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Collection Guide
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Finding Aid for the California Academic and Research Libraries (CARL) Archive 2011.101.r
2011.101.r  
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Collection location Contact Chapman University, Frank Mt. Pleasant Library of Special Collections and Archives
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Leadership

Language of Material: English
Physical Description: 8.75 Linear feet (7 cartons)

Scope and Contents note

This record group contains material dealing with the CARL Executive Board, meeting, campus liaisons and CARL elections. Of particular interest are the binders kept by various Executive Board members that contain a wide variety of material detailing the day-to-day workings of the association.
Cartons EXB1-EXB6

Executive Board 1983-2010

Language of Material: English
Physical Description: 7.5 Linear feet (6 cartons)

Scope and Contents note

This series contains records relating to the Executive Board or the Board of Directors. Materials include binders and administrative manuals, the Constitution and by-laws, correspondence, rosters, calendars, and minutes dating from 1978 to 2010. The Meetings subseries is the most extensive, encompassing meeting minutes, correspondence, flyers, VHS video recordings, handouts, and membership reports for CARL executive board meetings from 1978 to 2010 and is still an active collection.
Cartons EXB1-EXB2, Carton EXB5

Binders, Manuals, Administrative 1983-2010

Language of Material: English
Physical Description: 1.25 Linear feet (1 carton, 3 folders)

Scope and Contents note

This subseries contains binders of the President 1991, Presidental Programs 1991, 1992, 1994, 1995, 1999-2003. These binders generally contain calendars, financial reports, membership information, constitution/by-laws, interest groups, newsletters, and annual reports. Secretary/treasurer binders for 1983, 1994, 1991 contain bank statements, correspondence, membership, financial records, deposits, checks. Treasurer binder 1985 contains membership, financial reports, newsletters, constitution/by-laws, expenditures, tax information, and executive board annual business meetings.
Carton EXB5

Constitution & By-Laws 1982, 1986, 1994-1995, 1997

Language of Material: English
Physical Description: (4 folders)

Scope and Contents note

This subseries contains several versions and drafts of the CARL Constitution and By-Laws from the mid 1990s. Included are Constitution drafts from 1994 and 1995, By-Laws from 1994, and correspondence concerning proposed revisions to the constitution and to the by-laws.
Carton EXB5

Correspondence 1995-1996

Language of Material: English
Physical Description: (7 folders)

Scope and Contents note

This subseries contains miscellaneous correspondence from primarily 1995.
Carton EXB6

Calendars 1984-1989, 1991-1995

Language of Material: English
Physical Description: (3 folders)

Scope and Contents note

This subseries contains master calendars from 1984-1989 and 1991-1995.
Cartons EXB2-EXB4, Carton EXB6

Meetings 1978-2010

Language of Material: English
Physical Description: 2.5 Linear feet (2 carton)

Scope and Contents note

This series contains materials relating to Board of Directors meetings dating from 1981 to 2010.
Cartons EXB3-EXB4

General Meetings 1978-2010

Language of Material: English
Physical Description: 2.5 Linear feet (2 cartons)

Scope and Contents note

This subseries contains records pertaining to executive board meetings from 1978 to 2010. Materials include minutes, handouts, rosters, financial records, meeting notes, membership reports, agendas, and correspondence. This subseries has an emphasis on minutes and contains records from both CARL South and CARL North meetings from 1978-2010. Note that these records are not separated and are often integrated with the general executive board meeting records.
Carton EXB6

Regional Meetings 1995-1997, 1999-2000, 2002-2003

Language of Material: English
Physical Description: (3 folders)

Scope and Contents note

This subseries contains materials related to CARL regional meetings such as correspondence, agendas, reports, minutes, and notes. Covering the periods: 1995-1997, 1999-2000, 2002-2003
Carton EXB6

General 1992, 1995, 1999-2000, 2003

Language of Material: English
Physical Description: (2 folders)

Scope and Contents note

This record group contains unsorted materials from both CARL North and CARL South regional meetings. Materials include correspondence, flyers, agendas, minutes, handwritten notes, attendee lists, and blank applications.
Carton EXB6

