Guide to the Stanford Parents' Club Records SC0261

Finding aid prepared by compiled by Stanford University Archives staff
Dept. of Special Collections & University Archives
Stanford University Libraries.
557 Escondido Mall
Stanford, California, 94305
Repository email: speccollref@stanford.edu
January 2011

Note

This encoded finding aid is compliant with Stanford EAD Best Practice Guidelines, Version 1.0.


Title: Stanford Parents' Club records
Identifier/Call Number: SC0261
Contributing Institution: Dept. of Special Collections & University Archives
Language of Material: English
Physical Description: 21.0 Linear feet (34 boxes)
Date (inclusive): 1923-2009
Summary: The records include minutes, 1923-2007; records pertaining to fellowships, scholarships and awards, 1957-1969; a history notebook, 1924-1973; scrapbooks, 1930-1985; records concerning the Chrysanthemum Party (annual fund raiser), 1963-1989; files pertaining to the Men's Rest Home,1931-1945, and the Women's Rest Home, 1928-1945; and miscellaneous financial records, publicity materials, and membership records, 1933-2009.
creator: Mothers’ Club of Stanford University
creator: Stanford Parents Club..

Immediate Source of Acquisition note

The records were received by the University Archives via administrative transfers from the Stanford Parents' Club in 1981, 1993, 1996, 1997, 1998, 2001, and 2009.

Information about Access

Portions of this collection contain protected health information (PHI) as defined by the Health Insurance Portability and Accountability Act (HIPPA) of 1996. Access is therefore restricted. Patrons who wish to access materials from this collection must consult the Special Collections and University Archives Access to Health Information of Individuals Policy at http://library.stanford.edu/depts/spc/pubserv/access_to_health_policy.pdf.
The collection is otherwise open for research; materials must be requested at least 48 hours in advance of intended use.

Ownership & Copyright

All requests to reproduce, publish, quote from, or otherwise use collection materials must be submitted in writing to the Head of Special Collections and University Archives, Stanford University Libraries, Stanford, California 94304-6064. Consent is given on behalf of Special Collections as the owner of the physical items and is not intended to include or imply permission from the copyright owner. Such permission must be obtained from the copyright owner, heir(s) or assigns. See: http://library.stanford.edu/depts/spc/pubserv/permissions.html.
Restrictions also apply to digital representations of the original materials. Use of digital files is restricted to research and educational purposes.

Cite As

[Identification of item], Stanford Parents' Club records (SC0261). Department of Special Collections and University Archives, Stanford University Libraries, Stanford, Calif.

Biographical/Historical Sketch

The Stanford Parents' Club, first organized in 1923 as the Stanford Mothers' Club, provides financial and social assistance to Stanford students; from 1924 to 1962 they operated student convalescent facilities known as Rest Homes.

Description of the Collection

The records include minutes, 1923-2007; records pertaining to fellowships, scholarships and awards, 1957-1969; a history notebook, 1924-1973; scrapbooks, 1930-1985; records concerning the Chrysanthemum Party (annual fund raiser), 1963-1989; files pertaining to the Men's Rest Home,1931-1945, and the Women's Rest Home, 1928-1945; and miscellaneous financial records, publicity materials, and membership records, 1933-2009.

Subjects and Indexing Terms

Mothers’ Club of Stanford University
Stanford Mothers' Club.
Stanford Parents Club..
Stanford University--Students.
Stanford University. -- General subdivision--Students.;

 

