Series
Series 1 Los Angeles Convention Proposals 1994-1999
Series 1. Subseries A: Los Angeles Convention Proposals MAterials. 1998-1999
Booklet: "Preliminary General Requirements for the Democratic National Convention 2000. A Response from the City of Los Angeles" 1998
"Official Proposal to host the DNC Democratic National Convention 2000 Los Angeles. Presented by LA Convention April 17, 1998" 1998
"Official Proposal to host the DNC Democratic National Convention 2000 Los Angeles. Presented by LA Convention April 17, 1998." Copy 2. Photocopy. (2 copies) 1998
"The Democratic National Convention 2000 Request for Proposal 6 March 1998." 2 copies 1998
"Official Proposal to host the DNC Democratic National Convention 2000 Los Angeles. Presented by LA Convention April 17, 1998" 1998
"LA Convention 2000. Co-Chairs and Trustees Meeting. May 12, 1999" 1999
LA Convention 2000 publicity packet for Democratic National Convention Committee. DVD from packet in Box 6, this series. 1999
Official proposal to host the 2000 Democratic National Convention from LA Convention 2000. 1998
Four CD-Roms with official proposal to host 2000 Democratic National Convention. One CD-Rom separated from material in Box 1, Folder 2, this series. 3 Folders:1. Acrobat Reader PC. 2. Letters. 10 files: letters of support. 3. Official proposal to host the 2000 Democratic National Convention from LA undated
Series 1. Subseries B: Presidential Nominating Convention Supporting Materials. 1994-1999
Chicago '96 executive summary. (photocopies). 1996
1996 Democratic National Convention Agreement among City of Chicago. August 4, 1994 (photocopy). 1994
Resource materials re Chicago convention. 1999
Economic impact study re Chicago Democratic National Convention (photocopy). 1996
1996 Democratic National Convention Agreement among City of Chicago. August 4, 1994 (photocopy). 1994
Federal Election Commission Report on the Audit Division on the Houston Host Committee (photocopy). 1994
Federal Election Commission reports and memoranda on Houston Host Committee. 1994
Series 2: Master Agreements. 1999
Democratic National Convention 2000 Los Angeles California Master Agreement 1999
Democratic National Convention 2000 Los Angeles California Master Agreement (copy) 1999
Master Agreement. Draft-Revision 3. 3-2-99. Memorandum re same. (2 copies) 1999
Fax cover sheet, fax of table of contents of Master Agreement 1999
Master Agreement. Draft/Confidential. 2-9-99 1999
Master Agreement. Draft-Revision 2. 2-19-99 Memorandum re same 1999
Democratic National Convention 2000 Los Angeles California Master Agreement. Undated 1999
Annette Castro agreement with LA HOST and LA Convention 2000 (copy) 1999
Democratic National Convention 2000 Los Angeles California Master Agreement 1999
Democratic National Convention 2000 Los Angeles California Master Agreement. Working copy? 1999
Series 3: Business Records. 1999-2001
LA Convention 2000 LA Host Democratic National Convention Committee, Inc. Proposed Program Summary. Dickerson Insurance Service. Summary proposal of insurance coverage 1999
Memorandum re insurance policies, fax cover sheets, “General Change Endorsement�? form re insurance 2000
Excess liability insurance: forms, policy correspondence 2000
Multi-media professional liability insurance: correspondence, amendments, forms, schedules 2000
Workers compensation: policies, correspondence 2000
LA Convention 2000 Property Insurance Policy October 1, 1999 to October 31, 2000 1999
Faxes, e-mails, list of conditions re letter of credit 1999-2000
Los Angeles Convention Center license agreement; memorandum and copy of amendment re amendment to license agreement 2000
Democratic National Convention 2000 Security Plan memorandum of understanding from Los Angeles Police Department and Los Angeles Fire Department 2000
Faxes re Democratic National Convention labor agreement; fax copy of draft of agreement 2000
Commerce and Industry general liability policy, including correspondence and endorsements. Insurance confirmation update for LA Convention 2000 LA Host 2000
Auto liability policy: correspondence, car roster, policy form, endorsements, remittance 2000
Directors and officers liability policy: correspondence, policy, copies of e-mail correspondence 2000-2001
Commercial crime coverage policy: correspondence, policy, endorsement 1999-2000
Copy of e-mail re Democratic National Convention insurance meeting. LA Convention 2000 LA Host Democratic National Convention Committee, Inc. Proposed Program Summary. Dickerson Insurance Service 1999
Democratic National Convention and LA Convention 2000 loan of vehicle agreement 2000
LA Convention 2000 and Motorola equipment loaner agreement 2000
