Guide to the University of California, Irvine, Office of the Executive Vice Chancellor and Provost Records AS.082

Anne Nguyen, Laura Uglean Jackson, Kimberly Evans, and Erin Nakasone
Special Collections and Archives, University of California, Irvine Libraries
(cc) 2016
The UCI Libraries
P.O. Box 19557
University of California, Irvine
Irvine 92623-9557
spcoll@uci.edu

Note

Anne Nguyen uploaded finding aid to OAC in 2011. Revised and uploaded 2016, KS.


Language of Material: English
Contributing Institution: Special Collections and Archives, University of California, Irvine Libraries
Title: University of California, Irvine, Office of the Executive Vice Chancellor and Provost records
Creator: University of California, Irvine. Office of the Executive Vice Chancellor and Provost
Creator: Lillyman, William J.
Identifier/Call Number: AS.082
Physical Description: 4.8 Linear Feet (8 boxes + 17 linear feet of unprocessed addition)
Date (inclusive): 1960-2009
Abstract: This collection consists of administrative records from the University of California, Irvine, Vice Chancellor, Academic Affairs, a.k.a. Executive Vice Chancellor and Provost, from 1960-2009. The bulk of the collection contains academic planning materials, which includes academic plans for various schools and departments, Academic Task Force (ATF) files, budget planning papers, deans' meeting minutes, and Honors Convocation ceremonies material. Also included are the student affirmative action five-year plan and the chronological files for Executive Vice Chancellor and Provost, Dr. William Lillyman. This collection also includes 13 boxes of unprocessed chronological files for various provosts and associate vice chancellors within academic affairs. In addition, there is material documenting the Chancellor's Distinguished Fellows awards, 2001-2009.

Access

Processed components of the collection are open for research. Unprocessed additions may contain restricted materials. Please contact the Department of Special Collections and Archives in advance to request access.

Publication Rights

Property rights reside with the University of California. Copyrights are generally retained by the creators of the records and their heirs, unless transferred to the University of California. It is the responsibility of the researcher to determine who holds the copyright and pursue the copyright owner or his or her heir for permission to publish where the UC Regents do not hold the copyright.
For information on use, copyright, and attribution, please visit: http://special.lib.uci.edu/using/publishing.html

Preferred Citation

University of California, Irvine, Vice Chancellor, Academic Affairs records. AS-082. Special Collections and Archives, The UC Irvine Libraries, Irvine, California. Date accessed.
For the benefit of current and future researchers, please cite any additional information about sources consulted in this collection, including permanent URLs, item or folder descriptions, and box/folder locations.

Acquisition Information

Transferred from the Office of the Executive Vice Chancellor and Provost in multiple accretions before 1993, and in November 2014, May 2014, October 2014, and December 2015.

Processing History

Processed by Erin Nakasone, 2015.

Organizational History

The position of the Provost and Executive Vice Chancellor began as the Vice Chancellor of Academic Affairs in 1962 as one of the initial positions created during the planning of the university. Ivan R. Hinderaker, the first Vice Chancellor of Academic Affairs, was responsible for much of the early academic planning and recruitment of the senior administrators at UCI. In late 1977, the title was changed to the Executive Vice Chancellor (EVC) to reflect the growing responsibilities of the position, with James L. McGaugh serving as the first EVC from 1977 to 1982. The position underwent a second change upon the departure of McGaugh; from 1982 to 1985, William J. Lillyman was called The Vice Chancellor until the title returned to Executive Vice Chancellor by April 1985. In 2006, the title changed to its current incarnation, Executive Vice Chancellor and Provost.
The Provost and Executive Vice Chancellor was UC Irvine's chief academic and operating officer. Under the direction of the Chancellor, the Provost assumed primary responsibility for the academic and organizational functioning of the campus and the advancement of the University's missions in research, teaching and service. The Provost played a primary role in the development and implementation of academic programs; planning for faculty recruitment and retention; day-to-day campus operations, including budget allocations and capital finances; and the conception, design, and implementation of major campus initiatives. In these roles, the Provost and Executive Vice Chancellor directed and collaborated with the campus' five vice chancellors, twelve deans, the University Librarian, CEO of the Medical Center and Academic Senate leadership. The Provost also served as liaison between the central administration and the broader campus community, frequently meeting with a wide variety of campus units and groups to convey important information and foster dialogue.

Collection Scope and Content Summary

This collection consists of administrative records from the University of California, Irvine, Vice Chancellor, Academic Affairs, a.k.a. Executive Vice Chancellor and Provost, from 1960-2009. The bulk of the collection contains academic planning materials, which includes academic plans for various schools and departments, Academic Task Force (ATF) files, budget planning papers, deans' meeting minutes, and Honors Convocation ceremonies material. Also included are the student affirmative action five-year plan and the chronological files for Executive Vice Chancellor and Provost, Dr. William Lillyman. This collection also includes 13 boxes of unprocessed chronological files for various provosts and associate vice chancellors within academic affairs. In addition, there is material documenting the Chancellor's Distinguished Fellows awards, 2001-2009.

Collection Arrangement

This collection is arranged in 3 series:
  • Series 1. Academic planning, 1960-2005, 3.0 linear feet
  • Series 2. Executive Vice Chancellor and Provost's chronological files, 1981-1986, 1.2 linear feet
  • Series 3. Student affirmative action fice year plan and planning process, 1984-1986, 0.6 linear feet
This collection also contains two unprocessed additions: Accession 2016.005 Chronological files unprocessed addition, 1976-2001. 13 linear feet Accession 2016.013 Academic planning unprocessed addition, 1990-2009. 4 linear feet

Related Collections

Related material can be found in the following collection:
  • AS.004 University of California, Irvine, Central Records Unit records. Special Collections and Archives, The UC Irvine Libraries, Irvine, California.

