Guide to the University of California, Irvine, Office of the Executive Vice Chancellor and Provost records AS.082
Finding aid prepared by Anne Nguyen, 2011; updated by Laura Uglean Jackson, Kimberly Evans, Bonnie Corral, and Erin Nakasone,
2015-2017.
Special Collections and Archives, University of California, Irvine Libraries
(cc) 2017
The UCI Libraries
P.O. Box 19557
University of California, Irvine
Irvine 92623-9557
spcoll@uci.edu
Contributing Institution:
Special Collections and Archives, University of California, Irvine Libraries
Title: University of California, Irvine, Office of the Executive Vice Chancellor and Provost records
Creator:
University of California, Irvine. Office of the Executive Vice Chancellor and Provost
Creator:
Lillyman, William J.
Identifier/Call Number: AS.082
Physical Description:
4.8 Linear Feet
(8 boxes) and 20 unprocessed linear feet
Date (inclusive): 1960-2009
Abstract: This collection consists of administrative records from the University of California, Irvine, Vice Chancellor, Academic Affairs,
a.k.a. Executive Vice Chancellor and Provost, from 1960-2009. The bulk of the collection contains academic planning materials,
which includes academic plans for various schools and departments, Academic Task Force (ATF) files, budget planning papers,
deans' meeting minutes, and Honors Convocation ceremonies material. Also included are the student affirmative action five-year
plan and the chronological files for Executive Vice Chancellor and Provost, Dr. William Lillyman. This collection also includes
13 boxes of unprocessed chronological files for various provosts and associate vice chancellors within academic affairs. In
addition, there is material documenting the Chancellor's Distinguished Fellows awards, 2001-2009. An unprocessed addition
to this collection contains files and information on various policies, committees, and schools; chron files, and information
from the EVC's Non Academic Task Force.
Language of Material:
English
.
Access
Processed components of the collection are open for research. Unprocessed additions may contain restricted materials. Please
contact the Department of Special Collections and Archives in advance to request access.
Publication Rights
Property rights reside with the University of California. Copyrights are generally retained by the creators of the records
and their heirs, unless transferred to the University of California. It is the responsibility of the researcher to determine
who holds the copyright and pursue the copyright owner or his or her heir for permission to publish where the UC Regents do
not hold the copyright.
For information on use, copyright, and attribution, please visit: http://special.lib.uci.edu/using/publishing.html
Preferred Citation
University of California, Irvine, Vice Chancellor, Academic Affairs records. AS-082. Special Collections and Archives, The
UC Irvine Libraries, Irvine, California. Date accessed.
For the benefit of current and future researchers, please cite any additional information about sources consulted in this
collection, including permanent URLs, item or folder descriptions, and box/folder locations.
Acquisition Information
Transferred from the Office of the Executive Vice Chancellor and Provost in multiple accretions before 1993, and in November
2014, May 2014, October 2014, December 2015, and June 2016. Additional materials acquired from Central Records storage unit
in May 2014.
Processing History
Partially processed by Erin Nakasone, 2015.
Organizational History
The position of the Provost and Executive Vice Chancellor began as the Vice Chancellor of Academic Affairs in 1962 as one
of the initial positions created during the planning of the university. Ivan R. Hinderaker, the first Vice Chancellor of Academic
Affairs, was responsible for much of the early academic planning and recruitment of the senior administrators at UCI. In late
1977, the title was changed to the Executive Vice Chancellor (EVC) to reflect the growing responsibilities of the position,
with James L. McGaugh serving as the first EVC from 1977 to 1982. The position underwent a second change upon the departure
of McGaugh; from 1982 to 1985, William J. Lillyman was called The Vice Chancellor until the title returned to Executive Vice
Chancellor by April 1985. In 2006, the title changed to its current incarnation, Executive Vice Chancellor and Provost.
