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Finding aid to the Lambda Literary Foundation records, 1986-2010 Coll2012.119
Coll2012.119  
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Table of contents What's This?

 

Administrative records Series 1.  1988-2009

Series Description

The Administrative records,1988-2009, contains general administrative and financial records of the Foundation. The General Administrative subseries comprises insurance documents, correspondence, bylaws, licensing contracts, and reports related to administration, operations, and management. News clippings, newsletters, press releases, and other material related to vendor services, publicity, and events are also included. The Financial subseries contains financial records including payment records, purchase orders, receipts, bank statements, bills, check stubs, financial reports, budgets, and payroll records.

Arrangement

This series is arranged into two subseries: general administration and financial records.
 

General administration Subseries 1.1. 1989-2006

Subseries Description

This subseries comprises correspondence, bylaws, licensing contracts, insurance documents, reports, and other material related to general administration. News clippings, newsletters, press releases, and other material related to vendor services, publicity, and events are included.

Arrangement

This subseries is arranged in alphabetical order.
Box 1, Folder 1

Adam Male 1999

Box 7, Folder 53

Autumn reception 1997

Box 1, Folder 2

Business registration application - Virginia 1999

Box 1, Folder 3

Business Reply Mail specifications 1999

Box 1, Folder 4

Booking report and management list revenue report 2005

Box 1, Folder 5

Bylaws and executive director's report 2003

Box 1, Folder 6

Clippings 1989-2000

Box 1, Folder 7

CollegeNET applications 2002

Box 1, Folder 8

Development and organizational summary undated

Box 1, Folder 9

Gay and lesbian literature press 1988-1994

Box 1, Folder 10

Groundspring account 2005

Box 1, Folder 11

Hemmes (Michael) 1999

Box 1, Folder 12

Independent Press Association 2001-2002

Box 1, Folder 13

Independent Press Association Revolving Loan 2002

Box 1, Folder 14

Independent Press Association and Media Solutions financial 2005-2006

Box 7, Folder 54

Literary Festivals 2001-2003

Box 7, Folder 55

Lambda Literary Festival V 2003

Box 1, Folder 15

Licensing records 1993-2005

Box 1, Folder 16

Marks (Jim) administrative 2005

Access

Restricted access.
Box 1, Folder 17

Marks (Jim) correspondence 1993-1997

Box 1, Folder 18

Marriage press releases, correspondence, and clippings 2003-2004

Box 1, Folder 19

Media faxes Chicago 2000

Box 1, Folder 20

Merla (Patrick) fax memo 1999

Box 1, Folder 21

Mission statement undated

Box 1, Folder 22

Mulvea (Sharon) contact undated

Box 1, Folder 23

Newsletters, miscellaneous 2003

Box 8, Folder 34

People for the American Way book burning photographs undated

General Physical Description note: 2 photographs: b&w.
Box 1, Folder 24

Postcard distribution 2000

Box 1, Folder 25

Printing bids 2000

Box 1, Folder 26

Professional organizations 2000-2005

Box 1, Folder 27

Publishing Triangle 1990-1991

Box 1, Folder 28

Quark notes undated

Box 1, Folder 29

Rivendell Marketing Company agreements 2000

Box 1, Folder 30

Staff formal correspondence 1998

Box 1, Folder 31-32

Staff memoranda 1999-2000

Physical Description: (2 folders)
Box 1, Folder 33

Thomas (Sherry) notes undated

Box 1, Folder 34

UMI License Agreement 1993

Box 1, Folder 35

VeriSign registration 2002

Access

Restricted access.
 

Financial records Subseries 1.2. 1992-2005

Subseries description

This subseries comprises payment records, purchase orders, receipts, bank statements, bills, check stubs, financial reports, budgets, and payroll records.

