Finding Aid for the Associated Students of UCLA (ASUCLA). Financial reports. 1932-1946;1969-1978.

Finding aid prepared by Andrea C. Hull, Lalitha Nataraj, 1986 May 08; finding aid revised by University Archives staff, 2005 May 18; Katharine A. Lawrie, 2013 Mar; machine-readable finding aid created by Katharine A. Lawrie and Caroline Cubé, 2013 Jun.
UCLA Library Special Collections
Room A1713, Charles E. Young Research Library
Box 951575
Los Angeles, CA, 90095-1575
(310) 825-4988
spec-coll@library.ucla.edu
©1986 May 08


Title: Associated Students of UCLA (ASUCLA). Financial reports.
Identifier/Call Number: University Archives Record Series 13
Contributing Institution: UCLA Library Special Collections
Language of Material: English
Physical Description: 0.4 linear ft. (1 box)
Date: 1932-1946;1969-1979
Abstract: Record Series 13 contains the financial records of the Associated Students of UCLA (ASUCLA). Included are audit reports, financial reports, expense statements, preliminary recommendations regarding changes in accounting procedures, trial balances and financial statements, income and expense estimates, operating budgets, revised budgets, estimated year-end results, and actual year-end results.
Creator: Associated Students of UCLA (ASUCLA).

Access

COLLECTION STORED OFF-SITE AT SRLF: Open for research. Advance notice required for access. Contact the UCLA Library Special Collections Reference Desk for paging information.

Publication Rights

Copyright has not been assigned to the UCLA University Archives. All requests for permission to publish or quote from the records must be submitted in writing to the University Archivist. Permission for publication is given on behalf of the UCLA University Archives as the owner of the physical items and is not intended to include or imply permission of the copyright holder, which must also be obtained. Copyright of this record series is held by The Associated Students of UCLA.

Preferred Citation

[Identification of item], Associated Students of UCLA (ASUCLA). Financial reports (University Archives Record Series 13). UCLA Library Special Collections, University Archives.

Historical note

The Associated Students of UCLA (ASUCLA) was formally created on December 5, 1919. The ASUCLA's revenues were principally garnered from membership dues, retail store merchandising, and admission sales to campus athletic and entertainment activities. Expenditures included intercollegiate athletics, student activities, parking facilities, and general administration.
In 1931, the ASUCLA arranged for a loan from the Security First National Bank of Los Angeles. In 1932 the bank declined a $125,000 loan. As a result, the ASUCLA appealed to the University of California (UC) Regents for financial assistance. The UC Regents agreed to lend the ASUCLA $50,000 for a five-year period with two stipulations: 1) an equal amount had to be loaned by a bank; 2) the University Comptroller would assume complete responsibility for the ASUCLA's financial operations.
UCLA Assistant Comptroller (and later Business Manager) Deming G. Maclise immediately assumed financial responsibility of the ASUCLA and was advised by a Board of Control consisting of 3 students, 3 faculty members, and 1 alumnus. In 1933 the student body approved a compulsory membership fee for the use of Kerckhoff Hall facilities. The fee generated new revenues. In addition, administrative and athletic fees were drastically reduced. In 1940 Maclise declared the ASUCLA financially solvent, after all loans were paid. Maclise maintained complete veto power in the Board of Control and supervised the ASUCLA's finances until his death in 1942.
During the 1948-1949 fiscal year, under the leadership of student president Bill Keane, the Business Manager's veto over Board of Control activities was eliminated, effectively returning financial autonomy back to the ASUCLA.

Scope and Content

Record Series 13 contains the financial records of the Associated Students of UCLA (ASUCLA). Included are audit reports, financial reports, expense statements, preliminary recommendations regarding changes in accounting procedures, trial balances and financial statements, income and expense estimates, operating budgets, revised budgets, estimated year-end results, and actual year-end results.
Record Series 13 does not have records for the years 1946-1969.
This is an active Record Series; additional University records are expected to be added.

Box 1

Audit Report for Year Ending July 31. 1933-1941.

Extent: 9 folders
Box 1

Expense Statements for Periods Ending July 31. 1932-1933.

Box 1

Financial Report of National Youth Administration. 1938 Dec.

Box 1

Income and Expense Estimates. 1945-1946.

Box 1

Preliminary Recommendations Regarding Changes in Accounting Procedures. 1938 Nov.

Box 1

Trial Balances. 1944 Aug 31.

Box 1

Trial Balances and Financial Statements. 1941-1942; 1944-1946.

Extent: 8 folders
Box 1

Trial Balances and Income and Expense Statement. 1940 Feb.