Finding Aid for the Graduate Division. Administrative files. 1947-

Finding aid prepared by Shawn Iwaoka, Lorraine Smith, Jennifer Carman, 2005 Jul; finding aid revised by Amy Croft, 2007 Jun; Katharine A. Lawrie, 2013 Feb; machine-readable finding aid created by Katharine A. Lawrie and Caroline Cubé, 2013 Jun.
UCLA Library Special Collections
Room A1713, Charles E. Young Research Library
Box 951575
Los Angeles, CA, 90095-1575
(310) 825-4988
©2005 Jul

Title: Graduate Division. Administrative files.
Identifier/Call Number: University Archives Record Series 772
Contributing Institution: UCLA Library Special Collections
Language of Material: English
Physical Description: 36.0 linear ft. (36 cartons)
Date: 1947-
Abstract: Record Series 772 consists of administrative and subject files, financial files, manuals and policies, publications, statistics, and strategic planning documents created by and for the Graduate Division at the University of California, Los Angeles.
Creator: Graduate Division.


COLLECTION STORED OFF-SITE AT SRLF: Open for research. Advance notice required for access. Contact the UCLA Library Special Collections Reference Desk for paging information.

Publication Rights

Copyright of portions of this collection has been assigned to The Regents of the University of California. The UCLA University Archives can grant permission to publish for materials to which it holds the copyright. All requests for permission to publish or quote must be submitted in writing to the University Archivist, UCLA University Archives.

Processing History

Processed by Shawn Iwaoka; Lorraine Smith; Jennifer Carman; Amy Croft, 2005 Jul; 2007 Jan-Jun.
Processing began January 7, 2004 with four filing cabinets located in the hallway of the Dean's Suite in 1237 Murphy Hall. Followed by Lectriever shelves 15, 16, and 17 belonging to Ken Hill; and then boxes left by David Unruh in the attic of Murphy Hall.

Preferred Citation

[Identification of item], Graduate Division. Administrative files (University Archives Record Series 772). UCLA Library Special Collections, University Archives.

