Guide to the AIDS Service Providers Association, 1987-1993

Processed by Special Collections staff; machine-readable finding aid created by Brooke Dykman Dockter
UCSF Library & CKM
Archives and Special Collections
530 Parnassus Ave.
San Francisco, CA 94143-0840
Phone: (415) 476-8112
Fax: (415) 476-4653
© 1997
The Regents of the University of California. All rights reserved.


History --History, California --General Biological and Medical Sciences --Clinical Medicine --AIDS/HIV

Guide to the AIDS Service Providers Association, 1987-1993

Collection number: MSS 93-36

UCSF Library & CKM

Archives and Special Collections

University of California, San Francisco

Contact Information:

  • UCSF Library & CKM
  • Archives and Special Collections
  • 530 Parnassus Ave.
  • San Francisco, CA 94143-0840
  • Phone: (415) 476-8112
  • Fax: (415) 476-4653
  • Email:
  • URL:
Processed by:
Bill Walker
Encoded by:
Brooke Dykman Dockter
© 1997 The Regents of the University of California. All rights reserved.

Descriptive Summary

Title: AIDS Service Providers Association,
Date (inclusive): 1987-1993
Collection number: MSS 93-36
Creator: AIDS Service Providers Association
Extent: Volume: 2 cubic feet
Repository: University of California, San Francisco. Library. Archives and Special Collections
San Francisco, California 94143-0840
Shelf location: For current information on the location of these materials, please consult the Library's online catalog.
Language: English.

Administrative Information


Collection is open for research.

Preferred Citation

[Identification of item], AIDS Service Providers Association, MSS 93-36, Archives & Special Collections, UCSF Library & CKM

Scope and Content

Agency records suffer from the effects of several changes of administrators and office managers; subsequent inconsistencies are evident in the creation, arrangement and preservation of files. While some series are incomplete, they do possess research value. The files have been arranged by function, then by chronology.
Some ASPA records document significant trends in the service provider community, among these are files that record the development of public policy, initiation of workshops to confront problems common among service providing agencies, and joint lobbying efforts. The series of member surveys is also notable, particularly the swiftly conducted investigation of damage to AIDS organizations from the 1989 Loma Prieta Earthquake.
Among the correspondence is a letter dated Oct 14, 1992 from a Susan Penner which accompanies her report on a survey she conducted of 80 service agencies during 1991/92. Her results, including CEO's attitudes towards the consolidation of certain administrative functions among agencies, will be of interest to researchers studying administrative costs of providing AIDS-related services. In general, the correspondence files provide some information about the cultural and political interactions among administrators of AIDS agencies. Other notable contents include the three editions of the HIV Referral Directory (1990, 1992, 1993) as well as a survey of volunteers and a survey of 102 AIDS agencies and their positions on issues of public policy. A final file of interest is the remarkable "Housing Rights" document compiled by PWA Gary Harmon after he was denied federally subsidized housing in Oakland.
The records include planning and founding documents, minutes, correspondence, surveys, reports, workshop and training files, and publications.

Organizational History

The AIDS Service Providers Association (ASPA) was a major conduit of information among service providers during its brief, five year existence. Its mission states that ASPA "promotes collaboration and coordination among AIDS service and community-based organizations in the eleven-county San Francisco and Monterey Bay Areas, and promotes advocacy on behalf of the AIDS service community".
It was started (initially as BAYCARE) in 1988 by Bob Munk, then deputy director of the Names Project, to network and coordinate fundraising among AIDS organization in San Francisco. Nancy DeStefanis followed Munk as Executive Director from 1990-1992. Tim Wolfred stepped in as acting Director in March of 1992, remaining in that position until a declining membership and lack of funds forced its termination in June of 1993. A twelve member, elected Board of Directors served to formulate policy, appoint and supervise staff, and oversee operations. In addition to the Executive Director, staff generally consisted of one person, who acted as office manager and membership coordinator. ASPA's major contributions were publication of its newsletter and directory, coordination of public policy and advocacy, and the provision of technical assistance to AIDS agencies.

