Guide to the University of California, Irvine policies and procedures PS.008
Collection Scope and Content Summary
- Irvine Campus Policy and Procedures Manual revisions, 1967-1998. 4 linear feet
- "Administrative Policies and Procedures" revisions, 1997-2008. 4 linear feet
- Accession 2019-032. Superseded or rescinded Delegations of Authority and Sections, 1994-2019. 0.2 linear feet
- Accession 2019-079. Superseded or rescinded Delegations of Authority and Sections, 1992-2017. 0.2 linear feet
- Accession 2021-014. Superseded or rescinded Delegations of Authority and Sections, 2019. 0.1 linear feet
- Accession 2022-013. Superseded or rescinded Delegations of Authority and Sections 2020-2021; Policies and Procedures organized by superseded date, 2020-2021. 0.2 linear feet
- Accession 2023-012. Policies and Procedures organized by superseded date, 2022. 0.2 linear feet
- Accession 2024-004. Policies and Procedures organized by superseded date, 2023. 0.1 linear feet
Subjects and Indexing Terms
Irvine Campus Policy and Procedures Manual revisions Series 1. 1967-1998
Series Scope and Content Summary
Transmittal memos 1967-1993
Date logs 1992, 1994
Emergency Procedures 1970-1991
Introduction 1967-1992
How to Use this Manual 1974-1987
Academic and Administrative Calendar 1974-1995
Preface
Subject Index (Index A) 1967-1997
Numerical Index (Index B) 1967-1991
Organization and Administration
101 Index of Official Publications 1979-1991
102 Delegation of Authority Index 1973-1993
103 Policy and Procedures 1973-1990
Delegation of Authority
105 Delegation of Authority 1971-1973
Administrative Services
110 Budget 1966-1969
115 Contracts and Grants 1967-1971
125 Gifts and Endowments 1967
140 Entertainment 1967-1972
150 Insurance 1969-1971
175 Publications 1967-1968
190 Transportation and Travel 1967-1972
199 Miscellaneous 1967-1971
Management Procedures
201 Budget: Terms and Definitions 1975
203 Policies and Procedures 1973
204 Records Management 1973-1975
Academic Affairs
210 Academic Personnel 1967-1972
250 Academic Senate 1970-1972
Clerical Procedures
310 Correspondence 1967
Administrative Service
315 Budget 1972
Management
325 Irvine Campus Policies and Procedures 1971
350 Records Management 1967-1972
Academic Affairs
400 Academic Personnel 1985-1997
401 Academic Senate 1974-1995
402 Endowed Chairs 1986-1995
Research, Training, and Public Service
410 Extramural Research and Training 1972
460 Protection of Human Subjects 1971-1973
480 Contract and Grant Administration 1974-1987
Research Administration
481 Research Organization and Programs 1984-1991
483 Copyrights 1981-1991
484 Patents 1983-1987
485 Human Subjects 1975-1990
486 Drug Abuse Program 1976-1988
487 Biosafety 1980-1988
488 Animals in Research and Teaching 1985-1989
489 Integrity in Research 1991
Student Affairs and Services
500 Campus Food Service 1974-1999
501 Housing Services 1974-1997
502 Preadmission Medical and Physical Exam 1986-1997
General Services
505 Accounting 1967-1973
507 Administrative Services 1972
510 Cashier 1967-1971
515 Central Records and Services 1967-1969
516 Central Reproduction 1967-1968
520 Communications 1967-1969
530 Environmental Health and Safety 1968-1972
535 Food Services 1967-1969
545 Garage 1967-1972
547 Housing 1967-1969
549 Inventory 1967-1971
555 Library 1967-1970
560 Mail and Messenger 1967-1972
570 Parking 1967-1969
575 Personnel 1967-1970
580 Police 1967-1969
585 Public Affairs 1967-1970
590 Purchasing 1967-1970
593 Receiving 1967
595 Storehouse 1967-1972
Library
600 Libraries 1974-1995
University Extension
650 Continuing Education Programs 1973-1986
University Advancement
680 University Advancement 1977-1989
Business and Financial Affairs
700 General 1972-1996
701 Accounting 1975-1992
Payroll/Personnel System
702 Payroll 1971-1986
703 Financial Planning (Budget) 1977-1998
704 Cashier 1974-1991
705 Correspondence and Clerical 1974-1991
706 Materiel Management: Equipment 1971-1997
707 Materiel Management: Purchasing 1974-1999
708 Materiel Management: Receiving and Shipping 1974-1992
709 Materiel Management: Storehouse 1974-1992
710 Audit 1967-1992
711 Insurance 1974-1992
712 Independent Agreements and Payments 1972-1997
713 Fees and Service Charges 1975-1995
714 Information Systems and Computers 1977-1996
715 Travel, Transportation, Entertainment 1974-1998
General Administration Procedures
716 University Relations 1974-1985
717 Entertainment 1974-1986
718 Foreign Students and Scholars 1973-1998
719 Memberships 1973-1983
720 Information Access and Disclosure 1967-1998
721 Records Management 1976-1998
