Guide to the Stanford Alumni Association Records SC0318

compiled by Stanford University Archives Staff
Department of Special Collections and University Archives
April 2011
Green Library
557 Escondido Mall
Stanford 94305-6064
specialcollections@stanford.edu

Note

This encoded finding aid is compliant with Stanford EAD Best Practice Guidelines, Version 1.0.


Language of Material: English
Contributing Institution: Department of Special Collections and University Archives
Title: Stanford Alumni Association records
creator: Stanford Alumni Association
Identifier/Call Number: SC0318
Physical Description: 16 Linear Feet (18 boxes)
Date (inclusive): 1893-1987
Date (bulk): bulk
Abstract: This collection Includes minutes, financial records, Executive Board minutes, memos, and other documents (1944-1971), correspondence, questionnaires, class and conference materials, lists, articles, photographs, slides, audio tapes, and memorabilia; a substantial portion of the collection pertains to class reunions, continuing education courses, and career day programs. Correspondents and authors represented include Dorothy M. Ormsby, Ralph W. Hansen, Winston Norman, Archie Rice, and Charles Michael Stanton. Included are background materials (compiled by Prof. Harry Harding) for the SAA Seminars in the People's Republic of China, 1979. Also of note are questionnaires concerning student unrest on campus, 1970, candidates for university president, 1970, and surveys done by the Stanford Associates on student communications and alumni attitudes, 1962-1963.

Immediate Source of Acquisition note

The records were received by the Stanford University Archives via administrative transfers, 1985-2001; as well as by gift from Philip Duffy, 1985; the estate of Dorothy Ormsby, 1985; and Barbara Finberg, 2006.

Information about Access

This collection is open for research; materials must be requested at least 48 hours in advance of intended use.

Biographical / Historical

The Stanford Alumni Association was founded in June 1892 by members of Stanford's first graduating class. It was an independent organization until September 1, 1998, when it became a division of the university.

Ownership & Copyright

All requests to reproduce, publish, quote from, or otherwise use collection materials must be submitted in writing to the Head of Special Collections and University Archives, Stanford University Libraries, Stanford, California 94304-6064. Consent is given on behalf of Special Collections as the owner of the physical items and is not intended to include or imply permission from the copyright owner. Such permission must be obtained from the copyright owner, heir(s) or assigns. See: http://library.stanford.edu/depts/spc/pubserv/permissions.html.
Restrictions also apply to digital representations of the original materials. Use of digital files is restricted to research and educational purposes.

Cite As

[Identification of item], Stanford Alumni Association Records (SC0318). Department of Special Collections and University Archives, Stanford University Libraries, Stanford, Calif.

Arrangement

Materials are arranged by accession.

Description of the Collection

The collection includes minutes, financial records, Executive Board minutes, memos, and other documents (1944-1971), correspondence, questionnaires, class and conference materials, lists, articles, photographs, slides, audio tapes, and memorabilia; a substantial portion of the collection pertains to class reunions, continuing education courses, and career day programs. Correspondents and authors represented include Dorothy M. Ormsby, Ralph W. Hansen, Winston Norman, Archie Rice, and Charles Michael Stanton. Included are background materials (compiled by Prof. Harry Harding) for the SAA Seminars in the People's Republic of China, 1979. Also of note are questionnaires concerning student unrest on campus, 1970, candidates for university president, 1970, and surveys done by the Stanford Associates on student communications and alumni attitudes, 1962-1963.

Subjects and Indexing Terms

Student movements -- California -- Stanford.
Photoprints.
Universities and colleges -- Alumni
Phonotapes.
Continuing education.
Norman, Winston.
Stanford University. Stanford Associates
Hansen, Ralph W.
Rice, Archie
Stanton, Charles Michael.
Ormsby, Dorothy M.
Stanford Alumni Association
Stanford Alumni Association

 

Audiovisual Materials Accession ARCH-1981-049

 

Reel-to-Reel Audiotapes Subseries 1

box 1

Stanford Alumni Conference, various events May 11, 1962

Physical Description: 7 audiotape reel(s)
box 1

Speech by Prof. David Faville before the Portland, Oregon Stanford Alumni Meeting April 24, 1955

