Series 1
Administration,
1931-2002
Physical Description:
2.5 cubic feet
Scope and Contents
Meeting minutes and committee files constitute the bulk of this series; the club’s community activism is evidenced throughout
the minutes, and the committee files detail how the club functioned to achieve its philanthropic goals.
Arrangement
Divided into four subseries: 1.1: Constitution and Bylaws; 1.2: Minutes; 1.3: Committee Files; and 1.4: Facilities. Arranged
in reverse chronological order within subseries.
Subseries 1.1
Constitution & Bylaws,
1946-1998
Box 1, Folder 1
Bylaws, Friendship Fund,
1946
Box 1, Folder 2
Constitution and Bylaws,
1949–1998, undated
Box 1, Folder 3
Constitution and Bylaws Revisions, Ballots,
1981
Box 1, Folder 4
Constitution and Bylaws Revisions, Notes,
1987
, 1998
Box 1, Folder 5
Constitution and Bylaws Strategic Planning Notes,
1997-1998
Subseries 1.2
Minutes,
1931-1999
Arrangement
Arranged in reverse chronological order.
Box 1, Folder 6
Board,
July 1998 - July 1999
Box 1, Folder 7
General,
July 1998 - July 1999
Box 1, Folder 8
Board,
July 1996 - June 1998
Box 1, Folder 9
General,
July 1996 - June 1998
Box 1, Folder 10
Board,
July 1994 - June 1996
Box 1, Folder 11
General,
July 1994 - June 1996
Box 1, Folder 12
Board,
July 1993 - June 1994
Box 1, Folder 13
General,
July 1993 - June 1994
Box 1, Folder 14
Board,
July 1992 - June 1993
Box 1, Folder 15
General,
July 1992 - June 1993
Box 1, Folder 16
Board,
July 1990 - June 1992
Box 1, Folder 17
General,
July 1990 - June 1992
Box 1, Folders 18-19
Board,
July 1989 - June 1990
Box 1, Folder 20
General,
July 1989 - June 1990
Box 1, Folder 21
Board,
July 1988 - June 1989
Box 1, Folder 22
General,
July 1988 - June 1989
Box 1, Folder 23
Board,
July 1987 - June 1988
Box 1, Folder 24
General,
July 1987 - June 1988
Box 1, Folder 25
Board,
July 1986 - June 1987
Box 1, Folder 26
General,
July 1985 - June 1987
Box 1, Folder 27
Board,
July 1983 - June 1986
Box 1, Folder 28
General,
July 1983 - June 1985
Box 2, Folder 1
Board,
July 1979 - June 1983
Box 2, Folder 2
General,
July 1979 - June 1983
Box 2, Folder 3
Board,
July 1975 - June 1979
Box 2, Folder 4
General,
July 1975 - June 1979
Box 2, Folder 5
Board,
July 1970 - June 1975
Box 2, Folder 6
General,
July 1970 - June 1975
Box 2, Folder 8
General,
July 1965 - June 1970
Box 2, Folder 9
Board,
July 1962 - June 1965
Box 2, Folder 7
Board,
July 1965 - June 1970
Box 2, Folder 10
General,
July 1962 - June 1965
Box 2, Folder 14
March 1952 - December 1954
Box 2, Folder 15
January 1950 - December 1951
Box 2, Folder 16
January 1949 - December 1949
Box 2, Folder 17
January 1948 - December 1948
Box 2, Folder 18
January 1947 - December 1947
Box 2, Folder 19
July 1943 - December 1946
Box 2, Folder 21
September 1935 - November 1940
Box 2, Folder 22
January 1931 - August 1935
Subseries 1.3
Committee Files,
1961-1998
Arrangement
Arranged by committee, then in reverse chronological order.
Box 3, Folder 1
Ad-Hoc,
1961
, 1973
, 1987
Box 3, Folder 2
Evaluation,
1965-1973
, 1991
Box 3, Folder 3
Membership, Applications,
1986-1990
Box 3, Folder 4
Membership, Attendance,
1991-1992
Box 3, Folder 5
Membership, Attendance,
1985-1988
Box 3, Folder 6
Membership, Attendance,
July 1975 - November 1976
Box 3, Folder 7
Membership, Attendance,
1973 - June 1975
Box 3, Folder 8
Membership, Attendance,
1968-1973
Box 3, Folder 9
Membership, Attendance,
1952-1968
Box 3, Folder 10
Membership, Reports,
1985-1994
Box 3, Folder 12
Officer Duties,
1973-1988
Box 3, Folder 14
Service,
December 1997 – November 1998
Box 3, Folder 15
Service,
July 1981 – October 1989
Subseries 1.4
Facilities,
1958-1997
Arrangement
Arranged by type.
Box 3, Folder 16
Custodian Files,
1958–1997, undated
Box 3, Folder 17
Insurance Policies,
1959
, 1988–1993
Series 2
Correspondence,
1932–2001
Physical Description:
2.0 cubic feet
Scope and Contents
This series contains correspondence documenting the Square and Circle Club's extensive community contacts and influence. Includes
informal letters and cards from club members, as well as communications and solicitation letters from outside organizations
that provide insight into the evolving needs of the area over a 69-year period. Of particular note are the letters from American
soldiers in Korea (1951-1952) and the correspondence between the club and Judy Yung, author of Unbound Feet, which features
the women of Square and Circle Club.