Original Records Series 1

Box 1, Folder 1

Meeting minutes 1923-1932

Box 1, Folder 2

Meeting minutes 1932-1936

Box 1, Folder 3

Meeting minutes 1936-1938

Box 1, Folder 4

Meeting minutes 1938-1940

Box 1, Folder 5

Meeting minutes 1940-1942

Box 1, Folder 6

Meeting minutes 1942-1944

Box 1, Folder 7

Meeting minutes 1944-1945

Box 1, Folder 8

Meeting minutes 1945-1946

Box 1, Folder 9

Meeting minutes 1946-1947

Box 1, Folder 10

Meeting minutes 1947-1948

Box 1, Folder 11

Meeting minutes 1948-1949

Box 2, Folder 12

Meeting minutes 1949-1950

Box 2, Folder 13

Meeting minutes 1950-1951

Box 2, Folder 14

Meeting minutes 1951-1952

Box 2, Folder 15

Meeting minutes 1952-1953

Box 2, Folder 16

Meeting minutes 1953-1954

Box 2, Folder 17

Meeting minutes 1954-1955

Box 2, Folder 18

Meeting minutes 1955-1956

Box 2, Folder 19

Meeting minutes 1956-1957

Box 2, Folder 20

Meeting minutes 1957-1958

Box 2, Folder 21

Meeting minutes 1958-1959

Box 2, Folder 22

Meeting minutes 1959-1960

Box 2, Folder 23

Meeting minutes 1960-1961

Box 2, Folder 24

Meeting minutes 1961-1962

Box 2, Folder 25

Meeting minutes 1962-1963

Box 2, Folder 26

Meeting minutes 1963-1964

Box 2, Folder 27

Meeting minutes 1964-1965

Box 2, Folder 28

Meeting minutes 1965-1966

Box 2, Folder 29

Meeting minutes 1966-1967

Box 3, Folder 30

Meeting minutes 1967-1968

Box 3, Folder 31

Meeting minutes 1968-1969

Box 3, Folder 32

Meeting minutes 1969-1970

Box 3, Folder 33

Stanford University Annual Financial Report 1953-1954

Box 3, Folder 34

Fellowships, scholarships, awards 1957-1958

Box 3, Folder 35

Fellowships, scholarships, awards 1958-1959

Box 3, Folder 36

Fellowships, scholarships, awards 1959-1960

Box 3, Folder 37

Fellowships, scholarships, awards 1960-1961

Box 3, Folder 38

Fellowships, scholarships, awards 1961-1962

Box 3, Folder 39

Fellowships, scholarships, awards 1962-1963

Box 3, Folder 40

Fellowships, scholarships, awards 1964-1965

Box 3, Folder 41

Fellowships, scholarships, awards 1965-1966

Box 3, Folder 42

Fellowships, scholarships, awards 1966-1967

Box 3, Folder 43

Fellowships, scholarships, awards 1967-1968

Box 3, Folder 44

Fellowships, scholarships, awards 1968-1969

Box 4, Folder 45

History notebooks 1924-1931

Box 4, Folder 46

History notebooks 1931-1932

Box 4, Folder 47

History notebooks 1932-1933

Box 5, Folder 48

History notebooks 1939-1952

Box 5, Folder 49

History notebooks 1952-1960

Box 6, Folder 50

History notebooks 1960-1967

Box 6, Folder 51

History notebooks 1967-1973

Box 6, Folder 52

Oversize item; relocated to Box 12

Box 6, Folder 53

Scrapbooks 1933-1934

Box 7, Folder 54

Scrapbooks 1934-1935

Box 7, Folder 55

Scrapbooks 1935-1936

Box 7, Folder 56

Scrapbooks 1936-1937

Box 8, Folder 57

Scrapbooks 1937-1938

Box 8, Folder 58

Scrapbooks 1938-1940

Box 8, Folder 59

Scrapbooks 1940-1941

Box 8, Folder 60

Oversize item; relocated to Box 12

Box 8, Folder 61

Scrapbooks 1942-1943

Box 8, Folder 62

Scrapbooks 1944-1945

Box 8, Folder 63

Scrapbooks 1945-1946

Box 9, Folder 64

