Guide to the RecorDIM Project Records of the Getty Conservation Institute Field Projects Division, 2002-2007

Finding aid prepared by Nancy Enneking


Descriptive Summary

Title: RecorDIM project records
Date (inclusive): 1994-2007
Number: IA10016
Creator/Collector: Getty Conservation Institute. Field Projects Division
Physical Description: 3.5 linear feet (6 boxes)
Repository:
The Getty Research Institute
Institutional Records and Archives
1200 Getty Center Drive, Suite 1100
Los Angeles, California, 90049-1688
(310) 440-7390
archives@getty.edu
Abstract: Records comprise reports, meeting materials and handouts, correspondence and memoranda, budgets, contracts, publication development and design material, images, and training materials, dating 1994-2007, created and maintained by the Field Projects Division of the Getty Conservation Institute. The materials concern the development, operation, and results of Field Projects' Recording, Documentation, and Information Management (RecorDIM) Initiative.
Request Materials: To access physical materials at the Getty, go to the library catalog record  for this collection and click "Request an Item." Click here for general library access policy . See the Administrative Information section of this finding aid for access restrictions specific to the records described below. Please note, some of the records may be stored off site; advanced notice is required for access to these materials.
Language: Collection material is in English

Administrative History

The Getty Conservation Institute (GCI), a part of the J. Paul Getty Trust, was initially planned in 1982 and began full operation in 1985. Since its inception, the GCI has engaged in a program of scientific research, educational activities, documentation, and the dissemination of information through publications, conferences, workshops, and public programs that include research opportunities for professionals and public lectures. In addition, the Institute has conducted international field projects in Asia, Africa, North and South America, and Europe. The GCI's endeavors are designed to serve the needs of the conservation profession by undertaking work that tackles broad practical or theoretical questions of significance to the conservation field. The Institute develops and refines tools for conservation and shares its expertise with institutions and organizations worldwide so that its efforts have the greatest possible benefit to the practice of conservation.
As a part of its mission, the GCI undertakes conservation projects in partnership in various parts of the world. One of these projects was with the International Center for the Study of the Preservation and the Restoration of Cultural Property, specifically its scientific committee for architectural photogrammetry (ICOMOS-CIPA) for the purpose of bringing together information users and providers in the field of heritage conservation. The project, known as the Recording, Documentation and Information Management (RecorDIM) Initiative, was intended to explore ways for the GCI to contribute in partnership to raise the level of conservation practice through more effective and improved use of recording, documentation, and information management as a strategic component for the conservation of monuments and sites. The Initiative had its genesis in 1995 when, under the guidance of Robin Letellier, CIPA assembled outreach workshops after it's general meetings. The workshop groups found that gaps existed between the users and providers of information for built cultural heritage projects. To identify the gaps and to find strategic ways to fill them, the concept of "Bridging the Gap" was introduced by the GCI in 2000. By 2002 this had become the RecorDIM Initiative, which started with a roundtable held at the Getty Center identifying twenty-five gaps between the information users and providers.
The GCI intended, with the help of partners, to focus on addressing the following gaps: the publication of a manual on Principles and Guidelines for the recording, documentation, and information management of built cultural heritage; the publication of a handbook on the same subject; and the creation and support of a web presence. The program was later expanded to include training initiatives. The group of core collaborators included CIPA, English Heritage, Public Works and Government Services Canada, World Monument Fund, ICOMOS, and the GCI. To accomplish the work 20 international task groups were formed to focus on specific needs and 5 roundtable meetings were held at various international venues. The Initiative lasted from 2002 through 2007 and the project was managed by, first, Field Project staff member Christopher Gray and, then, by department head Francois LeBlanc. Robin Letellier was hired as a consultant to coordinate the Initiative at the international level.

Administrative Information

Restrictions on Access

With the exception of materials that have been marked restricted or confidential, the records described in accession 2007.IA.38 are available for use by qualified researchers. Please note: selected restricted materials must be removed from boxes prior to access by researcher.
The following records are permanently closed: records containing personal information, records that compromise security or operations, legal communications, legal work product, and records related to donors. The J. Paul Getty Trust reserves the right to restrict access to any records held by the Institutional Archives.

Publication Rights

Preferred Citation

[Cite the item and series (as appropriate)], RecorDIM project records 1994-2007, Getty Conservation Institute, Field Projects Division. Institutional Archives, Research Library, Getty Research Institute, Finding aid no. IA10016.

