Guide to the Stanford Alumni Association Records

compiled by Stanford University Archives Staff

Stanford University Libraries Department of Special Collections and University Archives

Stanford, California

April 2011

Note

This encoded finding aid is compliant with Stanford EAD Best Practice Guidelines, Version 1.0.

Overview

Call Number: SC0318

Creator: Stanford Alumni Association

Title: Stanford Alumni Association records

Dates: 1893-1987 (bulk 1950-1983)

Bulk Dates: 1950-1983

Physical Description: 16 linear feet (18 boxes)

Summary: This collection Includes minutes, financial records, Executive Board minutes, memos, and other documents (1944-1971), correspondence, questionnaires, class and conference materials, lists, articles, photographs, slides, audio tapes, and memorabilia; a substantial portion of the collection pertains to class reunions, continuing education courses, and career day programs. Correspondents and authors represented include Dorothy M. Ormsby, Ralph W. Hansen, Winston Norman, Archie Rice, and Charles Michael Stanton. Included are background materials (compiled by Prof. Harry Harding) for the SAA Seminars in the People's Republic of China, 1979. Also of note are questionnaires concerning student unrest on campus, 1970, candidates for university president, 1970, and surveys done by the Stanford Associates on student communications and alumni attitudes, 1962-1963.

Language(s): The materials are in English.

Repository: Department of Special Collections and University Archives

Stanford University Libraries

557 Escondido Mall

Stanford, CA 94305-6064

Email: speccollref@stanford.edu

Phone: (650) 725-1022

URL: http://www-sul.stanford.edu/depts/spc/spc.html

Administrative Information

Provenance

The records were received by the Stanford University Archives via administrative transfers, 1985-2001; as well as by gift from Philip Duffy, 1985; the estate of Dorothy Ormsby, 1985; and Barbara Finberg, 2006.

Information about Access

This collection is open for research; materials must be requested at least 48 hours in advance of intended use.

Ownership & Copyright

All requests to reproduce, publish, quote from, or otherwise use collection materials must be submitted in writing to the Head of Special Collections and University Archives, Stanford University Libraries, Stanford, California 94304-6064. Consent is given on behalf of Special Collections as the owner of the physical items and is not intended to include or imply permission from the copyright owner. Such permission must be obtained from the copyright owner, heir(s) or assigns. See: http://library.stanford.edu/depts/spc/pubserv/permissions.html.

Restrictions also apply to digital representations of the original materials. Use of digital files is restricted to research and educational purposes.

Cite As

[Identification of item], Stanford Alumni Association Records (SC0318). Department of Special Collections and University Archives, Stanford University Libraries, Stanford, Calif.

Biographical/Historical note

The Stanford Alumni Association was founded in June 1892 by members of Stanford's first graduating class. It was an independent organization until September 1, 1998, when it became a division of the university.

Description of the Collection

The collection includes minutes, financial records, Executive Board minutes, memos, and other documents (1944-1971), correspondence, questionnaires, class and conference materials, lists, articles, photographs, slides, audio tapes, and memorabilia; a substantial portion of the collection pertains to class reunions, continuing education courses, and career day programs. Correspondents and authors represented include Dorothy M. Ormsby, Ralph W. Hansen, Winston Norman, Archie Rice, and Charles Michael Stanton. Included are background materials (compiled by Prof. Harry Harding) for the SAA Seminars in the People's Republic of China, 1979. Also of note are questionnaires concerning student unrest on campus, 1970, candidates for university president, 1970, and surveys done by the Stanford Associates on student communications and alumni attitudes, 1962-1963.

Arrangement note

Materials are arranged by accession.

Access Terms

Hansen, Ralph W.

Norman, Winston.

Ormsby, Dorothy M.

Rice, Archie, 1871-

Stanford Alumni Association

Stanford University--Alumni.

Stanford University--Presidents.

Stanford University--Riots.

Stanford University. Stanford Associates.

Stanton, Charles Michael.

Continuing education.

Phonotapes.