Yearbook 1943-1944

Box 9, Folder 65

Special financial records ledger 1935-1941

Box 9, Folder 66

Oversize item; relocated to Box 12

Box 9, Folder 67

Oversize item; relocated to Box 12

Box 9, Folder 68

Treasurer's notebook 1954-1965

Box 9, Folder 69

Rest Home reports 1957-1962

Box 10, Folder 70

Chrysanthemum Tea reports 1963-1968

Box 10, Folder 71

Chrysanthemum Tea photos 1965-1970

Box 10, Folder 72

Library Annual Report, 1975-1976

Box 10, Folder 73

Publicity scrapbook 1946-1953

Box 11, Folder 74

Men's Rest Home files 1931-1934

Box 11, Folder 75

Men's Rest Home files 1934-1936

Box 11, Folder 76

Men's Rest Home files 1936-1937

Box 11, Folder 77

Men's Rest Home files 1937-1938

Box 11, Folder 78

Men's Rest Home files 1938-1939

Box 11, Folder 79

Men's Rest Home files 1939-1940

Box 11, Folder 80

Men's Rest Home files 1940-1941

Box 11, Folder 81

Men's Rest Home files 1941-1942

Box 11, Folder 82

Men's Rest Home files 1944-1945

Box 11, Folder 83

Women's Rest Home files 1928-1932

Box 11, Folder 84

Women's Rest Home files 1932-1934

Box 11, Folder 85

Women's Rest Home files 1934-1935

Box 11, Folder 86

Women's Rest Home files 1935-1936

Box 11, Folder 87

Women's Rest Home files 1936-1937

Box 11, Folder 88

Women's Rest Home files 1937-1938

Box 11, Folder 89

Women's Rest Home files 1938-1939

Box 11, Folder 90

Women's Rest Home files 1939-1940

Box 11, Folder 91

Women's Rest Home files 1940-1941

Box 11, Folder 92

Women's Rest Home files 1941-1942

Box 11, Folder 93

Women's Rest Home files 1942-1943

Box 11, Folder 94

Women's Rest Home files 1943-1944

Box 11, Folder 95

Women's Rest Home files 1944-1945

Box 11, Folder 96

Lease for Men's Rest Home

Box 11, Folder 97

Lease for Women's Rest Home

Box 11, Folder 98

Agreement for Rest Home directors 1944-1945

Box 11, Folder 99

Rest Home financial reports 1930-1935

Box 11, Folder 100

Rest Home regulations and miscellaneous reports and correspondence 1946-1953

Box 12, Folder 52

Publicity scrapbook 1930-1931

Box 12, Folder 60

Publicity scrapbook 1941-1942

Box 12, Folder 66

Newcomers registration book 1950-1958

Box 12, Folder 67

Newcomers registration book 1950-1958

Box 13, Folder 1

Form letters to parents of students with programs of club activities 1938-1974

Box 13, Folder 2

Press releases 1958-1975

Box 13, Folder 3

History of the Club by Marian Hall and correspondence pertaining to club history 1964-1965

Box 13, Folder 4

"Campus Cavalcade" by Dorothy Nichols [pageant on University's history] circa 1939

Box 13, Folder 5

Miscellaneous letters and programs 1933-1975

 

Additional Records Accession ARCH-1993-136

Box 1

Notebooks containing lists, reports, clippings, fliers, financial records, photographs, and correspondence pertaining to the annual Chrysanthemum Party 1976-1984

Box 1

Staff reports 1977-1982

Box 1

Publicity materials (copies of press releases and clipping) 1983-1984

Box 2

Three scrapbooks containing clippings, brochures, photographs, reports, fliers, and other items on the activities of the Club 1980-1985

 