Physical Description: 2 audiotape reel(s)
box 1

Stanford Alumni Roundtable May 20, 1950

Physical Description: 1 audiotape reel(s)
box 1

Stanford class day exercises June 1963

Physical Description: 1 audiotape reel(s)
box 1

W. H. Cowley, "Student Upheavals in Perspective," Campus Conference 1965

Physical Description: 1 audiotape reel(s)
box 1

Alumni lecture May 22, 1965

Physical Description: 1 audiotape reel(s)
box 1

Chinese music Undated

Physical Description: 1 audiotape reel(s)
box 1

Stanford Alumni Conference: Mr. Dinkelspiel, Alf Brandon, Al Masters, Don Winbigler, Dr. Russel Lee 1954

Physical Description: 1 audiotape reel(s)
box 1

Stanford Alumni Conference: entertainment at luncheon, Dr. Wallace Sterling 1954

Physical Description: 1 audiotape reel(s)
box 1

Dinner for President Sterling October 10, 1964

Physical Description: 3 audiotape reel(s)
box 1

Luncheon honoring Mrs. Chandler November 30, 1971

Physical Description: 1 audiotape reel(s)
box 1

Sterling's Alumni Conference spot (sound for film)

Physical Description: 1 audiotape reel(s)
box 1

Stanford Today and Tomorrow, a panel discussion from the 1959 Alumni Conference held at Dinkelspiel Auditorium, May 16, 1959

Physical Description: 1 audiotape reel(s)
box 1

unlabeled

Physical Description: 3 audiotape reel(s)
 

Film Subseries 2

box 1

Alumni Conference TV clip by Dr. Sterling Undated

Physical Description: 2 film reel(s) (8mm)
 

Slides Subseries 3

box 1

76 color slides, possibly from "Simpson/Hirsch report" regarding Alumni Association activities 1967

 

Portraits of Stanford Alumni Association Presidents and Officers Accession ARCH-2001-102

box 1

Ashley, G. H.

box 1

Burnhill, Henry Clifford

box 1

Caughey, Edgar Reginald

box 1

Classen, Willard J. ["1934-35"]

box 1

Cleaveland, Newton

box 1

Crothers, George E.

box 1

Field, Charles K. ["1946"]

box 1

Fowler, William Henry Begbie

box 1

Hamilton, "Bones"

box 1

Jenness, C. K. ["First President 1892-93"]

box 1

McElroy, Floyd L.

box 1

Nourse, J. T. ["1918-19"]

box 1

Petree, Neil Harold

box 1

Rearn [?Kearn], Frank

box 1

Reppy, Roy V.

box 1

Sloss [Jr.], Leon

box 1

Unidentified

 

Records Accession ARCH-2001-104

 

Minutes and Other Records Subseries 1

box 1

Treasurer's book 1893-1900

box 1

Minute book 1907-1917

box 1

Minute book 1909 May-1924 Jun

Scope and Contents note

Also includes constitution, lists, notices and articles, ballots, reports, correspondence, and resolutions.
box 2, folder 1

Class secretary's fund records 1920-29

box 2, folder 2

Proposed constitution 1924

box 2, folder 3

Minutes, Executive Committee 1924 Sep-1926 Aug

box 2, folder 4

Minutes, Executive Committee 1926 Sep-1928 Aug

box 2, folder 5

Minutes, Executive Committee 1928 Sep-1931 Jun

box 2, folder 6

Minutes, Executive Committee 1931 Sep-June 1933 Jun

box 2, folder 7

Minutes, Executive Committee 1933 Sep

box 2, folder 8

Minutes, Committee of Thirty-Five 1934 Oct 30

box 2, folder 9

Minutes, Alumni Council 1935 Sep-Nov. 1937 Nov

box 2, folder 10

Minutes, Executive Board 1938 Apr-1939 May

box 2, folder 11

Minutes and other records, Executive Board 1940

box 2, folder 12

Alumni Assembly, May 15, 1948 - information on delegates

box 2, folder 13

Alumni Assembly, May 14, 1949 - information on delegates

box 2, folder 14

Records 1957-60: committee précis

box 2, folder 15

Records 1957-60: survey letters

box 2, folder 16

Records 1957-60: references, statistics, history

box 2, folder 17

Records 1957-60: development steering committee, committee meetings, by-laws, board enlargement

