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Guide to the RecorDIM Project Records of the Getty Conservation Institute Field Projects Division, 2002-2007
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Collection Details
Table of contents What's This?
  • Descriptive Summary
  • Administrative History
  • Administrative Information
  • Related Archival Materials Note
  • Scope and Content of Collection
  • Indexing Terms

  • Descriptive Summary

    Title: RecorDIM project records
    Date (inclusive): 1994-2007
    Number: IA10016
    Creator/Collector: Getty Conservation Institute. Field Projects Division
    Physical Description: 3.5 linear feet (6 boxes)
    The Getty Research Institute
    Institutional Records and Archives
    1200 Getty Center Drive, Suite 1100
    Los Angeles, California, 90049-1688
    (310) 440-7390
    Abstract: Records comprise reports, meeting materials and handouts, correspondence and memoranda, budgets, contracts, publication development and design material, images, and training materials, dating 1994-2007, created and maintained by the Field Projects Division of the Getty Conservation Institute. The materials concern the development, operation, and results of Field Projects' Recording, Documentation, and Information Management (RecorDIM) Initiative.
    Request Materials: To access physical materials at the Getty, go to the library catalog record  for this collection and click "Request an Item." Click here for general library access policy . See the Administrative Information section of this finding aid for access restrictions specific to the records described below. Please note, some of the records may be stored off site; advanced notice is required for access to these materials.
    Language: Collection material is in English

    Administrative History

    The Getty Conservation Institute (GCI), a part of the J. Paul Getty Trust, was initially planned in 1982 and began full operation in 1985. Since its inception, the GCI has engaged in a program of scientific research, educational activities, documentation, and the dissemination of information through publications, conferences, workshops, and public programs that include research opportunities for professionals and public lectures. In addition, the Institute has conducted international field projects in Asia, Africa, North and South America, and Europe. The GCI's endeavors are designed to serve the needs of the conservation profession by undertaking work that tackles broad practical or theoretical questions of significance to the conservation field. The Institute develops and refines tools for conservation and shares its expertise with institutions and organizations worldwide so that its efforts have the greatest possible benefit to the practice of conservation.
    As a part of its mission, the GCI undertakes conservation projects in partnership in various parts of the world. One of these projects was with the International Center for the Study of the Preservation and the Restoration of Cultural Property, specifically its scientific committee for architectural photogrammetry (ICOMOS-CIPA) for the purpose of bringing together information users and providers in the field of heritage conservation. The project, known as the Recording, Documentation and Information Management (RecorDIM) Initiative, was intended to explore ways for the GCI to contribute in partnership to raise the level of conservation practice through more effective and improved use of recording, documentation, and information management as a strategic component for the conservation of monuments and sites. The Initiative had its genesis in 1995 when, under the guidance of Robin Letellier, CIPA assembled outreach workshops after it's general meetings. The workshop groups found that gaps existed between the users and providers of information for built cultural heritage projects. To identify the gaps and to find strategic ways to fill them, the concept of "Bridging the Gap" was introduced by the GCI in 2000. By 2002 this had become the RecorDIM Initiative, which started with a roundtable held at the Getty Center identifying twenty-five gaps between the information users and providers.
    The GCI intended, with the help of partners, to focus on addressing the following gaps: the publication of a manual on Principles and Guidelines for the recording, documentation, and information management of built cultural heritage; the publication of a handbook on the same subject; and the creation and support of a web presence. The program was later expanded to include training initiatives. The group of core collaborators included CIPA, English Heritage, Public Works and Government Services Canada, World Monument Fund, ICOMOS, and the GCI. To accomplish the work 20 international task groups were formed to focus on specific needs and 5 roundtable meetings were held at various international venues. The Initiative lasted from 2002 through 2007 and the project was managed by, first, Field Project staff member Christopher Gray and, then, by department head Francois LeBlanc. Robin Letellier was hired as a consultant to coordinate the Initiative at the international level.

    Administrative Information

    Restrictions on Access

    With the exception of materials that have been marked restricted or confidential, the records described in accession 2007.IA.38 are available for use by qualified researchers. Please note: selected restricted materials must be removed from boxes prior to access by researcher.
    The following records are permanently closed: records containing personal information, records that compromise security or operations, legal communications, legal work product, and records related to donors. The J. Paul Getty Trust reserves the right to restrict access to any records held by the Institutional Archives.

    Publication Rights

    Preferred Citation

    [Cite the item and series (as appropriate)], RecorDIM project records 1994-2007, Getty Conservation Institute, Field Projects Division. Institutional Archives, Research Library, Getty Research Institute, Finding aid no. IA10016.

    Acquisition Information

    2007.IA.38 - transferred by Field Projects, Getty Conservation Institute.

    Processing History

    The records were refoldered, rehoused, and described in this finding aid by Nancy Enneking in October 2007.

    Alternate Form Available

    Electronic versions of some of these documents may still be stored in the originating department.

    Technical Requirements

    The records include documents stored electronically in pdf format on CD-Rom. A computer will be needed to access these documents.


    Projects of the Conservation Institute's Field Projects Division are considered archival, documenting work and research done on international cultural heritage sites and issues. In accordance with internal Field Projects procedures, the project manager of each field project will select and prepare for transfer to the Institutional Archives the project documentation required to ensure that future researchers and conservators will understand past work done on each site and to provide a foundation for future work.

    Related Archival Materials Note

    The following materials are offered as possible sources of further information on the people, programs, and subjects covered by the records. The listing is not exhaustive.

    Bridging the gap between information users and information providers [electronic resource] : Recording, Documentation and Information Management (RecorDIM) Initiative : report of Roundtable 1, Los Angeles, California, March 4-5, 2002 / Robin Letellier [and] Christopher Gray. [Los Angeles, CA : Getty Conservation Institute, 2002] [Getty Internet Access, NA2728 .B75]

    RecorDIM Initiative [electronic resource] : (RecorDIM--the activities of recording, documentation and information management) : 2002 activities report / Robin Letellier [2003]. [Getty Internet Access, NA2728 .L48]

    RecordDIM Initiative principles & guidelines and handbook workshop, Los Angeles, CA, USA, 27-29 May, 2003 [electronic resource] : meeting notes / by C. Cancino, M. Hardy and F. Leblanc. Los Angeles, CA : Getty Conservation Institute, 2003. [Getty Internet Access, NA2728.R43]

    Scope and Content of Collection

    Records comprise reports, meeting materials and handouts, correspondence and memoranda, budgets, contracts, publication development and design material, images, and training materials, dating 1994-2007, created and maintained by the Field Projects Division of the Getty Conservation Institute. The materials concern the development, operation, and results of Field Projects' Recording, Documentation, and Information Management (RecorDIM) Initiative. The majority of the records are primarily authored by project director and Field Projects Head, Francois LeBlanc, and by consultant Robin Letellier.


    These records are arranged into components in accordance with the GCI Field Projects project management system. General administrative information is followed by meeting materials, publication and training materials, evaluations, and finally various reports and other outputs.

    Indexing Terms

    Subjects - Corporate Bodies

    International Committee of Architectural Photogrammetry
    International Council of Monuments and Sites

    Subjects - Topics

    Historic sites--Conservation and restoration--Data processing
    Information storage and retrieval systems--Architecture
    Information technology--Management
    Knowledge management
    Photogrammetry in architecture

    Genres and Forms of Material

    Drafts (documents)


    Gray, Christopher
    J. Paul Getty Trust
    LeBlanc, François, 1946-
    Letellier, Robin