Regional (South) 1996-1997, 2000

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This subseries contains materials relating to CARL South regional meetings including minutes, flyers, and a mid-year report from June 2011.
Carton EXB2

A/V Board Meetings 1997-1999

Language of Material: English
Physical Description: (4 VHS Cassette tapes)

Scope and Contents note

This subseries contains four VHS cassette tape recordings of Executive Board Meetings. These meetings are "UC Irvine, Spring 1999", "5/18/98", "Aug 1997", and one without a date labeled "Don Bousseui (?) Chair".
Carton EXB4

Campus Liaisons Bulk, 1988-1994 1986-2001

Language of Material: English
Physical Description: (10 folders)

Scope and Contents note

This series contains miscellaneous related to CARL campus liaisons from the late 1980s to the mid/late 1990s. Materials include correspondence, program flyers, applications, rosters, and lists of liaison duties. Both CARL North and South Liaison records are represented.
Carton PE1

Elections 1986-1987, 1989, 1990, 1992, 1994, 1996, 2000-2010

Language of Material: English
Physical Description: (5 folders)

Scope and Contents note

This series contains records pertaining to CARL elections including candidate biographies, correspondence, nomination committee records, voting tally sheets, ballots, and election results.

Conditions Governing Access note

This collection is closed to the public unless with the permission of the CARL Executive Board. It is the responsibility of the researcher to obtain all permissions necessary from the CARL Executive Board to make use of this material.
Carton FR1, Carton FR2

Finances 1979-2000

Language of Material: English
Physical Description: 2.5 Linear feet (2 cartons)

Scope and Contents note

This record group contains CARL financial records, with some financial records related to ACRL and CARL interest Groups. Records include correspondence, financial reports, treasurer's logs, receipts & invoices, cashed checks, tax forms and IRS information, ledgers, and bank statements.
Carton FR1

ACRL Reimbursement Reports 1989-1996

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This series contains financial request/report forms, and invoices for the years 1989, 1990 1992.
Carton FR1

Treasurer's Log 1991, 1992, 1995

Language of Material: English
Physical Description: (3 folders)

Scope and Contents note

This series contains the treasurer’s log for 1991, 1992, 1995. The logs contain transaction records, checks, income/expense reports, financial statements, monthly bank statements, and quarterly financial checks.
Carton FR1

Financial Reports 1991, 1992, 1994, 1995

Language of Material: English
Physical Description: (4 folders)

Scope and Contents note

This series contains binders of reports for the years 1991, 1992, 1994, 1995. The binders contain checks and receipts for CARL programs, conferences, and memberships.
Carton FR1

Receipts/Invoices 1988-1989

Language of Material: English
Physical Description: (2 folders)

Scope and Contents note

This series contains receipts from 1988 and 1989.
Carton FR1

Bank Statements 1989, 1996, 1997, 1999, 2000

Language of Material: English
Physical Description: (2 folders)

Scope and Contents note

This series contains bank statement from approximately 1988, 1989, 1992, 1998, and 2000.
Carton FR2

Checks 1991-1995, 1998-2000

Language of Material: English
Physical Description: (2 folders)

Scope and Contents note

This series contains cashed checks from 1991-1995, 1998-2000.
Carton FR1

IRS Application 1980, 1981, 1983, 1984, 2003

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This series contains correspondence and tax forms.
Carton EXB6

Committees Bulk, 1992-1999 1992-2010

Language of Material: English
Physical Description: (6 folders)

Scope and Contents note

This record group contains material related to various CARL committees from the early 1990s to 2010. Materials include correspondence, agendas, guidelines, surveys, minutes, reports, and ballots.
Carton EXB6

Long Range Planning Committee Bulk, 1993-1994 1989-1994

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This series contains membership surveys (both blank and completed) for 1993, meeting minutes, survey data from the 1989 survey, and a Planning Committee Policies and Procedures Manual.
Carton EXB6