Arrangement
Arranged in reverse chronological order.
Box 3, Folder 19
January 1999 – February 2001
Box 3, Folder 20
February 1997 – December 1998
Box 3, Folder 21
August 1994 – September 1996
Box 4, Folder 4
July 1974 – December 1974
Box 4, Folder 14
"The Heaven’s Angels",
1965
Box 4, Folder 19
July 1961 – December 1961
Box 4, Folder 25
July 1953 – December 1955
Series 3
Community Service Projects,
1950-2001
Physical Description:
1.0 cubic feet
Scope and Contents
This series focuses upon the club's standing service and donation commitments that were administered by the service committee.
These commitments include scholarships, camperships, hospital volunteering and On Lok Senior center donations. As-needed aid
to various requesting institutions are also included.
Related Materials
See also Series 2. Correspondence for possible overlapping materials.
Arrangement
Arranged in reverse chronological order.
Box 5, Folder 6
January 1999 – 2001
Materials Transferred
Photos removed to SF Historical Photo Collection.
Box 5, Folder 9
January 1993 – November 1994
Box 5, Folder 10
August 1991 – December 1992
Box 5, Folder 12
January 1990 – June 1990
Materials Transferred
Photos removed to SF Historical Photo Collection.
Box 5, Folder 13
July 1989 – December 1989
Box 5, Folder 14
January 1989 – June 1989
Materials Transferred
Photos removed to SF Historical Photo Collection.
Box 5, Folder 15
June 1988 – December 1988
Materials Transferred
Photos removed to SF Historical Photo Collection.
Box 5, Folder 19
July 1984 – July 1986
Materials Transferred
Photos removed to SF Historical Photo Collection.
Box 5, Folder 22
July 1981 – December 1982
Box 5, Folder 26
April 1970 – June 1975
Materials Transferred
Photos removed to SF Historical Photo Collection.
Box 6, Folder 1
January 1962 – December 1969
Box 6, Folder 2
February 1950 – November 1961
Materials Transferred
YMCA Committee photos removed to SF Historical Photo Collection.
Series 4
Fundraisers,
1952-2002
Physical Description:
1.5 cubic feet
Scope and Contents
This series contains detailed files of the club's service projects undertaken by the service committee. These projects include
fashion shows, variety and musical shows, rummage sales, "phantom tea parties," New Year's Eve benefit balls, and the Square
and Circle cook book. Each project in this series may include financial reports, ledgers, correspondence, invitations, press,
and planning documents. Of particular note are the photographs of the 1961 New Year's Eve Charity ball and the files of the
early variety shows and plays such as the 1959 play "My Fair Co-ed" and the 1953 "Goo-Ma Steps Out," complete with scripts
and playbills.
Arrangement
Arranged chronologically by project.
Box 6, Folder 3
Show "Once Upon a Holiday,"
1952
Box 6, Folder 4
Show "Goo-Ma Steps Out,"
1953?
Box 6, Folder 5
Chinese New Year Festival,
1954
Box 6, Folder 6
Show "Song of Dynasty,"
1954
Box 6, Folder 8
Show "My Fair Co-ed,"
1959
Box 6, Folder 9
Fashion Show "Imperial Palace,"
1960
Box 6, Folder 10
New Year's Eve Ball,
1960
Materials Transferred
Photos removed to SF Historical Photo Collection.
Box 6, Folder 11
New Year's Eve Ball,
1961
Materials Transferred
Photos removed to SF Historical Photo Collection.
Box 6, Folder 12
Fashion Show "Imperial Palace,"
1962
Box 6, Folder 14
Fashion Show "Discotheque! Gaite!,"
1965
Box 6, Folder 15
New Year's Eve Ball,
1966
Box 6, Folder 16
Fashion Show "Meandering Modes,"
1968
Box 6, Folder 19
Fashion Show "Ye Gladde Rags,"
1971
Box 6, Folder 20
Dinner/Dance "Hawaiian Holiday,"
1972
Box 6, Folder 22
Fashion Show "Noel d’Elegance,"
1973
Drawer 17, Folder OV 1
New Year's Eve Ball Poster,
1976
Box 6, Folder 25
Cookbook: Correspondence,
1977-1981
Box 6, Folder 26
Cookbook: Notes & Planning,
1977
Box 6, Folder 27
Cookbook: Sales Records,
1977-1981
Box 6, Folder 28
Fashion Show: "Panache,"
1978
Box 6, Folder 29
Rummage Sale,
1980
Materials Transferred
Photos removed to SF Historical Photo Collection.
Box 7, Folder 2
Fashion Show: "Spring Perspectives,"
1985
Box 7, Folder 3
Bingo Night & Raffle,
1986?
Box 7, Folder 5
Fashion Show: "Kaleidoscope of Fashion,"
1988-1990
Materials Transferred
Photos removed to SF Historical Photo Collection.
