroads"; "Technical Background Papers
to Higher Education at the Crossroads: Planning for the Twenty-First Century"; "Long-Range Trends in Postsecondary Education"
Sub-Series E: History and Archives
1979-2005; undated
Scope and Contents
This sub-series contains guidelines for submitting material to the archives; documents and brochures related to CARL history;
and correspondence and memorandums regarding submissions to the CARL archives, as well as correspondence to and from various
CARL archivists.
box 7, folder 11
guideline for archives; correspondence, memorandums
1985-1989, 1992, 2005; undated
box 7, folder 12
CARL history and brochures
1979, 1982, 1988, 1996, undated
Series II: Financial Records
1979-2013; undated
Scope and Contents
This series contains CARL financial records and includes: financial reports, check registers, bank statements, reimbursement
reports, ledgers, secretary/treasurer binders, invoices, IRS forms, and other related documents. Financial records relating
to ACRL are also included in this series.
box 4, folder 7
Financial Reports
1979-1989
box 4, folder 8
IRS Application and related documents
1983-1988; 2003
box 4, folder 9-10
Secretary/Treasurer Binder- correspondence; financial reports; bank statements; invoices regarding newsletters, membership,
programs
1983
box 4, folder 11-12
Secretary/Treasurer Binder- ACRL; bank statements; correspondence; financial reports; deposits; invoices
1984
box 4, folder 13-14
Treasurer Binder- calendars; executive board annual business; financial reports; bank statements; expenditures
1985
box 4, folder 15
Reimbursement requests and invoices
1988
box 4, folder 16
check registers
1989; 1994-1998; undated
box 4, folder 17
bank statements; ledger
1989
box 4, folder 18
ACRL reimbursement reports
1989-1996
box 5, folder 1
reimbursement requests and invoices
1989
box 5, folder 2
ledgers
February 1989-January 1990
box 5, folder 4
Secretary/Treasurer Binder- memorandums, reports, and other documents related to membership, archivist, newsletter, regional
meeting, campus liaison, volunteers, secretary/treasurer, and other areas
1991
box 5, folder 5
Treasurer's Log- transaction register, outstanding checks, monthly activity reports, program expenses, quarterly financial
checks
1991
box 5, folder 6
Transaction receipts; checks
1991-1992
box 5, folder 7
Financial Reports, reimbursements, invoices
1991
box 5, folder 8
Treasurer's Log- transaction register, outstanding checks, monthly activity reports, program expenses, quarterly financial
checks
1992
box 5, folder 9
Financial Reports, reimbursements, invoices
1992
box 5, folder 11
transaction receipts; checks
1993-1994
box 5, folder 12
Financial Reports, reimbursements, invoices
1994
box 5, folder 13
Treasurer's Log- program expenses, monthly bank statements, treasurer's report, program announcements
1995
box 5, folder 14
Financial Reports, reimbursements, invoices
1995
box 5, folder 15
transaction receipts; checks
1995
box 6, folder 1
bank statements; invoices
1996
box 6, folder 3
transaction receipts
1997-1998
box 6, folder 5
purchase orders; financial reports; register reports; correspondence regarding reimbursements
1997; 1999
box 6, folder 6
bank statements, notes, checks
1999-2000
box 19, folder 2-9
invoices, summary of deposits, reimbursements
2006-2009
box 19, folder 10
Chart of accounts, bank statements, profit and losses, memorandums, finances council report and agendas, receipts, and other
financial documents
2006-2008
box 19, folder 11
Insurance policies
2008-2010
box 6, folder 8
bank statements
2010-2013
box 6, folder 9
insurance statements
2010-2013
box 6, folder 10
invoices and receipts
2010
box 6, folder 12
invoices and receipts
2011
box 6, folder 13
invoices and receipts
2012
box 6, folder 14
invoices and receipts
2013
box 6, folder 15
correspondence, memorandums, forms regarding insurance
1994; 2004
box 19, folder 1
Accounting- tax returns, other IRS forms
2003; 2006-2007
box 6, folder 17
financial report/request forms (blank)
undated
Series III: Committees
1978-2013; undated
Scope and Contents
This series contains material related to various committees and task forces (both current and past) within CARL and includes:
memorandums, correspondence, reports, membership lists, and other documents. A majority of the records in this collection
relate to the membership committee. Sub-series A: Scholarship and Awards contains documents and ephemera related to the Member
of the Year, Research Award, and Library School Conference Scholarship. Sub-Series B: Nominating and Elections Committee contains
nominating committee reports, memorandums, correspondence, ballots, and candidate biographies; Sub-Series C: Membership contains
membership lists, reports, questionnaires, correspondence, applications, renewals, and disks related to the membership database.