Memorandum and license agreement and amendment to license agreement re 2000 Democratic National Convention lease of Los Angeles Convention Center; Los Angeles Convention Center brochure 1999
Photocopies of correspondence and policy re directors and officers liability insurance for LA Convention 2000 1999
Insurance forms, proposals, certificates of insurance, correspondence and copies of e-mails, audit reports, faxes of finance agreement and underwriters record re insurance for Democratic National Convention 2000
Forms, correspondence re LA Convention 2000 registration as non-profit 2000
Building information manual for ARCO Plaza tenants 1999
Atlantic Richfield Plaza lease with Shuwa Investments Corporation (photocopy) 1986
LA Convention and L.A. Host sublease re Gas Company Tower 2000
Insurance contract binder (2): forms, information sheets re special event insurance 2000
Insurance forms and copies of e-mail re same. Originally in binder 2000
Special events contract binder: insurance forms and agreements. Miscellaneous folder on information desk. Originally in binder 2000
Democratic Convention 2000 and LA Convention 2000 contracts and correspondence with vendors and companies. Originally in binder 1999-2000
“Host Committee Contracts (Status) (as of August 16, 2000).�? Correspondence and contracts 2000
LA Convention 2000 and L.A. Host lease agreements and correspondence. Proof of insurance for Sempra Energy 2000
Memoranda, invoices, faxes, agreements re contracts 2000
Copies of insurance certificates 2000
LA Convention 2000 property insurance policy 2000
LA Convention 2000 claims reporting procedures forms and instructions 2000
Cash flow statements for “special projects�? 2000
Excess liability catastrophe policy: policies, booklets, correspondence 2000
Insurance claims 2000
Ricky Kirshner Productions detail ledgers, invoices, and deal memoranda (photocopies and faxes) 2000
Copies of e-mails, agreements, and budgets re services of Ricky Kirshner Productions 2000
Series 4: Planning Documents. 1999-2000
Delegation reception sponsor guidelines undated
Delegate reception, Utah, West Virginia, Wyoming, Alabama, Mississippi, District of Columbia, Louisiana, Democrats Abroad, Ohio: invoices, copies of e-mails, memoranda, correspondence 2000
Delegate reception, Viriginia, Wisconsin: rental agreements, correspondence, copies of e-mails, invoices 2000
Catering menus and event agreements 2000
Delegate reception, Texas, Rhode Island, Massachusetts: correspondence, copies of e-mails, faxes of itineraries, menus 2000
Delegate reception, Tennessee: certificates of insurance, agreements, memoranda, copies of e-mails 2000
Delegate reception, Alaska, Washington and Oregon, Arkansas: budgets, faxes of contracts, invoices, schedules 2000
Delegate reception, Indiana, New York: copies of e-mails and agreements 2000
Delegate reception, Maine, New Hampshire, Michigan, Vermont: list of delegates, copies of e-mails, agreements 2000
Delegate reception, Florida, Illinois, Minnesota, Montana, North Dakota: correspondence, roster of delegates, catering menus, copies of e-mails 2000
Delegate reception, Colorado, Iowa, Connecticut, Delaware/Maryland, Guam, American Samoa, Virgin Islands, Hawaii, Nevada, Conga: copies of e-mails, roster of delegates 2000
Delegate reception, Missouri, Pennsylvania: roster of delegates, copies of e-mails, invoices, insurance certificates, memoranda 2000
Delegate reception, Kentucky, South Dakota: catering menus, roster of delegates, budgets, agreements 2000
Delegate reception, Georgia, North Carolina, South Carolina: roster of delegates, catering menus, agreements, copies of e-mail, invoices 2000
Delegate reception, Arizona, New Mexico, Idaho, Minnesota, Montana, North Dakota: roster of delegates, price lists, copies of e-mails, correspondence, memoranda 2000
Correspondence, agreements, contract budget re receptions for delegates 2000
Delegate reception, California: copies of e-mail, proposal, receipt, memoranda 2000
Media reception: contracts, contact list, proposal, budget, memoranda 2000
Hotel reception: final budget, copies of e-mails, program agendas, RSVP list 2000
Volunteer reception: contact lists, agreements, copies of e-mails, budget, timelines 2000
LA Convention 2000 Communications Department media and marketing plan 2000
LA Convention 2000 operations plan 2000
Inventory of employee computers, equipment inventories, software request forms 1999
LA Convention 2000 Communications Department media plan; memoranda re comprehensive convention guide 1999-2000
Los Angeles Host Committee for the 2000 Democratic National Convention general planning information 2000
LA Convention 2000 Special Events plan (Lucy McCoy) 1999
LA Convention 2000 Outreach and Community Development General Plan 1999
