Guide to the University of California, Irvine, Administrative and Business Services Publications PS.020

Finding aid prepared by Audrey Pearson; machine-readable finding aid created by Joanna Lamb
Special Collections and Archives, University of California, Irvine Libraries
The UCI Libraries
P.O. Box 19557
University of California, Irvine
Irvine, California, 92623-9557
949-824-3947
spcoll@uci.edu
© 2007


Descriptive Summary

Title: University of California, Irvine, Administrative and Business Services publications
Collection Number: PS-020
Contributing Institution: Special Collections and Archives, University of California, Irvine Libraries
Irvine, California 92623-9557
Languages: The collection is in English.
Physical Description: 2.0 Linear feet (2 boxes)
Date (inclusive): 1964-2004
Abstract: This collection comprises the publications of the University of California, Irvine, Administrative and Business Services unit and many of its subunits, including Accounting and Fiscal Services, Administrative Computing Services, Facilities Management, Materiel and Risk Management, Parking and Transportation Services, and Police. Included are announcements, brochures, catalogs, directories, ephemera, fliers, manuals, newsletters, and reports.
Creator: University of California, Irvine. Administrative and Business Services.

Access

The collection is open for research.

Publication Rights

Property rights and copyright reside with the University of California. For permissions to reproduce or to publish, please contact the University Archivist.

Preferred Citation

Administrative and Business Services Publications, University of California, Irvine. PS-020. Special Collections and Archives, The UC Irvine Libraries, Irvine, California. Date accessed.
For the benefit of current and future researchers, please cite any additional information about sources consulted in this collection, including permanent URLs, item or folder descriptions, and box/folder locations.

Acquisition Information

Acquired periodically from the various subunits of Administrative and Business Services.

Accruals

Accruals are expected.

Processing History

Processed by Audrey Pearson, 2007. Additions by Joanna Lamb in 2010.

Historical Background

Administration and Business Services (ABS) was founded in 1963 as the Business and Finance office. The original subunits included Community Planning, Planning and Design, Personnel, Accounting, Purchasing, Buildings and Grounds, Construction, Health and Safety, and Auxiliary and Service Enterprises. As of 2007 ABS included Financial Management, Internal Audit Services, Campus Architect and Design and Construction Services, Campus and Environmental Planning, Accounting and Fiscal Services, Administrative Computing Services, Distribution and Document Management, Environmental Health and Safety, Facilities Management, Human Resources, Material and Risk Management, Parking and Transportation Services, and Police. ABS is headed by the Vice Chancellor for Administrative and Business Services.

Biographical/Historical note

Chronology

1963 Business and Finance founded. L. E. Cox appointed first Vice Chancellor of Business and Finance.
1967 The offices of Community Planning, Planning and Design, and Construction combined to become Physical Planning and Construction. Health and Safety became Physical Plant and Environmental Health and Safety. The subunit Business Affairs was created, which included Accounting, Budget, Cashier, Central Services, Communications, Contracts/Grants, Mail and Messenger, Parking, and Purchasing.
1968 Security became part of Business and Finance.
1971 Budget Office renamed Budget and Analysis.
1972 Office of Hospital Affairs became part of Business and Finance.
1973 Materiel Management formed.
1974 Budget and Analysis renamed Office of Institutional Studies and Budget.
1975 Personnel renamed Staff Personnel.
1976 Administrative Information Systems formed.
1977 Administrative Information Systems renamed Information Systems.
1979 Business and Finance renamed Administrative and Business Services. It included Business Affairs, Accounting, Business Services, Materiel Management, Environmental Health and Safety, Facilities, Police, and Staff Personnel.
1980 Office of Computing and Information and Systems Management became part of ABS.
1981 Internal Audit included under ABS.
1982 Business Services renamed Business and Contract Services.
1984 Parking and Transportation Services became part of ABS.
1986 Computing was renamed Computing Facility and Telecommunications and Information and Systems Management was renamed Administrative Information Services.
1987 Support Services and Physical Planning became part of ABS.
1990 Staff Personnel renamed Human Resources. Business Services renamed Fiscal Services. Physical Planning renamed Design and Construction Services. Campus and Environmental Planning created.
1992 Capital Planning moved to the Planning and Budget unit, headed by the Vice Chancellor of Planning and Budget.
1993 Emergency Services formed.
1994 Fiscal Services renamed Accounting and Fiscal Services. Business and Contract Services formed.
1997 Distribution and Document Management formed.
1998 Internal Controls formed.

