Finding aid to the Outfest records, 1986-2011
Coll2012-174
Kyle Morgan
Processing this collection has been funded by a generous grant from the National Historical Publications and Records Commission.
ONE National Gay & Lesbian Archives, USC Libraries, University of Southern California
(c) 2013
909 West Adams Boulevard
Los Angeles, California 90007
askone@usc.edu
Language of Material:
English
Contributing Institution:
ONE National Gay & Lesbian Archives, USC Libraries, University of Southern California
Title: Outfest records
creator:
Outfest (Film Festival)
Identifier/Call Number: Coll2012-174
Physical Description:
14 Linear Feet
8 archive boxes + 4 clamshell boxes
Date (inclusive): 1986-2011
Abstract: The collection documents the board, staff, and committee activities; event planning and operations; outreach, marketing, and
merchandising; fundraising; volunteer operations; financial management; collaborations; and general administration for Outfest,
the Los Angeles lesbian, gay, bisexual and transgender film festival, 1986-2011. Over the three decades from its founding
in 1982, Outfest has showcased thousands of films from around the world, educated and mentored hundreds of emerging filmmakers,
and protected more than 20,000 LGBT films and videos.
Container: 1
Preferred Citation
[Box/folder #, or item name] Outfest Records, Coll2012-174, ONE National Gay & Lesbian Archives, USC Libraries, University
of Southern California.
Scope and Contents
The collection documents the board, staff, and committee activities; event planning and operations; outreach, marketing, and
merchandising; fundraising; volunteer operations; financial management; collaborations; and general administration for Outfest,
the Los Angeles gay, lesbian, bisexual and transgender film festival, 1986-2011. The records document the opening night galas,
launch parties, closing awards ceremonies, special film screenings, VIP parties, volunteer parties, Legacy Awards, Director's
Guild of America events, Vito Russo Winter Lesbian & Gay Film Festival, fall mini-fests, silent auctions, rummage sales, and
offsite parties managed by Outfest. The collection also includes records regarding Outfest California, Outfest Village, and
Outfest's participation in local pride festivals and parades, film festivals in various cities, and local events such as the
Dinah Shore Weekend and Sunset Junction Street Fair. Venue records include the Orpheum Theatre, Ford Amphitheatre, Los Angeles
Theatre, Egyptian Theatre, Pacific Design Center, Director's Guild of America, and 18th Street Arts Center among others.
Meeting records include those of the staff, senior staff, managers, board, board retreat, development committee, fundraising
committee, hospitality committee, marketing (and outreach) committee, nominating committee, and silent auction committee.
The collection includes correspondence, photographs, fliers, brochures, pamphlets, advertisements, programs, budgets, balance
sheets, audience surveys, manuals, grant applications, daily transaction and sales records and reports, venue and vendor contracts,
merchandising and rental agreements, vendor and contractor bids, insurance agreements, job descriptions, travel and hotel
records, shipping invoices, maps and schematics, clippings, event tickets, ticketing agreements, catering and alcoholic beverage
agreements and licenses, website records, calendars, and event badges. The "Administration, general" listings refer to records
found loose or unlabeled and may contain any of the records cited above, including the event programs.
