Series Descriptions
F3349
Series 1
Minutes
1856-1857
1891-1910
Physical Description: 6 volumes
Arrangement
Arranged chronologically.
Scope and Content Note
Meeting Minutes provide an overview of Board issues and actions taken during official meetings. Produced after each Board
meeting, the meeting minutes include notes regarding claim decisions, bids and bid protests, and other agenda items.
F3349
Series 2
Record of Claims
1856-1911
Physical Description: 50 volumes
Arrangement
Arranged chronologically.
Scope and Content Note
Records of Claims list individual claims and include claim number, name of claimant, appropriation and remarks, description
of claim, date presented and acted upon, amount claimed, amount allowed, deductions, withdrawals, and rejections.
Also, includes Indexes to Record of Claims from 1899-1911. Each volume is an alphabetical index for one fiscal year that corresponds
to the Record of Claims volume for the same fiscal year. These are alphabetical indexes by claimant's name that identify the
page number in the Record of Claims where the claim was recorded.
F3349 and F3351:7
Series 3
Registers of Appropriations
1898-1911
Physical Description: 7 volumes
Arrangement
Arranged chronologically by fiscal year.
Scope and Content Note
Appropriations and expenditures reviewed by the Board. Includes name of fund, citation of law providing fund, amount of money
available, date and type of transaction, and amount of money spent.
F3349 and F3351:10
Series 4
Public Accounting Volumes
1867-1914
Physical Description: 6 volumes
Arrangement
Arranged chronologically.
Scope and Content Note
Abstracts of State Property provide itemized lists of all property and its value held in state offices in San Francisco (F3349:4320)
and Oakland (F3349:4322) during 1897 and 1898. The Register of Instruments of Title to Real Estate Owned by the State (F3351:10)
includes deed date, date of recording, where recorded, name of grantors, description of land, county name, amount of acres,
whether gift or purchase, owner of land title, and remarks from 1901 through 1914. Transportation of Prisoners and the Insane
Ledgers, 1880-1886 (F3349:5197, 2427). Memoranda of Laws, Forms, and Regulations of the Treasury Department, 1876 (F3349:3401).
F3349:4046-4050, 4068
Series 5
Orphans and Abandoned Children Volumes
1890-1911
Physical Description: 6 volumes
Arrangement
Arranged by county or orphanage with volume.
Scope and Content Note
These volumes provide a register of claims against the state for appropriated funds by orphan asylums throughout California.
(Chapter 326, Statutes of 1870 and Chapter 19, Statutes of 1880) Each asylum is listed alphabetically by county and provides
the name, sex, age at admission, date of admission and discharge, and classification of charges as a whole, half, or abandoned
children.
F3349:4040, 4045
Series 6
Coyote Claims
1892-1895
Physical Description: 2 volumes
Arrangement
Arranged numerically by claim number.
Scope and Content Note
Coyote Claims register claims against the State by individuals in order to receive compensation for killing a coyote and providing
the scalp as documentation. Lists of claimants are by county and provides the names of claimants, amount claimed and allowed,
date the scalps were presented for documentation, and the date the claim was acted on.
F3349:4340
Series 7
Contingent Fund Ledger
1857-1858
Physical Description: 1 volume
Arrangement
Arranged by state office or state fund.
Scope and Content Note
This ledger documents State Officers, Legislature, and Agencies expenditures of the State Contingent Fund and Special Contingent
Fund. An index in the front of the volume provides an alphabetical list of all offices, agencies, and programs included.
F3349:4072
Series 8
Form Book
1889-1890
Physical Description: 1 volume
Arrangement
Arranged numerically by form number.
Scope and Content Note
This volume contains many examples of claim forms used by the Board of Examiners to track expenditures from appropriated funds.
Pre-printed forms are included with some state officer, agency, or commission information while similar forms without specific
appropriation information are also included. Also included in this series are examples of forms provided by the Board of
Examiners to be filled out by institutions requesting numerous compensation claims at regular intervals such as orphanages,
prisons, and asylums.
F3349:1-23
Series 9
Letterbooks
1887-1906
Physical Description: 23 volumes
Arrangement
Arranged chronologically.
Scope and Content Note
Volumes F3349:1-18 are Letters Sent and cover the years 1887-1991, 1893-1900, 1903-1905. Volumes F3349:19-23 are Letters
Received and cover the years 1892-1899. Correspondence wee generally sent or received by the Board Secretary and related
to such topics as claims before the Board, requests to make out claims, payments of claims or employees, questions and clarifications
regarding payment of claims, and audit of claims.
