Finding aid for the Controller-Treasurer Records

Michael Griffith, Lindsay Moxley, Dorothy Leung, and Trista Raezer
Santa Clara County Archives
1875 Senter Road
San Jose, CA 95112-2527
Phone: (408) 755-7895
Fax: (408) 755-7897
URL: http://archives.sccgov.org
Email: Archives@ceo.sccgov.org
© 2012
Santa Clara County. All rights reserved.

Finding aid for the Controller-Treasurer Records

Collection number: 2006-013, 2009-170, 2011-022, 2012-002, 2012-007

Santa Clara County Archives

San Jose, California
Processed by:
Michael Griffith, Lindsay Moxley, Dorothy Leung, and Trista Raezer
Date Completed:
2012
Encoded by:
Dorothy Leung
© 2012 Santa Clara County. All rights reserved.

Descriptive Summary

Title: Controller-Treasurer records
Dates: 1858-1990
Collection number: 2006-013, 2009-170, 2011-022, 2012-002, 2012-007
Creator: Santa Clara County Controller-Treasurer
Collection Size: 3 folders, 2 portraits, 2 framed bonds, 2 framed drawings, 1 framed print, 15 bound volumes
Repository: Santa Clara County Archives.
San Jose, CA 95112-2527
Abstract: This collection consists of bonds, tax rates and tax information pamphlets, County Auditor's Office records, Tax Collector's receipts, portraits, receipt books, and a scrap book.
Physical location: For current information on the location of these materials, please consult Archives staff.
Languages: Languages represented in the collection: English

Access

Collection is open for research.

Publication Rights

The Archives can claim physical ownership only for some collections. Users are responsible for securing permission of the copyright holder for publication or quotation.

Preferred Citation

Controller-Treasurer records, 2006-013, 2009-170, 2011-022, 2012-002, 2012-007, Santa Clara County Archives.

Acquisition Information

The tax pamphlets and Sunol receipts were transferred from the Planning and Development department to the Santa Clara County Archives in 2006. The Tax Collector Records were donated in 2009. The school district warrants were originally part of a donation to the Gilroy History Museum and transferred with the donor's consent to the Santa Clara County Archives in 2011. The bonds, portraits, receipt books, and scrap book were transferred from the Controller-Treasurer's Office in 2012.

Administrative History

The county treasurer was established as an elective office at the County's creation in 1850. The treasurer's duties were to collect money due the County and to appropriately disperse funds. The treasurer also served as tax collector in 1850, after which time the sheriff collected state and county taxes. The office of tax collector was officially created as an elected office in 1861. From 1876 to 1893, the treasurer served as ex-officio tax collector. The county recorder served as county auditor until 1893, although the auditor was officially a separate office after 1860. The auditor's duties were to examine the accounts maintained by the county treasurer. In 1951, the new county charter established the treasurer, as well as the tax collector and auditor, as appointed positions. In 1958, the office of controller was created to assume the responsibilities of the auditor. In 1967, the controller/treasurer office was created to consolidate the functions of the treasurer, tax collector, and auditor. Currently, the controller/treasurer is part of the County's Department of Finance.

Scope and Content of Collection

This collection consists of bonds, tax rates and tax information pamphlets, County Auditor's Office records, Tax Collector's receipts, portraits, receipt books, and a scrap book.

Arrangement

This collection is organized into seven series: Bonds, Tax Rates and Tax Information Pamphlets, County Auditor's Office Records, Tax Collector's Receipts, Portraits, Receipt Books, and Scrap Book. All series are arranged in chronological order.

Indexing Terms

The following terms have been used to index the description of this collection in the library's online public access catalog.
Bailey, D. C.
Economics.
Finance.
Krumb, J.G.
Leavenworth, M.
McComas, Rush
Receipts.
de Saissett, M.
San Jose (Calif.)
Santa Clara County (Calif.)
Santa Clara County (Calif.) County Auditor
Santa Clara County (Calif.) County Treasurer
Sunol, Dolores
Sunol, J.
Taxes
Taxation--California--Santa Clara County.
Taxes, Collection of
Thompson, Austin M.

Reference:

Laffey, G.A., & Detlefs, R.G. (1995). County Leadership: Santa Clara County Government History. San Jose, CA: The County of Santa Clara Historical Heritage Commission.

 

Series I: Bonds, 1865-1988

Physical Description: 12 bound volumes
 

Bonds, 1865-1908

 

Court House, Jail, and School District Bonds, 1866-1917

 

School Register of Bonds, 1883-1900

 

Treasurers Register of Bonds, 1923-1968

 

Court House Register of Bonds, 1866-1867

 

Record of Bonds or Securities, 1951-1967

 

County Sanitation District No. 4 Bonds, 1961-1963

 

Cupertino Sanitary District, Local Improvement District No. 13 Bond Register, 1969-1985

 

Wakefield Terrace Sanitary Sewer Improvement Project Fund, 1971-1986

 

County Sanitation District No. 4, 1973-1987

 

County Clerk Trust Fund, Inmates Welfare Fund, and Sheriff's Security Trust, 1985-1986

 

County Clerk Trust Fund and Warrant Register, 1987-1988

 

Series II: Tax Rates and Tax Information Pamphlets, 1938-1953

Physical Description: 1 folder
 

Series III: County Auditor's Office Records, 1858-1880

Physical Description: 1 folder

Series Scope and Content Summary

This series consists of warrants issued to the County Treasurer, which are grouped into two sub-series: 1) Auditor's office payment orders per the Board of Supervisors and 2) warrants issued by the County Superintendent of Schools on behalf of the school district.
 

Series IV: Tax Collector's Receipts, 1891-1893

Physical Description: 1 folder

Series Scope and Content Summary

This series contains tax receipts from the City of San Jose, Dolores and J. Sunol, and M. de Saissett. Items are arranged chronologically within series.
 

Series V: Portraits, circa 1950s-1960s

Physical Description: 2 framed portraits

Series Scope and Content Summary

Portraits of County Controller John Francisco and Controller Ed Glaeser.
 

Series VI: Receipt Books, 1861-1879

Physical Description: 2 bound books

Series Scope and Content Summary

This series consists of two small bound books of payment receipts.
 

Series VII: Scrap Book, 1883-1955

Physical Description: 1 bound volume

Series Scope and Content Summary

This scrap book consists of newspaper clippings of articles about the Treasurer's Office. Many of these articles are listings of bonds and tax rates. The scrapbook also includes a few articles about race horses and most wanted criminals.