Title change

The previous title of this collection was University of California, Irvine, Vice Chancellor, Academic Affairs records. Upon checking LCNAF, the title was changed to University of California, Irvine, Office of the Executive Vice Chancellor and Provost records. -Erin Nakasone, 07/07/2015
University of California, Irvine. "Responsibilities." Regents of the University of California: 2015. http://www.evc.uci.edu/about/responsibilities.html   (accessed June 30, 2015).

Subjects and Indexing Terms

Affirmative action programs -- California
University and colleges -- California -- Planning -- History -- Sources.
University of California, Irvine. Office of the Executive Vice Chancellor and Provost
Lillyman, William J.
University of California, Irvine

 

Academic planning Series 1. 1960-2005

Physical Description: 3 Linear Feet

Series Scope and Content Summary

This series consists of academic planning information from the Office of the Executive Vice Chancellor and Provost from 1960 to 2005. A large portion of the series contains information regarding the different academic departments of the school. Of note are the academic preparations for the University of California, Irvine, early budget planning, handbooks, committee and council notes, and academic plans.

Arrangement

This series is arranged alphabetically by folder, then chronologically.
box 1, folder 1-9

Academic plans 1965-1990

box 1, folder 10-15

Academic planning 1960-1975

box 1, folder 16

Academic salary scales 1965, 1968

box 1, folder 17-31

Academic Task Force (ATF) files 1994 February-June

box 2, folder 1-16

Academic Task Force (ATF) files 1994 February-June

box 2, folder 17

Annual Academic Personnel Statistic Report 1989-1990

box 3, folder 1

Biological Sciences 1989-1990

box 3, folder 2-5

Budget planning 1967-1969

box 4, folder 1

Campus Advisory Committee report 1983

box 4, folder 2

Correspondence 1971

box 4, folder 3

Deans' meetings 1965-1967, 1969

box 4, folder 4

Engineering 1988-1989

box 4, folder 5

Enrollment Council 2005 March 15

box 4, folder 6-7

Fine Arts 1989-1991

box 4, folder 8

Graduate Council 1964-1965, 1973

box 4, folder 9

Graduate School of Management 1988-1990

box 4, folder 10

Handbook for Academic Planning 1969

box 4, folder 12

Health Sciences 1989

box 4, folder 11

Health Sciences academic planning 1980

box 4, folder 13

Honors Convocation ceremony addresses 1989, 1993

box 4, folder 14-15

Humanities 1989-1990

box 4, folder 16

Information and Computer Science 1988-1990

box 4, folder 17

A Multi-Campus System in the 1980s 1979 September

box 4, folder 18

New programs and schools 1989-1990

box 4, folder 19

Non-Academic Task Force (NATF)/Bulletin Board 1994

box 4, folder 20

Part time degree programs 1994

box 4, folder 21

Physical Education 1990

box 4, folder 22-23

Physical Sciences 1988-1989

box 4, folder 24-25

Social Ecology 1989-1990

box 5, folder 1-2

Social Sciences 1989-1990

box 5, folder 3

The Study of Education 1976 July

box 5, folder 4

Teacher education 1989-1990

box 5, folder 5

Undergraduate instruction and faculty teaching activities 1994 March

box 5, folder 6

Undergratuate student employment 1993 September

box 5-6

Executive Vice Chancellor and Provost's chronological files Series 2. 1981-1986

Physical Description: 1.2 Linear Feet

Series Scope and Content Summary

This series contains the chronological files of the Executive Vice Chancellor, or Provost, of UCI. It consists of ten bound folders from Executive Vice Chancellor William J. Lilliman, spanning from June 1981 to May 1986. Included within the chronological files is general information on budget planning, promotions and tenure, and various search committees. Missing are the files from November 1983 to November 1985.

Arrangement

This series is arranged chronologically by volume.
box 7-8

Student affirmative action five year plan and planning process Series 3. 1984-1986

Physical Description: 0.6 Linear Feet

Series Scope and Content Summary

This series consists of the student affirmative action five year plan and planning process of the University of California, Irvine, from 1984 to 1988. Split into four volumes, this plan contains the academic and outreach plans of the Executive Vice Chancellor to ensure non-discriminatory practices at the university.
 

Chronological files unprocessed additional records Accession 2016.005 1976-2001

Physical Description: 13 Linear Feet(13 boxes)

Access

This addition to the collection is not yet processed. Please contact the Department of Special Collections and Archives in advance to request access.

Series Scope and Contents Note

Contains chron files from several EVCs and associate vice chancellors. These include: William Parker, Davida Hopkins, herb Killackey, Sidney Golub, L. Dennis Smith, Jane O. Newman, Kitty Calavita, William J. Lillyman, L.W. Porter, Michael Gottfredson, M. Anne Spence, and ICHA.
 

Academic planning unprocessed additional records Accession 2016.013 1990-2009

Physical Description: 4 Linear Feet(4 boxes)

Series Scope and Content Summary

This accretion contains School of Design proposal documents; Chancellor's Distinguished Fellows materials (2001-2009); and materials documenting the Academic Council and Chancellor's Cabinet Retreat, 2005. There are also reports titled "Quality of Undergraduate Education" and "Original 4th Year Report."

Access

This addition to the collection is not yet processed. Please contact the Department of Special Collections and Archives in advance to request access.