This sub-series also includes memorandums, policies, subscription lists, and correspondence related to the use of email reflectors
(mailing lists); and various listservs including the CALIBACA listserv. Sub-Series D: Other Committees and Task Forces includes
memorandums, correspondence, reports, notes, membership surveys; and other documents regarding the Ad-Hoc Committee on Organization,
Long Range Planning Committee, Server Task Force, and WASC Task Force.
Sub-Series A: Scholarship and Awards
1982-2010
Scope and Contents
This sub-series contains Member of the Year memorandums, correspondence, criteria, documents related to the reception, biographies,
and a plaque; research award reports, correspondence, and applications; and memorandums regarding the library school conference
scholarship.
box 7, folder 13
Member of the Year- memorandums, correspondence, criteria, reception, biographies
1983-2003
box 7, folder 14
Members of the Year plaque
1982-1992
box 7, folder 15
Research Award- reports, correspondence, applications
1996-1999; 2009-2010
box 7, folder 16
Library School Conference Scholarship- memorandum
August 9, 2002
Sub-Series B: Nominating and Elections Committee
1982-2014
Scope and Contents
This sub-series contains material related to the CARL Nominating and Elections Committee and includes: nominating committee
reports, memorandums, correspondence, ballots, and candidate biographies.
Conditions Governing Use
This sub-series is closed to the public unless with the permission of the CARL Executive Board. It is the responsibility of
the researcher to obtain all permissions necessary from Board. It is the responsibility of the researcher to obtain all permissions
necessary from the CARL Executive Board to make use of this material.
box 7, folder 17
Nominating Committee and Elections- candidate biographies; correspondence; rosters; ballots; memorandums
1982-1989
box 7, folder 18
Nominating Committee and Elections- reports; memorandums; correspondence; ballots; candidate biographies
1990-1995
box 7, folder 19
Nominating Committee and Elections- correspondence; candidate biographies; ballots
1994-1996
box 7, folder 20
Nominating and Elections- correspondence; candidate biographies; ballots
1998-2006
box 9, folder 1
Nominating and Elections- correspondence; candidate biographies; ballots
2007-2010; November 2013; November 2014
Sub-Series C: Membership Committee
1978-1997; undated
Scope and Contents
This sub-series contains material related to CARL membership. This includes: membership lists, reports, questionnaires, correspondence,
applications, renewals, and disks related to the membership database. This sub-series also includes memorandums, policies
and correspondence related to the use of email reflectors (mailing lists) which were maintained by the membership director
and used to facilitate communication with CARL membership; correspondence and subscription lists regarding various listservs
used by CARL including CALIBACA, which served as CARL's official listserv in the 1990s.
Conditions Governing Use
The membership rosters in this series are closed to public research.