Container List


Pre-ASPA records

Carton Ctn. 1

BAYCARE: creation and development (1987-1988)


Needs survey (1987)


News from BAYCARE, 1988


Board of Directors

Carton Ctn. 1

First ASPA meeting (Jan 1989)


ASPA incorporation papers, bylaws, and non-profit papers


Bylaws change, 1991


Mission statement


Board recruitment and operations


Board elections, 7/89


Board elections, 7/90


Minutes (12/88-12/89)


Minutes (1990)


Minutes (1/91-6/91)


Minutes (7/91-12/91)


Minutes (1992)


Minutes (1993)


Retreat (10/89)


Retreat (11/91)


Personnel policies: 1991, 1992


Executive Director

Carton Ctn. 1

Correspondence (1987-1988)


Correspondence (1989)


Correspondence (1990)


Correspondence (1991)


Correspondence (1992-1993)


Member Services

Carton Ctn. 1

Correspondence - member services (1992-1993)


Membership reports


Membership applications, information, solicitation letters


Regional meeting: San Mateo (5/7/91), (2/7/92)


Regional meeting: Monterey/Santa Cruz (8/15/91)


Regional meeting: San Francisco (8/20/91)


Regional meeting: Alameda/Contra Costa (10/18/91)


Regional meeting: Marin/Sonoma/Napa (10/23/91)


Regional meeting: Santa Clara (5/28/92)



Carton Ctn. 1

Press releases


ASPA Newsletter (1/89-6/93)


Newsletter: photos


Newsletter: contact Sheets


Newsletter development


Directory of AIDS Service Providers 1990


HIV Referral Directory (2nd Ed) 1992


HIV Referral Directory (2nd Ed) 1992 & Directory Update 1/93


Directory development (1990-1991)



Carton Ctn. 2

Development team


Fundraising: Under One Roof, 1991


Fundraising: River Romp V, 1991


Fundraising: AIDS Bike-A-Thon, 1992


Annual report, 1989


Developing annual report (1990-1991)


ASPA first anniversary event


Survey on volunteers: forms & results (1990)


AIDS Volunteer Planning Group


Volunteer projects


Public Policy

Carton Ctn. 2

Public Policy Advisory Group (9/90-11/92)


NCG grant to develop HIV Public Policy Network (11/90-5/91)


Public policy workshop (4/19/91)


Public policy survey: completed Forms


Public policy survey: completed Forms


Public policy survey: results (1990)


Public policy: needle exchange (10/91-1/92)


Public policy: lobby state legislators (10/91-1992)


Trainings and Workshops

Carton Ctn. 2

Managing in the '90s (3/90) [flyer only]


Collaborative grants (6/92)


Media and AIDS service organizations (9/92)


Negotiating government contracts (10/92)


Technical assistance: resources (1990)


Responsible nonprofit mgmt & ethical fundraising, (1991)


Empowering AIDS educators and caregivers (1991, 1992)


Management assistance for nonprofits (1992)


HIV and Americans with Disabilities Act (3/93)



Carton Ctn. 2

Earthquake survey, 1989 (1 of 2)


Earthquake survey, 1989 (2 of 2)


Earthquake relief


Needs assessment (1992-1993)


Need for fundraising calendar - responses


Multi-Member and Ad Hoc Organizations

Carton Ctn. 2

AIDS/ARC Housing Committee (8/89-7/90; 10/91-12/91)


Housing Rights: [Gary Harmon forces the issue]


Community partnership/SF model meetings (1989)


HIV Community-Based Plan: funding grant


HIV Community-Based Plan: minutes, corresp, reports (1989-90)


AIDS Business Coalition (9/90-4/91)


HIV Support Group Coalition (7/92)


HIV treatment awareness week (6/89)


Life Lobby (10/87; 8/89; 3/90-6/90)


Life Lobby (12/90-1/92)


California Association of AIDS Agencies (1/90-2/90)


California Association of AIDS Agencies (3/90-5/90)


AIDS Budget Action Group (3/91-5/91)