Arrangement

This subseries is arranged in alphabetical order.
Box 1, Folder 37

ADP EasyPay 2003

Access

Restricted access.
Box 1, Folder 38

American LongLines payment 2003

Box 1, Folder 39

American Long Lines payment 2004-2005

Box 1, Folder 40

AT&T Universal Card 2003-2004

Access

Restricted access.
Box 1, Folder 41

Baker (Brian) payment 2001-2003

Box 1, Folder 42

Bank of America Visa 2003-2004

Access

Restricted access.
Box 1, Folder 43

Berry Group, P.C. payment 2003-2004

Box 1, Folder 44

Big Top Newsstand Services 2003-2005

Box 1, Folder 45

Bleich & White, Inc. 2003

Box 1, Folder 46

Board of trustees financial 2003-2004

Access

Restricted access.
Box 1, Folder 47

Budget 1999-2000

Box 1, Folder 48

Business Reply Mail trust account invoices 1999

Box 1, Folder 49

CardService International 1999-2002

Box 1, Folder 50

CareFirst BlueCross BlueShield financial 2002-2005

Box 1, Folder 51

Carolina Casualty Insurance Company declaration agreement 2004

Box 1, Folder 52

Check stubs 1996

Box 1, Folder 52

CitiBusiness Card 2000-2005

Box 1, Folder 53

Crow Wing Press, Inc. payment 2003

Box 1, Folder 54

Deposit summaries 2004

Access

Restricted access.
Box 1, Folder 55

Discover activity reports 1999-2005

Box 1, Folder 56

Digital Subscriber Line Verizon 2001-2005

Box 1, Folder 57

Distributors and returns 2005

Box 1, Folder 58

Durrah (Lori V.) payment 2003

Box 1, Folder 59

FedEx payment 2001-2003

Box 1, Folder 60-62

Financial 1999-2005

Physical Description: (3 folders)

Access

Restricted access.
Box 2, Folder 1-9

Financial 2000-2005

Physical Description: (9 folders)

Access

Restricted access.
Box 2, Folder 10

FirstPay, Inc. invoices 2003

Access

Restricted access.
Box 2, Folder 11

First Virginia Insurance, Inc. summary 1997

Box 2, Folder 12

First Virginia Insurance Services, Inc. renewal request 2001-2003

Box 2, Folder 13

Geduldig (Lisa) advertising sales payment 2003

Box 2, Folder 14

The Hartford insurance policy and payment 2003

Box 2, Folder 15

The Hartford financial 2004-2005

Box 2, Folder 16

Hattersley (Michael) payment 2003

Box 2, Folder 17

HOT-LINE Duplicating, Inc. payment 2003-2004

Box 2, Folder 18

Hungerford Printers payment 2004

Box 2, Folder 19

Ingram Periodicals, Incorporated 2005

Box 2, Folder 20

Insight Out Books & Bookspan 2003-2004

Box 2, Folder 21

Intuit quickbooks payroll setup 2004

Box 2, Folder 22

Invoices 2004-2005

Box 2, Folder 23

Johnson & Hayward payment 2002-2003

Access

Restricted access.
Box 2, Folder 24

Johnson & Hayward shipping invoices 1993-1997

Box 2, Folder 25

Kearns (Michael) payroll 2002-2003

Box 7, Folder 56

Lambda Literary Festival V finances 2003

Box 2, Folder 26

Lighthouse Underwriters, LLC: Directors and officers liability policy 2003

Box 2, Folder 27

Lighthouse Underwriters, LLC 2004

Access

Restricted access.
Box 2, Folder 28

Logomotion financial 2004

Box 2, Folder 29

Mac Menders payment 2003-2005

Box 2, Folder 30

Mailing 1997-2000

Box 2, Folder 31

Millenium Biltmore Hotel payment 2003

Access

Restricted access.
Box 2, Folder 32

Moore (Lisa C.) payroll 2003

Box 2, Folder 33

Network Access Solutions payment 2003

Box 2, Folder 34

New York Life Claim 1992-1993

Access

Restricted access.
Box 2, Folder 35

Nicholson (Janet) payment 2003

Box 2, Folder 36

Padgett (Gottrell) trash collection payment 2002-2003

Box 2, Folder 37

Paid invoices 1998-1999

Access

Restricted access.
Box 2, Folder 38-48

Payments 1997-1998

Physical Description: (10 folders)