Additional Records Accession ARCH-1996-038

Box 1, Folder 1

Articles of Incorporation and By-Laws of the Mothers Club 1940-1975

Box 1, Folder 2

Tax papers 1966-1985

Box 1, Folder 3

Tax papers 1982-1983

Box 1, Folder 4

Tax papers 1983-1984

Box 1, Folder 5

Paid bills 1983-1984

Box 1, Folder 6

Bank statements 1983-1984

Box 1, Folder 7

Treasurer's report 1983-1984

Box 1, Folder 8

Bank statement 1984-1985

Box 2, Folder 1

Deposit record 1984-1985

Box 2, Folder 2

Paid bills 1984-1985

Box 2, Folder 3

Tax return 1984-1985

Box 2, Folder 4

Treasurer's report 1984-1985

Box 2, Folder 5

Paid bills 1985-1986

Box 2, Folder 6

Deposit slips/summary of income 1985-1986

Box 2, Folder 7

Treasurer's report 1985-1986

Box 2, Folder 8

Bank statement 1985-1986

Box 2, Folder 9

Expense receipts 1986-1987

Box 2, Folder 10

Treasurer's report 1986-1987

Box 2, Folder 11

Deposit record 1986-1987

Box 2, Folder 12

Bank statement 1986-1987

Box 3, Folder 1

Benefits money handling: Chrysanthemum Party, 1975-1986; Designer Doorways, 1987

Box 3, Folder 2

Expense receipts 1987-1988

Box 3, Folder 3

Deposit record 1987-1988

Box 3, Folder 4

Bank statement 1987-1988

Box 3, Folder 5

State sales tax forms 1987

Box 3, Folder 6

Blank Wells Fargo check book

Box 3, Folder 7

Expense record 1988-1989

Box 3, Folder 8

Income record 1988-1989

Box 3, Folder 9

Bank statement - money market account 1988-1989

Box 3, Folder 10

Bank statement - checking account 1988-1989

Box 3, Folder 11

Treasurer's report 1987-1989

Box 3, Folder 12

Tax return 1988-1989

 

Additional Records Accession ARCH-1996-130

Box 1, Folder 1

1940s Letters; Foreign Letters; Tours; Mothers Club Sections.

Box 1, Folder 2

Regarding Admissions Tax ($.01 for each $.05 collected) 1946

Box 1, Folder 3

By-laws and Policies 1936-1964

Box 1, Folder 4

Clippings 1957-1960

Box 1, Folder 5

Reports 1959-1960

Box 1, Folder 6

Reports 1961-1962

Box 1, Folder 7

Reports 1962-1963

Box 1, Folder 8

Reports 1963-1964

Box 1, Folder 9

Reports 1964-1965

Box 1, Folder 10

Pictures (Mrs. Ann Sterling) and reply from Mrs. Edmund Brown 1963

Box 1, Folder 11

Financial Accounting for Benefits, etc. given 1965-1978

Box 1, Folder 12

News Clippings 1964-1966

Box 2, Folder 1

Reports 1965-1966

Box 2, Folder 2

Board Rosters (some missing) 1954-1966

Box 2, Folder 3

Reports 1966-1967

Box 2, Folder 4

Collection of "TEA" articles 1965-1970

Box 2, Folder 5

Publicity and clippings 1969-1972

Box 2, Folder 6

Clippings (pictures - a silver tray, etc.) 1969

Box 2, Folder 7

Hospitality 1968-1971

Box 2, Folder 8

Publicity 1970-1971

Box 2, Folder 9

Reports 1971-1972

Box 2, Folder 10

Tea 1971

Box 2, Folder 11

Golden Jubilee 1974

Box 3, Folder 1

Reports 1974-1975

Box 3, Folder 2

Presidents' Correspondence 1975-1976

Box 3, Folder 3

Reports 1975-1976

Box 3, Folder 4

Publicity 1976-1977

Box 3, Folder 5

Hors-d'oeuvres 1975-1978

Box 3, Folder 6

Chrysanthemum Party 1975

Box 3, Folder 7

Presidents' letters, etc. 1970-1973

Box 4, Folder 1

34 "pink" slip deposit record books 1981-1995

Box 5, Folder 1

Financial Report Deposit Summary 1980-1981, 1991-1995

Box 5, Folder 2

Job Description 1983-1986

Box 5, Folder 3

Job Description 1994-1995

Box 5, Folder 4

News item: "Stanford in Washington" 1993

Box 6, Folder 1

Financial Report re Phantom Party

Box 6, Folder 2

Chrysanthemum Tea, articles and pictures 1967 Nov 2

Box 6, Folder 3

Job Reports 1967

Box 6, Folder 4

Loose clippings and pictures, miscellaneous letters and reports 1963-1971

Box 6, Folder 5

Tea and Trip Souvenirs 1968

Box 6, Folder 6

Alpine Infirmary (picture)

