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Guide to the University of California, Irvine, Administrative and Business Services Publications PS.020
PS-020  
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Collection Details
 
Table of contents What's This?
  • Descriptive Summary
  • Access
  • Publication Rights
  • Preferred Citation
  • Acquisition Information
  • Accruals
  • Processing History
  • Historical Background
  • Biographical/Historical note
  • Collection Scope and Content Summary
  • Collection Arrangement
  • Related Collections

  • Descriptive Summary

    Title: University of California, Irvine, Administrative and Business Services publications
    Collection Number: PS-020
    Contributing Institution: Special Collections and Archives, University of California, Irvine Libraries
    Irvine, California 92623-9557
    Languages: The collection is in English.
    Physical Description: 2.0 Linear feet (2 boxes)
    Date (inclusive): 1964-2004
    Abstract: This collection comprises the publications of the University of California, Irvine, Administrative and Business Services unit and many of its subunits, including Accounting and Fiscal Services, Administrative Computing Services, Facilities Management, Materiel and Risk Management, Parking and Transportation Services, and Police. Included are announcements, brochures, catalogs, directories, ephemera, fliers, manuals, newsletters, and reports.
    Creator: University of California, Irvine. Administrative and Business Services.

    Access

    The collection is open for research.

    Publication Rights

    Property rights and copyright reside with the University of California. For permissions to reproduce or to publish, please contact the University Archivist.

    Preferred Citation

    Administrative and Business Services Publications, University of California, Irvine. PS-020. Special Collections and Archives, The UC Irvine Libraries, Irvine, California. Date accessed.
    For the benefit of current and future researchers, please cite any additional information about sources consulted in this collection, including permanent URLs, item or folder descriptions, and box/folder locations.

    Acquisition Information

    Acquired periodically from the various subunits of Administrative and Business Services.

    Accruals

    Accruals are expected.

    Processing History

    Processed by Audrey Pearson, 2007. Additions by Joanna Lamb in 2010.

    Historical Background

    Administration and Business Services (ABS) was founded in 1963 as the Business and Finance office. The original subunits included Community Planning, Planning and Design, Personnel, Accounting, Purchasing, Buildings and Grounds, Construction, Health and Safety, and Auxiliary and Service Enterprises. As of 2007 ABS included Financial Management, Internal Audit Services, Campus Architect and Design and Construction Services, Campus and Environmental Planning, Accounting and Fiscal Services, Administrative Computing Services, Distribution and Document Management, Environmental Health and Safety, Facilities Management, Human Resources, Material and Risk Management, Parking and Transportation Services, and Police. ABS is headed by the Vice Chancellor for Administrative and Business Services.

    Biographical/Historical note

    Chronology

    1963 Business and Finance founded. L. E. Cox appointed first Vice Chancellor of Business and Finance.
    1967 The offices of Community Planning, Planning and Design, and Construction combined to become Physical Planning and Construction. Health and Safety became Physical Plant and Environmental Health and Safety. The subunit Business Affairs was created, which included Accounting, Budget, Cashier, Central Services, Communications, Contracts/Grants, Mail and Messenger, Parking, and Purchasing.
    1968 Security became part of Business and Finance.
    1971 Budget Office renamed Budget and Analysis.
    1972 Office of Hospital Affairs became part of Business and Finance.
    1973 Materiel Management formed.
    1974 Budget and Analysis renamed Office of Institutional Studies and Budget.
    1975 Personnel renamed Staff Personnel.
    1976 Administrative Information Systems formed.
    1977 Administrative Information Systems renamed Information Systems.
    1979 Business and Finance renamed Administrative and Business Services. It included Business Affairs, Accounting, Business Services, Materiel Management, Environmental Health and Safety, Facilities, Police, and Staff Personnel.
    1980 Office of Computing and Information and Systems Management became part of ABS.
    1981 Internal Audit included under ABS.
    1982 Business Services renamed Business and Contract Services.
    1984 Parking and Transportation Services became part of ABS.
    1986 Computing was renamed Computing Facility and Telecommunications and Information and Systems Management was renamed Administrative Information Services.
    1987 Support Services and Physical Planning became part of ABS.
    1990 Staff Personnel renamed Human Resources. Business Services renamed Fiscal Services. Physical Planning renamed Design and Construction Services. Campus and Environmental Planning created.
    1992 Capital Planning moved to the Planning and Budget unit, headed by the Vice Chancellor of Planning and Budget.
    1993 Emergency Services formed.
    1994 Fiscal Services renamed Accounting and Fiscal Services. Business and Contract Services formed.
    1997 Distribution and Document Management formed.
    1998 Internal Controls formed.

    Collection Scope and Content Summary

    This collection comprises the publications of the University of California, Irvine, Administrative and Business Services unit and many of its subunits, including Accounting and Fiscal Services, Administrative Computing Services, Facilities Management, Materiel and Risk Management, Parking and Transportation Services, and Police. Included are announcements, brochures, catalogs, directories, ephemera, fliers, manuals, newsletters, and reports.

    Collection Arrangement

    This collection is arranged in 7 series.
    • Series 1. General publications, 1981-2001. 0.4 linear feet
    • Series 2. Accounting and Fiscal Services publications, 1965-1999. 0.5 linear feet
    • Series 3. Administrative Computing Services publications, 1984-1997. 0.1 linear feet
    • Series 4. Facilities Management publications, 1980-2001. 0.2 linear feet
    • Series 5. Materiel and Risk Management publications, 1965-2004. 0.3 linear feet
    • Series 6. Parking and Transportation Services publications, 1964-2004. 0.3 linear feet
    • Series 7. Police Department publications, 1972-2004. 0.2 linear feet

    Related Collections

    Administrative records for Administrative and Business Services and its subunits can be found in the following collection: University of California, Irvine, Central Records Unit records. AS-004. Special Collections and Archives, The UC Irvine Libraries, Irvine, California.Publications of the following Administrative and Business Services subunits are organized and described separately in Special Collections and Archives:
    • University of California, Irvine, Campus and Environmental Planning publications. PS-028. Special Collections and Archives, The UC Irvine Libraries, Irvine, California.
    • University of California, Irvine, Human Resources publications. PS-052. Special Collections and Archives, The UC Irvine Libraries, Irvine, California.
    • University of California, Irvine, Environmental Health and Safety publications. PS-058. Special Collections and Archives, The UC Irvine Libraries, Irvine, California.
    • University of California, Irvine, Design and Construction Services publications. PS-060. Special Collections and Archives, The UC Irvine Libraries, Irvine, California.

    Subjects and Indexing Terms

    University of California, Irvine -- Administration -- Archives.
    University of California, Irvine -- Archives.
    University of California, Irvine -- Finance -- Archives.
    University of California, Irvine. Accounting and Fiscal Services -- Archives.
    University of California, Irvine. Administrative and Business Services -- Archives.
    University of California, Irvine. Administrative Computing Services -- Archives.
    University of California, Irvine. Business and Finance Office -- Archives.
    University of California, Irvine. Facilities Management -- Archives.
    University of California, Irvine. Materiel and Risk Management -- Archives.
    University of California, Irvine. Parking and Transportation Services -- Archives.
    University of California, Irvine. Police Dept. -- Archives.
    Manuals (Handbooks) -- California -- Orange County -- Irvine -- 20th century.
    Manuals (Handbooks) -- California -- Orange County -- Irvine -- 21st century.
    Newsletters -- California -- Orange County -- Irvine -- 20th century.
    Newsletters -- California -- Orange County -- Irvine -- 21st century.