Nominating Committee Bulk, 1992 1992-1995

Language of Material: English
Physical Description: (2 folders)

Scope and Contents note

This series contains tally sheets, ballots, applicant biographies, reports, calendars, and correspondence dated primarily 1995.
Carton EXB6

Ad Hoc Committee on Organization 1994, 1998

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This series contains memos, correspondence, and reports for the Ad Hoc Committee on Organization for the years 1994 and 1998.
Carton EXB6

Organization Committee 1997, 2002-2003

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This series contains a few memos, correspondence, and reports dating from 1997 to 2003.
Carton EXB6

Research Committee 2009-2010

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This series contains correspondence and research proposals submitted to the Research Committee for 2009 and 2010.
Carton EXB6

Scholarships & Awards Bulk, 1992-1999 1982-2003

Language of Material: English
Physical Description: (5 folders, 1 plaque)

Scope and Contents note

This series contains records pertaining to various scholarships and awards issued by CARL. Records include guidelines, correspondence, and conference notes regarding the Library School Scholarship, 1996, 1997, 1999 Research Award, as well as the Member of the Year Award (1982, 1984-1985, 1987, 1993, 1996-1998, 2003). Also present is a wood plaque with a copper plate engraved with the names of the Member of the Year award recipients from 1982-1992.
Carton CC1, Carton CC2, Carton CC3

CARL Conferences 1993-2010

Language of Material: English
Physical Description: 3.75 Linear feet (3 cartons)

Scope and Contents note

This series contains records pertaining to CARL conferences from 1993 to 2010. Materials included are flyers, financial records, worksheet handouts, evaluation forms, pamphlets, agendas, itineraries, program folders, and correspondence. Of note, a photo album of attendees from a 1997 conference, and two copies of "CARL: Re-Tooling Academic Libraries for the Digital Age: Missions, Collections, Staffing" a 12 (cassette) tape set of lectures (?) from San Francisco, CA October 20-21, 1995.
Carton PE1

Programs Bulk, 1985-1997 1980-2003

Language of Material: English
Physical Description: (37 folders)

Scope and Contents note

This series contains records of CARL programs, program planning committees, and manuals outlining program guidelines. Materials date from the early 1980s and extend through the late 1990s, with a significant gap from 1986-1990.
Carton PE1

General Program Material 1980, 1983, 1987-1990, 1992,1994-1997

Language of Material: English
Physical Description: (23 folders)

Scope and Contents note

This subseries contains correspondence, program flyers, agendas, reading lists, bibliographies, program materials such as handouts, checklists, legislative programming, constitutions, by-laws, program calendars, minutes, and promotional materials. Records date from the early 1980s to the late 1990s approximately. This subseries generally contains CARL program materials but there are some materials relating to various CARL interests group (i.e. SEAL, DIAL, CARLDIG, etc.) programs. Also of note, a comic book entitled "Captain Internet and CERFBoy: The LAN That Time Forgot".
Carton PE1

Guidelines 1983-1985, 1993, 2003(?)

Language of Material: English
Physical Description: (6 folders)

Scope and Contents note

This subseries contains manuals, correspondence, and guidelines for CARL program planning. Full “CARL Guidelines for Program Planning” manuals are present for the years 1983, 1984, 1993, 2003(?).
Carton PE1

Program Committee (North) 1981-1990, 1993-1995

Language of Material: English
Physical Description: (6 folders)

Scope and Contents note

This subseries contains records specific to northern program planning committees throughout the 1980s and into the mid 1990s. Included are minutes, agendas, program flyers, manuals, rosters, worksheets, program summaries and evaluations, and workshops handouts. Of note, a panel report "Estimating Losses from Earthquakes" 1989.
Carton PE1

Program Committee (South)

Language of Material: English
Physical Description: (2 folders)

Scope and Contents note

This subseries contains records for the Southern CARL program planning committees from 1981-1986 and 1996. Materials include rosters, correspondence, flyers, research materials and bibliographies.
Carton IG1, Carton IG2