722 Information Systems and Computers 1977-1985
723 Use of University Facilities 1970-1986
Communications
800 Telecommunications System 1986-1995
801 Distribution Services (Mail) 1991-1996
802 Media Services 1986-1998
803 Printing and Reprographics 1985-1989
804 Public Information 1986-1997
Physical Environment and Properties
900 Use of University Properties 1975-1997
901 Planning and Construction 1976-1998
902 Maintenance and Operation 1973-1997
903 Environmental Health and Safety 1975-1996
904 Parking and Transportation Services 1973-1998
905 Police 1973-1998
Campus Services
906 Printing and Reprographics 1974-1986
907 Publications 1974-1979
908 Conferences and Institutes 1974
909 Public Information 1975-1985
910 Media Services 1973-1986
Index 1967-1972
"Administrative Policies and Procedures" revisions Series 2. 1997-2016
Series Scope and Content Summary
List of Section Titles
Organization and Administration
100 Organization Charts
101 Index of Official Publications
102 Delegations of Authority
103 Introduction & Indexes
103-11 Guidelines for Writing and Publishing Administrative Policies and Procedures
103-12 Delegation of Authority and Signature Authorization
105-10 Guidelines for Regents' Agenda Items
Human Resources
300-01 Human Resources Department
300-10 Background Check Procedures
300-12 Guidelines for Campus Temporary Employment Services (CTES)
300-13 Guidelines for Volunteers
300-14 UCI Catastrophic Leave Program
300-15 Work-Related Accidents and Injuries Procedures
300-16 Transitional Work Program Policy
300-17 Transitional Work Program Guidelines
Academic Affairs
400 Academic Personnel Office
401 Academic Senate
402 Endowed Chairs: Policy
402-10 Endowed Chairs: Procedures
Research Administration
480-10 Research and Graduate Studies
480-11 Preparation of Manuscripts
480-20 Compliance with Export Control Regulations
481-10 UCI Organized Research Programs
481-11 Organized Research Units
483-10 University Policy
483-11 Use of Videotapes
483-12 Programming for Educational Purposes
483-13 Materials for Teaching & Research
483-14 Copyright Registration
483-40 UCI Implementation Guidelines for Tobacco Industry Funding of Research
484 Patents
485 Protection of Human Subjects in Research
487 Institutional Biosafety Committee
488 Animals in Research & Teaching
489 Integrity in Research
Student Affairs
500 UCI Food Service Policy
501 UCI Housing Services Guidelines
502 Preadmission Medical and Physical Examination Guidelines for New and Returning Students
Libraries
600-10 UCI Libraries Administrative Policies
600-11 Procedures for Processing Acceptance of a Gift/Private Grant
Extension
650 Continuing Education Programs
University Advancement
680 University Advancement
680-10 Policy on Gifts and Endowments
680-11 Procedures for Processing Acceptance of a Gift/Private Grant
680-12 Policy on Memorial and Honorary Funds
Business and Financial Affairs
General Administration
700-01 Administrative Committees
700-03 Guidelines for Relations of University Employees with State and Federal Officials
700-04 Notaries Public
700-05 UCI Employee Emergency Loan Program
700-06 Guidelines for Reporting Improper Activities and for Filing Complaints of Retaliation for Reporting Improper Activities
700-07 Policy on Memberships
700-08 Distribution of Educational Media Materials
700-09 Policies on Gifts, Gratuities and Conflict of Interest
700-10 Policy on Non-Research Sponsorship & Service Agreements
700-11 Guidelines on Subpoena, Subpoena Duces Tecum, and Deposition Subpoena
700-13 Guidelines for Reimbursement of Gift Purchases
700-14 Drivers and Drivers' Public Driving Records, Department of Motor Vehicles Pull Notice System policy
700-16 Policy on Conflicts of Interest Created By Consensual Relationships (Sexual Harassment Policy)
700-17 Guidelines for Sexual Harassment Complaint Resolution
700-18 Guidelines for Discrimination Complaint Resolution
700-20 Policy on Use of University Name & Seal
700-21 Guidelines on Use of University Name & Seal
700-30 Policy on International Academic MOUs & Agreements
700-31 Guidelines for International Academic MOUs & Agreements
Accounting
701 Accounting Office
701-01 Guide to Reading General Ledger Account Codes
701-02 Admission Tickets
701-03 Payments to Human Subjects: Procedures
701-04 Guidelines for Fiscal Closing of University Accounts
701-05 Direct Changes, Encumbrances, & Invoices
701-06 Procesing & Distribution of Checks
701-07 Collection of Accounts Receivable - Procedure
701-08 Procedures for Control of Expenditure and Income Funds
701-09 Service Department Recharges & Other Interdepartmental Charges