Photoprints

Student movements--California--Stanford

Universities and colleges--Alumni

Collection Contents

Accession ARCH-1981-049 Audiovisual Materials

Subseries 1 Reel-to-Reel Audiotapes

Box 1

Stanford Alumni Conference, May 11, 1962: 7 tapes of various events

Box 1

Speech by Prof. David Faville before the Portland, Oregon Stanford Alumni Meeting, April 24, 1955: 2 reels

Box 1

Stanford Alumni Roundtable, May 20, 1950: 1 reel

Box 1

Stanford class day exercises, June 1963: 1 reel

Box 1

W. H. Cowley, "Student Upheavals in Perspective," Campus Conference, 1965: 1 reel

Box 1

Alumni lecture, May 22, 1965: 1 reel

Box 1

Chinese music, no date: 1 reel

Box 1

Stanford Alumni Conference, 1954, Reel 1: Mr. Dinkelspiel, Alf Brandon, Al Masters, Don Winbigler, Dr. Russel Lee

Box 1

Stanford Alumni Conference, 1954, Reel 2: entertainment at luncheon, Dr. Wallace Sterling

Box 1

Dinner for President Sterling, October 10, 1964: 3 reels

Box 1

Luncheon honoring Mrs. Chandler, November 30, 1971: 1 reel

Box 1

Sterling's Alumni Conference spot (sound for film): 1 reel

Box 1

Stanford Today and Tomorrow, a panel discussion from the 1959 Alumni Conference held at Dinkelspiel Auditorium, May 16, 1959: 1 reel

Box 1

Three unlabeled reels

Subseries 2 Film

Box 1

Alumni Conference TV clip by Dr. Sterling, undated.: two 8mm reels

Subseries 3 Slides

Box 1

76 color slides, 1967, possibly from "Simpson/Hirsch report" regarding Alumni Association activities

Accession ARCH-2001-102 Portraits of Stanford Alumni Association Presidents and Officers

Box 1

Ashley, G. H.

Box 1

Burnhill, Henry Clifford

Box 1

Caughey, Edgar Reginald

Box 1

Classen, Willard J. ["1934-35"]

Box 1

Cleaveland, Newton

Box 1

Crothers, George E.

Box 1

Field, Charles K. ["1946"]

Box 1

Fowler, William Henry Begbie

Box 1

Hamilton, "Bones"

Box 1

Jenness, C. K. ["First President 1892-93"]

Box 1

McElroy, Floyd L.

Box 1

Nourse, J. T. ["1918-19"]

Box 1

Petree, Neil Harold

Box 1

Rearn [?Kearn], Frank

Box 1

Reppy, Roy V.

Box 1

Sloss [Jr.], Leon

Box 1

Unidentified

Accession ARCH-2001-104 Records

Subseries 1 Minutes and Other Records

Box 1

Treasurer's book 1893-1900

Box 1

Minute book 1907-1917

Box 1

Minute book 1909 May-1924 Jun

Scope and Content Note

Also includes constitution, lists, notices and articles, ballots, reports, correspondence, and resolutions.

Box 2, Folder 1

Class secretary's fund records 1920-29

Box 2, Folder 2

Proposed constitution 1924

Box 2, Folder 3

Minutes, Executive Committee 1924 Sep-1926 Aug

Box 2, Folder 4

Minutes, Executive Committee 1926 Sep-1928 Aug

Box 2, Folder 5

Minutes, Executive Committee 1928 Sep-1931 Jun

Box 2, Folder 6

Minutes, Executive Committee 1931 Sep-June 1933 Jun

Box 2, Folder 7

Minutes, Executive Committee 1933 Sep

Box 2, Folder 8

Minutes, Committee of Thirty-Five 1934 Oct 30

Box 2, Folder 9

Minutes, Alumni Council 1935 Sep-Nov. 1937 Nov

Box 2, Folder 10

Minutes, Executive Board 1938 Apr-1939 May

Box 2, Folder 11

Minutes and other records, Executive Board 1940

Box 2, Folder 12

Alumni Assembly, May 15, 1948 - information on delegates

Box 2, Folder 13

Alumni Assembly, May 14, 1949 - information on delegates

Box 2, Folder 14

Records 1957-60: committee précis

Box 2, Folder 15

Records 1957-60: survey letters

Box 2, Folder 16

Records 1957-60: references, statistics, history

Box 2, Folder 17

Records 1957-60: development steering committee, committee meetings, by-laws, board enlargement

Box 2, Folder 18

Records 1957-60: Associates' history

Box 3, Folder 1

Minutes, Executive Board 1958-1959

Box 3, Folder 2

Records, 1958-59: summer camp

Box 3, Folder 3

Records, 1958-59: publications

Box 3, Folder 4

Records, 1958-59: membership

Box 3, Folder 5

Records, 1958-59: long range planning

Box 3, Folder 6

Records, 1958-59: finance and operations

Box 3, Folder 7

Records, 1958-59: conferences

Box 3, Folder 8

Records, 1958-59: clubs

Box 3, Folder 9

Records, 1958-59: class and reunions

Box 3, Folder 10

Records, 1958-59: Bowman Alumni House

Box 3, Folder 11

Records, 1958-59: admissions

Box 3, Folder 12

Records, 1958-59: general

Box 3, Folder 13

Trustee election 1970

Box 3, Folder 14

Trustee election 1972

Box 3, Folder 15

Trustee election, special appointment 1973

Box 3, Folder 16

Trustee election 1974

Box 3, Folder 17

Trustee election 1976

Box 3, Folder 18

Trustee election 1978

Box 3, Folder 19

Trustee election 1980

Box 3, Folder 20

Trustee election 1982

Box 4, Folder 1

Trustee election 1985

Box 4, Folder 2

Trustee election, general information 1987

Box 4, Folder 3

Trustee election 1987

Box 4, Folder 4

Trustee election (historical)