The Provost and Executive Vice Chancellor was UC Irvine's chief academic and operating officer. Under the direction of the
Chancellor, the Provost assumed primary responsibility for the academic and organizational functioning of the campus and the
advancement of the University's missions in research, teaching and service. The Provost played a primary role in the development
and implementation of academic programs; planning for faculty recruitment and retention; day-to-day campus operations, including
budget allocations and capital finances; and the conception, design, and implementation of major campus initiatives. In these
roles, the Provost and Executive Vice Chancellor directed and collaborated with the campus' five vice chancellors, twelve
deans, the University Librarian, CEO of the Medical Center and Academic Senate leadership. The Provost also served as liaison
between the central administration and the broader campus community, frequently meeting with a wide variety of campus units
and groups to convey important information and foster dialogue.
Collection Scope and Content Summary
This collection consists of administrative records from the University of California, Irvine, Vice Chancellor, Academic Affairs,
a.k.a. Executive Vice Chancellor and Provost, from 1960-2009. The bulk of the collection contains academic planning materials,
which includes academic plans for various schools and departments, Academic Task Force (ATF) files, budget planning papers,
deans' meeting minutes, and Honors Convocation ceremonies material. Also included are the student affirmative action five-year
plan and the chronological files for Executive Vice Chancellor and Provost, Dr. William Lillyman. This collection also includes
13 boxes of unprocessed chronological files for various provosts and associate vice chancellors within academic affairs. In
addition, there is material documenting the Chancellor's Distinguished Fellows awards, 2001-2009. An unprocessed addition
to this collection contains files and information on various policies, committees, and schools; chron files, and information
from the EVC's Non Academic Task Force.
Collection Arrangement
This collection is arranged in 3 series:
- Series 1. Academic planning, 1960-2005, 3.0 linear feet
- Series 2. Executive Vice Chancellor and Provost's chronological files, 1981-1986, 1.2 linear feet
- Series 3. Student affirmative action fice year plan and planning process, 1984-1986, 0.6 linear feet
This collection also contains two unprocessed additions:
Accession 2016.005 Chronological files unprocessed addition, 1976-2001. 13 linear feet
Accession 2016.013 Academic planning unprocessed addition, 1990-2009. 4 linear feet
Related Collections
Related material can be found in the following collection:
- AS.004 University of California, Irvine, Central Records Unit records. Special Collections and Archives, The UC Irvine Libraries,
Irvine, California.
Title change
The previous title of this collection was University of California, Irvine, Vice Chancellor, Academic Affairs records. Upon
checking LCNAF, the title was changed to University of California, Irvine, Office of the Executive Vice Chancellor and Provost
records. -Erin Nakasone, 07/07/2015
University of California, Irvine. "Responsibilities." Regents of the University of California: 2015. http://www.evc.uci.edu/about/responsibilities.html
(accessed June 30, 2015).
Subjects and Indexing Terms
Affirmative action programs -- California
University and colleges -- California -- Planning -- History -- Sources.
University of California, Irvine
Academic planning Series 1.
1960-2005
Physical Description: 3 Linear Feet
Series Scope and Content Summary
This series consists of academic planning information from the Office of the Executive Vice Chancellor and Provost from 1960
to 2005. A large portion of the series contains information regarding the different academic departments of the school. Of
note are the academic preparations for the University of California, Irvine, early budget planning, handbooks, committee and
council notes, and academic plans.
Arrangement
This series is arranged alphabetically by folder, then chronologically.