Related Materials
Scott Giantvalley Papers, Coll2012-117, ONE National Gay & Lesbian Archives, Los Angeles, California
Separated Materials
Film Festival Programs
AFI Los Angeles International Film Festival, 1996, 1997, 1998, 1999, 2000, 2003
Biennial Festival of Film, Video and New Media, 2004
Chicago International Children's Film Festival, 1995, 1997, 2000, 2001, 2002, 2003, 2004, 2005
The Chicago Lesbian and Gay International Film Festival, 2006
Febio Fest, 2006
Festival Internacional de Cine de Mar del Plata, 2002
Festival Internacional de Cine Expresion en Corto, 2007
Festival Internacional de Cine gay/lesbo/trans de bilbao (Zinegoak), 2007
Festival Internacional de Cinema, Setubal, Portugal (Festroia), 2004
Festival Internazionale di Cinema Gaylesbico e Queer Culture, 2006, 2007
Film Independent's LA Film Festival, 2007
Goteborg Film Festival, 2004
Hamburg International Short Film Festival, 2006
Hollywood Film Festival, 1997
IFP/West Los Angeles Film Festival, 2001, 2002, 2003
Image + Nation, le Festival International de Cinema Gai + Lesbien (LGBT) de Montreal, 2000, 2003, 2006
Inside Out, Toronto Lesbian and Gay Film and Video Festival, 2002
Internationale Filmfestspiele Berlin, 2007, 2008
L.A. Shorts Fest, 1998
Lesbisch-schwule Filmtage Karlsruhe, 2006
Lisbon Gay and Lesbian Film Festival, 2007
London Lesbian & Gay Film Festival, 1997, 1999, 2001
Los Angeles Asian Pacific Film & Video Festival, 1996, 1999, 2000, 2002
Los Angeles Conservancy Presents 14th Last Remaining Seats, 2000
Los Angeles Film Festival, 2005
Los Angeles Independent Film Festival, 1995, 1996, 1997, 1998, 1999, 2000
Made in Germany, Festival of German Cinema, Los Angeles, 2000
Mqff [Melbourne Queer Film Festival], 2007
Mezipatra Czech Gay and Lesbian Film Festival, 2005
Mix Brasil Festival of Sexual Diversity, 2001, 2002, 2003, 2006
New York Lesbian & Gay Experimental Film/Video Festival, 2000
New York Lesbian & Gay Film Festival, 1997
Out Takes Lesbian & Gay Film Festival, 2002
Pan African Film & Arts Festival, Los Angeles, 2002, 2005
Pink Apple, Schwullesbisches Filmfestival, 2006
Philadelphia Fringe Festival, 2000
Queer Film Festival (Das Schwul-Lebische Filmfest Bremen), 2006, 2007
San Diego Film Festival, 2002
Seattle International Film Festival, 2006, 2007
Seattle Lesbian & Gay Film Festival, 2002, 2003
Silver Lake Film Festival, 2000
Swedish Films in Berlin, 2003
Sydney Film Festival, 2006
Verzaubert Internatinoales Queer Film Festival, 2006
Catalogs
Arab Film Distribution, Institutional Catalog 2005
Big Screen Movie, 2002 Rental Catalog
British Films Catalogue, 1997, 2006
Cine Argentina, 2003-2004
Criterion Pictures, Winter 2001
Filmakers Library, 2007-2008
First Run Features, New Gay & Lesbian Cinema, circa 1998
German Documentaries, German Documentary Association, 2004
Hollywood Classics, Domestic Catalog, 1998
Ishtar Films, undated
New Films, 2003-2004
New Yorker Films, 2007
Strand Releasing, 1998-1999
Swiss Films, 2001, 2007 (European Film Market)
Water Bearer Films, 1998-1999
Periodicals
Advocate, no.732, April 29, 1997.
At the Skirball, November/December 2002.
At the Village, L.A. Gay and Lesbian Center, March, April 2000.
Entertainment Weekly, no.460, November 27, 1998.
MAIN, Media Arts Information Network, July/August 1994.
Swerv, Spring 2009.
Event Programs
1997 Sydney Gay & Lesbian Mardi Gras
Christopher Street West Los Angeles Gay & Lesbian Pride Celebration, 1995, 1996, 1997
Power Up, 2003 Power Premiere
Summer Nights at the Ford, 1998, 1999
Grant Publications
Arts Organization Stabilization Initiative (AOSI), 1992.
California Arts Council, 1991, 1993.
California Community Foundation, 1994 Yearbook.
City of Los Angeles Cultural Affairs Department, 1994-95 Cultural Grants, Organization Program.