Box 4, Folder 5

Hoover Medal Award nominees A-D 1977

Box 4, Folder 6

Hoover Medal Award nominees G-H 1977

Box 4, Folder 7

Hoover Medal Award nominees J-W 1977

Box 4, Folder 8

Hoover Medal Award 1977

Box 4, Folder 9

Hoover Medal Award, basic information

Box 4, Folder 10

Hoover Medal Award, maker of the die in Brussels

Box 4, Folder 11

Hoover Medal Award, printed material

Box 5, Folder 1

Hoover Medal Award, nominations 1967-1981

Box 5, Folder 2

Hoover Medal Award, nominees 1982

Box 5, Folder 3

Hoover Medal Award, presentation 1982

Box 5, Folder 4

Alumni Club Manual 1940

Box 5, Folder 5

Preliminary presentation of the campus secretary's job to the alumni executive board 1961

Box 5, Folder 6

Report of the Student Financial Manager, Alfred S. Nelson 1962-1963

Box 5, Folder 7

Stanford Sierra Camp - book collection in honor of Robert R. Hind

Box 5, Folder 8

Miscellaneous materials

Subseries 2 Form Letters and Communications

Box 5, Folder 9

Form letters 1911-1916

Box 5, Folder 10

Form letters 1917-1920

Box 5, Folder 11

Form letters 1921-1923

Box 5, Folder 12

Form letters 1924-1926

Box 5, Folder 13

Form letters 1927-1929

Box 5, Folder 14

Form letters 1930-1932

Box 5, Folder 15

Form letters 1933-1936

Box 5, Folder 16

Form letters, miscellaneous

Box 5, Folder 17

Letters to alumni clubs and officers 1922-1925

Box 5, Folder 18

Letters to alumni clubs and officers 1926-1929

Box 6, Folder 1

Letters to alumni clubs and officers 1930-1935

Box 6, Folder 2

Letters to alumni clubs and officers, miscellaneous

Box 6

Sample organizational forms

Box 6, Folder 3

SAA constitution, election notices, ballot forms

Box 6, Folder 4

Subscription forms, change of address, etc.

Box 6, Folder 5

Advertising rates and solicitations

Box 6, Folder 6

Forms re "Ten Year Book" and "Stanford and the War"

Subseries 3 Events (Notices, Mailings, Programs, etc.)

Box 6, Folder 7

Alumni Lecture Series

Box 6, Folder 8

Founders Day

Box 6, Folder 9

Alumni luncheons

Box 6, Folder 10-12

University Day and Reunions

Box 6, Folder 13

Alumni conferences

Box 6, Folder 14

Football, shows, dinners, and dances

Subseries 4 Stanford Associates

Box 7, Folder 1

Communications Committee, survey on alumni attitudes 1962

Box 7, Folder 2

Communications Committee, survey of alumni attitudes, involvement and giving 1963 Nov 8

Box 7, Folder 3

Communications Committee, agenda and materials for meeting of Nov. 16, 1963

Box 7, Folder 4

Communications Committee, "Student Communications at Stanford" by Richard F. Carter and George Comstock 1963

Subseries 5 Oversize Items

Box 8

Bowman House guest book 1952-1964

Box 8

Ledger of miscellaneous records (mostly statistical, not financial) 1932-1949

Box 8

Scrapbook 1939-1940

Accession ARCH-2002-051 Additional Records

Box 1, Folder 1

Stanford Alumni Conference, programs 1937-1942

Box 1, Folder 2

Stanford Alumni Conference, programs 1947

Box 1, Folder 3

Stanford Alumni Conference, programs 1949

Box 1, Folder 4

Stanford Alumni Conference, Portland, press releases and bios on speakers 1949

Box 1, Folder 5

Stanford Alumni Conference, program 1950

Box 1, Folder 6

S. U. press releases re Stanford Alumni Conference 1949, undated

Accession ARCH-2002-292 Additional Records

Box 1, Folder 1

SAA Continuing Studies programs 1975-1981

Box 1, Folder 2

Travel/Study programs 1980-1981

Box 1, Folder 3

Hudson Bay College - expedition notebook and "Log of Arctic and Hudson Bay College August 6 to 22, 1988" compiled by Dennis Puleston 1988