box 1, folder 10-15
Academic planning
1960-1975
box 1, folder 16
Academic salary scales
1965, 1968
box 1, folder 17-31
Academic Task Force (ATF) files
1994 February-June
box 2, folder 1-16
Academic Task Force (ATF) files
1994 February-June
box 2, folder 17
Annual Academic Personnel Statistic Report
1989-1990
box 3, folder 1
Biological Sciences
1989-1990
box 3, folder 2-5
Budget planning
1967-1969
box 4, folder 1
Campus Advisory Committee report
1983
box 4, folder 3
Deans' meetings
1965-1967, 1969
box 4, folder 5
Enrollment Council
2005 March 15
box 4, folder 8
Graduate Council
1964-1965, 1973
box 4, folder 9
Graduate School of Management
1988-1990
box 4, folder 10
Handbook for Academic Planning
1969
box 4, folder 11
Health Sciences academic planning
1980
box 4, folder 13
Honors Convocation ceremony addresses
1989, 1993
box 4, folder 16
Information and Computer Science
1988-1990
box 4, folder 17
A Multi-Campus System in the 1980s
1979 September
box 4, folder 18
New programs and schools
1989-1990
box 4, folder 19
Non-Academic Task Force (NATF)/Bulletin Board
1994
box 4, folder 20
Part time degree programs
1994
box 4, folder 22-23
Physical Sciences
1988-1989
box 5, folder 1-2
Social Sciences
1989-1990
box 5, folder 3
The Study of Education
1976 July
box 5, folder 4
Teacher education
1989-1990
box 5, folder 5
Undergraduate instruction and faculty teaching activities
1994 March
box 5, folder 6
Undergratuate student employment
1993 September
box 5, box 6
Executive Vice Chancellor and Provost's chronological files Series 2.
1981-1986
Physical Description: 1.2 Linear Feet
Series Scope and Content Summary
This series contains the chronological files of the Executive Vice Chancellor, or Provost, of UCI. It consists of ten bound
folders from Executive Vice Chancellor William J. Lilliman, spanning from June 1981 to May 1986. Included within the chronological
files is general information on budget planning, promotions and tenure, and various search committees. Missing are the files
from November 1983 to November 1985.
Arrangement
This series is arranged chronologically by volume.
box 7, box 8
Student affirmative action five year plan and planning process Series 3.
1984-1986
Physical Description: 0.6 Linear Feet
Series Scope and Content Summary
This series consists of the student affirmative action five year plan and planning process of the University of California,
Irvine, from 1984 to 1988. Split into four volumes, this plan contains the academic and outreach plans of the Executive Vice
Chancellor to ensure non-discriminatory practices at the university.
Chronological files unprocessed additional records Accession 2016-005
1976-2001
Physical Description: 13 Linear Feet(13 boxes)
Access
This addition to the collection is not yet processed. Please contact the Department of Special Collections and Archives in
advance to request access.
Series Scope and Contents Note
Contains chron files from several EVCs and associate vice chancellors. These include: William Parker, Davida Hopkins, herb
Killackey, Sidney Golub, L. Dennis Smith, Jane O. Newman, Kitty Calavita, William J. Lillyman, L.W. Porter, Michael Gottfredson,
M. Anne Spence, and ICHA.
box accn2016-005 001
Box 1
1976-2001
Series Scope and Content Summary
This box contains William Parker chronological files (July 1978-Feb 1982).
box accn2016-005 002
Box 2
1976-2001
Series Scope and Content Summary
This box contains William Parker chronological files (Feb 1982-August 1983; June 1985-Nov 1986).
box accn2016-005 003
Box 3
1976-2001
Series Scope and Content Summary
This box contains William Parker chronological files (Nov 1986-September 1988).
box accn2016-005 004
Box 4
1976-2001
Series Scope and Content Summary
This box contains William Parker chronological files (Oct 1988-March 1993).
box accn2016-005 005
Box 5
1976-2001
Series Scope and Content Summary
This box contains William Parker chronological files (Jan 1994-June 1998).
box accn2016-005 006
Box 6
1976-2001
Series Scope and Content Summary
This box contains William Parker chronological files (July 1998-Dec 1999; 1976-June 1978); Davida Hopkins-Parham (Jan 1991-Dec1997);
Herb Killackey (1998); and Sidney Golub (May 1994-1997).