The Estate Project for Artists with AIDS Report, Alliance for the Arts, 2002.
Publications and Ephemera
Cohen, Kalil.
Falling into History. Reel Boi Productions, 2007
"Outfest: I like to watch" (magnet)
Arrangement
This collection is arranged chronologically by year. Folders containing a multiple year range have been arranged by the latest
year.
Processing Information
Collection processed by Kyle Morgan, 2013.
Folder titles mostly reflect the original folder labeling.
Acquisition
Records gifted from Outfest on March 28, 2011.
Conditions Governing Access
The collection is open to researchers. There are no access restrictions.
Administrative History
"Founded by UCLA students in 1982, Outfest is the leading organization that promotes LGBT equality by creating, sharing and
protecting LGBT stories on the screen. Outfest builds community by connecting diverse populations to discover, discuss and
celebrate stories of LGBT lives. Over the past three decades, Outfest has showcased thousands of films from around the world,
educated and mentored hundreds of emerging filmmakers and protected more than 20,000 LGBT films and videos. Outfest is a 501(c)(3)
nonprofit organization, [who's mission is to] protect our past, showcase our present and nurture our future by fostering artistic
expression of gender, sexuality and LGBT cultures and its transformative social impact on the world."
Source: "About Outfest" http://www.outfest.org/about/ (accessed February 11, 2013)
Conditions Governing Use
All requests for permission to publish or quote from manuscripts must be submitted in writing to the ONE Archivist. Permission
for publication is given on behalf of ONE National Gay and Lesbian Archives at USC Libraries as the owner of the physical
items and is not intended to include or imply permission of the copyright holder, which must also be obtained.
Subjects and Indexing Terms
Homosexuality in motion pictures
Bisexuality in motion pictures
Transgender people in motion pictures
Lesbians in motion pictures
Gays in motion pictures
Gay and lesbian film festivals
Outfest (Film Festival)
Box 1, Folder 1
Director's Guild of America
1988-1990
Box 1, Folder 4
Board fundraising committee
1990-1991
Box 1, Folder 5
Board meeting minutes
1991
Box 1, Folder 6
California Community Foundation and the Getty Trust
1990-1991
Box 1, Folder 8-9
ARTS, Inc.
1988-1992
Physical Description: [2 folders]
Box 1, Folder 10
Arts Organization Stabilization Initiative (AOSI)
1992
Box 1, Folder 12
Board meeting minutes
1992
Box 1, Folder 13
California Arts Council (CAC)
1991-1992
Box 1, Folder 14
Chicago Resource Center
1990-1992
Box 1, Folder 15
Consultant contracts
1986-1992
Box 1, Folder 18
Fundraising committee
1990-1992
Box 1, Folder 19
Los Angeles Cultural Affairs
1991-1992
Box 1, Folder 20
Los Angeles Cultural Affairs, EQ grant
1991-1992
Box 1, Folder 21
Mini-festival ticket inventory sheets
1992
Box 1, Folder 22
National Alliance Media Arts & Culture (NAMAC)
1991-1992
Box 1, Folder 23-24
Public relations, clippings
1992
Physical Description: [2 folders]
Box 1, Folder 25
Opening night, comp tickets
circa 1991-1992
Box 1, Folder 27
Video rental fee agreements
1992
Box 1, Folder 28
Administration, general
1993
Box 1, Folder 29
Alliance for the Arts
1992-1993
Box 1, Folder 30
Associate director search
1989-1993
Box 1, Folder 32
Board meeting minutes
1993
Box 1, Folder 34
California Arts Council (CAC)
1992-1993
Box 1, Folder 35