Access

Restricted access.
Box 3, Folder 1-19

Payments 1998

Physical Description: (19 folders)

Access

Restricted access.
Box 3, Folder 20

PEPCO 2004

Box 3, Folder 21

Periodical postage statements 2002

Box 3, Folder 22

Pietrucha (Frank) sponsorship commission payment 2001-2003

Box 3, Folder 23

Postal Privilege payment 2003

Box 3, Folder 24

Potomac Electric Power Company payment 2003

Box 3, Folder 25

Profit and loss 2003

Box 3, Folder 26

Purchase orders 2000-2003

Box 3, Folder 27

Receipts 2004-2005

Box 3, Folder 28

Reconciliation reports 1996

Box 3, Folder 29

Reflection Printing 1997-2002

Access

Restricted access.
Box 3, Folder 30

Settlemire (Earl) financial 2003-2005

Box 3, Folder 31

Superior Printers payment 2003

Access

Restricted access.
Box 3, Folder 32

Taxes 2001

Box 3, Folder 33

Third Coast Marketing payment 2002-2004

Box 3, Folder 34

Transaction information 2004

Access

Restricted access.
Box 3, Folder 35

Triangle Marketing Services financial 2003

Box 3, Folder 36

Troxell (Bonnie) payroll 2000

Access

Restricted access.
Box 3, Folder 37

United Parcel Service shipping undated

Box 3, Folder 38-39

United States Bank Visa 2003-2004

Physical Description: (2 folders)

Access

Restricted access.
Box 3, Folder 40

United States Postal Service 1995-2000

Box 3, Folder 41

United States Postal Service payment 2003-2005

Box 3, Folder 42

United States Postal Service printing 2000

Box 3, Folder 43

University of Michigan payment 2003

Access

Restricted access.
Box 3, Folder 44

Verizon Information Services financial 2003

Box 3, Folder 45

Vendor payment 2004-2005

Box 3, Folder 46

Verizon payment 2004-2005

Box 4, Folder 1

Washington Council of Agencies membership renewal payment records 2003-2004

Box 4, Folder 2

Washington Gas payment 2004-2005

Box 4, Folder 3

Wittie (Michael) payroll 2004

 

Publication records Series 2.  1986-2005

Series Description

The Publication records, 1986-2005, contains editorial, subscription, distribution, and publication material related to the publications Lambda Book Report, Lambda Rising Book Report, and James White Review. The bulk of the material comprises published issues, correspondence, press releases, submissions, subscription records, and assignment guidelines for the Lambda Book Report. Assignment guidelines include completed forms and book reviews submissions for publication. Subscription records are largely personal subscription and subscription renewal forms. Institutional subscription records and shipping, distribution, and circulation documents are also included.

Arrangement

This series is arranged in alphabetical order.
Box 4, Folder 4

Especially For Writers subscriptions 2002-2003

Access

Restricted access.
Box 4, Folder 5

Green Candy Press advertising 2004

Box 4, Folder 6-7

James White Review 1986-2004

Physical Description: (2 folders)
 

Lambda Book Report 1990-2009

Box 9, Folder 1-20

Lambda Book Report 1990-2009

Physical Description: [20 folders]
Box 4, Folder 8-10

Advertising 2001-2002

Physical Description: (3 folders)

Scope and Contents note

Contains CD-ROM
Box 4, Folder 11

Application to mail second class 1997-2000

Box 4, Folder 12-25

Assignment guidelines 1999-2004

Physical Description: (14 folders)

Access

Restricted access.
Box 4, Folder 26

Assignment guidelines returned 2001

Access

Restricted access.
Box 4, Folder 27

Book review 2002

Access

Restricted access.
Box 4, Folder 28

Contributions 1996

Box 4, Folder 29-43

Copy 1998-2005

Physical Description: (15 folders)