box 2, folder 18

Records 1957-60: Associates' history

box 3, folder 1

Minutes, Executive Board 1958-1959

box 3, folder 2

Records, 1958-59: summer camp

box 3, folder 3

Records, 1958-59: publications

box 3, folder 4

Records, 1958-59: membership

box 3, folder 5

Records, 1958-59: long range planning

box 3, folder 6

Records, 1958-59: finance and operations

box 3, folder 7

Records, 1958-59: conferences

box 3, folder 8

Records, 1958-59: clubs

box 3, folder 9

Records, 1958-59: class and reunions

box 3, folder 10

Records, 1958-59: Bowman Alumni House

box 3, folder 11

Records, 1958-59: admissions

box 3, folder 12

Records, 1958-59: general

box 3, folder 13

Trustee election 1970

box 3, folder 14

Trustee election 1972

box 3, folder 15

Trustee election, special appointment 1973

box 3, folder 16

Trustee election 1974

box 3, folder 17

Trustee election 1976

box 3, folder 18

Trustee election 1978

box 3, folder 19

Trustee election 1980

box 3, folder 20

Trustee election 1982

box 4, folder 1

Trustee election 1985

box 4, folder 2

Trustee election, general information 1987

box 4, folder 3

Trustee election 1987

box 4, folder 4

Trustee election (historical)

box 4, folder 5

Hoover Medal Award nominees A-D 1977

box 4, folder 6

Hoover Medal Award nominees G-H 1977

box 4, folder 7

Hoover Medal Award nominees J-W 1977

box 4, folder 8

Hoover Medal Award 1977

box 4, folder 9

Hoover Medal Award, basic information

box 4, folder 10

Hoover Medal Award, maker of the die in Brussels

box 4, folder 11

Hoover Medal Award, printed material

box 5, folder 1

Hoover Medal Award, nominations 1967-1981

box 5, folder 2

Hoover Medal Award, nominees 1982

box 5, folder 3

Hoover Medal Award, presentation 1982

box 5, folder 4

Alumni Club Manual 1940

box 5, folder 5

Preliminary presentation of the campus secretary's job to the alumni executive board 1961

box 5, folder 6

Report of the Student Financial Manager, Alfred S. Nelson 1962-1963

box 5, folder 7

Stanford Sierra Camp - book collection in honor of Robert R. Hind

box 5, folder 8

Miscellaneous materials

 

Form Letters and Communications Subseries 2

box 5, folder 9

Form letters 1911-1916

box 5, folder 10

Form letters 1917-1920

box 5, folder 11

Form letters 1921-1923

box 5, folder 12

Form letters 1924-1926

box 5, folder 13

Form letters 1927-1929

box 5, folder 14

Form letters 1930-1932

box 5, folder 15

Form letters 1933-1936

box 5, folder 16

Form letters, miscellaneous

box 5, folder 17

Letters to alumni clubs and officers 1922-1925

box 5, folder 18

Letters to alumni clubs and officers 1926-1929

box 6, folder 1

Letters to alumni clubs and officers 1930-1935

box 6, folder 2

Letters to alumni clubs and officers, miscellaneous

box 6

Sample organizational forms

box 6, folder 3

SAA constitution, election notices, ballot forms

box 6, folder 4

Subscription forms, change of address, etc.

box 6, folder 5

Advertising rates and solicitations

box 6, folder 6

Forms re "Ten Year Book" and "Stanford and the War"

 

Events (Notices, Mailings, Programs, etc.) Subseries 3

box 6, folder 7

Alumni Lecture Series

box 6, folder 8

Founders Day

box 6, folder 9

Alumni luncheons

box 6, folder 10-12

University Day and Reunions

box 6, folder 13

Alumni conferences

box 6, folder 14

Football, shows, dinners, and dances

 

Stanford Associates Subseries 4

box 7, folder 1

Communications Committee, survey on alumni attitudes 1962

box 7, folder 2

Communications Committee, survey of alumni attitudes, involvement and giving 1963 Nov 8

box 7, folder 3

Communications Committee, agenda and materials for meeting of Nov. 16, 1963

box 7, folder 4

Communications Committee, "Student Communications at Stanford" by Richard F. Carter and George Comstock 1963

 

Oversize Items Subseries 5

box 8

Bowman House guest book 1952-1964

box 8

Ledger of miscellaneous records (mostly statistical, not financial) 1932-1949

box 8

Scrapbook 1939-1940

 