California Community Foundation and the Getty Trust
1992-1993
Box 1, Folder 36
Deposits and donations
1993
Box 1, Folder 37
Fall mini-fest tickets
1993
Box 1, Folder 38
Los Angeles City
1992-1993
Box 1, Folder 39
Programming ideas
1992-1993
Box 1, Folder 42
Theater contracts
1989-1993
Box 1, Folder 44
Vito Russo Winter Lesbian & Gay Film Festival (and High Art)
1992-1993
Box 2, Folder 1
18th Street special event
1994
Box 2, Folder 2
Administration, general
1994
Box 2, Folder 4
Audience survey and signs
1994
Box 2, Folder 5
Board meeting minutes
1994
Box 2, Folder 8-9
Liability insurance
1990-1994
Physical Description: [2 folders]
Box 2, Folder 10
Los Angeles County
1993-1994
Box 2, Folder 11
Los Angeles Cultural Affairs
1993-1994
Box 2, Folder 12
Fall mini-fest trafficking
1993-1994
Box 2, Folder 13
National Alliance Media Arts & Culture (NAMAC)
1993-1994
Box 2, Folder 17
Theatix, festival tickets
1992-1994
Box 2, Folder 18
Administration, general
1995
Box 2, Folder 19-20
Advertising
1995
Physical Description: [2 folders]
Box 2, Folder 24
California Community Foundation and the Getty Trust
1991-1995
Box 2, Folder 25
Call for submisisons
1995
Box 2, Folder 26
Chicago Resource Center
1991-1995
Box 2, Folder 27
Christopher Street West (CSW)
1995
Box 2, Folder 28
Community collaborations
1995
Box 2, Folder 29
Development committee
1995
Box 2, Folder 30
Director's Guild of America contracts
1994-1995
Box 2, Folder 34
Los Angeles County
1994-1995
Box 2, Folder 35
Los Angeles Cultural Affairs
1994-1995
Box 2, Folder 36
Marketing committee
1994-1995
Box 2, Folder 37
Office rental agreements
1990-1995
Box 2, Folder 38
Programs manager search
1994-1995
Box 2, Folder 45
Administration, general
1996
Scope and Contents
Includes two 3.5-inch floppy disks with year-end financial records.
Box 3, Folder 3
Call for submissions
1996
Box 3, Folder 5
Christopher Street West (CSW)
1996
Box 3, Folder 7
Design and print records
1995-1996
Box 3, Folder 9
Graphic designer search
1996
Box 3, Folder 10
Marketing committee
1995-1996
Box 3, Folder 11
Marketing and public relations interviews
1995-1996
Box 3, Folder 12
Nominating committee
1995-1996
Box 3, Folder 13
Opening night and pre-reception
1996
Box 3, Folder 16
Programming and awards
1995-1996
Box 3, Folder 19
Rental space 308
1995-1996
Box 3, Folder 25
Board correspondence
1997
Box 3, Folder 26
Christopher Street West (CSW) float
1997
Box 12
Christopher Street West float photographs
1997
Physical Description: [12 photographic prints]
Box 3, Folder 27
Closing awards ceremony
1997
Box 3, Folder 28
Director's Guild of America festival layout
1997
Box 3, Folder 29
Hospitality committee
1997
Box 3, Folder 34
Los Angeles Theatre festival layout
1997
Box 3, Folder 37
Silent auction committee
1995-1997
Box 3, Folder 41-42
Volunteer shift assignments
1997
Physical Description: [2 folders]
Box 3, Folder 44
Administration, general
1998
Box 3, Folder 45
Alcoholic Beverage Control
1998
Box 3, Folder 48-49
Catalog
1997-1998
Physical Description: [2 folders]
Box 3, Folder 50
Catering, opening night gala
1998
Box 3, Folder 51
Christopher Street West (CSW)
1998
Box 3, Folder 52
Community organizations
1998
Box 4, Folder 1-2
Director's Guild of America
1998
Physical Description: [2 folders]
Box 4, Folder 5
Hospitality committee
1997-1998
Box 4, Folder 6
Jury, SW contest, community collaborators
1998
Box 4, Folder 7
Manual, operations
1998
Physical Description: Includes a 3.5-inch floppy disk.