Access

Restricted access.
Box 4, Folder 44

Copy for "Spirituality issue" 2005

Box 4, Folder 45

Distributions 2005

Box 4, Folder 46

Donations 1997

Box 4, Folder 47-48

Financial 1994-2005

Physical Description: (2 folders)
Box 5, Folder 1

Letters to editor 2001

Box 5, Folder 2

Media kits 1998

Box 5, Folder 3

Old queries news 2002

Box 5, Folder 4-5

Press and copy 1992-1996

Physical Description: (2 folders)
Box 5, Folder 6

Print-on-demand project 2002

Box 5, Folder 7

Review 2004

Box 5, Folder 8

Review and press 2001

Box 5, Folder 9-10

Short stories 2002

Physical Description: (2 folders)
Box 5, Folder 11

Statement of ownership, management, and circulation 2001

Box 5, Folder 12-39

Subscription 2001-2005

Physical Description: (29 folders)

Access

Restricted access.
Box 5, Folder 40-50

Subscription renewal 2000-2005

Physical Description: (11 folders)

Access

Restricted access.
Box 5, Folder 51

United States Postal Service 1997-1998

Box 5, Folder 52

Lambda Rising Book Report indexing 1990-1999

Box 6, Folder 2

Lambda Rising returns 2001-2003

Box 6, Folder 3

Lesbian Gay Bisexual Transgender Literary Pioneers calendar 2008

Box 6, Folder 4

Press releases for publications 2005

Physical Description: (3 folders)
Box 6, Folder 5

Renewals 2000

Access

Restricted access.
Box 6, Folder 6

Richard Hall Short Story Award guidelines 2001

Box 6, Folder 7-12

Subscriptions: James White Review and Lambda Book Report 2001-2003

Physical Description: (6 folders)

Access

Restricted access.
Box 6, Folder 13

Subscription: EBSCO, Faxon, Swets 2001-2002

Box 6, Folder 14

Writers subscription campaign 1997

 

Lambda Literary Awards records Series 3.  1988-2009

Series Description

The Lambda Literary Awards records, 1988-2009, comprises event programs, correspondence, organizational notes, ticket orders, photographs, vendor purchase orders, financial records, ballots, nomination forms, news clippings, brochures, and other material related to the annual program Lambda Literary Awards, also referred to as the “Lammys.” Material document the preparation, implementation, and publicity of the program.

Arrangement

The Lambda Literary Awards program booklets have been placed at the beginning of this series. The remaining files are arranged in chronological order.
Box 8, Folder 35-38