box accn2016-005 007
Box 7
1976-2001
Series Scope and Content Summary
This box contains L. Dennis Smith (Jan 1993-December 1993); Jane O. Newman (1994-1995, 1997); and Jane Newman and Kitty Calavita
(1995-1996).
box accn2016-005 008
Box 8
1976-2001
Series Scope and Content Summary
This box contains Lillyman (July 1998-July 2000) and LW Porter (Dec 1989-Dec 1991, through June 1999).
box accn2016-005 009
Box 9
1976-2001
Series Scope and Content Summary
This box contains Gottfredson (July 2000-April 2001); EVC chronological files (Jan-Dec 1997); and M. Anne Spence (April 1992-1994).
box accn2016-005 010
Box 10
1976-2001
Series Scope and Content Summary
This box contains Sidney Golub (Nov 1994-June 1998) and Chrons (Jan-June 1998).
box accn2016-005 011
Box 11
1976-2001
Series Scope and Content Summary
This box contains Chrons (Jan-June 1998) and William Parker (Sept. 1983-May 1985).
box accn2016-005 012
Box 12
1976-2001
Series Scope and Content Summary
This box contains William Parker (2000) and ICHA Chron File (Sept. 1983-Aug 1989).
box accn2016-005 013
Box 13
1976-2001
Series Scope and Content Summary
This box contains SCO Chron (April-June 1994); SCO/SG (July-Oct 1994); and Lillyman (Jan 1999-2000).
Academic planning unprocessed additional records Accession 2016-013
1990-2009
Physical Description: 4 Linear Feet(4 boxes)
Access
This addition to the collection is not yet processed. Please contact the Department of Special Collections and Archives in
advance to request access.
Series Scope and Content Summary
This accretion contains School of Design proposal documents; Chancellor's Distinguished Fellows materials (2001-2009); and
materials documenting the Academic Council and Chancellor's Cabinet Retreat, 2005. There are also reports titled "Quality
of Undergraduate Education" and "Original 4th Year Report."
box accn2016-013 001
Box 1
1990-2009
Scope and Content Note
This box contains School of Design proposal documents; Chancellor's Distinguished Fellows materials; and Quality of Undergraduate
Education.
box accn2016-013 002
Box 2
1990-2009
Scope and Content Note
This box contains Original 4th Year Report; School of Design docs; and Chancellor's Distinguished Fellows (2001-2005).
box accn2016-013 003
Box 3
1990-2009
Scope and Content Note
This box contains Academic Council and Chancellor's Cabinet Retreat 2005; and Chancellor's Distinguished Fellows (2002-2005).
box accn2016-013 004
Box 4
1990-2009
Scope and Content Note
This box contains Chancellor's Distinguished Fellows (2006-2009).
Executive Vice Chancellor and Provost unprocessed additional records Accession 2017-021
1979-1996
Physical Description: 3 Linear Feet(3 boxes)
Access
This addition has not yet been processed and contains restricted materials. Box 002, chron files, includes a number of memos
and letters addressing grievances and personnel issues. Box 003, Non Academic Task Force materials contain student ID numbers
on petitions. Prior to use, all materials must be reviewed and the restricted materials removed. Please contact the Department
of Special Collections and Archives in advance.
Series Scope and Content Summary
This addition contains files and information on various policies, committees, and schools; chron files, and information from
the EVC's Non Academic Task Force.
box accn2017-021 001
Box 1
1979-1996
Scope and Content Note
This box contains Student Fee Advisory Committee; Collective Bargaining Plan (1979); Social Science Reorganization (1996);
Summer MA Institute; and WJL Chrons.
box accn2017-021 002
Box 2
1979-1996
Scope and Content Note
This box contains 1993-1994 Chrons files (contains restricted materials).
box accn2017-021 003
Box 3
1979-1996
Scope and Content Note
This box contains 1986-1995 Project responses, correspondence, policies, Fine Arts Departmentalization, Non-Academic Task
Force materials (contains student ID numbers); and Academic Personnel manual for graduate students.