Box 6, Folder 7

Bi-Annual Presidents' Letters and Programs 1948-1980

Box 6, Folder 8

Packet of Correspondence Notes (over many years), Mrs. (Governor) Edmund G. Brown and others

Box 7, Folder 1

Analysis Columnar Pads 1981-1993

Box 8, Folder 1

Picture of Ray Lyman Wilbur (President of Stanford,

 

January 1, 1916-January 1, 1942) 1941 Jun 23

Box 8, Folder 2

Chrysanthemum Posters 1973-1979

Box 8, Folder 3

Originals of the 1977 spring mailing - Letter and Program (mock up before the days of computers, etc.)

 

Additional Records Accession ARCH-1997-098

Box 1, Folder 1

President Rosenna Yau's file - front matter 1995

Box 1, Folder 2

President Rosenna Yau's file - budgets 1995

Box 1, Folder 3

President Rosenna Yau's file - minutes 1995

Box 1, Folder 4

President Rosenna Yau's file - Friends of H & S 1995

Box 1, Folder 5

President Rosenna Yau's file - job descriptions 1995

Box 1, Folder 6

President Rosenna Yau's file - members and past presidents 1995

Box 1, Folder 7

President Rosenna Yau's file - correspondence/notes 1995

Box 1, Folder 8

President Rosenna Yau's file - miscellaneous 1995

Box 1, Folder 9

Freshman transfer party 1992

Box 1, Folder 10

Alumni Association Office

Box 1, Folder 11

Parent notification correspondence 1992-1993

Box 1, Folder 12

August Letter 1992

Box 1, Folder 13

Printer

Box 1, Folder 14

January Mailing 1993

Box 1, Folder 15

Correspondence 1992-1993

Box 1, Folder 16

Stanford support groups

Box 1, Folder 17

Telephone communication lists

Box 2, Folder 1

Publications - includes Gourmet Recipes from Early Days in California 1891-1991 in Honor of the Stanford Centennial

Box 2, Folder 2

Scholarships

Box 2, Folder 3

Birthday cake services

Box 2, Folder 4

Public Service Fellowship Program 1989-1990

Box 2, Folder 5

Public service 1990-1991

Box 2, Folder 6

Public Service Fellow 1992 summer

Box 2, Folder 7

Job descriptions 1990-1992

Box 2, Folder 8

Job descriptions 1988-1990

Box 2, Folder 9

Chrysanthemum Tea 1979-1982

Box 2, Folder 10

Minutes 1985-1992

Box 2, Folder 11

Treasurer's reports 1983-1990

Box 2, Folder 12

Miscellaneous 1989-1990

Box 2, Folder 13

Harriet Bloom 1990-1991

Box 2, Folder 14

To Do

Box 2, Folder 15-16

Fashion Show 1988

Box 3, Folder 1-2

Fashion Show (more materials)

Box 3, Folder 3

Presidents' letters and enclosures (Elzene Yancey, Dee Heinze, Eleanor Torgerson, B. J. Darrow, Bernice Holubar, Helen Seethaler) 1976-1982

Box 3, Folder 4

Parents Fund

Box 3, Folder 5

By-laws 1990

Box 3, Folder 6

Program reports

Box 3, Folder 7

Printing reports 1980-1987

Box 3, Folder 8

B. J. Darrow miscellaneous 1978-1980

Box 3, Folder 9

Miscellaneous 1976

Box 4, Folder 1

Miscellaneous 1987-1989

Box 4, Folder 2

Miscellaneous 1989-1990

Box 4, Folder 3

Miscellaneous 1991-1992

Box 4, Folder 4

Miscellaneous 1992-1993

Box 4, Folder 5

Miscellaneous 1993-1994

Box 4, Folder 6

Miscellaneous 1995-1996

Box 4, Folder 7

Miscellaneous 1996-1997

Box 4, Folder 8

Video: Stanford at the Crossroads: with President Donald Kennedy and Trustee George Hume 1991 Nov