box 9, folder 2
Membership- rosters, memorandums, correspondence
1978-1983
Conditions Governing Use
contains restricted material
box 9, folder 3
Membership- rosters, memorandums, questionnaire, reports
1984
Conditions Governing Use
contains restricted material
box 8, folder 1
Membership- rosters and memorandums
1985
Conditions Governing Use
contains restricted material
box 8, folder 2
Membership- reports, rosters, and memorandums
1986-1987
Conditions Governing Use
contains restricted material
box 8, folder 3
Membership- reports, rosters, and memorandums
1988-1989
Conditions Governing Use
contains restricted material
box 8, folder 4
Membership- reports, forms, renewals
1990
Conditions Governing Use
contains restricted material
box 8, folder 5
Membership- rosters, reports, renewals, correspondence
1991-1993
Conditions Governing Use
contains restricted material
box 8, folder 6
Membership- rosters, renewals, correspondence, reports, applications
1994
Conditions Governing Use
contains restricted material
box 8, folder 7
Membership- correspondence, documents and disks related to the membership database
1994-1996
Conditions Governing Use
contains restricted material
box 8, folder 8
correspondence regarding mailing lists, listservs (CARL electronic services)
1994-1995
box 8, folder 9
CALIBACA- correspondence, memorandums, subscription lists
1994-1997
box 8, folder 10
correspondence regarding CARL email reflectors (mailing lists); job posting for electronic communications manager
1994-1997; undated
box 8, folder 11
Membership- rosters, reports, forms
1995
Conditions Governing Use
contains restricted material
box 8, folder 12
Membership applications
1996
Conditions Governing Use
contains restricted material
box 8, folder 13
Membership applications, reports, memorandums
1996
Conditions Governing Use
contains restricted material
box 9, folder 4
Membership rosters
1996
Conditions Governing Use
contains restricted material
box 9, folder 5
Membership applications
1997
Conditions Governing Use
contains restricted material
box 9, folder 6
Membership- rosters, renewals, memorandums, correspondence, work for hire agreement
1997-1999; 2003-2007
Conditions Governing Use
contains restricted material
box 9, folder 7
Membership- CARLALL; CALIBACA Listservs
1997; 2001; 2002
box 9, folder 8
Membership reports and survey
2013-2014
box 9, folder 9
Membership- mailing list requests; brochures
undated
Subseries D: Other Committees and Task Forces
1994-2003
Scope and Contents
This sub-series contains material related to all other CARL committees and task forces. This includes memorandums, correspondence,
reports, and other documents regarding the Ad-Hoc Committee on Organization; and Long Range Planning Committee material including
meeting minutes, reports, notes, memorandums, and membership surveys (blank and completed). Also included in this sub-series
are reports, correspondence, and memorandums regarding the CARL Server Task Force, and WASC Task Force.
box 9, folder 10
Ad-Hoc Committee on Organization- memorandums, correspondence, meeting minutes, reports
1994, 1997-1998, 2001-2003
box 9, folder 11
Long Range Planning Committee- membership surveys, minutes, reports, notes, memorandums
1993-1994
box 9, folder 12
CARL Server Task Force- correspondence, reports, memorandums
1995
box 9, folder 13
WASC Task Force- memorandums; correspondence
1997
Series IV: Interest Groups
1982-2015; undated
Scope and Contents
This series contains meeting minutes, flyers, reports, notes, correspondence, documents related to programming, and other
material regarding CARL interest groups. Interest groups featured in this series include: California Academic Reference Librarians
Discussion Interest Group(CARLDIG); California Academic Librarians in Management (CALM); Academic Business Librarians Exchange
(ABLE); Collection Development Interest Group (CDIG); California State University Librarians (CSUL); Diversity in Academic
Libraries (DIAL); Southern California Instruction Librarians (SCIL); Technical Services Interest Group (TSIG); and Community
College Interest Group(CCIG). A majority of this series contains material related to Science and Engineering Academic Librarians
(SEAL). Also included in this series are files related to interest groups in general and include guidelines, coordinator lists,
chair rosters, correspondence, and other documents.
Sub-Series A: General Files
1982-2014
Scope and Contents
This sub-series contains material related to all CARL interest groups and includes chair rosters, coordinator lists, guidelines,
annual reports, and other documents.
box 9, folder 14
guidelines, correspondence, chair rosters, annual reports, memorandums
1982-1996
box 9, folder 15
correspondence; coordinator lists
1998-2001; 2009-2010
box 9, folder 16
guidelines; year end report; mid-year report
June 2011; August 2012; December 2014
Sub-Series B: ABLE Records
1983-2008
Scope and Contents
This sub-series contains correspondence, flyers, meeting minutes, program files, conference proposals, and other documents
relating to the Academic Business Librarians Exchange (ABLE) interest group.
box 9, folder 17
correspondence; petition for interest group affiliation; flyers; meeting summaries
1983-1988
box 9, folder 18
"Directory of Business Resources and Services in Southern California Academic Libraries" preliminary draft. "Annual Reports
to Stockholders and Securities and Exchange Commission Filings: A Survey of Holdings in Southern California Libraries" first
edition.
