Finding Aid to the Bay Area HIV Support and Education Services Records, 1989-1993

Finding Aid written by Nancy Zinn and Josue Hurtado
UCSF Library and Center for Knowledge Management, Archives and Special Collections
University of California, San Francisco
530 Parnassus Avenue
San Francisco, CA 94143-0840
Phone: (415) 476-8112
Fax: (415) 476-4653
Email: http://www.library.ucsf.edu/collres/archives/contactform.html
URL: http://www.library.ucsf.edu/collres/archives/
© 2007
The Regents of the University of California. All rights reserved.

Finding Aid to the Bay Area HIV Support and Education Services Records, 1989-1993

Collection Number: MSS 93-18

UCSF Library and Center for Knowledge Management, Archives and Special Collections
Finding Aid Written By:
Nancy Zinn and Josue Hurtado
Date Completed:
October 2007
© 2007 The Regents of the University of California. All rights reserved.

Collection Summary

Collection Title: Bay Area HIV Support and Education Services records
Date (inclusive): 1989-1993
Collection Number: MSS 93-18
Creators : Bay Area HIV Support and Education Services
Extent: Number of containers: 1 carton, 1 box Linear feet: 1.75
Repository: The UCSF Library and Center for Knowledge Management, Archives and Special Collections
University of California, San Francisco
530 Parnassus Avenue
San Francisco, CA 94143-0840
Phone: (415) 476-8112
Fax: (415) 476-4653
Email: http://www.library.ucsf.edu/collres/archives/contactform.html
URL: http://www.library.ucsf.edu/collres/archives/
Abstract: Planning processes, meeting minutes, client survey files, facilitators manuals, activity reports, correspondence, and other materials produced by this nonprofit AIDS education organization.
Languages Represented: Collection materials are in English
Physical Location: For current information on the location of these materials, please consult the library's online catalog: http://www.library.ucsf.edu/ .

Information for Researchers

Access

Collection is open for research.

Publication Rights

Copyright has not been assigned to the UCSF Library and Center for Knowledge Management. All requests for permission to publish or quote from manuscripts must be submitted in writing to the Manager of Archives and Special Collections. Permission for publication is given on behalf of the UCSF Library and Center for Knowledge Management as the owner of the physical items and is not intended to include or imply permission of the copyright holder, which must also be obtained by the reader.
Copyright restrictions also apply to digital representations of the original materials.

Preferred Citation

[Identification of item], Bay Area HIV Support and Education Services Records, MSS 93-18, Archives and Special Collections, UCSF Library and Center for Knowledge Management, University of California, San Francisco.

Alternate Forms Available

There are no alternate forms of this collection.

Related Collections

AIDS Service Providers Association Records, MSS 93-36 [finding aid to the collection] 
Multicultural AIDS Resource Center Records, MSS 94-19 [finding aid to the collection] 
National Task Force on AIDS Prevention Records, MSS 94-59 [finding aid to the collection] 

Indexing Terms

The following terms have been used to index the description of this collection in the library's online public access catalog.
AIDS (Disease)--United States--History
AIDS (Disease)--California--San Francisco
Bay Area HIV Support and Education Services
Minorities--Health and hygiene--United States

Administrative Information

Acquisition Information

The collection was donated by Lee Woo to the UCSF Library in March 1993.

Processing Information

Processed by Nancy Zinn and Josue Hurtado

Organizational History

Bay Area HIV Support and Education Services (BAHSES) provided counseling, education, and advocacy to a multicultural population at risk of, or having, HIV infection. BAHSES was located at 625 O'Farrell, and though some clients came from elsewhere in the city, they were primarily residents of the nearby Tenderloin and Polk districts and the lower Nob Hill area. Most were people of color with limited incomes.
The roots of BAHSES go back to 1985. That year the San Francisco chapter of Black and White Men Together, a social and political organization dealing with racism and interracial relationships among gay men, formed an AIDS Task Force (BWMT/ATF) to address the AIDS epidemic and its impact on people of color. In 1989 the BWMT/ATF name was changed to BAHSES and an effort began to secure a non-profit status. The first paid staff and structured educational programs began that same year.
Other chapters of BWMT were also active or interested in AIDS. The National BWMT recognized the important work the San Francisco chapter was performing and wanted to use that model to help other chapters. In 1988, it formed the National Task Force on AIDS Prevention (NTFAP) to accomplish this goal. BAHSES helped NTFAP get started by providing office space and lending staff and administrative support. NTFAP grew rapidly, moved into a larger suite apart from BAHSES, and began seeking its own funding contracts. Competition between the sibling groups ensued. In 1992 the AIDS Office of the San Francisco Department of Public Health pulled a major contract away from BAHSES and gave it to NTFAP. BAHSES eventually folded in early 1993.