Interest Groups 1984-2010

Language of Material: English
Physical Description: 2.5 Linear feet (2 cartons)

Scope and Contents note

This record group contains the operational records for various CARL interest groups including: California Academic Reference Librarians Discussion Interest Group(CARLDIG )North & South; Science and Engineering Academic Librarians (SEAL) North & South; California Academic Librarians in Management (CALM); Academic Business Librarians Exchange (ABLE); Collection Development Interest Group (CDIG), California State University Librarians (CSUL); Diversity in Academic Libraries (DIAL); Southern California Instruction Librarians (SCIL); Technical Services Interest Group (TSIG); and Community College Interest Group(CCIG). Interest groups date from 1982 through 2010. Of note, the SEAL series is the most extensive.
Carton IG1

General Interest Groups Material 1982-1989, 1992-1995, 2000

Language of Material: English
Physical Description: (5 folders)

Scope and Contents note

This subseries contains operational records regarding CARL interest groups. Types of materials include correspondence, minutes, rosters, CARL interest groups directories, as well as guidelines and responsibilities for CARL interest group members and executives. It should be noted that records pertaining specifically to several interests groups appear throughout this subseries.
Carton IG1

California Academic Reference Librarians Discussion Interest Group (CARLDIG) 1982-1999

Language of Material: English
Physical Description: (5 folders)

Scope and Contents note

This series contains the operating records for the California Academic and Reference Librarians (CARLDIG) interest group, formally established in 1984.
Carton IG1

General CARLDIG Material 1982-1999

Language of Material: English
Physical Description: (3 folders)

Scope and Contents note

This record group contains minutes, annual reports, flyers, evaluation forms, rosters, correspondence, and attendance sheets. Of particular interest are notes, attendance, and petitions from the first meeting establishing CARLDIG North on August 2, 1984.
Carton IG1

CARLDIG (North) 1984-1987

Language of Material: English
Physical Description: (1folder)

Scope and Contents note

This record group contains annual reports, minutes, correspondence, financial reports, reimbursement forms, program evaluations, and program reports and correspondence for CARLDIG (North).
Carton IG1

CARLDIG (South) 1983-1989

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This record group contains annual reports, meeting minutes, flyers, attendance sheets, and agendas for CARLDIG (South).
Carton IG2

Science and Engineering Academic Libraries (SEAL) 1983-2010

Language of Material: English
Physical Description: 1.25 Linear feet (1 carton)

Scope and Contents note

This series contains the operational records for the Science and Engineering Academic Libraries (SEAL), a CARL interest group. Records date from the group's inception in 1983 to 2010.
Carton IG2

General SEAL Material 1983-1995

Language of Material: English
Physical Description: (8 folders)

Scope and Contents note

This record group contains directories, correspondence, minutes, flyers, program planning, agendas, annual reports, by-laws, SEAL histories, press releases, and publications. Note, materials primarily relate to SEAL in general but some records pertain to SEAL (North) and SEAL (SOUTH) specifically.
Carton IG2

SEAL (North) 1983-1985

Language of Material: English
Physical Description: (5 folders)

Scope and Contents note

This record group contains operational records pertaining to SEAL (North) specifically. Two subgroups are present: publicity and specific program records. Program records included are San Jose Program 1983, Berkeley Program 1984, Stanford Program Fall 1984, California Academy of Science Program 1985, and Monterey, CA Program 1985.
Carton IG2

Programs 1986-1988

Language of Material: English
Physical Description: (6 folders)

Scope and Contents note

This subseries contains records related to specific SEAL programs. Programs represented are SEAL Spring 1985 Program "Bringing Science to the Public"; Spring 1986 Program "Researching California Natural History"; Fall 1986 Program "Science Collection Development"; Spring 1987 Program "Database Uploading and Downloading"; SEAL/CLA Program "Silicon Valley Information"; SEAL Program Committee 1987.
Carton IG2

Resource Guides 1995-1996

Language of Material: English
Physical Description: (2 folders)