1983-1984
box 9, folder 19
ABLE-CLA Program files
1983-1984
box 9, folder 20
correspondence; flyers; reports; program materials; conference proposal
1990-1997; 2001; 2007-2008
Sub-Series C: CALM and CARLDIG records
1982-2001
Scope and Contents
This sub-series contains correspondence, flyers, organizational ballots, memorandums, meeting minutes, and other documents
relating to the California Academic Librarians in Management (CALM) and California Academic Reference Librarians Discussion
(CARLDIG) interest groups.
box 10, folder 1
CALM- correspondence, flyers, organizational ballots, and mailing lists
1986-1998
box 10, folder 2
CARLDIG- guidelines for interest groups; memorandums; CARLDIG/NORTH petition; meeting attendees list
1982-1984
box 10, folder 3
CARLDIG/NORTH- memorandums; flyers; correspondence; meeting minutes; program summaries and evaluations
1984-1987
box 10, folder 4
CARLDIG/NORTH- meeting minutes; flyers; memorandums; correspondence; program summaries and evaluations
1988-1995
box 10, folder 5
CARLDIG/NORTH- meeting minutes; flyers; program evaluations; "Guidelines for Program Planning" (draft); and other related
documents. File belonged to Beth Sibley
1986-1992
box 10, folder 6
CARLDIG/SOUTH- meeting minutes; flyers; annual conference documents; reports; memorandums
1982-2001
Sub-Series D: CCIG, CDIG, and CSUL records
1992-2000
Scope and Contents
This sub-series contains by-laws, flyers, correspondence, newsletters, meeting minutes, program files, and other documents
relating to Community College Interest Group (CCIG), Collection Development Interest Group (CDIG), and California State University
Librarians (CSUL) interest groups.
box 10, folder 7
CCIG- flyers; by-laws; programming; meeting minutes; correspondence
1997-2000
box 10, folder 8
CDIG- correspondence; programming; flyers; meeting minutes
1996-1997
box 10, folder 9
CSUL- By-laws; programming; flyers; newsletter; officers list; correspondence
1992-1997
Sub-Series E: DIAL, GPIG, SCIL, and TSIG records
1993-2009
Scope and Contents
This sub-series contains program files, by-laws, reports, election ballots, meeting minutes, and other documents relating
to the Diversity in Academic Libraries (DIAL), Southern California Instruction Librarians (SCIL), and Technical Services Interest
Group (TSIG) interest groups. Also included in this sub-series is a petition to establish a Government Information interest
group (GPIG).
box 10, folder 10
DIAL- programming; flyers; by-laws; petition; reports
1993-1998, 2001, 2009
box 10, folder 11
GPIG- petition to establish
2000
box 10, folder 12
SCIL- flyers; petition to establish; programming; election ballots; correspondence
2000-2009
box 10, folder 13
TSIG- meeting minutes
April 7, 2003
Sub-Series F: SEAL records
1982-2015; undated
Scope and Contents
This sub-series contains letterhead, by-laws, reports, meeting minutes, correspondence, program files, flyers, election ballots,
and other material relating to Science and Engineering Academic Librarians (SEAL) interest group.
box 10, folder 15
SEAL and CARL By-Laws
1985-2000; undated
box 10, folder 16
SEAL- questionnaires; summary; memorandums
1982
box 10, folder 17-18
SEAL- reports; meeting minutes; correspondence; memorandums; and other related documents
1983
box 10, folder 19-20
SEAL- press releases; flyers; correspondence; meeting minutes; reference material; newsletters; and other related documents
1984
box 11, folder 1
SEAL- documents related to various programs such as California Academy of Sciences, "Monterey Engineering and Ecology", "Bringing
Science to the Public", Patents Workshop, NTIS and Technical Reports, and Toxic Wastes
1985
box 11, folder 2
SEAL- memorandums, programming, rosters, meeting minutes, notes, reports, by-laws, and other related documents
1985
Scope and Contents
Contains documents related to SEAL North and SEAL South
box 11, folder 3
SEAL South- memorandums, programming, reports, meeting minutes, and other related documents
1985
box 11, folder 4
"SEAL Directory of California Academic and Research Librarians in Science and Engineering" Edited by Barbara Magnuson. 5 copies.