Historical Note

Graduate education at UCLA was formally approved by the University of California's Board of Regents on August 8, 1933 in San Francisco, California. Initially, authorization was only for graduate studies leading to a Master's of Arts, with enrollment limited to 125 students. In the first year, however, 170 students registered for graduate work. The Master's of Arts degree was offered in 16 departments, and 42 master's degrees were awarded during the 1933-1934 academic year. By May 22, 1936, the regents authorized work leading to a Ph.D. degree in four departments: English, History, Mathematics, and Political Science.
These formative years of graduate education at UCLA were characterized by a preoccupation with administrative matters, the formulation of standards for admissions and instruction, the development of courses and graduate degree programs, research facilities, and the need for expansion. During this time, the administration of graduate education on the Los Angeles campus was established in a pattern which remained virtually unchanged until 1961. A Graduate Council for the Academic Senate, Southern Section, was established in 1934, headed by the newly appointed Dean of Graduate Studies, Dr. Vern O. Knudsen, Associate Professor of Physics. In 1938, the Regents established the Graduate Division, Southern Section, which, under the direction of Dean Knudsen, was responsible for the administration of advanced degree programs of the Los Angeles, Riverside, and La Jolla campuses. Knudsen resigned his position in 1958 to become Chancellor of UCLA, and was succeeded by Dr. Gustave Arlt, Professor of Germanic Languages and the first Associate Dean of the Graduate Division, appointed in 1950. When Arlt retired in 1962, Dean Horace W. Magoun, Professor of Anatomy, was appointed in his place.
The period from 1958 to 1963 witnessed significant growth in enrollments and in the number of degree programs offered by the Southern region. In 1961, the Regents voted for the abolishment of the regional Graduate Divisions and Graduate Councils, permitting each campus to establish its own Graduate Division and Council, headed by its own appointed Dean. Thus decentralized, the Graduate Division, Southern Section, was replaced on campus by the Graduate Division, Los Angeles, headed by Dean Arlt until the succession of Dean Magoun in 1962. Several additional Associate Deanships were also established during this period, to better meet the Graduate Division's three primary areas of responsibility: admissions, student and academic affairs, and research and fellowships.
Today, the Graduate Division is responsible for the overall quality and progress of graduate education at UCLA. Primarily, it serves as the campus-wide advocate for the advancement of graduate education, facilitating communication between schools, departments, and administrative offices to ensure the implementation of policies set by the Academic Senate and Graduate Council; it protects and promotes the welfare of students and postdoctoral scholars; it monitors graduate degree progress and advocates for the fair and equitable treatment, advisoring, and mentoring of students; it works to fulfill the University's diversity mission by enhancing the representation and educational experience of underrepresented students; in coordination with the Academic Senate and Graduate Council, it recommends and implements policies for graduate education, and evaluates new and continuing academic programs; it increases funds available for graduate student support, and provides fund management to optimize the availability of merit-based support for student recruitment and retention; it conducts and reports on the results of institutional research, facilitating program review, enrollment planning, and strategic planning; it enhances public recognition of the value and excellence of graduate education at UCLA.
A faculty Dean heads the Graduate Division, and currently also serves as Vice Chancellor of Academic Affairs. Three Associate Deans assist the Dean in fulfilling the mission and functions of the Graduate Division. The Division is currently organized by the following offices: Office of the Vice Chancellor and Deans; Graduate Admissions / Student and Academic Affairs; Graduate Outreach, Diversity, and Fellowships; Graduate Student Support; Information Technology; Institutional Research and Information Services; and Postdoctoral Services.
AC 6/19/07: The Institute of American Cultures (IAC) was created in 1969 as an umbrella organization to support ethnic studies on campus and to build connections among the four ethnic studies research centers – American Indian Studies Center, Asian American Studies Center, Bunche Center for African American Studies, and Chicano Studies Research Center. The IAC was established to strengthen and coordinate interdisciplinary research and instruction in ethnic studies and fulfills its purpose by making funds available for research and fellowships. Funding is primarily available in the form of predoctoral and postdoctoral fellowships and research grants. The IAC originally reported to Al Barber, the Vice Chancellor of Research Programs, then was transferred to the Graduate Division. Past chairs of the IAC include Norris Hundley (Professor in History Department) and Shirley Hune (Professor in Urban Planning and later Associate Dean of the Graduate Division). The Council on Diversity (COD) was established by Chancellor Young in 1988 to ensure the achievement of full diversity at UCLA, in all its aspects, including undergraduate and graduate student recruitment and retention, staff and faculty recruitment, retention, and promotion, curriculum, and a hospitable campus environment. The COD launched the Diversity Lecture Series in 1994. Shirley Hune was also the Chair of the Council on Diversity.

Scope and Content

Record series 772 contains the administrative files produced by and for the Graduate Division at UCLA from the 1930s onward.
The following abbreviations are used in the container list:

AASC – Asian-American Studies Center

AAU - Association of American Universities

AGS - Association of Graduate Schools

AGSM - Anderson Graduate School of Management

AISC – American Indian Studies Center

APBAC - Academic Planning and Budget Advisory Committee

ASAP – Application System Authorization Process

ASIS - Academic Support and Information Services

ASPIR – Afro-American Studies Program for Interdisciplinary Research

AVID - Advancement Via Individual Determination

CAAS – Center for African American Studies

CAPACD – Coalition for Asian Pacific American Community Development

CARE - Center for Academic and Research Excellence

CII - Center for Interdisciplinary Instruction

CMK - Claudia Mitchell Kernan

COD - (Chancellor's) Council on Diversity

COGD - Council of Graduate Deans

CSRC – Chicano Studies Research Center

CSU - California State University

Cultural Intersections and Connections - Cultural Intersections and Connections

Interethnic and Interracial Relations in the Americas

CUTE - Collegium of University Teaching

DAAD - German Academic Exchange Service (Deutscher Akademischer Austausch Dienst)

EALC - Department of East Asian Languages and Cultures

ESLPE - English as a Second Language Placement Exam

FAIS - Financial Aid Information System

FAMS - Financial Aid Management System

FAMU - Florida Agricultural and Mechanical University

GAAO - Graduate Affirmative Action Office

GAMS - Grant Application Management System

GAP - Graduate Advancement Program; GOFP - Graduate Opportunity Fellowship Program

GRE - Graduate Record Examinations

IAC – Institute of American Cultures

IACES - Institute of American Cultures and Ethnic Studies

ICFOG - In-Candidacy Fee Offset Grant

IDP - Interdepartmental Program

IDP - Interdisciplinary Degree Program

ISOP – International Studies and Overseas Programs

LEAP - Leadership Education for Asian Pacifics, Inc.