Box 4, Folder 9-10
Opening, closer
1997-1998
Physical Description: [2 folders]
Box 4, Folder 12
Orpheum Theatre
1997-1998
Box 4, Folder 21-24
Administration, general
1999
Physical Description: [4 folders]
Scope and Contents
Includes meeting agendas, manuals, calendars, and a 3.5-inch disk with the final budget.
Box 4, Folder 26
Bus driver information
1999
Box 4, Folder 29-30
Christopher Street West (CSW)
1999
Physical Description: [2 folders]
Box 4, Folder 31
Director's Guild of America
1999
Box 4, Folder 34-36
Event administration
1999
Physical Description: [3 folders]
Box 4, Folder 42
Merchandise wrap-up
1998-1999
Box 4, Folder 43-44
Opening gala
1999
Physical Description: [2 folders]
Box 4, Folder 45
Opening night caterers
1999
Box 4, Folder 47
Outfest California planning
1998-1999
Box 5, Folder 1
Outreach/marketing committee
1999
Box 5, Folder 2-3
Parties and receptions
1999
Physical Description: [2 folders]
Box 5, Folder 4
Party catering, vendor bids, and catalogs
1999
Box 5, Folder 6
Program: Outfest under the Stars
1999
Box 5, Folder 8
Receipts, invoices, and insurance
1998-1999
Box 5, Folder 9
Room requests, filled
1999
Box 5, Folder 11
Staff and board meetings
1999
Box 5, Folder 17
Volunteers
1999
Scope and Contents
Includes a 3.5-inch floppy disk with the Itty Bitty Volunteer Guide.
Box 5, Folder 18
Volunteer team leaders
1999
Box 5, Folder 20
You Name It Productions
1999
Box 5, Folder 21-23
Administration, general
2000
Physical Description: [3 folders]
Box 5, Folder 24
Administration, meetings and information on computer account
2000
Box 5, Folder 26
Dinah Shore originals
2000
Box 5, Folder 27
Event planning manual
2000
Box 5, Folder 31
Members and mailings
2000
Box 5, Folder 32
Opening night, awards, catering, and parties
2000
Box 5, Folder 33
Out and Down Promotions
2000
Box 5, Folder 37
Rentals, technology rentals, and venues
2000
Box 5, Folder 39
Timeline and calendar
2000
Box 5, Folder 40-42
Volunteers
2000
Physical Description: [3 folders]
Box 5, Folder 43-47
Administration, general
2001
Physical Description: [5 folders]
Box 5, Folder 48
Accounting reports and procedures
2001
Box 5, Folder 50
Badge templates master
2001
Box 5, Folder 51
Box office operations
2001
Box 5, Folder 52
Computer information
2001
Box 6, Folder 1
Daily check and credit card summaries
2001
Box 6, Folder 2
Daily inventory report
2001
Box 6, Folder 3
Daily program information reports
2001
Box 6, Folder 4
Daily sales report by program
2001
Box 6, Folder 5
Daily sales report by order
2001
Box 6, Folder 6
Database information
2001
Box 6, Folder 8
Datamax Printers tickets
2001
Box 6, Folder 10
Film guide and programming information
2001
Box 6, Folder 16
Owen, Tim: administration and memos
2001
Box 6, Folder 19-21
Programing and ticketing
2001
Physical Description: [3 folders]
Box 6, Folder 26
Statistical information (membership, ticket sales, etc.)