April 1985
box 11, folder 5
SEAL- documents related to various programs such as "Researching California Natural History"; CLA annual conference; "Chaparral
of the Santa Monica Mountains"; "Science Collection Development"; and others
1986
box 11, folder 6-7
SEAL- programming, memorandums, flyers, meeting minutes, correspondence, by-laws, and other related documents
1986
Scope and Contents
Contains documents related to SEAL North and SEAL South
box 11, folder 8
SEAL South- memorandums, programming, reports, meeting minutes, by-laws, and other related documents
1986
box 11, folder 9
SEAL- documents related to various programs such as "CD/ROM Program and Demonstration; "Database Uploading and Downloading";
"Satellite Remote Sensing"
1987
box 11, folder 10-11
SEAL- programming, memorandums, flyers, meeting minutes, correspondence, technical reports survey (blank), newsletters, and
other related documents
1987
box 11, folder 12
SEAL South- memorandums, programming, reports, meeting minutes, "Government and Quasi-Government Technical Reports Survey
Questionnaire", and other related documents
1987
box 11, folder 13
SEAL- programming, memorandums, reports, budgets, meeting minutes, directory, rosters, and other related documents
1988
Scope and Contents
Contains documents related to SEAL North and SEAL South
box 12, folder 1
SEAL South- meeting minutes, memorandums
1988
box 12, folder 2
SEAL- notes, meeting minutes, duties of SEAL North board, invoices, board roster, reports, and other related documents
1989
Scope and Contents
Contains documents related to SEAL North and SEAL South
box 12, folder 3
SEAL- documents related to various programs such as "Silicon Valley Information Center"; "Serials Cancellations: Four Perspectives";
"Beilstein/Gmelin"; "Santa Catalina Naturalist Excursion"
1989
box 12, folder 4
SEAL- flyers, meeting minutes, correspondence, programming, and other related documents
1990
Scope and Contents
Contains documents related to SEAL North and SEAL South
box 12, folder 5
SEAL- documents related to various programs such as "San Diego Zoo Safari"; :Bolsa Chica Naturalist Excursion"; "LAPL's Science
Technology and Patent Department"
1990
box 12, folder 6
SEAL South- meeting minutes, flyers, programming, and other related documents
1991
box 12, folder 7
SEAL South- meeting minutes, documents related to "SEAL Anacapa Island Excursion"; directory
1992
box 12, folder 8
SEAL programming at CLA
November 16, 1992
box 12, folder 9
SEAL South- meeting minutes, programming, flyers, memorandums, documents related to Palomar Observatory program
1993
box 12, folder 10
SEAL South- meeting minutes, flyers, correspondence
1994
box 12, folder 11
SEAL- documents related to various programs such as a Ray Bradbury lecture; "DNA: Witness for the Prosecution"; "Fire Ecology
in Laguna Laurel Ecological Reserve"
1994
box 12, folder 12
SEAL South- meeting minutes, programming, evaluations, and other related documents
1995
box 12, folder 13
SEAL- documents related to SEAL/CLA conference "Scientific Editing and Publishing"; and "Earthquake Mechanisms and Effects"
1995
box 12, folder 14
SEAL- documents related to Science Reference Workshop
April 29, 1995
box 12, folder 15-16
"Science Reference and Resources for the Non-Science Librarian", a resource guide
April 29, 1995
box 12, folder 17-18
SEAL South- programming, correspondence, flyers, election ballots, meeting minutes, program evaluations, financial reports,
and other related documents
1996
box 12, folder 19-20
"Science Reference and Resources for the Non-Science Librarian", a resource guide
March 1996
box 13, folder 1
SEAL- programming, meeting minutes, flyers, correspondence, financial reports, and other related documents
1997
box 13, folder 2
SEAL- documents related to various programs such as "Decision 97: Print vs. Electronic"; "Exploring Orange County's Ancient
Past"; "Rustic Field Trip to Santa Cruz Island Reserve"
1997
box 13, folder 3
SEAL- meeting minutes, programming, flyers, correspondence, and documents relating to Rancho Santa Ana Botanic Garden tour,
and SEAL South preconference
1998
box 13, folder 4
SEAL- meeting minutes, correspondence, programming, documents related to SEAL/SLA meeting, Carrizo Plains program, and others
1999
box 13, folder 5
SEAL- meeting minutes, correspondence, and documents related to "From Swill to Swell: a Tour of the Tillman Water Reclamation
Plant and Japanese Gardens"; and Long Beach aquarium tour
2000
box 13, folder 6
SEAL- roster; correspondence; meeting minutes; documents related to Lotusland tour, and "Art of Culturing Science Librarians"
2001
box 13, folder 7
SEAL- roster, correspondence, meeting minutes, and documents and photographs related to SEAL's 20th anniversary. Also includes
photographs taken during tours and events such as at the Owens Valley and other locations. Photographs donated by Snowdy Dodson.