Lambda Literary Awards programs 1989-2010

Physical Description: [4 folders]
Box 6, Folder 19

First to tenth annual awards recipients 1988-1997

Box 6, Folder 15

Sixth annual 1988-1994

Box 6, Folder 16-17

Seventh annual 1988-1995

Physical Description: (2 folders)
Box 6, Folder 18

General 1988-1996

Box 6, Folder 20

Second annual 1989-1990

Box 6, Folder 21-22

General 1989-2003

Physical Description: (2 folders)
Box 6, Folder 23

Advertising specifications 1990-1991

Box 6, Folder 24

Third annual 1990-1991

Box 6, Folder 25

General 1991-1992

Box 6, Folder 26

Third to fifth annual 1991-1993

Box 6, Folder 27

Fourth annual 1992

Box 6, Folder 28

General 1992

Box 6, Folder 29

News clippings 1992-1998

Box 6, Folder 30-31

Fifth and sixth annual 1993-1994

Physical Description: (2 folders)
Box 6, Folder 32-33

News clippings 1993-1998

Physical Description: (2 folders)
Box 6, Folder 34

Lambda Literary Awards 1994

Box 6, Folder 35

Finalist committee 1994-1995

Box 6, Folder 36

Sixth and seventh annual 1994-1997

Box 6, Folder 37

Press clippings 1994-1999

Box 6, Folder 38

Lambda Literary Awards 1994, 1999

Box 6, Folder 39

Copy 1995-2001

Box 6, Folder 40

Printer's Row Book Fair 1996-1999

Box 6, Folder 41

Tenth annual judges application 1997

Box 6, Folder 42

Ninth annual 1997

Box 6, Folder 43

Ninth annual correspondence 1997

Box 6, Folder 44

Copy 1998

Box 6, Folder 45

Reading at the Library of Congress 1998

Box 6, Folder 46

Brochures 1998-1999

Box 6, Folder 47

Copy 1998-1999

Box 6, Folder 48

General 1999

Box 6, Folder 49

Eleventh annual 1999

Box 6, Folder 50

Eleventh annual program 1999

Box 6, Folder 51

Eleventh annual reading 1999

Box 6, Folder 52

Second annual sponsors 1999

Box 6, Folder 53

Sponsorship kit 1999

Box 6, Folder 54

Advertisements 2000

Box 6, Folder 55

Gay & Lesbian Center room request 2000

Box 6, Folder 56

Media 2000

Box 6, Folder 57-58

Next level and follow u donors 2000

Physical Description: (2 folders)

Access

Restricted access.
Box 6, Folder 59

Press policy 2000

Box 7, Folder 1

Schedule, advertiser's list, finalist publishers 2000

Box 7, Folder 2

Sponsorships 2000

Box 7, Folder 3

Twelfth annual 2000

Physical Description: (2 folders)
Box 7, Folder 4

Twelfth annual budget 2000

Box 7, Folder 6

Twelfth annual DC and NY readings 2000

Box 7, Folder 7

Twelfth annual Gerber/Hart 2000

Box 7, Folder 8

Twelfth annual internet marketing 2000

Box 7, Folder 9

Twelfth annual meeting agenda 2000

Box 7, Folder 10

Twelfth annual memos 2000

Box 7, Folder 11

Twelfth annual press 2000

Box 7, Folder 12

Twelfth annual printing 2000

Box 7, Folder 13

Twelfth annual San Francisco 2000

Box 7, Folder 14

Twelfth annual schedule 2000

Box 7, Folder 15

Twelfth annual sponsors 2000

Box 7, Folder 16

Twelfth annual webpage 2000

Box 7, Folder 17

Wyndham Bel Age Hotel letter of agreement 2000

Box 7, Folder 18-19

General 2000-2001

Physical Description: (2 folders)
Box 7, Folder 20

Copy 2000-2001

Box 7, Folder 21

Media 2000-2003

Box 7, Folder 22

Advertising 2001

Box 7, Folder 23

Invitation 2001

Box 7, Folder 24

Thirteenth annual news release 2001

Box 7, Folder 25-26

Fourteenth annual tickets mailed 2001-2002

Physical Description: (2 folders)

Access

Restricted access.
Box 7, Folder 27

General 2001-2004

Box 7, Folder 28

Ceremony 2003 2002

Box 7, Folder 29

Finalists 2002

Box 7, Folder 30-31

Fourteenth annual ballots 2002

Physical Description: (2 folders)
Box 7, Folder 32

Press and Public Relations 2002

Box 7, Folder 33-34

Ceremony 2003 2002-2003

Physical Description: (2 folders)

Access

Restricted access.
Box 7, Folder 35

Nominations and finalists 2002-2003

Box 7, Folder 36

Logomotion orders 2003

Access

Restricted access.
Box 7, Folder 37

Sponsorships 2003

Box 7, Folder 38

Additional changes correspondence 2004

Access

Restricted access.
Box 7, Folder 39

Logomotion correspondence 2004

Box 7, Folder 40

Seventeenth annual entry form 2004

Box 7, Folder 41

Sixteenth annual 2004

Box 7, Folder 42

Sixteenth annual reservations processing 2004

Access

Restricted access.
Box 7, Folder 43

Sixteenth annual ticket orders 2004

Access

Restricted access.
Box 7, Folder 44

Ticket orders 2004

Box 7, Folder 45

Payments 2005

Box 7, Folder 46-48

Ticket sales 2007

Physical Description: (3 folders)

Access

Restricted access.
Box 7, Folder 49

General 2007-2008

Box 7, Folder 50

Finalists publishers undated

Box 7, Folder 51

Eighth annual committee undated

Box 7, Folder 52

News clippings undated

 

Membership and fundraising records Series 4.  1995-2005

Series Description

The Membership and fundraising records,1995-2005, contains membership forms, member newsletters, contributions, campaign documents, advertisement copy, and other material related to the Foundations’ memberships and fundraising efforts. Several subscription forms for the Lambda Book Report and the James White Review are also included.