1997-2001
Box 6, Folder 27
Telephone information
2000-2001
Box 6, Folder 28
Ticket printing, Globe/Sierra
2000-2001
Box 6, Folder 29
Ticketing system and information
2001
Box 6, Folder 31
Volunteer information
2000-2001
Box 6, Folder 32
Administration, general
2002
Box 6, Folder 33-34
Audience surveys
1997-2002
Physical Description: [2 folders]
Box 6, Folder 36
Pacific Design Center
2002
Box 6, Folder 37
Administration, general
2003
Box 6, Folder 38-39
Daily transaction reports
2002-2003
Physical Description: [2 folders]
Box 9
Photographs, corporate advertising
2003
Physical Description: [35mm slides]
Box 6, Folder 42
Administration, general
2004
Box 6, Folder 43
Alumni volunteer barbeque
2003-2004
Box 6, Folder 44
Andrew Sacher, Sacher Creative
2004
Box 6, Folder 47
Awards night information
2004
Box 6, Folder 49-50
Christopher Street West (CSW)
2004
Box 6, Folder 53
Culinary staffing services
2004
Box 6, Folder 54
DJ's: opening night gala and other events
2004
Box 6, Folder 55
Donation letter masters
2004
Box 6, Folder 56
Dyke March, Los Angeles
2004
Box 6, Folder 57
E:Platinum Events
2002-2004
Box 6, Folder 60
Family Fun Day at the Village
2004
Box 7, Folder 1
Launch, name badges
2000-2004
Box 7, Folder 3
LOA after party venues
2004
Box 7, Folder 5
Los Angeles Black Pride/At the Beach
2004
Box 7, Folder 7-8
Merchandise
2004
Physical Description: [2 folders]
Box 7, Folder 9
Michael, John, notes, operations director
2004
Box 7, Folder 11
Opening night gala after party and red carpet
2003-2004
Box 7, Folder 12
Opening night gala information
2004
Box 9-10
Photographs, corporate advertising
2004
Physical Description: [35mm slides]
Box 7, Folder 14
Senior staff meeting notes
2004
Box 7, Folder 15
Sponsor: logistics/needs
2004
Box 7, Folder 19
Transportation and materials movement
2004
Box 7, Folder 22
VIP party information
2004
Box 7, Folder 23
VIP party, John Scholz
2004
Box 7, Folder 24
Volunteer appreciation party (closure party)
2004
Box 7, Folder 25
Volunteer coordinator
2003-2004
Box 7, Folder 26
Volunteer information, general
2003-2004
Box 7, Folder 27
Volunteer materials
2001-2004
Box 7, Folder 28
Wyndham Belage Hotel
2004
Box 7, Folder 29
Administration, general
2005
Box 7, Folder 32
Director's Guild of America
2003-2005
Box 7, Folder 33
Ford Ampitheatre
2004-2005
Box 10
Photographs, corporate advertising
2005
Physical Description: [35mm slides]
Box 7, Folder 36
Purchase order tracking
2005
Box 7, Folder 37
Security at the opening night gala
2005
Box 7, Folder 40-42
Volunteers, community collaboration, and events
2003-2005
Physical Description: [3 folders]
Box 7, Folder 43
Administration, general
2006
Box 7, Folder 44-47
Audience surveys
2006
Physical Description: [4 folders]
Box 11
Photographs, corporate advertising
2006
Physical Description: [35mm slides]
Box 7, Folder 48-49
Administration, general
2006-2007
Physical Description: [2 folders]
Box 7, Folder 51
Design: Through the Looking Glass
2006-2007
Box 7, Folder 55
The Legacy Awards (TLA)
2007
Box 8, Folder 1
Parties and receptions
2007
Box 12
Photographs, corporate advertising
2007
Physical Description: [35mm slides]
Box 8, Folder 6
Russell Harris Event Group
2007
Box 8, Folder 11
Theater managers
2006-2007
Box 8, Folder 14-21
Volunteers
2007
Physical Description: [8 folders]
Box 8, Folder 22
Administration, general
2008
Box 8, Folder 23
Administration, general
2009
Box 8, Folder 24
Financial numbers for decade
2000-2009
Box 8, Folder 25
South Los Angeles Gay-Straight Alliance Summit
2009
Box 8, Folder 26
Administration, general
2010
Box 8, Folder 28
Organizational information
2006-2010