Acquisition Information

2007.IA.38 - transferred by Field Projects, Getty Conservation Institute.

Processing History

The records were refoldered, rehoused, and described in this finding aid by Nancy Enneking in October 2007.

Alternate Form Available

Electronic versions of some of these documents may still be stored in the originating department.

Technical Requirements

The records include documents stored electronically in pdf format on CD-Rom. A computer will be needed to access these documents.

Appraisal

Projects of the Conservation Institute's Field Projects Division are considered archival, documenting work and research done on international cultural heritage sites and issues. In accordance with internal Field Projects procedures, the project manager of each field project will select and prepare for transfer to the Institutional Archives the project documentation required to ensure that future researchers and conservators will understand past work done on each site and to provide a foundation for future work.

Related Archival Materials Note

The following materials are offered as possible sources of further information on the people, programs, and subjects covered by the records. The listing is not exhaustive.
Publications

Bridging the gap between information users and information providers [electronic resource] : Recording, Documentation and Information Management (RecorDIM) Initiative : report of Roundtable 1, Los Angeles, California, March 4-5, 2002 / Robin Letellier [and] Christopher Gray. [Los Angeles, CA : Getty Conservation Institute, 2002] [Getty Internet Access, NA2728 .B75]

RecorDIM Initiative [electronic resource] : (RecorDIM--the activities of recording, documentation and information management) : 2002 activities report / Robin Letellier [2003]. [Getty Internet Access, NA2728 .L48]

RecordDIM Initiative principles & guidelines and handbook workshop, Los Angeles, CA, USA, 27-29 May, 2003 [electronic resource] : meeting notes / by C. Cancino, M. Hardy and F. Leblanc. Los Angeles, CA : Getty Conservation Institute, 2003. [Getty Internet Access, NA2728.R43]

Scope and Content of Collection

Records comprise reports, meeting materials and handouts, correspondence and memoranda, budgets, contracts, publication development and design material, images, and training materials, dating 1994-2007, created and maintained by the Field Projects Division of the Getty Conservation Institute. The materials concern the development, operation, and results of Field Projects' Recording, Documentation, and Information Management (RecorDIM) Initiative. The majority of the records are primarily authored by project director and Field Projects Head, Francois LeBlanc, and by consultant Robin Letellier.

Arrangement

These records are arranged into components in accordance with the GCI Field Projects project management system. General administrative information is followed by meeting materials, publication and training materials, evaluations, and finally various reports and other outputs.

Indexing Terms

Subjects - Corporate Bodies

International Committee of Architectural Photogrammetry
International Council of Monuments and Sites

Subjects - Topics

Historic sites--Conservation and restoration--Data processing
Information storage and retrieval systems--Architecture
Information technology--Management
Knowledge management
Monuments--Recording
Photogrammetry in architecture

Genres and Forms of Material

Budgets
CD-ROMs
Correspondence
Drafts (documents)
Reports

Contributors

Gray, Christopher
J. Paul Getty Trust
LeBlanc, François, 1946-
Letellier, Robin


Container List

 

Series I. RecordDIM project records, 1994-2007

 

ADMINISTRATION

Box 2007.IA.38 - 6

Agreements

General note

[Note: Access to agreements is limited to GCI and Trust Administration staff.]
Box 2007.IA.38 - 6

FY 2002

Box 2007.IA.38 - 6

FY 2003

Box 2007.IA.38 - 6

FY 2004

Box 2007.IA.38 - 6

FY 2005

Box 2007.IA.38 - 6

FY 2006 - FY 2007

Box 2007.IA.38 - 6

Budgets

General note

[Note: Access to budgets is limited to GCI and Trust Administration staff.]
Box 2007.IA.38 - 6

FY 2002

Box 2007.IA.38 - 6

FY 2003

Box 2007.IA.38 - 6

FY 2004

Box 2007.IA.38 - 6

FY 2005

Box 2007.IA.38 - 6

FY 2006

Box 2007.IA.38 - 6

FY 2007

Box 2007.IA.38 - 6

FY 2008

Box 2007.IA.38 - 1

Contacts, 2006

Box 2007.IA.38 - 1

Correspondence, 1997-1998, 2002-2005

Box 2007.IA.38 - 1

Getty Conservation Institute filing procedures, 2002

Physical Description: [includes a Microsoft Word copy on CD-Rom]
Box 2007.IA.38 - 1

Permissions [includes copyright permissions for the Guiding Principles publication], 2006-2007

