Finding Aid for the Associated Students of UCLA (ASUCLA). Financial reports. 1932-1946;1969-1978.
Processed by Andrea C. Hull, Lalitha Nataraj, 1986 May 08; finding aid revised by UCLA University Archives staff, 2005 May
18; Katharine A. Lawrie, 2013 Mar; machine-readable finding aid created by Caroline Cubé.
UCLA University Archives
21560 Young Research Library
Box 951575
Los Angeles, CA 90095-1575
Email: univ-archives@library.ucla.edu
URL: http://www.library.ucla.edu/libraries/special/scweb/
© 1986 May 08
The Regents of the University of California. All rights reserved.
Descriptive Summary
Title: Associated Students of UCLA (ASUCLA). Financial reports.
Date (inclusive): 1932-1946; 1969-1978
Record Series number: 13
Creator:
Associated Students of UCLA (ASUCLA).
Extent:
4 boxes (1.7 linear feet)
Abstract: Record Series 13 contains the financial records of the Associated Students of UCLA (ASUCLA). Included are audit reports, financial
reports, expense statements, preliminary recommendations regarding changes in accounting procedures, trial balances and financial
statements, income and expense estimates, operating budgets, revised budgets, estimated year-end results, and actual year-end
results.
Language: Finding aid is written in
English.
Language of the Material:
Materials are in English.
Repository:
University of California, Los Angeles. University Archives.
Los Angeles, California 90095-1575
Physical location: Stored off-site at SRLF. Advance notice is required for access to the collection. Please contact UCLA Library Special Collections
for paging information.
Administrative Information
Access
COLLECTION STORED OFF-SITE AT SRLF: Open for research. Advance notice required for access. Contact the UCLA Library Special
Collections Reference Desk for paging information.
Publication Rights
Copyright has not been assigned to the UCLA University Archives. All requests for permission to publish or quote from the
records must be submitted in writing to the University Archivist. Permission for publication is given on behalf of the UCLA
University Archives as the owner of the physical items and is not intended to include or imply permission of the copyright
holder, which must also be obtained. Copyright of this record series is held by The Associated Students of UCLA.
Preferred Citation
[Identification of item], Associated Students of UCLA (ASUCLA). Financial reports. (Record Series Number 13). UCLA Library
Special Collections, University Archives, Charles E. Young Research Library, UCLA.
Historical note
The Associated Students of UCLA (ASUCLA) was formally created on December 5, 1919. The ASUCLA's revenues were principally
garnered from membership dues, retail store merchandising, and admission sales to campus athletic and entertainment activities.
Expenditures included intercollegiate athletics, student activities, parking facilities, and general administration.
In 1931, the ASUCLA arranged for a loan from the Security First National Bank of Los Angeles. In 1932 the bank declined a
$125,000 loan. As a result, the ASUCLA appealed to the University of California (UC) Regents for financial assistance. The
UC Regents agreed to lend the ASUCLA $50,000 for a five-year period with two stipulations: 1) an equal amount had to be loaned
by a bank; 2) the University Comptroller would assume complete responsibility for the ASUCLA's financial operations.
UCLA Assistant Comptroller (and later Business Manager) Deming G. Maclise immediately assumed financial responsibility of
the ASUCLA and was advised by a Board of Control consisting of 3 students, 3 faculty members, and 1 alumnus. In 1933 the student
body approved a compulsory membership fee for the use of Kerckhoff Hall facilities. The fee generated new revenues. In addition,
administrative and athletic fees were drastically reduced. In 1940 Maclise declared the ASUCLA financially solvent, after
all loans were paid. Maclise maintained complete veto power in the Board of Control and supervised the ASUCLA's finances until
his death in 1942.
During the 1948-1949 fiscal year, under the leadership of student president Bill Keane, the Business Manager's veto over Board
of Control activities was eliminated, effectively returning financial autonomy back to the ASUCLA.
Scope and Content
Record Series 13 contains the financial records of the Associated Students of UCLA (ASUCLA). Included are audit reports, financial
reports, expense statements, preliminary recommendations regarding changes in accounting procedures, trial balances and financial
statements, income and expense estimates, operating budgets, revised budgets, estimated year-end results, and actual year-end
results.
Record Series 13 does not have records for the years 1946-1969.
This is an active Record Series; additional University records are expected to be added.
Container List
Box 1
Audit Report for Year Ending July 31.
1933-1941.
Box 1
Expense Statements for Periods Ending July 31.
1932 - 1933.
Box 1
Financial Report of National Youth Administration.
1938 Dec.
Box 1
Income and Expense Estimates.
1945 - 1946.
Box 1
Preliminary Recommendations Regarding Changes in Accounting Procedures.
1938 Nov.
Box 1
Trial Balances.
1944 Aug 31.
Box 1
Trial Balances and Financial Statements.
1941-1942; 1944-1946.
Box 2
Financial Statements for the Year Ending May 31.
1970-1975.
Box 1
Trial Balances and Income and Expense Statement.
1940 Feb.
Box 2
Financial Statements for 11 months ending May 31.
1969.
Box 2
Operating Budget and Financial Statement.
1972-1975.
Box 2
Operating Budget for Year Ending May 31.
1972.
Box 2
Revised Budget 1974-1975.
1975 Feb.
Box 2
Year-End Results and Revised Budget.
1974-1976.
Box 3
Estimated Year-End Results.
1976-1978.
Box 3
Financial Statements for Years Ending May 31.
1975-1978.
Box 3
Year-End Results and Revised Budget.
1975-1978.
Box 4
Financial Statements for 15 Months Ending August 31.
1978.
Box 4
Year-End Results and Revised Budgets.
1976-1979.