2002
box 13, folder 8
SEAL- roster, correspondence, meeting minutes, flyers, and programming. "A Tour of Los Angeles River" (CD-R); files related
to SEAL South history and anniversary (CD-R)
2002-2003
box 13, folder 9
SEAL- meeting minutes, correspondence, and documents related to "Keeping Count: Trends in Statistical Standards for E-Resource
Management", and "Science and Crime: Intersections and New Paths for Investigations"
2004
box 13, folder 10
SEAL- meeting minutes, rosters, and documents related to various programs such as "Magical Mystery Tour of FDA and Irvine";
"From Ecology to Enology", "Insider Tips for Successful Publishing", and other programs
2005-2006
box 13, folder 11
SEAL- flyers, correspondence, programming, year-of-end report
2007; 2013
box 13, folder 12
SEAL- bibliographies, executive board duties, correspondence regarding the SEAL archives, and other documents
2015; undated
Series V: Programs
1983-2004; undated
Scope and Contents
This series contains material related to CARL programs and includes flyers; annual reports; correspondence; memorandums; program
committee meeting minutes and rosters; calendars; and other related documents. Also included in this series are "Guidelines
for Program Planning" manuals.
box 13, folder 13
"Guidelines for Program Planning" and related memorandums
1983
box 13, folder 14
"Guidelines for Program Planning" and related memorandums
1984
box 13, folder 15
"Guidelines for Program Planning" and related memorandums
1984-1987
box 14, folder 1
"Guidelines for Program Planning"
1992-1993
box 14, folder 2
"Guidelines for Program Planning"
1994; circa 2003
box 14, folder 3
Program Committee files, Elizabeth Sibley Papers- flyers, memorandums, correspondence
1982-1990
box 14, folder 4
Program Master Calendars
1985-1987; 1992
box 14, folder 5
Programs- flyers, correspondence, rosters, annual reports, committee meeting minutes, memorandums
1979-1989
box 14, folder 6
Programs-flyers, rosters, committee meeting minutes, memorandums, and related documents
1987-1989
box 14, folder 7
articles, reports, memorandums related to "Rethinking Earthquake Preparedness" program
1989-1990
box 14, folder 8
flyers, reports, memorandums, financial reports related to programming in 1990; documents regarding "Librarians and Politics"
program
1990
box 14, folder 9
flyers; memorandums regarding CLA conference, master program calendar; documents related to "Conversational Technologies,
Electronic Texts and Networks" program
1991
box 14, folder 10-11
President's Binder programming committee- planning, rosters, evaluations, memorandums
1991
box 14, folder 12
program flyers; documents related to proposed legislative network program
1992-1993
box 14, folder 13
material related to CARL-North spring program
1993-1994
box 14, folder 14
material related mostly to CARL-North 1994 spring program; flyers and memorandums regarding other programming
1994
box 14, folder 15
Programs- flyers, memorandums, correspondence, and documents related to planning
1995
box 14, folder 16
Programs- calendars, brochures, correspondence, flyers; addenda to formal agreement for ACRL immersion program; "Constant
Changes: Librarians and Libraries in 2001" program
1996-1997, 2001, 2004; undated
Series VI: CARL Annual Conferences
1993-2012
Scope and Contents
This series contains material related to CARL annual and biennial conferences and includes: flyers, programs, correspondence,
evaluations, financial documents, memorandums, DVDs, photographs, and other material. This includes material related to conferences
such as: "Undergraduate Education in California: Where We Stand….Where We Are Headed" (1993); "Disaster a la Carte: Lessons
Learned as California Libraries Responded to Multiple Emergencies" (1994); "Re-Tooling Academic Libraries for the Digital
Age: Missions, Collections, Staffing" (1995); "Information Competence in the Emerging Digital World" (1996); "Academic Libraries