Box 2007.IA.38 - 1

Planning documents, 2004

 

BIBLIOGRAPHIES

Box 2007.IA.38 - 1

Bibliographies [includes remote monitoring of World Heritage Sites bibliography and Guiding Principles publication bibliography], 1994, undated

 

COMPONENT 1 – INTERNATIONAL COORDINATION

Box 2007.IA.38 - 1

Partners meeting, Ottawa, Canada, June 11-13, 2007

Physical Description: [2 folders]
Box 2007.IA.38 - 1

Partners meeting, Rome, Italy, May 14-16, 2006

Box 2007.IA.38 - 1

Partners meeting, Xi'an, China, 2005

Box 2007.IA.38 - 1

Partners meeting, Paris, France, May 8-10, 2005

Physical Description: [3 folders]
Box 2007.IA.38 - 1

Roundtable meeting, Torino, Italy, September 27-October 1, 2005

Box 2007.IA.38 - 1

Meeting with Werner Schmid, Los Angeles, California, April 2-8, 2004

Box 2007.IA.38 - 1

Partners meeting, Leuven, Belgium, April 23-25, 2004

Physical Description: [5 folders]
Box 2007.IA.38 - 2

Roundtable meeting, Istanbul, Turkey, July 18, 2004

Box 2007.IA.38 - 2

Roundtable meeting, Antalya, Turkey, 2003

Box 2007.IA.38 - 2

Partners meeting, Vienna, Austria, March 2003

Box 2007.IA.38 - 2

Roundtable meeting, Sevilla, Spain, November 2002

Box 2007.IA.38 - 2

Partners meeting, London, England, 2002

Box 2007.IA.38 - 2

Roundtable meeting, Madrid, Spain, 2002

Box 2007.IA.38 - 2

Roundtable meeting, Los Angeles, California, March 2002

Box 2007.IA.38 - 2

Documentation strategy development documents, 2001

Box 2007.IA.38 - 2

Documentation strategy correspondence, 1997-1999

Box 2007.IA.38 - 2

Task Groups

Box 2007.IA.38 - 2

Decision making tool, 2004

Box 2007.IA.38 - 2

Getty Conservation Institute, 2004

Box 2007.IA.38 - 2

General, 2002-2004

Box 2007.IA.38 - 2

Glossary of submerged heritage, 2004

Box 2007.IA.38 - 2

International Committee on the Underwater Cultural Heritage, 2003

Box 2007.IA.38 - 2

Information warehouse, 2003

Box 2007.IA.38 - 2

Integrating heritage recording into property management, 2003

Box 2007.IA.38 - 2

Low cost digital recording, 2004

Box 2007.IA.38 - 2

Metric survey skills, 2004

Box 2007.IA.38 - 2

Monitoring world heritage, 2004

Box 2007.IA.38 - 2

Persian Heritage Archives, 2004

Box 2007.IA.38 - 2

Rock art science, 2007, undated

Box 2007.IA.38 - 2

Stereo views, 2003

Box 2007.IA.38 - 2

Tabulation of technologies, 2004

 

COMPONENT 2 – PUBLICATION – GUIDING PRINCIPLES

Box 2007.IA.38 - 2

Letellier manuscript for ICCROM [International Center for the Study of the Preservation and the Restoration of Cultural Property] – “Recording, Documentation, and Information Management for World Cultural Heritage Sites," 1994

Box 2007.IA.38 - 2

Letellier manuscript for ICCROM – first revision, 1996

Box 2007.IA.38 - 2

Principles and Guidelines workshop, Los Angeles, California, 1996

Box 2007.IA.38 - 2

Publication proposal, 2003

Box 2007.IA.38 - 2

Principles and Guidelines, 2004

Box 2007.IA.38 - 2

Guiding Principles first draft design, 2005

Box 2007.IA.38 - 3

Comments on draft, 2005

Box 2007.IA.38 - 3

Principles and Guidelines, editorial review board notes, 2005-2006

Box 2007.IA.38 - 3

Guiding Principles Final Design by Joe Molloy, 2007

Physical Description: [.pdf file on CD]
Box 2007.IA.38 - 3

Printing, 2005, 2007

Box 2007.IA.38 - 3

Guiding Principles publication comments, 2004-2005

Box 2007.IA.38 - 3

Guiding Principles publication, draft feedback, 2007

Box 2007.IA.38 - 3

Abstracts by Francois LeBlanc, undated

 