Additional Records Accession ARCH-2002-051

box 1, folder 1

Stanford Alumni Conference, programs 1937-1942

box 1, folder 2

Stanford Alumni Conference, programs 1947

box 1, folder 3

Stanford Alumni Conference, programs 1949

box 1, folder 4

Stanford Alumni Conference, Portland, press releases and bios on speakers 1949

box 1, folder 5

Stanford Alumni Conference, program 1950

box 1, folder 6

S. U. press releases re Stanford Alumni Conference 1949, undated

 

Additional Records Accession ARCH-2002-292

box 1, folder 1

SAA Continuing Studies programs 1975-1981

box 1, folder 2

Travel/Study programs 1980-1981

box 1, folder 3

Hudson Bay College - expedition notebook and "Log of Arctic and Hudson Bay College August 6 to 22, 1988" compiled by Dennis Puleston 1988

box 1, folder 4

Miscellaneous programs and notices

 

Additional Records Accession ARCH-2005-055

box 1, folder 1

Executive Board minutes 1944, 1946

box 1, folder 2

Executive Board minutes and memos 1955-1959

box 1, folder 3

Executive Board minutes and memos 1960 Feb-1961 Apr

box 1, folder 4

Executive Board minutes and memos 1961 Jun-Sep

box 1, folder 5

Executive Board minutes and memos 1962-1964

box 1, folder 6

Executive Board 1966-1967 - General

box 1, folder 7

Executive Board 1966-1967 - Agenda and minutes

box 1, folder 8

Executive Board 1966-1967 - Awards / Classes & Reunions

box 1, folder 9

Executive Board 1966-1967 - Clubs

box 1, folder 10

Executive Board 1966-1967 - Conferences / Finance and Operations

box 1, folder 11

Executive Board 1966-1967 - Membership / Program Analysis

box 1, folder 12

Executive Board 1966-1967 - Publications / Sierra Camp

box 2, folder 1

Executive Board Agenda and Documents, October 1967 meeting

box 2, folder 2

Executive Board Agenda and Documents, March 1968 meeting

box 2, folder 3

Executive Board Agenda and Documents, May 1968 meeting

box 2, folder 4

Executive Board Agenda and Documents, October 1968 meeting

box 2, folder 5

Executive Board White Book 1967-1968

box 2, folder 6

Financial Statement Year Ended October 31. 1968

box 2, folder 7

Executive Board Agenda and Documents, February 1969 meeting

box 3, folder 1

Executive Board Agenda and Documents, May 1969 meeting

box 3, folder 2

Executive Board Agenda and Documents, October 1969 meeting

box 3, folder 3

Executive Board White Book 1968-1969

box 3, folder 4

Executive Board Agenda and Documents, February 1970 meeting

box 3, folder 5

Executive Board Agenda and Documents, February 1971 meeting

box 3, folder 6

Alumni Advisory Board minutes (re legacy admissions) circa 1933

box 3, folder 7

Alumni Association of Japan, minutes 1946-1947

box 3, folder 8

Alumni Athletic Advisory Committee, minutes 1945 Oct 8

box 3, folder 9

Conference Committee, minutes 1939 Dec 11

 

Additional Records Accession ARCH-2005-257

box 1, folder 1

Record book containing constitution and minutes 1892-1905

box 1, folder 2

Typed minutes: 1906 March 9 and 1907 March 6, and typed report: 1905 May 23

box 1, folder 3

Typed text: WES Remarks, Founders' Day 1986

Scope and Contents note

Relates history of SAA based on minutes in record book in folder 1.
box 1, folder 4

Address delivered before annual meeting by Doremus A. Hayes 1893

box 1, folder 5

Address delivered before annual meeting by F. L. Burk 1894

box 1, folder 6

Addresses delivered before annual meeting by George H. Ashley, Arthur H. Barnhisel, and Jessica Washburn 1895

box 1, folder 7

Addresses delivered before annual meeting by Clarke B. Whittier and Cora Millicent Palmer 1897

box 1, folder 8

Addresses delivered before annual meeting by Jefferson Elmore and Charles J. C. Bennett 1898

 