Arrangement

This series is arranged in alphabetical order.
Box 7, Folder 57

Advertising contracts 1999

Box 7, Folder 58

Advertising leads 1999-2000

Box 1, Folder 36

Advertisement invoices 2002-2004

Access

Restricted access.
Box 7, Folder 58

Advertisements and sponsors 2003

Access

Restricted access.
Box 7, Folder 60

Advertising payments received 2002

Box 7, Folder 61

Capital improvement campaign donations 1999-2000

Access

Restricted access.
Box 7, Folder 62

Chicago Host Committee 2000

Box 7, Folder 63

Conference sales from DC Lambda Rising fundraising event 2002

Access

Restricted access.
Box 7, Folder 64-65

Donations 1997-1998

Physical Description: (2 folders)
Box 7, Folder 66

Donor letters and other material 2000

Box 7, Folder 67

Fall fundraiser 1998-1999

Box 7, Folder 68

Fall printing fundraising 1999

Box 7, Folder 69

Foundations 1995-1997

Box 7, Folder 70

Friends and donors 2002-2003

Box 8, Folder 1-2

Friends campaign undated

Physical Description: (2 folders)

Access

Restricted access.
Box 8, Folder 3

Friends, memberships, donations 2003-2004

Access

Restricted access.
Box 8, Folder 4

Friends, memberships, subscription renewals 2005

Access

Restricted access.
Box 8, Folder 5

Fundraising correspondence 1996

Box 8, Folder 6

Genre Publishing, Incorporated sponsorship 2000

Box 8, Folder 7-8

Gill challenge grant reply forms 1999

Physical Description: (2 folders)

Access

Restricted access.
Box 8, Folder 9

Gill challenge match program 1999-2000

Access

Restricted access.
Box 8, Folder 11

Matching grant donation drive 1999-2001

Access

Restricted access.
Box 8, Folder 12

Member acquisitions 2003-2004

Box 8, Folder 13

Member brochures 2002-2005

Box 8, Folder 14

Member campaign friends and members 2003

Access

Restricted access.
Box 8, Folder 15

Member resource information 2004

Box 8, Folder 16

Member surveys 2003

Box 8, Folder 17

"Member Update" [newsletter] 2000-2005

Box 8, Folder 18

Membership 2000 campaign donors 2000

Access

Restricted access.
Box 8, Folder 19

Membership and donations 2003

Box 8, Folder 20-21

Membership renewals 2002-2003

Physical Description: (2 folders)

Access

Restricted access.
Box 8, Folder 22

Promotional materials undated

 

Lambda Literary Awards photographs Series 5.  1989-2003

Series Description

The series Lambda Literary Awards photographs, 1989-2003, contains photographs documenting Lambda Literary Awards events. Slides and negatives are also included.

Arrangement

This series is arranged in alphabetical order.
Box 8, Folder 23

Awards ceremony 1989

General Physical Description note: 4 contact sheets: b&w + 80 slides
Box 8, Folder 24

Awards ceremony 1997

General Physical Description note: 10 photographs: b&w + negatives.
Box 8, Folder 25

Awards ceremony 1997

General Physical Description note: 34 photographs: col.
Box 8, Folder 26

Awards ceremony 1998

General Physical Description note: 50 photographs: col.
Box 8, Folder 27

Awards ceremony circa 1998

General Physical Description note: 6 photographs: col.
Box 8, Folder 28

Awards ceremony 1999

General Physical Description note: 6 photographs: col.
Box 8, Folder 29

Los Angeles readings 2003

General Physical Description note: 17 photographs: col + negatives.
Box 8, Folder 30

New York readings 2003

General Physical Description note: 23 photographs: col + negatives.
Box 8, Folder 31

San Francisco readings 2003

General Physical Description note: 31 photographs: col + negatives.
Box 8, Folder 32

Washington, DC reading 1998

General Physical Description note: 33 photographs: col.
Box 8, Folder 33

Washington, DC readings undated

General Physical Description note: 14 photographs: col + negatives.