COMPONENT 3 – PUBLICATION – ILLUSTRATED EXAMPLES

Box 2007.IA.38 - 3

Handbook background material, ca. 2006

Physical Description: [4 folders]
Box 2007.IA.38 - 3

Meeting with John Burns, 2004

Box 2007.IA.38 - 3

Handbook mock-up, 2006

 

COMPONENT 4 – WEB SITE

Box 2007.IA.38 - 4

Web site pages, 2004-2007

 

COMPONENT 5 – TRAINING

Box 2007.IA.38 - 4

ARIS [Architectural Records, Inventories, and Information Systems for Conservation] course materials, 2005

Physical Description: [3 folders]
Box 2007.IA.38 - 4

ARIS course preparation material, 2007

Box 2007.IA.38 - 4

Glossaries, 2006

Box 2007.IA.38 - 4

Glossary, key definitions, undated

 

COMPONENT 6 – PUBLICATION – METRIC SURVEY

Box 2007.IA.38 - 4

Metric survey, proposal for publication from English Heritage, 2007

 

COMPONENT 7 – MONITORING AND EVALUATION

Box 2007.IA.38 - 4

Monitoring and evaluation of RecordDIM Initiative, 2004

 

MANUALS AND STANDARDS

Box 2007.IA.38 - 4

Manuals and standards for art submissions to Getty Publications, 2004, undated

 

REPORTS

Box 2007.IA.38 - 4

RecordDIM - Article by Francois LeBlanc and Christopher Gray, 2001

Box 2007.IA.38 - 4

RecordDIM - Article by Robin Letellier, 2001

Box 2007.IA.38 - 4

RecordDIM – Potsdam, Germany; field trip report by Francois LeBlanc, 2001

Box 2007.IA.38 - 4

RecordDIM - Article by Peter Waldhaeusl, 2002

Box 2007.IA.38 - 4

RecordDIM - Madrid, Spain; field trip report by Francois LeBlanc November - December, 2002

Box 2007.IA.38 - 4

RecordDIM activities report by R. Letellier, January 2003

Box 2007.IA.38 - 4

RecordDIM – Vienna, Austria; meeting report by Robin Letellier, 2003

Box 2007.IA.38 - 5

RecordDIM – Vienna, Austria; field trip report by Francois LeBlanc, 2003

Box 2007.IA.38 - 5

RecordDIM activities report by Robin Letellier, 2003

Box 2007.IA.38 - 5

RecordDIM – Antalya, Turkey; field trip report by Francois LeBlanc, 2003

Box 2007.IA.38 - 5

RecordDIM – Article by Francois LeBlanc, 2003

Box 2007.IA.38 - 5

RecordDIM – Leuven, Belgium; meeting report by Robin Letellier, 2004

Box 2007.IA.38 - 5

RecordDIM – Leuven, Belgium; field trip report by Francois LeBlanc, 2004

Box 2007.IA.38 - 5

RecordDIM – Istanbul, Turkey; Roundtable 4, meeting report by R. Letellier, 2004

Box 2007.IA.38 - 5

ARIS, Rome, Italy - trip report by Francois LeBlanc, 2004

Box 2007.IA.38 - 5

Guiding Principles Editorial Board – London, UK; field trip report by F. LeBlanc, 2004

Box 2007.IA.38 - 5

RecordDIM – Paris, France; report by Robin Letellier, 2005

Box 2007.IA.38 - 5

RecordDIM – Torino, Italy; field trip report by F. LeBlanc, 2005

Box 2007.IA.38 - 5

ARIS-05 – Rome, Italy; field trip report by Francois LeBlanc, 2005

Box 2007.IA.38 - 5

GCI Newsletter on recording and documentation, 2005

Box 2007.IA.38 - 5

RecordDIM – Xi’an, China; field trip report by Francois LeBlanc, 2005

Box 2007.IA.38 - 5

ARIS-07 – Rome, Italy; field trip report by Francois LeBlanc, 2006

Box 2007.IA.38 - 5

RecordDIM – Rome, Italy; field trip report by Francois LeBlanc, 2006

Box 2007.IA.38 - 5

RecordDIM – Ottawa, Canada; field trip report by Francois LeBlanc, 2007

 

VISUALS

Box 2007.IA.38 - 5

Guiding Principles illustrations [CD-Rom], February 2007

Box 2007.IA.38 - 5

RecordDIM images [6 CD-ROMs], 2002-2007