Box 7, Folder 6
Fashion Show: "The Emerging Woman,"
1991
Box 7, Folder 7
Fashion Show: "Fashion Renaissance,"
1993
Box 7, Folder 9
Fashion Show: "Kimono Couture,"
1996
Box 7, Folder 11
Fashion Show: "Elements of Fashion,"
2000
Series 5
Member Events,
Bulk, 1984-1999
1959–1999 (bulk 1984-1999)
Physical Description:
0.5 cubic feet
Scope and Contents
This series contains files on social and celebratory events planned by the Program Committee for the members of the club.
Includes planning notes, correspondence, financial reports and invitations for the various events. Of particular note are
the files on the 75th Anniversary of the club, which includes invitations, press, notes, and extensive planning documents.
Arrangement
Arranged chronologically.
Box 7, Folder 14
35th Anniverary,
1959
Materials Transferred
Photos removed to SF Historical Photo Collection.
Box 7, Folder 15
Annual Dinner Dance,
1969
Box 7, Folder 16
50th Anniversary, Chinese New Year, Commemorative Tea,
1974
Box 7, Folder 17
Dinners, Trips, Anniversary,
1978-1981
Box 7, Folder 18
Anniversary Dinners, Christmas Parties,
1984-1990
Box 7, Folder 19
Anniversaries, Birthdays,
1990-1996
Materials Transferred
Photos removed to SF Historical Photo Collection.
Box 7, Folder 20
75th Anniversary: Invitations,
1999
Box 7, Folder 21
75th Anniversary: Planning & Publicity,
1999
Series 6
Financial Records,
1924–2003
Physical Description:
1.5 cubic feet
Scope and Contents
This series details the club's accounting and allocation of monies to events and organizations. Account books and ledgers
from 1924-1952 have suffered some water damage and are partially illegible. Because treasurer's reports and budgets were included
on club meeting agendas, some also may be found attached to minutes in Series 1. Some financial records, as they pertain to
fundraisers or member events, may also be found in Series 4 and 5.
Arrangement
This series is further divided into six subseries: 6.1: Treasurer's Reports; 6.2: Budgets; 6.3: Donations; 6.4: Tax Records;
6.5 Account Books and Ledgers; and 6.6: Miscellaneous Financial Records.
Subseries 6.1
Treasurer's Reports,
1958-2003
Arrangement
Further subdivided into annual and monthly reports, then arranged chronologically.
Box 7, Folder 23
Annual Reports,
1958–2003
Box 7, Folder 24
Monthly Treasurer's Reports,
1960–1970
Box 7, Folder 25
Monthly Treasurer's Reports,
1971–1997
Subseries 6.2
Budgets,
1959–1997
Arrangement
Arranged chronologically.
Box 7, Folder 26
Budgets,
1959–1997
1959–1997
Subseries 6.3
Donations,
1974–2003
Arrangement
Records of donations made to the club, arranged chronologically.
Box 7, Folder 27
Donations Received,
1974–2003
Subseries 6.4
Tax records,
1967–2003
Arrangement
Arranged chronologically.
Subseries 6.5
Account Books and Ledgers,
1924-2003
Arrangement
Account books include a variety of financial records, including expenditures, receipts, sales, and other financial records.
Ledgers contain entries of debit, credit, and other financial transactions. Some volumes are specific to the General Account,
Service Account, or Clubroom Fund. Arranged chronologically.
Box 8, Folder 6
Service Fund Ledger,
1953–1958
Box 8, Folder 7
Club Room Fund Ledger,
1958–1959
Box 8, Folder 11
Service Fund Ledger,
1973–1974
Box 8, Folder 12
General Fund Ledger,
1973–1975
Box 8, Folder 13
Miscellaneous Ledger Sheets,
1987–2003
Subseries 6.6
Miscellaneous financial records,
1981–1989
Arrangement
Arranged chronologically.
Box 8, Folder 14
Miscellaneous Financial Records,
1981–1989
Series 7
Publicity/Press,
1953-2004
Physical Description:
0.5 cubic feet
Scope and Contents
This series contains the club's newsletter, the
Square Circular, and newspaper clippings about the club. Various documents created for publicity or for informational purposes, such as the
club motto and pledge, are also included in this series along with the Square and Circle song, an instrumental piano song
with accompanying typed lyrics.
Arrangement
Arranged by format. Newsletters and clippings arranged in reverse chronological order.
Box 8, Folder 15
Circulars,
1995-1997
, 1998–1999
, 2001
Box 8, Folder 16
Circulars,
January 1991 – October 1994
Box 8, Folder 17
Circulars,
Bulk, 1990
February 1989 – December 1990 (bulk 1990)
Box 8, Folder 18
Circulars,
July 1983 – December 1988
Box 8, Folder 19
Circulars,
July 1981 – June 1982
Box 8, Folder 20
Circulars,
June 1952 – March 1956
Box 8, Folder 23
Slogans/Memorabilia,
undated
Box 8, Folder 24
Song – instrumental with typed lyrics,
undated
Moving Images 8, folder 25
80 Years of Community Service: The Emergence of Chinese Women narrated by Doreen Yang Past Present (DVD-R)
2004