Scope and Contents note

This record group contains 2 resource guides titled "Science Reference and Resources for the Non-Science Librarian" compiled by the SEAL-South Program Planning Committee printed in 1995 and 1996.
Carton IG2

SEAL/CLA Conference 1985

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This record group contains records from the SEAL/CLA Conference on Sunday, November 17, 1985 concerning Scientific Editing and Publishing. Folsder includes correspondence, conference evaluations, and some financial records.
Carton IG2

SEAL/LAPL Science Reference Workshop 1995

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This record group contains materials from the SEAL/LAPL Science Reference Workshop held in1995. Materials are primarily attendee evaluations of the workshop.
Carton IG1

California Academic Librarians in Management (CALM) 1986-1994

Language of Material: English
Physical Description: (2 folders)

Scope and Contents note

This series contains meeting notes, flyers, registration forms, organizational ballots, correspondence, and mailing lists. This subseries contains records from both California Academic Librarians in Management (CALM) South and CALM North.
Carton IG1

Academic Business Librarians Exchange (ABLE) 1983-2003

Language of Material: English
Physical Description: (6 folders)

Scope and Contents note

This series contains records for the Academic Business Librarians Exchange (ABLE), including annual reports, executive board minutes, correspondence, meeting agendas and minutes, projects, surveys, and ABLE/CLA Programs. Of interest is a collection of correspondence to the CARL executive board, petitioning for the creation of ABLE. This subseries contains records for both ABLE North and ABLE South.
Carton IG1

Collection Development Interest Group (CDIG) 1997-1998

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This series contain records for the Collection Development Interest Group (CDIG) including flyers, program announcements, and meetings and attendance sheets dating from 1997-1998.
Carton IG1

California State University Librarians (CSUL) 1992-1995

Language of Material: English
Physical Description: (2 folders)

Scope and Contents note

This series contains flyers, correspondence, meeting notes, and by-laws for the California State University Librarians (CSUL), and a CARL interest group dating from 1992 to 1995.
Carton IG1

Government Information and Publications interest Group (GPIG) 2000

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This series contains correspondence and the petition to form the Government Information interest group under CARL in 2000.
Carton IG1

Diversity in Academic Libraries (DIAL) Bulk, 1993-1995 1993-2009

Language of Material: English
Physical Description: (2 folders)

Scope and Contents note

This series contains operational records for the Diversity in Academic Libraries (DIAL) CARL interest group created in June of 1993. Materials included are correspondence, petitions, program flyers, by-laws and biographical information on board members.
Carton IG1

Southern California Instruction Librarians (SCIL) 2000-2010

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This series contains records from the Instruction & Information Literacy, Southern California (SCIL) interest group, which was formed in 2000. Included are correspondence, petitions, program flyers, election ballots, meeting minutes, presentation notes, and notes on retreats and workshops in 2008 and 2009.
Carton IG1

Technical Services Interest Group (TSIG) 2003

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This series contains correspondence and minutes concerning the Technical Services Interest Group (TSIG) in 2003.
Carton IG1

Community College Interest Group (CCIG) 1996-1998

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This series contains materials relating to the Community College Interest Group (CCIG). Materials included are correspondence, program flyers, minutes, by-laws, and notes from a CARL/CLA CCIG presentation in 1998.
 

Communications

Language of Material: English

Scope and Contents note

This record group contains material dealing with the external and internal communications of CARL. Besides
Carton FR2

Electronic Communications Bulk, 1994-1997 1994-2002

Language of Material: English
Physical Description: (14 folders)

Scope and Contents note

This series contains records related to CARL's electronic services from 1994 to 2002. Records consist of primarily correspondence concerning email, CALIBACA 1995 postings, CARL/ACRL Discussion Groups, LISTSERVs, web server, CARL server task force, and the website.
Carton FR2

General 1994-1997

Language of Material: English
Physical Description: (11 folders)

Scope and Contents note

This subseries contains records pertaining to CARL's electronic services excluding the LISTSERVs.
Carton FR2

LISTSERV 1995-1996, 2001-2002

Language of Material: English
Physical Description: (2 folder)