Materials re reception for state delegations 2000
Receipts and invoices (copies) re media reception 2000
Series 5: Bids and Proposals. 2000
Along Came Mary Productions proposal re production of media reception. See Box 2, Folder 3 for “Along Came Mary Productions�? videocassette 2000
Events Group Incorporated proposal re community celebration; LA Convention 2000 contract award approval for media reception undated
Gatherings d’Elegance proposal re opening ceremony (2 copies); RFP review form 2000
Extraordinary Events proposal re receptions; RFP receipt and review 2000
Events Group Incorporated proposal re receptions; RFP review 2000
Eventworks Company proposal re receptions; RFP review undated
Mighty Power Productions proposal re audio equipment; Soho Catering menus; Morris Communications proposal for media reception; Live Sound Concepts brochure 2000
Right Brain Creative Services, Paradigm Shift, Production Group International proposals re receptions 2000
Janice-Marie proposal folder; includes CD-Rom of music undated
Merv Griffin Productions proposal re Unity Day; RFP review 2000
M.E.T. NETwork Diversified Groups, Inc. proposal 2000
Proposal from various companies re media reception, community reception, etc. ; RFP reviews 2000
Barsch and Trotter proposal re media reception (2 copies); RFP review 2000
GES proposal re community festival opening ceremonies 2000
“Along Came Mary Productions" promotional videocassette. Length: 7 minutes. See Box 1, Folders 1-2 for Along Came Mary Productions materials undated
Series 6: Lucy McCoy subject Files. 1998-2000
Host Committee financial statement 1999
Personal notes, copies of e-mails, budgets re proposals and bids 1998-1999
Timeline for convention agreement and priority dates 1999
Fax of correspondence, schedule of Democratic National Convention Leadership Circle and Leadership Circle fliers re sponsorship pledges 1999
Fax of Host Committee fundraising guidelines 1999
Faxes, photocopies, memoranda, correspondence re letters of credit 1998-1999
Fundraising plan 1999
Memoranda, lists re prospective donors 1998-1999
Schedule of fundraisers 1999
List of prospective donors, fax of correspondence re fundraising 1999
Notes re solicitation of donor 1999
Correspondence and fax of proposal, memorandum, correspondence re ATandT services 1999
Memoranda, personal notes, briefing paper, faxes of correspondence re solicitation of sponsorship from Bank of America 1999
Press conference briefing paper, correspondence, fax of correspondence, personal notes, talking points re solicitation of sponsorship from Los Angeles Times 1999
Los Angeles Convention 2000 list of sponsorship requirements 1999
Agreement form, proposal, faxes of agreement form and correspondence, memoranda, list of services re Pacific Bell sponsorship 1999-2000
Copy of e-mail re solicitation of sponsorships 1999
Fax of correspondence, notes, information sheet re Tim Leiweke 1999-2000
Projects re satellite television hook up, insurance policies, cable wiring, special events 1999
Itineraries, copies of e-mails, list of local elected officials re trip to Washington, D. C. 1999
Correspondence, memoranda, timelines, prospect lists re fundraising 1999
Contribution form (draft) undated
Calendar, memorandum and drafts of correspondence (fax and photocopies) re fundraising events 1999
Contribution forms, budgets and expenditures, reimbursement forms 1999
Venues, goals, and prospect lists re fundraising 2000
California Chamber of Commerce roster of directors, fax re Lucy McCoy meeting with Los Angeles City Manager and City Council 2000
Sponsors of delegations, benefits for sponsors 2000
Draft of letter re meeting of co-chairs and vice chairs undated
RSVP lists, memoranda, fax memoranda, menus re fundraising events 1999
Personal notes, list of attendees, flier re Host Committee Kick-Off weekend, Downtown Business Breakfast, other events 1999
Copy of e-mail, personal note re event 1999
Guest list, program, event memoranda re sponsor event 1999
Personal notes re events undated
Budget, equipment needs undated
Notes re “DNC issues" undated
Budget, form letter, list of sponsors, articles, programs, personal notes, memorandum, equipment needs re meeting on Democratic National Convention 1999
Information re Los Angeles City Council. Form Folder labeled “City Council Notes Pre-Lucy" 1999
Memorandum re host committee fundraising guidelines; fundraising schedule; “DNC Fundraising and Compliance Manual March 1998" 1999
Letter of agreement re services from Xerox 1999
LA Convention 2000 sponsorship booklet (fax) 1999
Fax of memorandum re vetting of contributions; personal notes 1999
Faxes, summaries, promotional folders re services and events 1999
Budgets re Chicago Convention undated