R127.01, Boxes 1-12, Folders 1-2
Series 1
Meeting Agendas
1949-1991
Physical Description: 207 file folders
Arrangement
Arranged chronologically by hearing date.
Access Information
These files are RESTRICTED as per Government Code Section 7923.755 (formerly Gov. Code sections 6254.17 (a) and (b)) (restricted
unless direct connection to the claim can be verified). Many individual claims set to be ruled on during the meetings use
social security numbers as identification.
Scope and Content Note
Meeting Agenda Files include proposed agendas for the semi-monthly meetings of the Board of Control. Limited background materials,
referring to agenda items, are also included in many files. Typical agenda items include claims, bid-protest rulings, headquarter
determinations, merit award decisions, and discharges from accountability. Also within this series are meeting agendas for
specific programs including the Merit Award Program, Government Claims Program, and Victims Claims Program. These supplementary
agendas address issues specific to the designated program and lists claim requests where the Board approves, denies, or continues
the request.
R127.02 and F3349:4205-4231, Boxes 12-13, Folders 3-7
Series 2
Minutes
1910-1981
Physical Description: 24 volumes and 12 file folders
Arrangement
Arranged chronologically.
Scope and Content Note
Meeting Minutes offer a detailed perspective to issues and actions that occurred before the Board of Control meetings. Meeting
Minutes provide another perspective of Board issues and actions taken during official meetings. Produced after each Board
meeting, the meeting minutes include notes regarding claim decisions, bid-protests, and other agenda items.
R127.03, Boxes 13-15, Folders 8-1
Series 3
Government Claims Program Files
1952-1995
Physical Description: 19 file folders
Arrangement
Arranged alphabetically by subject and chronologically thereunder.
Scope and Content Note
Typical items found within the Government Claims Program series include correspondence and meeting minutes. Other subject
files include determination of allowable travel expenses from agencies, boards, and commissions. Catastrophic events presented
special challenges to the Government Claims Programs and subject files of the Bay Bridge and Nimitz Freeway Disaster and the
Northridge Earthquake are included. Government Claims Program meeting minutes exist for 1990 only.
R127.04, Box 15, Folders 2-19
Series 4
Administrative Office Files
1951-1991
Physical Description: 18 file folders
Arrangement
Arranged alphabetically by subject and chronologically thereunder.
Access Information
Subject file: "Audits-Internal" (1991)is RESTRICTED per Government Code Section 7923.755 (formerly Gov. Code sections 6254.17
(a) and (b)) (Restricted unless direct connection to the claim can be verified). This file includes detailed description
of crimes and personal information of victims within the claims processed by the Victims of Crime Program.
Scope and Content Note
This series was created by the Board of Control's Administrative Office and includes reports, correspondence, and background
information. The bulk of the series consists of administrative reports. A significant backlog of claims occurred in the
early 1980s and many of these reports address solutions as well as preventative measures to avoid similar situations in the
future. Specific subjects in this series include: Administrative Procedure Bulletins; Annual Reports (1979-1990); Budget
Background (1988-1989); Legislative Files (1984-1989); and Policy and Regulation Proposals (1988-1989).
R127.05, Boxes 15-17, Folders 20-6
Series 5
Victims of Crime Program Files
1983-1994
Physical Description: 47 file folders
Arrangement
Arranged alphabetically by subject and chronologically thereunder.
Access Information
Subject files: "Alex Carbaga" and "Hearing Minutes" (1987-1989, 1991) are RESTRICTED per Government Code Section 7923.755
(formerly Gov. Code sections 6254.17 (a) and (b)) (restricted unless direct connection to the claim can be verified). These
files include detailed description of crimes and personal information of victims within the claim processed by the Victims
of Crime Program. However, Hearing Minutes-Consent Only (1988-1989) is not restricted.
Scope and Content Note
Subject files of the Victims of Crime Program reflect issues facing the Board of Control's most publicly examined program.
Subjects found within these files are audit reports, legislative background material, and regulatory issues. Victims Compensation
Program files also contain Status Reports from 1988-1994, which provide an overview of the program.
R127.06, Boxes 17-19, Folders 7-21
Series 6
Executive Office Files
1971-1991
Physical Description: 65 file folders
Arrangement
Arranged alphabetically by subject and chronologically thereunder.
Access Information
Subject files: "Board Member Correspondence-Internal" and "VOC-Joint Powers Agreements" are RESTRICTED per Government Code
Section 7923.755 (formerly Gov. Code sections 6254.17 (a) and (b)) (restricted unless direct connection to the claim can be
verified). These files include detailed description of crimes and personal information of victims within the claim processed
by the Victims of Crime Program.