Scope and Contents note

This series contains announcements and communications posted through CARL LISTSERVs from 2001 to 2002.
Carton FR2

CARLALL 2001-2002

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This subseries contain announcments made through the CARL LISTSERV CARLALL from 2001-2002.
Carton FR2

CALIBACA 1995-1996

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This record group contains announcements and correspondence concerning the California Academic Librarians (CALIBACA) LISTSERV in 1995-1996.
Carton NL1

Newsletters 1981-2010

Language of Material: English
Physical Description: 1.25 Linear feet (1 carton)

Scope and Contents note

This series contains the CARL Newsletters published starting in 1981 and continuing to the 2010.
Carton M1, Carton FR2, Carton EXB5

Membership 1981-1997

Language of Material: English
Physical Description: 1.25 Linear feet (1 carton, 9 folders)

Scope and Contents note

This record group contains full membership rosters, membership reports, calendars, job descriptions, renewal letters and applications. Also present are three 3 ½ floppy disks (labeled CARLDB 7/5/95, 1996 membership, and 8/24/95) and two display cards, laminated approximately 12"x14" showing screen shots from the CARL website.

Conditions Governing Access note

The membership rosters in this series are closed to public research.
Carton EXB5

Rosters 1994-1996

Language of Material: English
Physical Description: (1 folder)

Scope and Contents note

This series contains membership rosters for the year 1994-1996.
Carton FR2

History 1979, 1985, 1993, 1994

Language of Material: English
Physical Description: (9 folders)

Scope and Contents note

This record group contains series documenting important historical events in CARL's history as well as guidelines for archival materials. Of note are short summaries of CARL's merger with the ACRL chapters in 1979 and the secession from CLA in 1991.
Carton FR2

Background 1978-1979, 1988, 1992-1993

Language of Material: English
Physical Description: (6 folders)

Scope and Contents note

This series contains materials documenting important historical events in CARL's history. Of note are short summaries of CARL's merger with the ACRL chapters in 1979 and the secession from CLA in 1991.
Carton FR2

Archives 1985, 1987-1988, 2005

Language of Material: English
Physical Description: (3 folders)

Scope and Contents note

This series contains correspondence with various CARL archivists as well as different guidelines for submitting materials to the CARL archives printing in 1985 and 2005.
Carton EXB6

CLA 1981, 1983, 1985-1989, 1991, 1994

Language of Material: English
Physical Description: (3 folders)

Scope and Contents note

This series contains records relating to CLA including correspondence, financial reports, flyers, conference forms, chapter surveys, reports, and flyers from the 1980s and 1991 primarily.
Carton EXB5

ACRL Bulk, 1981-1983 1968-1995

Language of Material: English
Physical Description: (4 folders)

Scope and Contents note

This series contains records pertaining to the ACRL dating mostly from 1980 to 1983. Records include minutes, correspondence, guidelines, flyers, agendas, manuals, and promotional materials.
Collection Contents
Leadership
Executive Board
Campus Liaisons
Elections
Finances
ACRL Reimbursement Reports
Treasurer's Log
Financial Reports
Receipts/Invoices
Bank Statements
Checks
IRS Application
Committees
Long Range Planning Committee
Nominating Committee
Ad Hoc Committee on Organization
Organization Committee
Research Committee
Scholarships & Awards
CARL Conferences
Programs
Interest Groups
General Interest Groups Material
California Academic Reference Librarians Discussion Interest Group (CARLDIG)
Science and Engineering Academic Libraries (SEAL)
California Academic Librarians in Management (CALM)
Academic Business Librarians Exchange (ABLE)
Collection Development Interest Group (CDIG)
California State University Librarians (CSUL)
Government Information and Publications interest Group (GPIG)
Diversity in Academic Libraries (DIAL)
Southern California Instruction Librarians (SCIL)
Technical Services Interest Group (TSIG)
Community College Interest Group (CCIG)
Communications
Electronic Communications
Newsletters
Membership
Rosters
History
Background
Archives
CLA
ACRL
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