Collection Scope and Content Summary

This collection comprises the publications of the University of California, Irvine, Administrative and Business Services unit and many of its subunits, including Accounting and Fiscal Services, Administrative Computing Services, Facilities Management, Materiel and Risk Management, Parking and Transportation Services, and Police. Included are announcements, brochures, catalogs, directories, ephemera, fliers, manuals, newsletters, and reports.

Collection Arrangement

This collection is arranged in 7 series.
  • Series 1. General publications, 1981-2001. 0.4 linear feet
  • Series 2. Accounting and Fiscal Services publications, 1965-1999. 0.5 linear feet
  • Series 3. Administrative Computing Services publications, 1984-1997. 0.1 linear feet
  • Series 4. Facilities Management publications, 1980-2001. 0.2 linear feet
  • Series 5. Materiel and Risk Management publications, 1965-2004. 0.3 linear feet
  • Series 6. Parking and Transportation Services publications, 1964-2004. 0.3 linear feet
  • Series 7. Police Department publications, 1972-2004. 0.2 linear feet

Related Collections

Administrative records for Administrative and Business Services and its subunits can be found in the following collection: University of California, Irvine, Central Records Unit records. AS-004. Special Collections and Archives, The UC Irvine Libraries, Irvine, California.Publications of the following Administrative and Business Services subunits are organized and described separately in Special Collections and Archives:
  • University of California, Irvine, Campus and Environmental Planning publications. PS-028. Special Collections and Archives, The UC Irvine Libraries, Irvine, California.
  • University of California, Irvine, Human Resources publications. PS-052. Special Collections and Archives, The UC Irvine Libraries, Irvine, California.
  • University of California, Irvine, Environmental Health and Safety publications. PS-058. Special Collections and Archives, The UC Irvine Libraries, Irvine, California.
  • University of California, Irvine, Design and Construction Services publications. PS-060. Special Collections and Archives, The UC Irvine Libraries, Irvine, California.

Subjects and Indexing Terms

University of California, Irvine -- Administration -- Archives.
University of California, Irvine -- Archives.
University of California, Irvine -- Finance -- Archives.
University of California, Irvine. Accounting and Fiscal Services -- Archives.
University of California, Irvine. Administrative and Business Services -- Archives.
University of California, Irvine. Administrative Computing Services -- Archives.
University of California, Irvine. Business and Finance Office -- Archives.
University of California, Irvine. Facilities Management -- Archives.
University of California, Irvine. Materiel and Risk Management -- Archives.
University of California, Irvine. Parking and Transportation Services -- Archives.
University of California, Irvine. Police Dept. -- Archives.
Manuals (Handbooks) -- California -- Orange County -- Irvine -- 20th century.
Manuals (Handbooks) -- California -- Orange County -- Irvine -- 21st century.
Newsletters -- California -- Orange County -- Irvine -- 20th century.
Newsletters -- California -- Orange County -- Irvine -- 21st century.

 

Series 1. General publications, 1981-2001

Physical Description: 0.4 Linear feet

Series Scope and Content Summary

This series contains publications created by the Office of the Vice Chancellor for Administrative and Business Services.

Arrangement

The series is arranged alphabetically by format. Some titles are shelved separately in Special Collections and Archives and described individually in UCI's online catalog ANTPAC 
Box-folder 1 : 1-3

Announcements, 1981-2001

Box-folder 1 : 4

Brochures, fliers, and other material, 1982-1987, undated

 

Manuals

Box-folder 1 : 5

Contract and Grant Administration Manual, 1990

Box-folder 1 : 6

Staff Environment Project Recommendations: Managers and Supervisors, 1982

 

Report: Staff Environment Project, 1981-1982

Processing Information note

Shelved separately. See ANTPAC .
 

Series 2. Accounting and Fiscal Services, 1965-1999

Physical Description: 0.5 Linear feet

Series Scope and Content Summary

Accounting and Fiscal Services is a subunit of Administrative and Business Services and is made up of seven departments: Accounts Payable, Contracts and Grants, Controller's Division, Financial Services, General Accounting, Payroll, and Travel. Its publications include announcements, manuals, newsletters, and a report.

Arrangement

The series is arranged alphabetically by format. Some titles are shelved separately in Special Collections and Archives and described individually in UCI's online catalog ANTPAC .
Box-folder 1 : 7-11

Announcements, 1965-1999

Box-folder 1 : 12

Forms, 1965-1977

Box-folder 1 : 13-15

Manuals, 1982-1993

Box-folder 1 : 16

Newsletters: UCI Accounting Office Newsledger, 1981-1995

 

Report: UCI Financial Data for the Year Ended, 1994-1999

Processing Information note

Shelved separately. See ANTPAC .
 