Box 4

3-ring binder with appliqued cloth cover

 

Additional Records Accession ARCH-1998-208

Box 1

Listing of the Board of Directors 1942-1998

 

Additional Records Accession ARCH-2001-295

Box 1

Photograph and ephemera album 1978-1979

Box 1

Taste of Red and White Notebook 1993

Box 1

Minutes 1992-1993

Box 1

Minutes 1993-1997

Box 2, Folder 1

Board members 1940-1978

Box 2, Folder 2

Chrysanthemum Party publicity 1986

Box 2, Folder 3

Designer Showcase 1987

Box 2, Folder 4

Publicity 1986-1987

Box 2, Folder 5

Treasurer's Report 1986-1987

Box 2, Folder 6

Dessert social with President and Mrs. Clinton 1997

Box 2, Folder 7

Financial Report 1997-1998

Box 2, Folder 8

Photographs 1997-1998

Box 2, Folder 9

Publications 1997-1998

Box 2, Folder 10

Thank-yous 1997-1998

Box 2, Folder 11

Articles of Incorporation 1999

Scope and Contents note

This folder also includes a memo from the Stanford Parents Club dated November 2009, which clarifies that the By-laws and Amendments to Articles of Incorporation stapled to the Certificate of Amendment of Articles of Incorporation in this folder were never officially adopted.
Box 2, Folder 12

Clippings and publicity 1998-1999

Box 2, Folder 13

Financial Report and Board of Directors 1998-1999

Box 2, Folder 14

Photographs 1998-1999

Box 2, Folder 15

Publications 1998-1999

Box 2, Folder 16

Casper, Gerhard, letter 1999 Oct 15

Box 2, Folder 17

Clippings 1999-2000

Box 2, Folder 18

Financial Report 1999-2000

Box 2, Folder 19

Photographs 1990-2000

Box 2, Folder 20

Publications 1999-2000

 

Additional Records Accession ARCH-2005-207

Box 1, Folder 1

Recording secretary expenses 1993-1995

Box 1, Folder 2

Financial secretary expenses 1995-1996

Box 1, Folder 3

Financial secretary, accounts 1995 quarter 3

Box 1, Folder 4

Financial secretary, accounts 1995 quarter 4

Box 1, Folder 5

Financial secretary, accounts 1996 quarter 1

Box 1, Folder 6

Financial secretary, accounts 1996 quarter 2

Box 1, Folder 7

Financial records 1996-1997 quarters 1 and 2

Box 1, Folder 8

Financial records 1996-1997 quarters 3 and 4

Box 1, Folder 9

Financial records 1997-1998 quarters 1 and 2

Box 1, Folder 10

Financial records 1997-1998 quarters 1 and 2

Box 1, Folder 11

Deposit records (incomplete) 1993-1998

 

Additional Records Accession ARCH-2009-065

Box 1, Folder 1

Minutes and Agendas 1997

Box 1, Folder 2

Minutes and Agendas 1998

Box 1, Folder 3

Minutes and Agendas 1999

Scope and Contents note

This folder also includes a memo from the Stanford Parents Club dated November 2009, which clarifies that the By-laws and Amendments to Articles of Incorporation filed under August 1999 in this folder were never officially adopted.
Box 1, Folder 4

Minutes and Agendas 2000

Box 1, Folder 5

Minutes and Agendas 2001

Box 1, Folder 6

Minutes and Agendas 2002

Box 1, Folder 7

Minutes and Agendas 2003

Box 1, Folder 8

Minutes and Agendas 2004

Box 1, Folder 9

Minutes and Agendas 2005

Box 1, Folder 10

Minutes and Agendas 2006

Box 1, Folder 11

Minutes and Agendas 2007

Box 1, Folder 12

Miscellaneous pamphlets and programs 2003-2009