Chicago trip: notes, planning documents for Chicago Convention, fax re persons to visit 1999
Faxes of budgets, expenditures, revenues re 1996 Republican National Convention 1998
Summaries of events, fliers re Chicago Convention undated
Memorandum to Lucy McCoy re budget for Chicago convention; Chicago convention budget; Chicago convention contract 1998
Los Angeles City guidelines and regulations re access for physically handicapped 1999
LA Convention 2000 projects, with briefing papers from Chicago convention 1999
Correspondence re LA Convention 2000 committees and lists of committees 1999
Meeting summary re communications department 1999
Schedules re events 1999
Notes re community development undated
Notes re cultural events undated
Notes, copies of e-mail re health care and technology 1999
Notes, copies of e-mail, members re youth education committee 1999
Article, fax of address by John F. Kennedy from 1960 Los Angeles convention 1999
Outgoing correspondence with Gloria Molina and Sempra Energy 1999
Articles, fax of guidelines re delegate selection 1999
Notes re governor’s event und
Information sheet, roster of entertainment groups, copy of e-mail, schedule re opening event 2000
Slates of proposed venues, information sheets, memoranda, City of Los Angeles services re venues 1999
Faxes of demonstration agreement, bill of materials re Cisco 2000
Special events mission statement; list of venues and confirmed venues, receptions’ schedules and minority vendors re events 1999
Series 7: Subject Files. 1999-2000
Memoranda, fax of correspondence re activities of President Bill Clinton 2000
Correspondence, copy of e-mail, memoranda re operations 2000
Correspondence re master agreement, corporate leadership breakfast; waiver and lease form 2000
Contribution forms and list of contributors—vetted and non-vetted 2000
Letters of credit; fax of host committee fundraising guidelines; notes and form letters re letters of credit 2000
Outreach materials: memoranda re volunteers; reimbursement form 2000
Special Projects: street closure permit request, memoranda, copies of correspondence, list of special event venues 2000
Correspondence, faxes re Staples Center 2000
Correspondence (faxes, photocopies) re travel and Metropolitan Travel Agency 2000
Correspondence re host committee volunteer reception 2000
Thank you letters 2000
Fliers, invitations, memorandum, fax of form letter re kick-off reception and private briefing 2000
Memoranda, faxes re Andrea William-Hart 2000
Memorandum, list of prices re t-shirts 2000
Report re Los Angeles International Airport readiness report 2000
Noelia Rodriguez thank you letters 2000
Noelia Rodriguez correspondence re LA Convention 2000 events 2000
Faxes, memoranda, Noelia Rodriguez opening statement to Los Angeles City Council, city council motion re LA Convention 2000 funding from City of Los Angeles 2000
Memoranda, correspondence, budgets, faxes re use of Los Angeles Convention Center 2000
Memorandum and report re construction of media suites at Los Angeles Convention Center 2000
Copy of e-mail, fax of Internal Revenue Service letter re tax exempt service 1999-2000
Noelia Rodriguez thank you letters re contributions 2000
Memoranda, correspondence, budgets re fundraising; LA Convention 2000 employee handbook 2000
Notes, folders re staff retreat 2000
Cover letters, resumes re positions with LA Convention 2000 1999
Phone message book 2000
Vacation calendar, and employee handbook 1999-2000
Series 8: Publications, and Publicity and Outreach Materials. 2000
“Minority, Woman and Disabled-Owned Business Directory. America’s Democratic Convention. August 2000 Los Angeles.�? 3 copies Undated
Credential packet Undated
LA Convention 2000 newsletters 2000
LA Convention 2000 economic/technology roundtable packet 2000
Corporate sponsorship and sponsor packets Undated
Sponsor packets re economic forum Undated
Media reception sponsorship packets Undated
Invitations to LA Convention 2000 events Undated
Democratic National Convention volunteer handbook (2 copies) Undated
Tickets to receptions Undated
Laminated directions card Undated
Media resources packets (3) Undated
NBC studio plan. With fax re suite approval 2000
Los Angeles Convention Center all exhibit halls and meeting rooms 1992
Los Angeles Convention Center concourse level 1994
Los Angeles Convention Center West Hall level 1 1995
Staples Center roof plan 1998
Staples Center catwalk level plan 1998
Staples Center suite level 1 1998
Staples Center upper level plan 1998
Staples Center upper concourse 1998
Staples Center suite level 3 1998
Staples Center sightline section, end camera position 1998
Staples Center event level plan 1998
Staples Center event level 1998
Photocopy of title spine of box holding architectural records undated