Series 3. Administrative Computing Services, 1984-1997

Physical Description: 0.1 Linear feet

Series Scope and Content Summary

Administrative Computing Services provides the UCI campus with administrative applications that support UCI's research, teaching, and community service activities. Its publications include announcements, fliers, newsletters, and catalogs.

Arrangement

The series is arranged alphabetically by format.
Box-folder 1 : 17

Announcements and fliers, 1991-1997

Box-folder 1 : 18

Catalog: Microcomputer Services Group, 1989

 

Newsletters

Box-folder 1 : 19

Adcom Update, 1992-1993

Box-folder 1 : 20

Administrative Computing Services Bulletin, 1990

Box-folder 1 : 21

Micro Info, 1984-1987

Box-folder 1 : 22

Report: Strategic Plan for UCI's Administrative Computing Department (1990-1995), 1990

 

Series 4. Facilities Management, 1980-2001

Physical Description: 0.2 Linear feet

Series Scope and Content Summary

Facilities Management is responsible for the daily operation, repair, and maintenance of UCI buildings and grounds. Facilities Management also partners with campus customers to accomplish alterations, improvements, and renovations of physical facilities. Its publications include announcements, fliers, newsletters, and manuals.

Arrangement

The series is arranged alphabetically by format.
Box-folder 2 : 1-2

Announcements, 1980-2001

Box-folder 2 : 3

Fliers and manual, 1984-1995

Box-folder 2 : 4-6

Newsletters: Facilities Management News, 1981-2000

 

Series 5. Materiel and Risk Management, 1965-2004, bulk 1972-1992

Physical Description: 0.3 Linear feet

Series Scope and Content Summary

Materiel and Risk Management oversees equipment management, purchasing, insurance and claims administration, business contracts, the Small Business Program, and the storehouse. Its publications include announcements, fliers, directories, manuals, newsletters, a report, and catalogs.

Arrangement

The series is arranged alphabetically by format. Some ns2:titles are shelved separately in Special Collections and Archives and described individually in UCI's online catalog ANTPAC .
Box-folder 2 : 7-8

Announcements, fliers, and other material, 1965-2003

Box-folder 2 : 9

Catalog: UCI Storehouse Express Catalog, 2004

Box-folder 2 : 10

Directories, 1984

 

Manuals

Box-folder 2 : 11

PAL Web Storehouse Requisition User Guide, undated

Box-folder 2 : 12

Procedure Guide for Executive Architect, 1979

Box-folder 2 : 13

Newsletter: Materiel Management Newsletter, 1972-1992

 

Report: Small, Disadvantaged, and Women-Owned Business Directory, 1985-1990

Processing Information note

Shelved separately. See ANTPAC .
 

Series 6. Parking and Transportation Services, 1964-2004

Physical Description: 0.3 Linear feet
General Physical Description note:

Series Scope and Content Summary

Parking and Transportation Services provides parking facilities for faculty, students, staff, and visitors. Parking and Transportation Services also supports the use of ridesharing and other alternative modes of transportation. Its publications include announcements, brochures, fliers, newsletters, and reports.

Arrangement

The series is arranged alphabetically by format.
Box-folder 2 : 14-16

Announcements, 1964-2001

Box-folder 2 : 18

Brochures, fliers, and other material, 1972-2004, undated

 

Newsletters

Box-folder 2 : 19

Bumper to Bumper, 1984-1992

Box-folder 2 : 20

Commuter Student Newsletter, 1975-1991

Box-folder 2 : 21

Poolers', Pedestrians' & Pedalers' Press, 1992-1996

Box-folder 2 : 22

Report: Campus Traffic Operations Study, 1969

 

Series 7. Police Department, 1972-2004

Physical Description: 0.2 Linear feet
General Physical Description note:

Series Scope and Content Summary

The UCI Police Department provides UCI with public safety and police services such as safety awareness programs, fingerprinting services, crime reports, lost and found services, bicycle licensing, and campus safety escorts. Its publications include announcements, brochures, ephemera, fliers, manuals, newsletters, and reports.

Arrangement

The series is arranged alphabetically by format.
Box-folder 2 : 23

Announcements, 1972-1997

Box-folder 2 : 24

Brochures, 1985-2001, undated

Box-folder 2 : 25

Ephemera, 1984-1989, undated

Box-folder 2 : 26

Fliers, 1982-2004

Box-folder 2 : 27-28

Manuals, 1977-1989

Box-folder 2 : 29

Newsletters: Code 20, 1980

Box-folder 2 : 30-31

Reports, 1989 1999-2002