Scope and Content of Collection

Planning processes and meeting minutes are particularly well-documented in this collection. Other notable files include those describing SWAT (Sex With A Twist) Teams, the Client Survey file, Facilitator's Manuals addressing women and transgendered people, and Activity Reports. BAHSES ran numerous safe sex workshops at the Steamworks in Berkeley, the nearest gay bathhouse to San Francisco. The file labeled Steamworks contains correspondence, an MOU, and reports of workshops.
All files are labeled with original file numbers and descriptions. A five page general guide and a forty page detailed guide were used by BAHSES for filing. Copies of these guides are in folder 1/24, and researchers are urged to examine them in order to understand the original arrangement of this collection.

Container List

 

Series 1 Administration 1989-1993

Physical Description: 24 Folders

Carton 1, Folders 1/1-1/24

Scope and Content Note

This series contains the administrative records produced by Bay Area HIV Support and Education Services, including policy and procedural manuals, organizational charts, materials on planning processes, and meeting minutes.
Carton 1, Folder 1

General Administration (Policy & Procedure Manual) 1989

Carton 1, Folder 2

Origins (History) 1989-1993

Carton 1, Folder 3

Organizational Charts 1989-1993

Carton 1, Folder 4

NABWMT 1989-1993

Carton 1, Folder 5

Planning 1989-1993

Carton 1, Folder 6

Retreat Notes 1989-1993

Carton 1, Folder 7

Planning Report 1989-1993

Carton 1, Folder 8

Operations Manual 1989-1993

Carton 1, Folder 9

Board of Directors 1989-1993

Carton 1, Folder 10

Steamworks (Gay Bathhouse in Berkeley) 1989-1993

Carton 1, Folder 11

BAHSES Policy & Procedure Manual [1 of 3] 1991-1992

Carton 1, Folder 12

BAHSES Policy & Procedure Manual [2 of 3] 1991-1992

Carton 1, Folder 13

BAHSES Policy & Procedure Manual [3 of 3] 1991-1992

Carton 1, Folder 14

Incorporation Papers, Bylaws, MOUs 1989-1993

Carton 1, Folder 15

Board Minutes and Other Documents 1989-1993

Carton 1, Folder 16

Board Reports 1989-1993

Carton 1, Folder 17

Board Correspondence and Memoranda 1989-1993

Carton 1, Folder 18

Board Pledge, Fundraising, Organization, Board Packet 1989-1993

Carton 1, Folder 19

Awards 1989-1993

Carton 1, Folder 20

Staff Appointments 1989-1993

Carton 1, Folder 21

Staff Assignments 1989-1993

Carton 1, Folder 22

Fundraising 1989-1993

Carton 1, Folder 23

Sample Forms, Brochures, and other Ephemera 1991, undated

Carton 1, Folder 24

File Contents 1993

 

Series 2 Programs 1989-1993

Physical Description: 57 Folders

Carton 1, Folders 1/25-1/61

Box 2, Folders 2/1-2/20

Scope and Content Note

The series contains materials from the various HIV prevention and awareness programs administered by BAHSES, including SWAT (Sex With A Twist) Teams, safe sex workshops, client survey files, Facilitator's Manuals addressing women and transgendered people, activity reports, and correspondence. The Series is organized into two subseries, Regional Programs, and West Bay.
 