Scope and Content Note
Items found within the Executive Office Files include reports, correspondence, legislation background, and newspaper clippings.
These files represent the most comprehensive and valuable material in understanding the scope of programs the Board of Control
provided. This series spans William J. Anthony's term as Board of Control Chairman (1984-1990) and part of Austin Eaton's
terms as Executive Officer and then Chairman from (1990-1996). Subject files focus on the U.S. Department of Justice's interest
to the California Victim of Crime Program and funding of this program. Legal Proceedings contain a sampling of claims against
the state where the Government Claims Programs could not resolve the issue and were finalized in court. A subject file entitled
Legislation contains legislative bill analyses affecting Board of Control administrative procedures or programs.
F3349 and F3351:15-17
Series 7
Record of Claims
1911-1920
Physical Description: 17 volumes
Arrangement
Arranged chronologically by fiscal year.
Scope and Content Note
F3349:4016-4017, 4023, 4026-4027, and 4036-4037 are Records of Claims for each fiscal year from 1911-1919. Two volumes for
the fiscal years starting on July 1915 and ending on June 1917 are missing. Records of Claims list individual claims presented
to the Claims Board by state agencies, companies, and individuals. Volumes include claim number, name of claimant, appropriation
and remarks, description of claim, date presented and acted upon, amount claimed, amount allowed, deductions, withdrawals,
and rejections.
F3349:4005-4011 and F3351:16-17 are Indexes to Record of Claims from 1911-1920. Each volume is an alphabetical index for one
fiscal year that corresponds to the Record of Claims volume for the same fiscal year. These are alphabetical indexes by claimant's
name that identify the page number in the Record of Claims where the claim was recorded.
F3351:15 is a Register of Claims Paid by the Social Insurance Commission from 1915 through 1919. The entries are listed chronologically
by the date of the claim. Claimants are either Commissioners or employees of the Social Insurance Commission and types of
claims include traveling, salaries, office expenses, and payments.
F3349:4311 and F3351:1-6
Series 8
Registers of Appropriations
1911-1919
Physical Description: 7 volumes
Arrangement
Arranged chronologically by fiscal year.
Scope and Content Note
Registers of state agency appropriations and expenditures reviewed by the Board of Control. Includes name of fund, citation
of law providing fund, amount of money available, date and type of transaction, and amount of money spent.
F3349 and F3351
Series 9
Public Accounting Volumes
1915-1934
Physical Description: 13 volumes
Arrangement
Arranged by record type.
Scope and Content Note
F3351:8-9 are the Board of Control's Revolving Fund Books from 1920-1923 which itemize the appropriations and expenditures.
Includes encumbrance register, statements of expenditures, list of cash receipts, journal of transactions, and analyses of
income and expenditures. Also recorded are the expenditures of Administration, Purchasing, Rented Offices, and Maintenance
of Buildings and Grounds.
Volumes list monthly inventories, maintenance charges for farm employees, and the quantity and value of local products produced
and consumed at state owned institutions from 1930-1934. These expenditures are recorded in four separate volumes for the
following institutions: Folsom State Prison (F3351:11), San Quentin State Prison (F3351:12), Special Schools and State Hospitals
(F3351:13), and Veteran's Homes (F3351:14).
Abstracts of State Property, F3349:1121, 2499, 2503, 4321, 4323 and F3351: 21-22, are reports prepared by the State Property
Agent annually itemizing the value of real property owned by the state, the amount of acreage owned by the state, and the
agricultural and industrial products produced by state institutions.
F3349:4330, F3351:18-20, F3351:23, F3356:2
Series 10
Reports
1910-1924
Physical Description: 6 volumes
Arrangement
Arranged chronologically.
Scope and Content Note
Four volumes, F3351:18-20 and F3349:4330, document the Board of Control's audit and report regarding Los Angeles County's
bond issuance and repayment from 1910-1917. Bond register for school districts in Los Angeles County. Includes date bond
sold and delivered, name of school district, rate of interest, amount of bond, date bond issued, bond number, date of maturity,
par value of bond, and year of redemption.
The Survey of the Accounting System of the California Highway Commission, F3351:23 records the historical perspective of the
original accounting system and an analysis of the then current 1924 accounting system including its organization and recommendations
for the future.
A Report on Examination of the Books and Records of Account of the Board of State Harbor Commissioners for the Bay of San
Diego for the period February 1, 1911 to February 1, 1915, F3356:2.