701-10 Federal Funds Administrative Procedures
701-11 Procedure for Establishing or Changing Accounts and Funds
701-12 Guidelines on Sales & Use Tax
701-13 Signature Authorization Procedures
701-14 Procedure for Accounts Receivable: University Invoice
701-15 Documentation of Financial Transactions - Procedures
701-16 Departmental Billing
701-17 Cost Transfers (Non-Payroll) - Procedures
701-18 Cost Transfers (Payroll) - Procedures
701-19 Personnel Activity Reporting (PAR)
701-20 Business Meetings & Entertainment Guidelines
Budget (Financial Planning)
703-10 Budget Office Terms and Definitions
703-11 Amendments to the Operating Budget Policy and Implementation Guidelines
703-12 Fund Management - Budgetary Savings Policy
703-13 Recharge Accounts and Rate Review Procedures
703-14 Sales and Services Income Guidelines
Financial Services
704-10 Campus Cashiering Procedures
704-12 Petty Cash
704-13 Check Endorsement Procedures
Correspondence
705-10 Correspondence Guidelines
705-12 Guidelines on Correspondence with State and Federal Officials
705-16 Guidelines on Stationery, Business Cards, and Collateral
Materiel Management: Property Inventory Control
706-10 Property Inventory Control System Policy
706-11, -13, -16, -17, -18, -19, -21, -22, -23 Acquisitions
706-12 Loan of Equipment - Procedure
706-14 Property Requiring Special Handling: Procedure
706-15 Fabricated Equipment - Procedure
706-19 Physical Inventory of Equipment: Procedure
706-20 Disposal or Transfer of University Equipment: Procedure
Materiel Management: Purchasing
707-10 Purchasing Procedures
707-11 Purchase Requisitions / Purchase Order Changes: Guidelines
707-12 Guidelines for Securing Services of Independent Contractors
707-13 Guidelines for Securing Services of Temporary Employees through CTES
707-14 Guidelines on Conditions of Use of Tax-Free Alcohol
707-15 Guidelines on Acquisition and Use of Controlled Substances (Narcotic and Non-Narcotic)
707-16 Procedures for Departmental Purchase of Library Materials
Material Management: Receiving & Shipping
708 Receiving & Shipping
Materiel Management: Storehouse
709 Storehouse Guidelines
Audit
710-10 Internal Audit Policy
710-11 External Audit Policy
Materiel Management: Insurance and Risk Management
711 Guidelines on University Property, General Liability
Materiel Management: Independent Agreements and Payments
712-10 Guidelines for Securing the Services of Independent Consultants
712-12 Guidelines for Performance Agreements
712-13 Biological Materials Transfer Agreements
Fees and Service Charges
713-10 Policy on Student Fees and Service Charges
713-11 Policy on Fees for Non-University Users of Campus Properties and Services
Information Systems & Computers
714-10 Acquisitions Involving Computing
Computing and Information Systems
714-11 Guidelines for OAC Computer Usage
714-12 Office of Academic Computing Policy on Ownership and Rights of Access to Software and Data
714-13 Guidelines for Managing Personal Computers
714-14 Copying Computer Programs
714-15 Policy on Access to University Administrative Information Systems
714-16 Procedures for Accessing University Administrative Information Systems
714-17 Using University Administrative Information Systems
714-18 Computer and Network Use Policy
Travel, Transportation, and Entertainment
715-01 Policy on Travel Authorization & Approval
715-02 General Travel Guidelines
715-03 Travel Definitions, Terms, and Conditions
715-04 Travel Authorization and Approval: Policy
715-10 General Information
715-11 Non-University Personnel: Guidelines
715-12 Appointees to "Visiting" Academic Titles: Guidelines
715-13 Travel to Conventions, Conferences or Business Meetings
715-14 Protection of Travelers
715-15 Advances & Expense Claims
715-16 Moving and Removal Guidelines
715-17 UCI American Express Corporate Card
715-18 Entertainment Guidelines
715-22 Guidelines on Use of University Vehicles
715-23 Rental of Automobiles from Rental Agencies
International Scholars
718 Foreign Students and Foreign Scholars: Visa Guidelines
Information Access and Disclosure
720-10 Information from Public Records (California Public Records Act) Guidelines
720-11 Privacy of and Access to Information (Excluding Student Records) Guidelines
720-12 Student and Student Applicant Records Guidelines
720-14 Use of Social Security Number
720-15 Directories & Mailing Lists
Records Management
721-10 Records Management Guidelines
721-11 Records Retention & Disposition
721-12 Archives
721-13 Microfilm
721-14 Forms Management Guidelines
Communications
Electronic Communications