Subseries 2.1 Regional Programs 1989-1993

Physical Description: 37 Folders

Carton 1, Folders 1/25-1/61
Carton 1, Folder 25

General Program, Operations 1989-1993

Carton 1, Folder 26

Retreat, Management, & Staff Meetings Minutes May 1989-January 1993

Carton 1, Folder 27

Program Planning 1989-1993

Carton 1, Folder 28

Training 1989-1993

Carton 1, Folder 29

Regional Operations - Reports 1989-1993

Carton 1, Folder 30

Correspondence July 1990 - February 1993

Carton 1, Folder 31

Program Operations (Media Relations) 1989-1993

Carton 1, Folder 32

"BAHSES News" December 1991 -February 1993

Carton 1, Folder 33

Education Meeting Minutes 1989-1993

Carton 1, Folder 34

Program Information 1989-1993

Carton 1, Folder 35

SWAT Training Manual 1989-1993

Carton 1, Folder 36

SWAT Team: Playshop Facilitator's Manual 1989-1993

Carton 1, Folder 37

Program Miscellany 1989-1993

Carton 1, Folder 38

Program Correspondence 1989-1993

Carton 1, Folder 39

Meeting Minutes - Support Services 1989-1993

Carton 1, Folder 40

Program Planning - Support Services 1989-1993

Carton 1, Folder 41

HIV Negative Support Services 1989-1993

Carton 1, Folder 42

Contract Reports - Support Services 1989-1993

Carton 1, Folder 43

HIV+ Program 1989-1993

Carton 1, Folder 44

Support Groups 1989-1993

Carton 1, Folder 45

Support Services - Correspondence 1989-1993

Carton 1, Folder 46

Transportation 1989-1993

Carton 1, Folder 47

Client Survey (Demographics) 1989-1993

Carton 1, Folder 48

Planning (Volunteers) 1989-1993

Carton 1, Folder 49

Correspondence - Support Staff and Volunteers 1989-1993

Carton 1, Folder 50

BAHSES Athletic Club 1989-1993

Carton 1, Folder 51

Media Events - Reports 1989-1993

Carton 1, Folder 52

Media Events - Correspondence 1989-1993

Carton 1, Folder 53

Reports (Train the Trainer, OMB Grant) 1989-1993

Carton 1, Folder 54

KAB Survey on Men of Color 1989-1993

Carton 1, Folder 55

Quality Assurance and Training 1989-1993

Carton 1, Folder 56

Staff Meeting Minutes 1989-1993

Carton 1, Folder 57

Program/Planning 1989-1993

Carton 1, Folder 58

Personnel (Job Openings) 1989-1993

Carton 1, Folder 59

Reports (Booth, 1992 Gay Freedom Day Parade) 1992

Carton 1, Folder 60

Evaluations, Safe Sex Presentation 1989-1993

Carton 1, Folder 61

Correspondence 1989-1993

 

Subseries 2.2 West Bay 1989-1993

Physical Description: 20 Folders

Box 2, Folders 2/1-2/20
Box 2, Folder 1

Education Minutes 1992

Box 2, Folder 2

Program/Planning 1992-1993

Box 2, Folder 3

MOUs 1991-1993

Box 2, Folder 4

Training of Volunteer Facilitators 1989-1990

Box 2, Folder 5

Education - Reports 1991-1993

Box 2, Folder 6

Workshop Format, Manuals 1989-1990

Box 2, Folder 7

Manuals (For Transgendered, Women, Mixed Groups) 1990

Box 2, Folder 8

Workshop Evaluations 1992

Box 2, Folder 9

Education: Correspondence 1991-1992

Box 2, Folder 10

Support Services: Meetings/Minutes 1991-1992

Box 2, Folder 11

Support Services: Non-Paid Staff, Program/Planning 1990-1992

Box 2, Folder 12

Support Services: MOUs & Contracts 1992

Box 2, Folder 13

Support Services: Training 1991-1992

Box 2, Folder 14

Support Services: Reports 1991-1993

Box 2, Folder 15

Support Services: Activity Reports February 1991-February 1993

Box 2, Folder 16

Support Services: Consent Forms undated

Box 2, Folder 17

Support Services: Telecare 1992

Box 2, Folder 18

Support Services: Support Groups 1989-1991

Box 2, Folder 19

Support Services: Correspondence 1991-1992

Box 2, Folder 20

Support Services: Transportation 1992