Additional Records Accession ARCH-2006-052

box 1, folder 1

China Seminar 1979 background materials: introduction and travel tips

Scope and Contents note

Includes Paul A. Cohen's Report on the Visit of the Young Political. Leaders Delegation to the People's Republic of China, 1977
box 1, folder 2

China Seminar 1979 background materials: traditional China and contemporary China

box 1, folder 3

China Seminar 1979 background materials: Chinese foreign relations

Scope and Contents note

Includes Harry Harding's "Chinese Foreign Policy in the Post-Mao Era"
box 1, folder 4

China Seminar 1979 background materials: Chinese domestic policy

box 1, folder 5

China Seminar 1979 background materials: Chinese foreign policy and addenda

box 1, folder 6

Original 3-ring binder

 

Additional Records Accession ARCH-2007-037

box 1

Stanford Alumni Association Executive Board agenda, minutes, and documents for the following meetings: October 1971, June 1971, February 1971, September 1970, and February 1969 (each meeting bound together)

Scope and Contents note

These booklets were prepared for Kenneth Cuthbertson.
 

Travel/Study records ARCH-2016-090

 

Photographs

Box 1, Folder 1

Faces of Melanesia - Fiji, Vanuatu, Solomon Islands & Papua New Guinea #1 April 24- May 12, 2008

Box 1, Folder 2

Faces of Melanesia - Fiji, Vanuatu, Solomon Islands & Papua New Guinea #2 April 24- May 12, 2008

Box 1, Folder 3

Antarctica, South Georgia, and the Falkland Islands Jan 4-24, 2007

Box 1, Folder 4

Ultimate Seychelles with Aldabra Atoll Jan 6-23, 2007

Box 1, Folder 5

Stanford Overseas Studies Program 2000 - 2005

Box 1, Folder 6

Stanford Overseas Studies Program 2000 - 2005

Box 1, Folder 7

Rainforests and Reefs Jan 10-24, 2009

Box 1, Folder 8

Ultimate Seychelles Expedition Mar 16-31, 2008

Box 1, Folder 9

Circumnavigation of the Black Sea Jun 7-21, 2006

Box 1, Folder 10

Circumnavigation of the Black Sea Jun 7-21, 2006

Box 1, Folder 11

Circumnavigation of New Guinea - Voyage I: Port Moresby to Wewak Mar 7-22, 2006

Box 1, Folder 12

Circumnavigation of New Guinea - Voyage I: Port Moresby to Wewak Mar 7-22, 2006

Box 1, Folder 13

Bay of Bengal & The Andaman Sea Jan 17 - Feb 6 2011

Box 1, Folder 14

Around the World 2002 (photo album) 2002

Box 1, Folder 15

Around the World 2002 (photo album) 2002

Box 1, Folder 16

Sanctuaries of the Ancient World (Feb 20 - Mar15, 2003) (empty album) Feb 20 - Mar 15, 2003

Box 1, Folder 17

Nomads of the North (2004) 2004

Box 1, Folder 18

Sacred Places and Ancient People 0

Box 1, Folder 19

Stanford Millennium College 0

Box 1, Folder 20

Group Photos/ Faculty Photos 0

box 2

Stanford Around the World College 1996 Jan 19 - Feb 14

box 2

South America Expedition by Private Jet 1998 Mar 2-21

 

Guides

Box 3, Folder 1

The Log of Anatolia's Ancient Seacoast Cruise Oct 16 - Nov 2, 1985

Box 3, Folder 2

The Log of Stanford College in Antarctica Dec 27, 1986 - Jan 12, 1987

Box 3, Folder 3

Stanford Alumni Association - 1987 College in Antarctica Jun-1905

Box 3, Folder 4

Spice Islands and Borneo College - Biak, Irian Jaya to Brunei - Expedition Log Apr 27 - May 9, 1988

Box 3, Folder 5

Spice Islands and Borneo College - Biak to Brunei - Expedition Notebook Apr 24 - May 10, 1988

Box 3, Folder 6

Stanford Expedition Cruises - Iberian Coast & Rivers of France Jun 5 - 18, 1988

Box 3, Folder 7

The Log of 1988 College in Baja California and The Sea of Cortez Mar 19 - 30, 1988