800-10 Telecommunications System Guidelines
800-11 Campus Radio Systems Guidelines
800-12 Data Communications Systems
800-13 UCInet Guidelines
800-15 UCI Guidelines for the UC Electronic Communications Policy
800-16 World Wide Web Policy
800-17 UCI Implementation Guidelines for Notification in Instances of Security Breaches Involving Personal Data
800-18 Security Guidelines for Computers & Devices Connected to UCInet
800-20 ZotMail Guidelines
Distribution Services
801 Policy on Mail Services, Shipping and Receiving
801-10 Outgoing Mail Preparation
801-11 Interdepartmental & Incoming Mail Prep
801-12 Shipping and Receiving Services Guidelines
801-13 Mail Pick-Up and Delivery Service Guidelines
801-14 Metered Mail and Express Services guidelines
801-17 Mail Production Services
801-18 Non-profit Standard Mail
Instructional Resources Center
802-10 Instructional Resources Center Guidelines
802-11 Policy on Use of Videotapes
802-12 Policy on Off-Air Recording of Broadcast Programming
Printing
803 Printing Guidelines
Communications and Public Information
804 Communications Office
Physical Environment and Properties
Buildings and Grounds: General Use
900-10 Policy on Use and Scheduling of UCI Properties
900-12 Policy on Posting and Distribution of Literature and Materials
900-13 Policy on Consumption of Alcoholic Beverages
900-14 Access Regulations for Employee Organizations
900-16 Policy on Temporary Access to University Properties by Off-Campus Vendors and Commercial Entities
900-17 Guidelines on Display of Flags
900-19 Guidelines on Scheduling General Assignment Classrooms for Academic
900-20 Withdrawal of Consent to Remain on Campus: Policy
900-21 Withdrawal of Consent to Remain on Campus: Procedures
900-22 ASUCI Marquee Posting Policy
900-30 Policy on Filming & Photography on the UC Irvine Campus
900-31 Guidelines for Filming & Photography on the UC Irvine Campus
Buildings and Grounds: Planning and Construction
901-10 Capital Planning
901-11 Procedure for Naming University Properties, Programs, and Facilities
901-12 Campus & Environmental Planning
901-13 Design and Construction Services
Buildings and Grounds: Maintenance and Operation
902-10 Policy on Services Provided by Facilities Management
902-11 Procedure on Issuance & Retrieval of Keys
902-12 Guidelines for Conservation & Management of Energy & Water Resources
902-13 Guidelines for Electronic Security Systems
Environmental Health and Safety (EH&S)
903-10 Environmental Health and Safety Policy
903-11 Environmental Health and Safety Guidelines
903-12 Campus Air Pollution Episode, Emergency Alert "Curtailment Plan, Orange County Zone 20" Guidelines
903-13 Seismic Hazard reduction Policy
903-14 Smoking Policy
903-15 Guidelines for Temporary Food Service Permits
903-15 Guidelines on Acquisition & Use of Controlled Substances & Precursor Chemicals in Research
903-16 Policy on Animals on Campus
903-20 Guidelines for Motorized Cars
903-21 Hazard Communication Program
903-22 Asbestos and Lead-Based Paint Notification Guidelines
903-23 Fireworks Policy
903-24 Workers' Compensation: Work Transition Program Guidelines
903-25 Occupational Exposure to Hazardous Chemicals in Laboratories (Lab Standard)
903-27 Health Surveillance Program Guidelines
903-28 Forklift Safety Program Guidelines
903-29 Drug & Alcohol Testing of Transportation Employees Policy
903-30 Drug & Alcohol Testing of Transportation Employees Procedures
903-31 Guidelines for the Public Access Automatic External Defibrillation Program
903-40 Emergency Management Policy
903-41 Emergency Management Procedures
Parking and Transportation Services
904 Parking Policy
904-10 Parking Definitions, Laws and Enforcement
904-11 Parking Permits and Fees
904-12 Alternative Transportation and Ridesharing
904-13 Vehicles Other Than Automobiles
904-14 Motorist Assistance Service
904-15 Commuter Services: Carpool Program
904-16 Commuter Services: Vanpool Program
904-17 Vanpool Program Guidelines for Drivers & Passengers
Police
905 Police Department: Authority & Jurisdiction
905-10 Police: General Procedures
905-15 Skate and Skateboard Regulations
905-20 Driver Safety & Driving Records: DMV Employer Pull Notice (EPN) Program Procedures
905-30 Emergency Management Policy
905-40 Policy on Non-Research Animals on Campus
Campus Services
907 Publications
Unprocessed addition 2019 Accession 2019-032 1994-2019
Series Scope and Content Summary
Unprocessed addition 2019 Accession 2019-079 1992-2017
Series Scope and Content Summary
Unprocessed addition 2021 accn2021-014 2019
Series Scope and Content Summary