Box 1, Folder 4

Miscellaneous programs and notices

Accession ARCH-2005-055 Additional Records

Box 1, Folder 1

Executive Board minutes 1944, 1946

Box 1, Folder 2

Executive Board minutes and memos 1955-1959

Box 1, Folder 3

Executive Board minutes and memos 1960 Feb-1961 Apr

Box 1, Folder 4

Executive Board minutes and memos 1961 Jun-Sep

Box 1, Folder 5

Executive Board minutes and memos 1962-1964

Box 1, Folder 6

Executive Board 1966-1967 - General

Box 1, Folder 7

Executive Board 1966-1967 - Agenda and minutes

Box 1, Folder 8

Executive Board 1966-1967 - Awards / Classes & Reunions

Box 1, Folder 9

Executive Board 1966-1967 - Clubs

Box 1, Folder 10

Executive Board 1966-1967 - Conferences / Finance and Operations

Box 1, Folder 11

Executive Board 1966-1967 - Membership / Program Analysis

Box 1, Folder 12

Executive Board 1966-1967 - Publications / Sierra Camp

Box 2, Folder 1

Executive Board Agenda and Documents, October 1967 meeting

Box 2, Folder 2

Executive Board Agenda and Documents, March 1968 meeting

Box 2, Folder 3

Executive Board Agenda and Documents, May 1968 meeting

Box 2, Folder 4

Executive Board Agenda and Documents, October 1968 meeting

Box 2, Folder 5

Executive Board White Book 1967-1968

Box 2, Folder 6

Financial Statement Year Ended October 31. 1968

Box 2, Folder 7

Executive Board Agenda and Documents, February 1969 meeting

Box 3, Folder 1

Executive Board Agenda and Documents, May 1969 meeting

Box 3, Folder 2

Executive Board Agenda and Documents, October 1969 meeting

Box 3, Folder 3

Executive Board White Book 1968-1969

Box 3, Folder 4

Executive Board Agenda and Documents, February 1970 meeting

Box 3, Folder 5

Executive Board Agenda and Documents, February 1971 meeting

Box 3, Folder 6

Alumni Advisory Board minutes (re legacy admissions) circa 1933

Box 3, Folder 7

Alumni Association of Japan, minutes 1946-1947

Box 3, Folder 8

Alumni Athletic Advisory Committee, minutes 1945 Oct 8

Box 3, Folder 9

Conference Committee, minutes 1939 Dec 11

Accession ARCH-2005-257 Additional Records

Box 1, Folder 1

Record book containing constitution and minutes 1892-1905

Box 1, Folder 2

Typed minutes: 1906 March 9 and 1907 March 6, and typed report: 1905 May 23

Box 1, Folder 3

Typed text: WES Remarks, Founders' Day 1986

Scope and Content Note

Relates history of SAA based on minutes in record book in folder 1.

Box 1, Folder 4

Address delivered before annual meeting by Doremus A. Hayes 1893

Box 1, Folder 5

Address delivered before annual meeting by F. L. Burk 1894

Box 1, Folder 6

Addresses delivered before annual meeting by George H. Ashley, Arthur H. Barnhisel, and Jessica Washburn 1895

Box 1, Folder 7

Addresses delivered before annual meeting by Clarke B. Whittier and Cora Millicent Palmer 1897

Box 1, Folder 8

Addresses delivered before annual meeting by Jefferson Elmore and Charles J. C. Bennett 1898

Accession ARCH-2006-052 Additional Records

Box 1, Folder 1

China Seminar 1979 background materials: introduction and travel tips

Scope and Content Note

Includes Paul A. Cohen's Report on the Visit of the Young Political. Leaders Delegation to the People's Republic of China, 1977

Box 1, Folder 2

China Seminar 1979 background materials: traditional China and contemporary China

Box 1, Folder 3

China Seminar 1979 background materials: Chinese foreign relations

Scope and Content Note

Includes Harry Harding's "Chinese Foreign Policy in the Post-Mao Era"

Box 1, Folder 4

China Seminar 1979 background materials: Chinese domestic policy

Box 1, Folder 5

China Seminar 1979 background materials: Chinese foreign policy and addenda

Box 1, Folder 6

Original 3-ring binder

Accession ARCH-2007-037 Additional Records

Box 1

Stanford Alumni Association Executive Board agenda, minutes, and documents for the following meetings: October 1971, June 1971, February 1971, September 1970, and February 1969 (each meeting bound together)

Scope and Content Note

These booklets were prepared for Kenneth Cuthbertson.

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