Box 3, Folder 8

Log of Arctic and Hudson Bay College Aug 6 - 22, 1988

Box 3, Folder 9

Log of Stanford College in British Isles Jun 10 - 26, 1988

Box 3, Folder 10

Log of Stanford Voyage to the Sea of Cortez - Cruise SL18 Dec 7 - 14, 1989

Box 3, Folder 11

Guatemala Log 0

Box 3, Folder 12

North Pole Voyage 1992 - Sovetskiy Soyuz July 5 - 22, 1992

Box 3, Folder 13

Expedition Log - Stanford College in ANTARCTICA The Falkland Islands and South Georgia. Aboard the World Discoverer Ja 9 - 27, 1993

Box 3, Folder 14

A Voyage to the Lands of Humboldt and Darwin - Aboard the World Discoverer 21 Oct - 7 Nov 1994

Box 3, Folder 15

Stanford Alumni Association - Northwest Passage Expedition Sep 1-17 1994

Box 3, Folder 16

1994 Baja Whale Watching Expedition Mar 14 - 25, 1994

Box 3, Folder 17

Fabled Islands of the Indian Ocean - Voyage from Seychelles to Madagascar - On board M.S. Caledonian Star Feb 12 - 24, 1995

Box 3, Folder 18

A Suitcase Seminar in Patagonia Oct 28 - Nov 11, 1995

Box 3, Folder 19

Polynesia Under Sail - Aboard the Wind Song Oct 10 - 21, 1997

Box 3, Folder 20

Baja Whale Watching Expedition - Aboard M.V. Sea Lion Mar 6 - 14, 1998

Box 3, Folder 21

Sacred Places & Ancient Peoples Expedition - Aboard Explorer II Feb 1 - 17, 1999

Box 3, Folder 22

Log of Bhutan and the Bay of Bengal College - Aboard Sea Goddess II Feb 15 - Mar 6, 1999

Box 3, Folder 23

Exploring Alaska's Coastal Wilderness Aug 20 - 27, 1999

Box 3, Folder 24

Pre-Departure Notes: Faces of Melanesia Oct 13 - 20, 2000

Box 3, Folder 25

Expedition Log: Faces of Melanesia Oct 13 - 20, 2000

Box 3, Folder 26

Pre-Departure Notes: Fire & Ice: Islands of North Pacific May 24 - Jun 13, 1999

Box 3, Folder 27

Expedition Log: Fire & Ice Islands of North Pacific May 24 - Jun 13, 1999

Box 3, Folder 28

2000 Unseen Japan - suitcase seminar 2000

Box 3, Folder 29

2001 Stanford Amazon Expedition - The Greatest Voyage in Natural History 2001

Box 3, Folder 30

Among the Great Whales Mar 17 - 25, 2001

Box 3, Folder 31

Expedition Log: Antarctica, South Georgia, The Falkland Islands Jan 9 - 29, 2001

Box 3, Folder 32

Among The Great Whales - Aboard the M.V. Sea Lion Mar 17 - 25, 2001

Box 3, Folder 33

Baja California - Among the Great Whales Mar 9 - 16, 2002

Box 3, Folder 34

Bridging the Bering Strait - expedition log Jun 9 - 22, 2002

Box 3, Folder 35

Aegean Family Adventure 2003 Jul 8 - 21, 2003

Box 3, Folder 36

Expedition Log: Wild Siberia Expedition - Voyage I Jun 3 - 16, 2005

Box 3, Folder 37

Expedition Log: Wild Siberia Expedition - Voyage II Jun 14 - 27, 2005

Box 3, Folder 38

Pre-departure Notes: Wild Siberia Expeditions 38504

Box 3, Folder 39

Expedition Log: 2004 Tahiti to Fiji College Oct 30 - Nov 15, 2004

Box 3, Folder 40

Amazon - The Greatest Voyage in Natural History 2001

Box 3, Folder 41

Amazon Expedition - The Greatest Voyage in Natural History Apr 10 - 18, 2004

Box 3, Folder 42

Pre-departure Notes: Circumnavigation of New Guinea Expedition 38777

Box 3, Folder 43

Heli-hiking 2006 2006

Box 3, Folder 44

Voyage to the Lands of Humboldt & Darwin 0

Box 3, Folder 45

Travel Log: Stanford Around the World College Jan 19 - Feb 14, 1996

Box 3, Folder 46

South America Expedition by Private Jet Mar 2 - 21, 1998