in Transition: Creating New Pathways, Preserving Enduring Values (1997); "Collaborative Adventures, Collaborative Efforts:
Academic Libraries in Partnership" (1998); "The Future is Now: California Academic and Research Libraries at the Crossroads
of the Millennia" (1999); "Librarians aRe Us: Images and Realities" (2000); "Generating Knowledge: The Power of Academic Libraries"
(2002); "Mission Architecture: Philosophical Foundations of Academic and Research Libraries" (2004); "Beyond the Ivory Tower:
Creative Strategies for Learning and Leading" (2006); "Going Global: Academic Libraries in the Age of Globalization" (2008);
"People Make Libraries: Digging into the Past, and Polishing Our Present to Transform Our Future" (2010); and "Creativity
and Sustainability: Fostering User-centered Innovation in Difficult Times" (2012). A majority of the material in this collection
relates to the 3rd annual conference which took place in 1995; and the 9th biennial conference which took place in 2002.
box 15, folder 1
1st Annual CARL conference- program description, documents related to planning, memorandums, correspondence
1993
box 15, folder 2
1st Annual CARL conference- post conference documents; evaluations
1993
box 15, folder 3
2nd Annual CARL Conference- flyers, brochures, evaluation form, proposal
1994
box 15, folder 4
3rd Annual Conference- documents related to planning and local arrangements
1995
box 15, folder 5
3rd Annual Conference- memorandums and correspondence from the program committee; and memorandums regarding conference updates
1995
box 15, folder 6
3rd Annual Conference- programming, publicity, announcements, memorandums, brochures, and other related documents
1995
box 15, folder 7
3rd Annual Conference- letters and other documents related to panelists
1995
box 15, folder 8
3rd Annual Conference- documents related to registration
1995
box 15, folder 9
3rd Annual Conference- memorandums and incidental arrangement forms related to panels #1-5
1995
box 15, folder 10
3rd Annual Conference- memorandums and incidental arrangement forms related to panels #6-9
1995
box 15, folder 11
3rd Annual Conference- documents related to hotels, vendor relations, finances
1995
box 15, folder 12
3rd Annual Conference- post conference follow-up, summaries, evaluations
1995
box 15, folder 13
3rd Annual Conference- audiocassettes, flyers, recording agreements
1995
box 15, folder 14
4th Annual Conference- - programs, memorandums, summaries of talks and panel sessions, flyers
1996
box 16, folder 1-2
5th Annual Conference- program announcements, photographs, programs, attendees list, memorandums, and other related documents
1997
box 16, folder 3
6th Annual Conference- programs, conference highlights, attendees list
1998
box 16, folder 4
7th Annual Conference- programs, programs, session information, budget, and other related documents
1999
box 16, folder 5
8th Annual Conference- evaluation, brochures, programs
2000
box 16, folder 6-8
9th Biennial Conference- program, budget, pre-conference material, correspondence, and other related documents
2002
box 16, folder 9-10, box 17, folder 1-2
10th Biennial Conference- memorandums, pre-conference material, planning meeting minutes, programs, and other related documents
2003-2004
box 17, folder 3-4
11th Biennial Conference- programs, poster sessions, flyers, and other related documents
2006
box 17, folder 5
12th Biennial Conference- pre-conference proposals, programs
2008
box 17, folder 6
13th Biennial Conference- Program
2010
box 17, folder 7-8
14th Biennial Conference- DVDs of sessions; keynote speaker agreement
2012
Series VII: Newsletters
1981-2011
Scope and Contents
This series contains issues of the CARL newsletter as well as correspondence regarding the newsletter and newsletter committee.
box 18
Correspondence
1981-1987; 1995
box 18
Newsletters Vol. 1-29
1981-2006
box 20
Newsletters Vol. 30-35
2007-2011