L&S - College of Letters and Science

LLOP - Latino Leadership Opportunity Program

M.A. - Master of Arts

NDEA – National Defense Education Act

NEH - National Endowment for the Humanities

NRC - National Research Council

NRSA – National Research Service Awards

NSF - National Science Foundation

OCR - Office for Civil Rights

PAC – Purchasing/Accounts Payable

ORU - Organized Research Unit

RFP - Request for Proposals

S&E - Science and Engineering

SAGE - Student Association of Graduate Employees

SAIRO - Student Affairs Information and Research Office

SIS - Student Information System

SJD - Scientum Juris Doctor

SME&T - Science, mathematics, engineering, and technology

SPEAK - Speaking Proficiency English Assessment Kit

SSRC - Social Science Research Foundation

T.A. - Teaching Assistant, Teaching Apprentice, Teaching Associate

TESL - Teachers of English as a Second Language

TSE - Test of Spoken English; UC - University of California

UC LEADS – University of California Leadership Excellence through Advanced Degrees

UC MEXUS - University of California Institute for Mexico and the United States

UC-CSU - University of California - California State University

UCLA-UCI - University of California, Los Angeles - University of California, Irvine

UCOP - University of California Office of the President

UMI - University Microfilms Incorporated

URSA - University Records System Access

USAP - University Student Aid Program

WASC - Western Association of Schools and Colleges.
This is an active record series; additional University records are expected to be added.
The collection is organized into the following series:
  1. Series 1. General. (Box 1, 13, 19, 23, 32, 33), 1965-2001. 4 cartons (4 linear ft.)
  2. Series 2. Academic Matters. (Box 2, 3, 4, 13, 20, 21, 33), 1963-2003. 5.5 cartons (5.5 linear ft.)
  3. Series 3. Admissions. (Box 4, 13, 20, 21, 33), 1970-2002. 3.5 cartons (3.5 linear ft.)
  4. Series 4. Student Support and Fund Management. (Box 5, 6, 7, 14, 15, 16, 20, 23, 32, 33, 34), 1960-2006. 7.5 cartons (7.5 linear ft.)
  5. Series 5. Outreach and Advocacy. (Box 7, 16, 17, 18, 19, 20, 21, 23, 34, 35), 1978-2007. 7.5 cartons (7.5 linear ft.)
  6. Series 6. Academic Apprentice Personnel. (Box 8, 19), 1966-2001. 1.5 cartons (1.5 linear ft.)
  7. Series 7. Student Affairs. (Box 8, 9, 19, 35), 1969-2002. 3 cartons (3 linear ft.)
  8. Series 8. Systems and Institutional Research. (Box 9, 10, 11, 19, 20, 23), 1947-2001. 6 cartons (3 linear ft.)
  9. Series 9. Publications. (Box 11, 13, 15, 19, 23), 1965-2004. 2 cartons (2 linear ft.)
  10. Series 10. Institute of American Cultures. (IAC) (Box 13, 15, 17, 22, 23), 1973-2006. 5 cartons (5 linear ft.)
  11. Series 11. RESTRICTED files. (Box 12, 24, 25, 26, 27, 28, 29, 30, 31, 32, 36), 1982-2006. 7 cartons, 3 boxes (8.5 linear ft.)

Subjects and Indexing Terms

Atkinson, Richard C.
Bennet, Dan
Davies, Glyn
Fisher, Robin Scott
Fromkin, Victoria A.
Goddlow, Suzzane
Jacobi, Maryann
Magoun, Horace W.
Massey, Walter
Mitchell-Kernan, Claudia
Richard, Virginia
Simmons, Daniel
Spence, M. Anne
Torres, Art
Turner, Jim