Finding aid for the Controller-Treasurer Records
Michael Griffith, Lindsay Moxley, Dorothy Leung, and Trista Raezer
Santa Clara County Archives
1875 Senter Road
San Jose, CA 95112-2527
Phone: (408) 755-7895
Fax: (408) 755-7897
URL: http://archives.sccgov.org
Email: Archives@ceo.sccgov.org
© 2012
Santa Clara County. All rights reserved.
Finding aid for the Controller-Treasurer Records
Collection number: 2006-013, 2009-170, 2011-022, 2012-002, 2012-007
Santa Clara County Archives
San Jose, California
- Processed by:
- Michael Griffith, Lindsay Moxley, Dorothy Leung, and Trista Raezer
- Date Completed:
- 2012
- Encoded by:
- Dorothy Leung
© 2012 Santa Clara County. All rights reserved.
Descriptive Summary
Title: Controller-Treasurer records
Dates: 1858-1990
Collection number: 2006-013, 2009-170, 2011-022, 2012-002, 2012-007
Creator:
Santa Clara County Controller-Treasurer
Collection Size:
3 folders, 2 portraits, 2 framed bonds, 2 framed drawings, 1 framed print, 15 bound volumes
Repository:
Santa Clara County Archives.
Abstract: This collection consists of bonds, tax rates and tax information pamphlets, County Auditor's Office records, Tax Collector's
receipts, portraits, receipt books, and a scrap book.
Physical location: For current information on the location of these materials, please consult Archives staff.
Languages:
Languages represented in the collection:
English
Access
Collection is open for research.
Publication Rights
The Archives can claim physical ownership only for some collections. Users are responsible for
securing permission of the copyright holder for publication or quotation.
Preferred Citation
Controller-Treasurer records, 2006-013, 2009-170, 2011-022, 2012-002, 2012-007, Santa Clara County Archives.
Acquisition Information
The tax pamphlets and Sunol receipts were transferred from the Planning and Development department to the Santa Clara County
Archives in 2006. The Tax Collector Records were donated in 2009. The school district warrants were originally part of a donation
to the Gilroy History Museum and transferred with the donor's consent to the Santa Clara County Archives in 2011. The bonds,
portraits, receipt books, and scrap book were transferred from the Controller-Treasurer's Office in 2012.
Administrative History
The county treasurer was established as an elective office at the County's creation in 1850. The
treasurer's duties were to collect money due the County and to appropriately disperse funds. The
treasurer also served as tax collector in 1850, after which time the sheriff collected state and county
taxes. The office of tax collector was officially created as an elected office in 1861. From 1876 to
1893, the treasurer served as ex-officio tax collector. The county recorder served as county auditor
until 1893, although the auditor was officially a separate office after 1860. The auditor's duties
were to examine the accounts maintained by the county treasurer. In 1951, the new county charter
established the treasurer, as well as the tax collector and auditor, as appointed positions. In 1958,
the office of controller was created to assume the responsibilities of the auditor. In 1967, the
controller/treasurer office was created to consolidate the functions of the treasurer, tax collector,
and auditor. Currently, the controller/treasurer is part of the County's Department of Finance.
Scope and Content of Collection
This collection consists of bonds, tax rates and tax information pamphlets, County Auditor's Office records, Tax Collector's
receipts, portraits, receipt books, and a scrap book.
Arrangement
This collection is organized into seven series: Bonds, Tax Rates and Tax Information Pamphlets, County Auditor's Office Records,
Tax Collector's Receipts, Portraits, Receipt Books, and Scrap Book. All series are arranged in chronological order.
Indexing Terms
The following terms have been used to index the description of this collection in
the library's online public access catalog.
Bailey, D. C.
Economics.
Finance.
Krumb, J.G.
Leavenworth, M.
McComas, Rush
Receipts.
de Saissett, M.
San Jose (Calif.)
Santa Clara County (Calif.)
Santa Clara County (Calif.) County Auditor
Santa Clara County (Calif.) County Treasurer
Sunol, Dolores
Sunol, J.
Taxes
Taxation--California--Santa Clara County.
Taxes, Collection of
Thompson, Austin M.
Reference:
Laffey, G.A., & Detlefs, R.G. (1995).
County Leadership:
Santa Clara County Government History.
San Jose, CA: The County of Santa Clara Historical Heritage Commission.
Series I:
Bonds,
1865-1988
Physical Description: 12 bound volumes
Court House, Jail, and School District Bonds,
1866-1917
School Register of Bonds,
1883-1900
Treasurers Register of Bonds,
1923-1968
Court House Register of Bonds,
1866-1867
Record of Bonds or Securities,
1951-1967
County Sanitation District No. 4 Bonds,
1961-1963
Cupertino Sanitary District, Local Improvement District No. 13 Bond Register,
1969-1985
Wakefield Terrace Sanitary Sewer Improvement Project Fund,
1971-1986
County Sanitation District No. 4,
1973-1987
County Clerk Trust Fund, Inmates Welfare Fund, and Sheriff's Security Trust,
1985-1986
County Clerk Trust Fund and Warrant Register,
1987-1988
Series II:
Tax Rates and Tax Information Pamphlets,
1938-1953
Physical Description: 1 folder
Series III:
County Auditor's Office Records,
1858-1880
Physical Description: 1 folder
Series Scope and Content Summary
This series consists of warrants issued to the County Treasurer, which are grouped into two sub-series: 1) Auditor's office
payment orders per the Board of Supervisors and 2) warrants issued by the County Superintendent of Schools on behalf of the
school district.
Series IV:
Tax Collector's Receipts,
1891-1893
Physical Description: 1 folder
Series Scope and Content Summary
This series contains tax receipts from the City of San Jose, Dolores and J. Sunol, and M. de Saissett. Items are arranged
chronologically within series.
Series V:
Portraits,
circa 1950s-1960s
Physical Description: 2 framed portraits
Series Scope and Content Summary
Portraits of County Controller John Francisco and Controller Ed Glaeser.
Series VI:
Receipt Books,
1861-1879
Physical Description: 2 bound books
Series Scope and Content Summary
This series consists of two small bound books of payment receipts.
Series VII:
Scrap Book,
1883-1955
Physical Description: 1 bound volume
Series Scope and Content Summary
This scrap book consists of newspaper clippings of articles about the Treasurer's Office. Many of these articles are listings
of bonds and tax rates. The scrapbook also includes a few articles about race horses and most wanted criminals.