Guide to the Stanford University, Controller's Office, Financial Records

Stanford University Libraries Department of Special Collections and University Archives
Stanford, California
October 2010
Copyright © 2011 The Board of Trustees of Stanford University. All rights reserved.

Note

This encoded finding aid is compliant with Stanford EAD Best Practice Guidelines, Version 1.0.


Overview

Call Number: SC0100
Creator: Stanford University. Controller's Office.
Title: Stanford University, Controller's Office, financial records
Dates: 1909-1957
Physical Description: 3.5 Linear feet
Summary: Working copies of University budgets (1909-1918; 1945-1957); materials regarding salaries (working drafts and correspondence); and financial data from the late 1920's and early 1930's regarding Stanford University owned properties, primarily located on campus.
Language(s): The materials are in English.
Repository: Department of Special Collections and University Archives
Stanford University Libraries
557 Escondido Mall
Stanford, CA 94305-6064
Email: speccollref@stanford.edu
Phone: (650) 725-1022
URL: http://www-sul.stanford.edu/depts/spc/spc.html

Administrative Information

Provenance

Administrative transfer, Controller's Office, 1972.

Information about Access

This collection is open for research.

Ownership & Copyright

All requests to reproduce, publish, quote from, or otherwise use collection materials must be submitted in writing to the Head of Special Collections and University Archives, Stanford University Libraries, Stanford, California 94304-6064. Consent is given on behalf of Special Collections as the owner of the physical items and is not intended to include or imply permission from the copyright owner. Such permission must be obtained from the copyright owner, heir(s) or assigns. See: http://library.stanford.edu/depts/spc/pubserv/permissions.html.
Restrictions also apply to digital representations of the original materials. Use of digital files is restricted to research and educational purposes.

Cite As

Stanford University, Controller's Office, Financial Records (SC0100). Department of Special Collections and University Archives, Stanford University Libraries, Stanford, Calif.

Description of the Collection

This collection of financial records includes departmental budgets with some annotations and correspondence, 1909-1921 and 1945-1957; salary rolls with correspondence and annotations, 1908-1915 and 1918-1921; and memoranda, balance sheets, and other materials pertaining to Stanford-owned properties, on campus and elsewhere, 1930-1934.

Access Terms

Stanford University--Administration.
Stanford University--Faculty.
Stanford University. Controller's Office.
Campus Planning.
Universities and colleges --Administration.
Universities and colleges --Finance.


Collection Contents

Box 1, Folder 1

Detailed record of departmental appropriates as prepared by the President and acted on by Board of Trustees, pages 1-80 1909-1910

Box 1, Folder 2

Detailed record of departmental appropriates as prepared by the President and acted on by Board of Trustees, pages 81-166 1909-1910

Box 1, Folder 3

Detailed record of departmental appropriates as prepared by the President and acted on by Board of Trustees, pages 167-end 1909-1910

Box 1, Folder 4

Recommendations and Estimates of Departmental Heads for 1911-1912

Box 1, Folder 5

Budget data 1912-1913

Box 1, Folder 6

Budget of President of the University for 1912-1913

Box 1, Folder 7

President’s Budget ("no. 3168") 1913-1914

Box 1, Folder 8

Budget (1 of 2) 1913-1914

Box 2, Folder 1

Budget (2 of 2) 1913-1914

Box 2, Folder 2

Budget, departments by alpha: A-H 1914-1915

Box 2, Folder 3

Budget, departments by alpha: L-Z 1914-1915

Box 2, Folder 4

Budget data 1914-1915

Box 2, Folder 5

Budget 1915-1916

Box 2, Folder 6

Budget data departments by alpha: A-E 1917-1918

Box 2, Folder 7

Budget data departments by alpha: G-O 1917-1918

Box 2, Folder 8

Budget data departments by alpha: P-Z 1917-1918

Box 3, Folder 1

Budget (annotated) departments by alpha: A-E 1919-1920

Box 3, Folder 2

Budget (annotated) departments by alpha: G-P 19199-1920

Box 3, Folder 3

Budget (annotated) departments by alpha: R-Z 1919-1920

Box 3, Folder 4

Budget (annotated) Administrative units 1920-1921

Box 3, Folder 5

Budget (annotated) departments by alpha: A-L 1920-1921

Box 3, Folder 6

Budget (annotated) departments by alpha: M-Z 1920-1921

Box 3, Folder 7

Budget (annotated) Summaries, etc. 1920-1921

Box 3, Folder 8

President’s Budget 1945-1946

Box 3, Folder 9

President’s Office revised budget 1946-1947

Box 4, Folder 1

Budgeted salaries and expense as of Sept. 1, 1947

Box 4, Folder 2

Departmental Budget 1948-1949

Box 4, Folder 3

Departmental Budget (Budget Section) 1949-1950

Box 4, Folder 4

Departmental Budget 1950-1951

Box 4, Folder 5

Departmental Budget (General Fund Section) 1951-1952

Box 5, Folder 1

Departmental Budget (Budget Section) 1952-1953

Box 5, Folder 2

Departmental Budget (Budget Section) 1953-1954

Box 5, Folder 3

Departmental Budget 1954-1955

Box 5, Folder 4

Departmental Budget 1955-1956

Box 5, Folder 5

Departmental Budget (Mr. Worley) 1956-1957

Box 6, Folder 1

Tentative salary roll 1908-1909

Box 6, Folder 2

Salary roll 1910-1911

Box 6, Folder 3

Salary roll 1911-1912

Box 6, Folder 4

Salary roll 1912-1913

Box 6, Folder 5

Salary roll 1913-1914

Box 6, Folder 6

Salary roll 1914-1915

Box 6, Folder 7

Salaries, miscellaneous data, survey, etc. 1913-1915

Box 6, Folder 8

Salary roll 1918-1919

Box 6, Folder 9

Salary roll 1919-1920

Box 6, Folder 10

Salary roll 1920-1921

Box 7, Folder 1

Miscellaneous memoranda re procedures for handling real estate finances 1930s

Box 7, Folder 2

Accounting instructions [correspondence re money owned Stanford University on leases, loans, etc.] 1931-1934

Box 7, Folder 3

Monthly balance sheets 1930-1931

Box 7, Folder 4

Monthly balance sheets 1932-1933

Box 7, Folder 5

Record of monthly notices [mailed to Stanford’s debtors] 1934

Box 7, Folder 6

Trial balance sheets 1943-1934

Box 7, Folder 7

Interest accrual sheets [re mortgages held by Stanford] 1931-1934

Box 7, Folder 8

Financial data re Stanford university properties – faculty leases, Palo Alto Farm, sororities, etc. 1928-1929

Box 7, Folder 9

Data re campus residence and mortgages/loans 1930-1932

Box 7, Folder 10

Financial data re Stanford-owned, non-campus properties 1929-1934

Box 7, Folder 11

Continuation certificates and Report to the Board 1934

Box 7, Folder 12

Trial balances 1934